EQUAL OPPORTUNITY ORGANIZATION

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1 JOB DESCRIPTION NESDCAP DBA GROW South Dakota 104 Ash St. E. Sisseton, SD Job Title: Marketing Administrator, Bookkeeper, Loan Processor Reports to: Chief Fiscal Officer Revision Date: March 1, 2017 Position Summary: Provide efficient support to the Housing Department, the Fiscal Office, and the total Agency. Bookkeeper: Preparation of bills for payment. Prepare vouchers, write purchase orders, review invoices, statements and all other required paperwork for accuracy and to prepare for fiscal payment. Entering vouchers into the accounting system and processing checks. Posting loan payments into Revolving Loan Servicing Software. Assisting with financial and program reporting monthly, quarterly, semi-annually, and annually. Filing vouchers and maintaining program binders. Assisting with year-end Audit schedules. Assisting with year-end tax documents (1098, 1099). Assist in maintaining all the records and other tasks for the Agency. Tasks may include but not limited to: Prepare adjusting journal entries as needed, reconciling ledgers or bank statements. Marketing Make posters, prints ads, web images, brochures, and other marketing products. Responsible for creating news articles and success stories to distribute to news outlets. Manage online brand by sending monthly e-news via MailChimp, manage social media posts via Hootsuite, and work with GoldenShovel to maintain and update the website. Maintain relationships with marketing partners: radio stations and TV stations. Develop annual marketing plan and uphold brand standards across the agency. Participate and attend funder peer-marketing calls and groups. Order and maintain marketing items (pens, trinkets, banners, etc.) Collect and tally all marketing activities in the monthly CSBG report. Loan Processing Assist with compiling and updating all types of loans and lending inquiries. Process applications, send and follow up with correspondence, verify income, data input, set up and maintain individual client folders and determine if proper documentation is in the file Work in conjunction with other lending institutions, county, state or other regulatory entities, closing agents regarding housing lending program requirements. Provide support to team members in all aspects of housing lending including, intake, processing, closing and credit underwriting areas. Work Relationships and Scope: Reports directly to the Chief Financial Officer. Other Duties & Responsibilities: Attend program related seminars, workshops, conferences, training and/or other job related training sessions, as assigned by the CFO, CEO, or COO. Become familiar with program standards and guidelines. Stay abreast of changes/modifications in the various programs. Must have good decision and problem solving skills that will accurately reflect outcomes for work to be considered for various housing related items that will meet state standards or other funding and/or agency EQUAL OPPORTUNITY ORGANIZATION

2 requirements. Communicate with other staff and supervisors regarding daily and projected work. Strive to meet Agency Strategic Plan Goals. Performance Dimensions: Must be accessible and responsive to the needs and concerns of management and employees. Must possess ability to gain the trust and respect of management and employees. Must maintain and comply with personnel-related governmental record keeping and administration. Must maintain the integrity of confidential employment and business information. Will need to prioritize workload effectively, must be able to independently comprehend and analyze reports, marketing, financials and provide feedback to team members. Will need to have the ability to handle multiple interruptions in a professional manner. The ability to speak and correspond effectively before groups, employers, organization or other interested individuals is essential. Knowledge, Skills, and Abilities: Must have a High School Diploma or equivalent. Must have a valid driver s license. Must be a United States citizen or permanent resident alien. Time management practices are necessary in all aspects of work. Knowledge of accounting and use of Quickbooks. Knowledge and fluent in the use of Microsoft office, Microsoft Excel, Power Point, Outlook, Publisher, Social Media, Internet as well as graphic design software. Working Conditions: Work is performed largely in a pleasant office environment. Hours of work will generally be during regular business hours and average at least 40 hours a week. There will be some variation in work hours due to special projects, deadlines, and other concerns. Occasional out-of-town and overnight business travel is required for business and education, by air and auto. Acknowledgment: This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the CFO, CEO, or management staff. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability. I acknowledge that this job description is neither an employment contract nor a legal document. I have received, read, and understand the expectations for the successful performance of this job. Received by Employee Date EQUAL OPPORTUNITY ORGANIZATION

3 104 Ash Street East, Sisseton, SD Phone (605) Fax (605) Website: growsd.org Application for Employment Date Name Social Security Number Address City State Zip Code Home Phone Cell Phone Employment Position Desired Date you can start Salary desired Are you interested in working Full or Part Time? Full time Part time Education History Schools Name and location of school Years High School attended Did you graduate Subjects studied College Trade, Business or Correspondence School U.S. Military or Naval Service: Rank: Subjects or special study/research work or special training/skills Are you willing to work overtime? Yes No Can you travel if a job requires it? Yes No GROW SOUTH DAKOTA is an Equal Opportunity Lender, Provider, and Employer Complaints of discrimination should be sent to: USDA, Director, Office of Adjudication, 1400 Independence Ave SW, Washington DC

4 Do you have a valid driver s license? Yes No Are you currently employed? Yes No If so, may we inquire of your current employer? Yes No Employers (List below last three employers, starting with last one first) Month and Year Name and address of employer Salary Position Reason for From Leaving Work performed and job duties To From To From To References (Give the names of three individuals not related to you, whom you have known at least one year.) Name Address Phone # Business Years Known

5 Are you a U.S. Citizen? Yes No If no, do you have a work authorization number? Yes No Have you ever been convicted of any felony? Yes No Have you ever been convicted of a misdemeanor involving dishonesty, criminal sexual conduct, assault or battery, or any criminal drug statute? Yes No If yes, please explain: Authorization I certify that the facts contained in this application are true and complete to the best of my knowledge and understand that, if employed; falsified statements on this application shall be grounds for dismissal. I authorize investigation of all statements contained herein and the references and employers listed above to give you any and all information concerning my previous employment and any pertinent information they may have, personal or otherwise, and release the company from all liability for any damage that may result from utilization of such information. I also understand and agree that no representative of the company has any authority to enter into any agreement for employment for any specified period of time, or to make any agreement contrary to the foregoing, unless it is in writing and signed by an authorized company representative. This waiver does not permit the release or use of disability-related or medical information in a manner prohibited by the Americans with Disabilities Act (ADA) and other relevant federal and state laws. Signature Date

6 GROW South Dakota is an equal opportunity provider, lender and employer. The following information is requested by the Federal Government in order to monitor compliance with Federal laws prohibiting discrimination against applications seeking to participate in the program. You are not required to furnish this information, but are encouraged to do so. This information will not be used in valuating your application or to discriminate against you in any way. However, if you choose not to furnish it, GROW South Dakota is required to note the race and ethnicity of applications on the basis of visual observation or surname. If you do not wish to furnish the information, please check the box. Applicant I do not wish to furnish this information [ Information provided by management] Ethnicity: Hispanic or Latino Not Hispanic or Latino Gender: Male Female Race: White Black/African American American Indian/Alaska Native Asian Other Pacific Islander Native Hawaiian or