DRAFT PS Form 1723, Assignment Order

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2 Instructions Purpose To document temporary assignments when an employee performs duties other than those listed in his/her official job description. This includes, but is not limited to; higher level assignments, training, detail to a different position, detail to a different work location, etc. Frequency PS Form 1723 may not exceed 180 days. If the detail is extended past 180 days, a new PS Form 1723 is required. Subject to local discretion, more frequent PS Form 1723 s may be required. However, local management may not set a policy that allows for the PS Form 1723 to exceed the 180 day limit. Approvals The Manager/Supervisor who instructed the employee to work the new directed assignment has the responsibility to ensure a fully completed PS Form 1723 is generated. This can be the loaning or borrowing Manager/Supervisor. Signatures Both the Manager/Supervisor and the employee are required to sign the If the employee is unavailable to sign this form, the Manager/Supervisor must indicate how the employee was notified in the Employee Signature block. NOTE: Management at the loaning and borrowing units must communicate on an as needed basis to ensure the detailed employees time is accurately finalized prior to the weekly TACS close out

3 Current Assignment The employee s current assignment information is normally the Base position as stated on the employee s Form 50. Most of the information for the current assignment can be located on the employees Base Job Assignment (BaseJA) located on the Job Assign/Weekly tab of the Employee Maintenance module in the TACS application. All fields MUST be completed thoroughly and accurately. 1. Name Enter the employee s First Name, MI and Last Name - in that order. 2. Position Title Enter the complete title of the employee s position of record (per Form 50). 3. Home Installation On the first line, enter the complete name of the facility the employee is currently assigned to. On the second line, enter the six (6) digit finance number of this facility. 4. Employee ID Enter all eight (8) digits of the employee identification number (EIN), including the leading zero (0). 5. Employee Official Tour Enter the scheduled begin tour (BT), out to lunch (OL), in from lunch (IL) and end tour (ET) of the employee s current assignment using the hours and hundredths (HH:hh) format. Example: 7:30 AM would be entered as and 3:45 PM would be entered as Scheduled Days Off Check the appropriate box(s) for the current Scheduled Days Off. Scheduled Days Off is also commonly referred to as Non-Scheduled Days

4 Current Assignment (continued) 7. Des/Act Code Enter the employee s three (3) digit Designation Activity Code (D/A) associated with the employee s current assignment. The Designation Code is a two (2) digit number representing the type of the employee. The Activity Code is a one (1) digit number representing the type of activity the employee performs. 8. LDC Enter the Labor Distribution Code (LDC) of the employee s current assignment. The LDC is a four (4) digit code used in designating personnel costs for specific activities at all postal organizations and installations. The last two (2) digits of the LDC are always OPER-LU Enter the four (4) digit operation number (OPN) followed by the two (2) digit local unit (LU) number for a total of six (6) digits. 10. Rate Schedule Enter the rate schedule code (RSC) associated with the employee s current assignment. The RSC is one (1) alpha character used to identify groups of employees for pay purposes. Examples: P = APWU, M = NMHU, Q = NALC, E = EAS, etc. 11. Level Enter the two (2) digit level of the employee s current assignment. 12. Pay Location Enter the three (3) digit pay location of the employee s current assignment. 13. FLSA Check Exempt if the employee is currently assigned to an FLSA Exempt-Regular or FLSA Exempt-Special position. Check Nonexempt if the employee is currently assigned to an FLSA Non-Exempt position

5 New Directed Assignment 14. Position Title Enter the Official Title of the new position the 15. FLSA Worksheet This block should only be completed if there is an FLSA overlap. (Contact your local FLSA Coordinator for guidance on FLSA overlap.) If there is an FLSA overlap: a. Check Saturday for assignments with a scheduled starting time of 8 AM or later on the first scheduled work day of the service week. b. Check Friday for assignments with a scheduled starting time prior to 8 AM on the first scheduled work day of the service week. 16. Des/Act Code - Enter the three (3) digit D/A Code associated with the new position the 17. LDC - Enter the four (4) digit LDC associated with the new position the employee is assigned to. 18. OPER-LU - Enter the six (6) digit OPN-LU combination associated with the new position the 19. Rate Schedule Enter the one (1) alpha character RSC associated with the new position the 20. Level Enter the two (2) digit level associated with the new position the employee is assigned to. 21. Pay Location Enter the three (3) digit pay location associated with the new position the 22. FLSA Exempt to Nonexempt Position Check Yes if the employee is currently FLSA Exempt Regular or FLSA Exempt Special and is detailed to an FLSA Non-Exempt position. Check No for all others

6 New Directed Assignment (continued) 23. Reason for Assignment Check the applicable box as to the reason for the detail. If other is selected, you must provide a reason in the box provided. This box may also be used to enter supporting comments for any box checked. 24. Employee Type Select the appropriate box. Select Bargaining Unit Employee if the employee is represented by any Union. Select Non-Bargaining Unit Employee for all others. 25. Location Provide the full facility name. In addition, enter the five (5) digit route number if the employee is being assigned to a city carrier route. 26. Finance Number Enter the six (6) digit finance number associated with the facility name entered in (25). 27. Higher Level Authorization Method This block should only be completed if the employee will be paid higher level. If the employee is being paid higher level, check the appropriate box for the applicable method of Higher Level authorization. a. Check Auto Higher Level if the higher level will be paid based on specific OPNs swiped and by checking the Higher Level Indicator located on the Employee tab of the Employee Maintenance Module. This is only valid for a timeclock office. b. Check Daily Authorizations if the appropriate Manager/Supervisor will be entering the higher level authorization (transaction 090) via the Clock Ring Editor (CRE) or the Hyper Electronic Badge Reader (HEBR). This is only valid for a timeclock office. c. Check Temporary Job Assignment if the higher level will be paid by entering a temporary job assignment (TempJA) in the Employee Maintenance Module. This is only valid for a timeclock office. d. Check Timecard 1230-C if the employee is from a timecard office. 28. Employee Assigned Tour Enter the scheduled BT, OL, IL and ET of the employee s new assignment using the hours and hundredths (HH:hh) format. See (5) for examples. 29. Scheduled Days Off - Check the appropriate box(s) for the Non-Scheduled Day(s) associated with the employee s new assignment. If rotating NS days, enter the appropriate three (3) digit Schedule ID just below Friday

7 New Directed Assignment (continued) 30. Assignment Start Date & Time Enter the actual Date (format; mm/dd/yy) and Time the new assignment is to begin. Enter the time using the HH:hh format described in (5). 31. Assignment End Date & Time Enter the actual Date (format; mm/dd/yy) and Time the assignment is to end. Enter the time using the HH:hh format described in (5). Please note that there are two options that can be used to document the assignment being extended or ending early. Option 1 is for the appropriate Manager/Supervisor to draw a single line through the Assignment End Date and/or Time (do not obliterate) and then annotate the revised Assignment End Date and/or Time on the original PS Form The Manager/Supervisor would then initial and date the changes. Option 2 would be to generate a new updated PS Form 1723 to replace the existing PS Form Section 31 should only be filled out for temporary assignments. This section should not be filled in if the new assignment is not temporary (such as a new bid or a promotion). 32. Start Date for RSC E or V to E or V Higher Level (5 days after assignment start date) - This field is used for temporary assignments for RSC E and RSC V employees detailed to higher level RSC E and RSC V positions. These employees have a five (5) day wait before they are eligible for higher level pay. This date is carried forward to the new PS Form 1723 if the detail is extended and option 2 is chosen in (31). This date should be five (5) working days after the beginning of the assignment. 33. Supervisor s Name Print the full name of the Manager/Supervisor who authorized or instructed the employee to work the new assignment. This can be the losing/loaning or gaining/borrowing Manager/Supervisor. 34. Supervisor s Signature The supervisor listed in (33) signs and dates. 35. Date (MM/DD/YYYY) Enter the actual date the supervisor signed the PS Form Employee Signature and Date The employee signs and enters the actual date the PS Form 1723 (Format: mm/dd/yy) is signed. If unavailable to sign then enter how the employee was notified in this block. 37. Date Employee Was Notified Enter the date the employee was notified. 38. Comments on Employee Notification Enter any comments on employee notification. This block may also be used to annotate variations for employees with daily variable schedules or other clarifying comments. 39. Current Revision date The most recent version of the PS Form 1723 is dated September However, you may continue to use this version, dated December 2008, until further notice