FULL-TIME SECTION 8 SUPERVISOR POSITION AVAILABLE

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1 FULL-TIME SECTION 8 SUPERVISOR POSITION AVAILABLE The Housing Authority of Yamhill County (HAYC) is accepting applications for one (1) Full- Time 40-hour per week exempt Section 8 Supervisor position. This person will provide supervision and direction to reporting personnel and oversee all Housing Choice Voucher Programs (otherwise known as Section 8) operations and budget. Duties include but are not limited to staff supervision, interpretation of federal regulations and maintaining compliance, development of required policy/procedure, monthly and annual compliance reporting, and promotion of housing programs in the community. In-depth knowledge of HUD subsidized Section 8 housing programs, previous experience managing personnel, office experience working with the public and intermediate knowledge of word processing and are all required. Fluency in Spanish is desired but not required. Other primary and secondary requirements are explained in the job description. Current monthly pay range for this position is $3795 to $5340. Excellent benefits package commensurate with current non-exempt union contract. Anyone interested in this position must submit a letter of interest, a resume, 3 recent professional references and completed HAYC job application attention to Jonia Pierce by 5:00 P.M. Monday, March 29, Applications and job description are available on our website or at the HAYC office, 135 NE Dunn Place, McMinnville Oregon, Applications can be ed as a PDF attachment to jonia@hayc.org. EOE

2 HOUSING AUTHORITY OF YAMHILL COUNTY SECTION 8 SUPERVISOR Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. JOB OBJECTIVES Responsible for all aspects of the Housing Choice Voucher Program otherwise known as the Section 8 Program including the Family Self-Sufficiency Program and Housing Choice Voucher for Homeownership Program. SUPERVISION RECEIVED AND EXERCISED Receives supervision from the Director of Housing Programs. Exercises functional and technical supervision over any Section 8 employee who is temporary, part-time or fulltime personnel or volunteers assigned to support the Section 8 Department. Works in cooperation with the Executive Director, Director of Housing Programs, Director of Finance, Director of Asset Management and Maintenance and Construction Supervisor. ESSENTIAL JOB FUNCTIONS The following tasks are typical for positions in this classification. Any single position may not perform all of these tasks and/or may perform similar related tasks not listed here: 1. Provides supervision and direction to all reporting personnel and recommends and oversees the Section 8 Housing Program operations and budget. Duties involve all supervisory responsibilities including staff selection, training, monitoring workflow performance, problem resolution, performance appraisals, policy development and implementation, etc. Works directly with staff in assuring prompt and courteous service to clients during both the application and on-going Section 8 program operations. Reviews and/or audits file records, computer records, and performs periodic unit inspections to monitor accuracy and to insure consistency in the execution of program policies and procedures. Provides all quality control activities, including HQS inspections, as required under the Section Eight Management Assessment Program (SEMAP). Recommends and oversees the Section 8 Housing Program leasing activity and budget. 2. Responsible for the ongoing interpretation of federal regulations regarding program policies, development of required policy/procedure changes for local Board approval, and the implementation of revised policies and procedures for applicable housing programs. Analyzes federal regulations and determines required changes to local policy. Prepares policy changes requiring Board adoption or approval. Communicates directly with staff to effectively implement such changes in a timely and efficient manner. Reviews proposed regulations and prepares comments to assist Director of Housing Programs and Executive Director in the development and submittal of official agency comments. 3. Acts as primary Reasonable Accommodation Coordinator for all Housing Authority programs. Coordinates all Section 8 informal hearings by communicating with hearings officers and scheduling hearings with tenants. Acts as primary informal review officer for the application process. Performs informal reviews in relationship to action taken by subordinate employees. Reviews circumstances and associated policies, renders decision and provides written notification to parties involved. Reviews informal hearing requests, arranges informal hearings with hearings officers, ensures hearing determinations are made within timeframe allowed. Reviews client requests for Reasonable Accommodation and makes the determination whether the request is approved or denied. Assesses whether any alternative accommodation is feasible. 4. Act as the coordinator for the Housing Authority s Protecting Personal Information Policy and all other external computer access verification systems. Acts as the agency coordinator to ensure that all staff are following the Housing Authority s Protecting Personal Information policy, ensures safekeeping measures are in place to ensure compliance with the policy. Acts as the agency coordinator for other external computer access verification systems, such as the SAVE system for immigration status, the Oregon state welfare or unemployment computer access verifications and EIV, etc. 5. Responds to requests for applicable computer generated information and prepares associated reports for in-house, HUD, or other agency use. As needed, compiles computer-generated information related to regulatory compliance matters, demographics, or general inquiries. Reviews computer records for accuracy and coordinates revisions, interfacing with other staff as required. Oversees the submission of HUD statistical data and reviews the PIC data for needed corrections. Involvement with Yardi advancement required. Responsible for preparation and submission of Annual Agency Plan to HUD. 6. Reviews and revises Section 8 program forms and briefing materials to ensure regulatory compliance, clarity, and thoroughness. Responsible for maintenance of all Section 8 program materials on an on-going basis to ensure for regulatory compliance, clarity, consistency and thoroughness. Responsible for keeping Section 8 HCV Admin Plan updated and in compliance with changes in federal regulations.

