MILLENNIUM CHALLENGE ACCOUNT-INDONESIA GREEN PROSPERITY PROJECT

Transcription

1 MILLENNIUM CHALLENGE ACCOUNT-INDONESIA GREEN PROSPERITY PROJECT Guideline and Standard Template to Develop Project - Environmental & Social Management System (ESMS) and Environmental & Social Management Plan (ESMP) for MCA-Indonesia Green Prosperity Project September 2016 Version 1.0 Millennium Challenge Account - Indonesia (MCA-Indonesia) MR21 Building, 11th Floor Jalan Menteng Raya no. 21, Jakarta 10340, Indonesia T: (central) F:

2 Table of Contents Table of Contents Table of Contents... i List of Tables... iii List of Appendices... iii Explanation of This Guideline and Template... iv Term and Definitions... v Section 1 General Section 2 Project Landscape & Lifescape Section 3 Environmental and Social Safeguard Compliance Project Policies Statement Legal Compliance Section 4 ESMS Framework Purpose of ESMS Objective of ESMS Scope of ESMS Section 5 Assessment & Analysis Project Initial Screening and Scoping Assessment Environmental and Social Impact Assessment Section 6 Environmental & Social Management Plan Project Consultation and Disclosure Plan (PCDP) IFC PS Management Plan Monitoring Plan Emergency Preparedness and Response Plan (EPRP) - IFC PS Management Plan Monitoring Plan Grievance Mechanism IFC PS Management Plan Monitoring Plan Stakeholder Engagement Plan (SEP) - IFC PS Management Plan Monitoring Plan Occupational Health and Safety Action Plan IFC PS Management Plan Monitoring Plan Dust Control Management Plan IFC PS Management Plan Monitoring Plan Air Pollution & Green House Gasses (GHG) Control and Reduction Management Plan - IFC PS Management Plan Monitoring Plan Noise Control Management Plan - IFC PS Management Plan Monitoring Plan Soil Protection and Landslide Control Management Plan IFC PS Management Plan i

3 Table of Contents Monitoring Plan Surface Run Off, Erosion and Sedimentation Control Management Plan - IFC PS Management Plan Monitoring Plan Community Health, Safety and Security Plan IFC PS Management Plan Monitoring Plan Land Acquisition & Resettlement Action Plan (LARAP) or Supplemental Resettlement Action Plan (SRAP) IFC PS Management Plan Monitoring Plan Solid Waste Management Plan IFC PS Management Plan Monitoring Plan Water Waste Management Plan IFC PS Management Plan Monitoring Plan Hazardous Waste Management Plan IFC PS Management Plan Monitoring Plan Water Resources Efficiency and Pollution Prevention Management Plan - IFC PS 3 & IFC PS Management Plan Monitoring Plan Aquatic Biota and Habitat Protection Management Plan - IFC PS Management Plan Monitoring Plan Terrestrial Flora and Habitat Conservation Management Plan - IFC PS Management Plan Monitoring Plan Wildlife Protection and Conservation Management Plan - IFC PS Management Plan Monitoring Plan Indigenous People Plan (IPP) IFC PS Management Plan Monitoring Plan Cultural Heritage Plan (CHP) IFC PS Management Plan Monitoring Plan Project Closure Plan Management Plan Monitoring Plan Section 7 Evaluation & Improvement Section 8 Reporting Section 9 Organization & Implementation Section 10 Budget Section 11 Specific Procedures ii

4 Table of Contents List of Tables Table 1: Example of regulations and permits list Table 2: Example of budget table List of Appendices Appendix A Appendix B Example of ESMP Matrix Example of ESMP Matrix Modified from UKL UPL Matrix iii

5 Explanation of This Guideline and Template Explanation of This Guideline and Template The Millennium Challenge Corporation (MCC) has entered into a Compact with the Government of Indonesia (GoI) to support the Government s development objectives in three important areas: Green Prosperity (GP), Community-Based Health and Nutrition (CHN), and Procurement Modernization (PM). The Compact is managed in three separate main Projects, the Green Prosperity Project (GP Project), the Community-based Health and Nutrition Project (CHN Project) and the Procurement Modernization Project (PM Project). GoI established a trust institution the Millennium Challenge Account Indonesia (MCA-Indonesia) to manage and implement the Compact and its three projects on behalf of the GoI. The Compact entered into force on April 2, 2013 and its five-year timeline will conclude on April 1, MCA-Indonesia investments and operations aim to maximize environmental and social benefits for the people of Indonesia (including women and vulnerable groups), and minimize the adverse impacts to the environment and society. As such, all MCA-Indonesia investments and operations shall comply with the ESMS Framework, which is based on safeguard laws and regulations of the Government of Indonesia, MCC Environmental Guidelines and Gender Policy, and the IFC Performance Standards on Environmental and Social Sustainability. As one of the three main projects under the Indonesia Compact, the Green Prosperity (GP) Project is subject to comply with environmental and social safeguards described in the MCC Environmental Guidelines. To achieve this, MCA-Indonesia has developed the MCA-Indonesia Environmental and Social Management System (ESMS) Framework as the main reference for environmental and social management in MCA-Indonesia and to act as the Tier-1 main policy and implementation framework for the tiered approach ESMS in the Indonesia Compact. At the GP Project level, MCA-Indonesia also developed the Tier-2 GP Project Environmental and Social Management System (GP Project ESMS) as a framework to guide environmental and social performance for the GP Project. For those interested in the GP Facility, GP Project ESMS is the main reference for developing expressions of interest, concept notes, project proposals, and ultimately the main reference for developing the Tier-3 GP Investment or GP Specific-project ESMS for projects selected for GP funding. This guideline is intended to provide a practical guide and a standard template to help Grantee under Green Prosperity Program to develop and implement a Project Level ESMS. This guideline is also useful for PMC (Program Management Cosnultant) to review ESMS document submitted by grantee as part of deliverable. This guideline and standard template was prepared by referring to: 1. Milenium Challenge Account Indonesia (MCA-Indonesia), Environmental and Social Management System (ESMS) