Director of Field Education: Wendy W. Sheffield, LCSW Phone:

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2 Director of Field Education: Wendy W. Sheffield, LCSW Phone: Field Liaison: Marilee VanWagenen, LCSW Phone:

3 Select agencies which will offer comprehensive learning experiences and will complete the educational objectives of BYU s Social Work internships. Provide a Field Education Director who will assign the students to agencies and who will assign a final grade for the university course. Provide a Field Liaison who will serve as a link between the student, the university, and the agency. The liaison will visit each student in the agency at least once each semester.

4 Plan, advise, and coordinate with the placement agency and student. Assume the primary responsibility for evaluating and grading the student s performance in the field, and granting or denying university credit for the semester s work. This is accomplished only after carefully considering the inputs of the student, the field liaison, and the field instructor.

5 Properly prepare students with the academic and theoretical knowledge needed to enter the field internship and have a successful placement experience. Provide professional liability insurance for all students in field internships.

6 Brigham Young University has an insurance policy of $1,000,000 each occurrence with the Admiral Insurance Company This policy covers Professional Liability and/or General Liability that may arise from the acts of student interns. This policy has an aggregate amount of $3,000,000 annually. (Letter from David Lawrence, Insurance Director, Risk Management and Safety, Brigham Young University, dated November 2, 2012)

7 Assume a primary role and responsibility in assuring a successful field experience. Gain a working knowledge and understanding of the agency to which he/she is assigned. Train for and practice social work within the rules of the agency in which the student is placed.

8 Adhere to the NASW Code of Ethics. Observe, test, integrate, and apply in direct service, through a problem solving process, the theoretical concepts and principles presented in the classroom. Schedule and prepare for regular individual and/or group supervision sessions.

9 Be available for case conferences, staff meetings, and other identified meetings, as agreed upon. Attend the campus-based Integrative Field Seminar and complete all seminar assignments. Instigate and Complete all required Internship forms and evaluations.

10 Orient the student to the agency. Provide an opportunity for the student to meet agency staff and involve them in staff meetings, conferences, and consultations. Arrange for adequate working space, secretarial help, parking space, and general satisfactory working conditions. Review agency safety policies, guidelines, and potential concerns.

11 Discuss the roles and responsibilities of the student as an official representative of the agency. Agree on the times the student will be available to be in the agency. Provide a balanced and meaningful experience in the field. This includes appropriate assignment of clients, agency visits, social studies, case conferences, consultations, staff meetings, referrals, group experiences, etc.

12 Utilize the BYU School of Social Work Field Manual (available online) and make certain that each student experiences the full range of educational objectives. Design intern experiences for the entry level generalist social worker working with a variety of client systems and problems.

13 Field Instructor Responsibilities Assign clients and cases after carefully considering the abilities, skills, and feelings demonstrated by the student at a given point in time. Provide opportunities for the student to work with minorities and assist him/her in understanding relevant dynamics and intervention strategies and techniques.

14 Set apart and protect the weekly supervision time of the student. Discuss evaluation materials and comments with the student. Share with the university field director an evaluation of the student s performance in the field.

15 Schedule supervision on a weekly basis. One hour per week (ie. Fridays, 8-9 am) Interns should come with an agenda to discuss. Make supervision a priority. Weekly supervision often makes the difference between a successful or unsuccessful internship experience for both students and field instructors.

16 Orient interns to your agency Orient interns to agency-specific paperwork, computer systems, etc. Give and review assignments Review paperwork Review safety policies, guidelines, issues and/or concerns.

17 Discuss clients and cases Brainstorm possible client interventions Educate students on agency policies, procedures, and politics. Review student progress and complete academic evaluations

18 MSW Students: Spring/Summer, a MINIMUM of 450 hours Fall/Winter, 600 in-agency hours

19 Give advance info on how to locate the agency, parking, hours, etc. Be there to meet the student on the first day or arrange for someone else to do so. Acquaint them with the setting, including office space, restrooms, phones, computers, internet use, supplies, lunch practices, security measures, etc.

20 Explain how he/she is to identify herself to others. Share the agency s purpose and function. Provide a brief history, agency s funding sources, agency s place in community, and population the agency serves. Provide them with a job description.

21 Review basic regulations such as hours, dress code, signing in and out, use of keys, etc. Show them the location of materials, charts, etc Introduce them to their own space. Make introductions to agency staff, including the clerical and administrative personnel

22 Review confidentiality rules. Describe your supervisory style to the student. Formulate Learning Agreement Identify and review evaluation criteria. Give meaningful assignments.