3 Housing Authority of Yamhill Section 8 Supervisor (Continued) 7. Prepares appropriate documentation and correspondence, develops and implements reporting procedures to advise the Director of Housing Programs of departmental activities. Composes, develops and reviews letters and spreadsheets for tracking, notices and reports using word processing equipment, and prepares periodic internal and external statistical reports. 8. Promotes housing programs within the community, responds to problem situations and/or technical questions regarding various aspects of housing programs. Interacts with landlords, tenants, applicants, staff, governmental representatives and the public to provide technical program information and clarification. May include making oral presentations to community and civic groups. Coordinate activities with other Housing Authority departments, clientele, community partners, residents, regulatory agencies and related groups; attend public meetings and present information on Housing Authority programs. 9. Monitor, interpret and implement changes in regulatory requirements for program funding; submit annual compliance reports, comprehensive and complete grant applications, contracts and related documentation within specified time frames. Duties include the preparation of funding applications, reports and studies, planning materials, the collection of research and feasibility data. 10. Perform other essential duties and tasks as assigned. SECONDARY JOB FUNCTIONS As this individual is the only Section 8 Supervisor, and as there is no one else available with the expertise and time to handle any of these functions, all duties are considered essential. QUALIFICATIONS Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: A Bachelor s degree from an accredited college or university with major course work in business administration or a related field. Experience: Four years of increasingly responsible housing program experience including a minimum of 2 years direct supervisory experience in a similar work environment. License or Certificate Possession of, or ability to obtain within 30 days of hire, a valid Oregon Driver s License, a licensed, properly operating vehicle, and adequate and proper insurance. Mandatory Qualifications The individual must possess the following knowledge, skills and abilities or be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. 1. Requires an in-depth knowledge of HUD subsidized Section 8 housing program requirements and operations, voucher utilization, tracking and waitlist management, and housing management performance standards. 2. Requires previous experience in managing personnel including the ability to communicate, train, counsel, and discipline employees effectively to conduct effective performance appraisals, and to create a harmonious working environment during stressful work situations. 3. Requires ability to read, understand, and interpret federal housing regulations, state and local laws, and associated policies and procedures; to compose and prepare general and technical documentation and to effectively implement local policy changes regarding technical aspects of housing programs; and to calculate and understand mathematical calculations such as fractions and percentage calculations. 4. Requires strong verbal communication and interpersonal skills as direct communication with supervisors, employees, tenants, court officials, community groups, and other members of the public, either individually or in groups, which at times may be confrontational, is an integral part of this job. 5. Requires the ability to solve problems involving a high degree of complexity and consequences and the ability to make significant decisions, which require administrative or technical expertise. Revised 03/12/2010

4 Housing Authority of Yamhill Section 8 Supervisor (Continued) 6. Requires computer skills including intermediate level skills in word processing (preferably Word) and spreadsheet software (preferably Excel) programs. 7. Requires previous office experience working with the public in which the following skills were attained: effective telephone skills, ability to deal tactfully with a variety of people under constantly changing circumstances, ability to prioritize and delegate tasks and work under minimal direction, ability to understand and follow complex verbal and/or written instructions, and familiarity with filing systems and standard business machines (such as copiers, calculators, computer equipment, telephone systems, etc.) Secondary Qualifications Although not mandatory, the following qualifications will enhance an individual s chance for success in the job and are desirable. 1. Certification as a Section 8 Housing Specialist and/or certification as a Section 8 Housing Quality Standards Inspector. 2. Certification as a Section 8 Manager. Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment: Normal office setting with long periods of sitting and working under pressure and occasional travel to attend meetings or conduct inspections. Must be willing to visit tenant dwellings alone and be exposed to undesirable driving and dwelling conditions, which may include hostile and/or potentially unsafe living environments. Physical: Incumbents require sufficient mobility to work in an office setting, operate office equipment, travel to various locations and conduct site inspections. Must be capable of performing light lifting of up to 20 pounds while in the office, predominantly paper products, small office equipment, files, etc. Inspection of units may require an incumbent to conduct the inspection without the ability to sit for an extended period of time. In the course of performing inspection activities, incumbents must squat, bend (up to 90 degrees), twist (up to 90 degrees), kneel and/or climb. Revised 03/12/2010

5 Employment Application Housing Authority of Yamhill County, Oregon Last Name First Name Initial Date of Application Date Available Expected Pay Rate Address City State Zip Are you 18 years of age or older? Yes No Please list any other names you have used (ex. Maiden Names, Nicknames): Residence Telephone Alternate Telephone Social Security No. Position Applied for: EQUAL EMPLOYMENT OPPORTUNITY. It is our policy to seek and employ the best qualified personnel and to provide equal opportunity for the advancement of employees and to administer all of our personnel policies in a manner that will not discriminate against any person because of race, color, religion, age, sex, marital or veteran status, national origin, ancestry, disability, on-the-job injuries, or any other legally protected status unless it is a bona fide occupational requirement necessary to the operation of our business. Citizenship: Are you authorized to accept employment in the United States? (Successful applicants will be required to prove identity and eligibility for employment.) Yes No RELATIVES/FRIENDS: Qualified relatives/friends are eligible for employment except in unusual situations where we need to avoid possible conflicts of interest. Do you have any relatives/friends who currently work for us? Yes No (If yes, state names(s)): Have you been employed by the Housing Authority of Yamhill County before? Yes No (If yes, when: and in what capacity) CRIMINAL RECORD: (Conviction of a crime is not an automatic bar to employment. Factors such as the nature and gravity of the crime, the length of time since the conviction and/or completion of any sentence, and the nature of the job for which you have applied will be considered.) Have you ever been CONVICTED, pled GUILTY, or NO CONTEST or FORFEITED BOND OR BAIL for any crime other than traffic violations? Yes No If yes, give details: Do you have a valid Oregon Driver s License? Yes No If No, give details: Language Skills (other than English) (Circle ability / write in language) Speak Read / Write Speak Read / Write EDUCATION Name of School and Location Course of Study Years Completed Degrees Received High School College or University Graduate School Military School or Training 2007 a Rev. 1

6 OTHER EDUCATION QUALIFICATIONS AND/OR CERTIFICATES: Please list any training and/or specialized experience you feel would help you perform the work for which you are applying: EMPLOYMENT HISTORY: Please account for all periods of employment, by month/year, including any self-employment and U.S. military service. (Attach sheet if more space is needed.) Company Title Your Title Company Address Date Started Date Left Last Salary Number of hours per week May we contact present employer Yes No Supervisor s Name Telephone Number Description of your duties and responsibilities: Reason for Leaving Company Title Your Title Company Address Date Started Date Left Last Salary Number of hours per week May we contact present employer Yes No Supervisor s Name Telephone Number Description of your duties and responsibilities: Reason for Leaving 2007 a Rev. 1

7 Company Title Your Title Company Address Date Started Date Left Last Salary Number of hours per week May we contact present employer Yes No Supervisor s Name Telephone Number Description of your duties and responsibilities: Reason for Leaving Company Title Your Title Company Address Date Started Date Left Last Salary Number of hours per week May we contact present employer Yes No Supervisor s Name Telephone Number Description of your duties and responsibilities: Reason for Leaving If you need additional space, please continue on a separate sheet of paper a Rev. 1

8 VERIFICATION AND SIGNATURE: 1. I authorize the investigation of all matters which the Authority deems relevant to my qualifications for employment, including all statements made in this application and in any attachments or supporting documents. I authorize you to request and receive such information and I release from all liability any persons (such as former supervisors) or employers supplying it. I also release you from all liability, which might result from making the investigation. 2. I certify that the facts and information given in this application, in any attachments or supporting documents, and in any interviews are (or will be) true and complete to the best of my knowledge. I understand that any falsification, misrepresentation or omissions, and any misleading statements or omissions, generally will result in denial of employment or immediate termination, regardless of when and how discovered. 3. I understand that I may be required to submit to pre- or post-employment physical or other professional examinations, medical inquiries and/or urinalysis tests for the presence of drugs and/or alcohol. I agree to such examinations, inquiries and/or testing at the Authority s expense. I authorize release of the results to the Authority and their use to evaluate my suitability for employment. I also release the Authority from all liability arising out of or connected with any examinations, inquiries and/or testing. 4. I understand that I may resign or be terminated, without cause or notice, at any time, unless otherwise stated in a collective bargaining agreement or a written employment contract. I also understand that the Executive Director is the only person who will ever have the authority to agree to any other terms and/or to enter into such agreements or contracts and that all such agreements (collective bargaining agreements or agreements for other terms of employment) or contracts must be in writing and signed by both parties. I also understand that unless otherwise stated in a collective bargaining agreement or a written employment contract, the Authority may change, withdraw and interpret other policies (including wages, hours and working conditions), as it deems appropriate. 5. This application will only be considered active for forty-five (45) days. 6. I understand and agree that if I am hired the statements in these paragraphs will become a binding part of my employment relationship. I have read each of these statements. I have also reviewed all of the information provided in this application and in any attachments or supporting documents. Yes No Signature Date Unsigned applications will not be processed a Rev. 1

2. Applications are destroyed after six (6) months. If you have not been contacted by that time, you are welcomed to submit a new application.

2. Applications are destroyed after six (6) months. If you have not been contacted by that time, you are welcomed to submit a new application. SOUTH TAHOE REFUSE COMPANY, INC. DOUGLAS DISPOSAL, INC., SIERRA DISPOSAL SERVICE 2140 Ruth Avenue South Lake Tahoe, CA 96150 Important Information to Know When Filling Out An Application for Employment