23 Avoid overloading the intern, but do not assign only easy cases, boring or routine cases. Assign a variety of cases that will provide the intern a positive, realistic feel for social work practice. In complicated cases, let interns shadow you or other experienced workers.

24 Client Related: Recent safety incidents Client factors that increase safety risk Preventative Measures -office set-up -location confidentiality Assessing dangerous situations Handling dangerous situations -De-escalation skills -restraints (if appropriate to setting) -special site-specific training

25 Outside Office: transporting clients car insurance (liability) ensure you have age-appropriate car seats for children home visits known risks in neighborhood what to do if you feel threatened

26 Sexual Harassment: from clients or coworkers document instances report to field instructor at agency (if appropriate) and field director Chemical/ Biohazard: learn precautions for avoiding exposure to illness (e.g. HIV/AIDS, hepatitis, TB) immunizations

27 Online Field Management All forms and evaluations are completed online Individual Student and Field Instructor Log-in Electronic signatures, password protected Please enter up-todate information

28 Personal picture is requested. To get your default password call the Social Work office at If you have questions regarding the IPT system, ask either your intern or call the Social Work office. organization name: byusw (IPT can also be accessed from the BYU School of Social Work website.)

29 Learning Agreement Monthly Internship Time Logs End of Semester Evaluation

30 Required Evaluations and Forms Forms are: 1. Completed online through the IPT system 2. Scheduled by the Field Director 3. Student and Field Instructor discuss student s evaluation 4. Completed and signed by the Student 5. Completed and signed by the Field Instructor 6. Signed by Field Director - Revisions may be requested by the Field Instructor and/or the Field Director.

31 Needs be completed EACH semester Legal Document Tied to the Liability Insurance List activities that the student will participate in Generated by Student, in coordination with field instructor Student, Field Instructor, and Field Director signatures are needed for completion

32 Semester/year: Winter 2012 Internship Placement Agency: Sample Winter Learning Agreement Learning Agreement (Due first day of Winter Semester): Student Signature: (Student, Suzie): Suzie Student Apr 6, 2012 In-Agency Field Instructor Signature: (Charlene Clark): Charlene Clark Apr 11, 2012 Field Director Signature: (Wendy W. Sheffield): Wendy W. Sheffield, LCSW Apr 18, 2012 Learning Activity Agreement The Learning Activity Agreement (LAA) serves three main purposes: 1. Guides the MSW fieldwork experience. 2. Ensures educational experiences are provided to facilitate the MSW student s development and demonstration of CSWE s Core Competencies. 3. Specifies therapeutic activities which will be covered under BYU s professional liability insurance. (Professional liability insurance is linked to the MSW student s enrollment in Soc W 654R or SocW 655R.) Fieldwork activities in which the MSW intern will participate during the semester are to be included in the LAA. Preidentified activities may be checked, thus including them in the LAA. Free write fields allow activities not listed in the pre-identified activity list to be included in the LAA. To ensure liability coverage, all therapeutic activities must be included in the LAA. At least one learning activity needs to be identified for each practice behavior. Students and supervisors may include as many learning activities in the LAA as needed to accurately reflect the student s internship activities. The number of learning activities included in the LAA will not influence or increase the number of practice behaviors evaluated. Practice behaviors (as outlined on the MSW Learning Agreement and Evaluation) will be evaluated at the end of the semester. Note: Typing in your name above, and saving this form while logged in, is your signature.

33 Practice Skills: Intermediate intervention skills, assessment/diagnostic skills, treatment techniques, and evaluation skills. Suggested Activities: Individual, family, and marital therapy, facilitate groups (psycho-therapy, psycho-educations, support groups, etc.), differential DSM diagnosis, case management (case specific as needed), write bio-psycho-social-spiritual assessments, crisis intervention

34 Practice Skills: Advanced intervention skills, assessment/diagnostic skills, treatment techniques, and evaluation skills. Suggested Activities: Individual, family, and marital psychotherapy, facilitate groups (psychotherapy, psycho-educational, support groups, etc.), Differential DSM diagnoses, case management (case specific as needed), write bio-psycho-social-spiritual assessments, crisis intervention.

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36 All evaluations are completed online through the IPT system. Enter your user name and password. My Forms Click on the form you wish to complete Remember to periodically save all data you enter into a student s evaluation! When you have completed the evaluation and are ready to submit the form: 1. click save, 2. scroll to the bottom of the evaluation, 3. click on the click to sign completed document link, 4. sign your name, and 5. submit signature.

37 Competency Evaluation Not Grading The MSW Field Evaluation is an assessment of the student s level of competency for each of the 9 CSWE Social Work Competencies and their corresponding Behaviors. Field Instructors assess the student s level of competency. The Director of Field Education assigns field grades.

38 The creation of the BYU MSW Field Evaluation Rubric was a collaborative effort between the BYU MSW Field Education team and 15 seasoned MSW Field Instructors. These Field Instructors were all Licensed Clinical Social Workers, who had supervised MSW students for an average of 12 years. Field Agencies who have historically (for the last 5 years) taken BYU MSW interns were represented on the committee. Agencies represented included government, public, private, not-for-profit, and for-profit agencies.

39 The Evaluation Rubric provides consistency in assessment between various Field Instructors in diverse agencies. Rubric Descriptors provide behavioral indicators for each level of competency assessment. For ease in grading, there is parallelism between rubric descriptors for each behavior.

40 Competency is rated on a continuum from student social worker to advanced social work professional. 4 levels of Competency: Competency Not Attained (0) Introductory Skills and Competency (1) Emerging Skills and Competency (2) Advanced Skills and Competency (3)

41 The expected student rating during any given semester is either Introductory Skills and Competency (1) or Emerging Skills and Competency (2). Occasionally a student may be highly experienced and skilled beyond the level seen in newly licensed MSW practitioners. In such a rare situation, the student may be competent to receive the Advanced Skills and Competency (3) rating.

42 Knowledge Values Skills Processes Holistic competency dimensions are noted (KVSP) on both the Learning Activities and Competency Rubric behavioral descriptions.

43 1a. Make ethical decisions by applying the standards of the NASW Code of Ethics, relevant laws and regulations, models for ethical decision-making, ethical conduct of research, and additional codes of ethics as appropriate to context. Learning Activities Selected: 1. Utilize weekly supervision to discuss and integrate the NASW Code of Ethics into daily Social Work practice (KVSP) 2. Utilize weekly supervision to discuss strategies of ethical reasoning and integrate such into daily Social Work practice (KVSP) 3. Discuss ethical dilemmas with supervisors, field instructor, and team members (KVP) 4. Proactively seeks peer consultation regarding ethical situations and challenges (KVP) Competency Rubric 0-Competency Not Attained * Lacks knowledge of the standards of the NASW Code of Ethics (K) * Resistant to learning and applying the standards of the NASW Code of Ethics (VSP) * Is oblivious to the standards of the NASW Cod of Ethics when making ethical decisions (VSP) * Makes unethical decisions when the standard of the NASW Code of Ethics are not applied (VSP)

44 Competency Not Attained (0) denotes a field instructor s significant concern regarding a student s performance, and signifies that the field instructor does not deem the student competent to practice social work in this area, at this level, at this time. If you have significant concerns about a student s ability to practice social work please document such with this rating.

45 In the rare instance that a student is considered and evaluated to NOT be competent in a specified behavior, the field instructor will be asked to identify the dimension(s) (knowledge, values, skills, or processes) in which the deficiency(ies) occur(s). When a 0 rating is given, at the end of the evaluation process, and prior to the Field Instructor signing the evaluation form, an additional information/narrative box will appear below the specific behavior in which competency is lacking. (Behaviors are outlined on the left hand side of the form). If a student receives no 0 ratings on his/her evaluation, dimension (KVSP) information/narrative boxes will not be generated/seen. It is anticipated that this will occur very rarely. (I ve seen a 0 rating once in my twenty plus years on the BYU Field Team.) However, we need to have a process in place if it does (Gatekeeping!)

46 If an Intern receives a 0-Competency Not Attained evaluation score from the Field Instructor, the following Information/Narrative Box will appear:

47 Under close supervision, the student consistently and consciously works to develop and demonstrate behaviors and skills in social work practice: Parallel Descriptors for each Behavior: Close supervision is needed Open to supervisory feedback Willing to explore and correct difficulties or barriers when prompted by supervisor.

48 With routine (weekly) supervision, the student s behaviors and skills in this area are becoming more integrated into their social work practice. Parallel Descriptors for each Behavior: With routine supervision is able to Proactively seeks feedback regarding Willingly accepts and integrates feedback regarding

49 The worker independently demonstrates behaviors and skills with confidence and as an integral part of his/her social work practice. The worker is clearly capable of independent social work practice. Parallel Descriptors for each Behavior: Without prompts from supervisor and/or coworkers appropriately Independently, confidently, and insightfully Demonstrates insight, initiative, and motivation to

50 The expected student rating during any given semester is either: Introductory Skills and Competency (1) or Emerging Skills and Competency (2).

51 CEU trainings provided free of charge twice yearly. (Typically held in the Fall and Spring of each calendar year.)

52 Contact Marilee VanWagenen If it is an emergency and you cannot reach her: Contact Wendy Sheffield

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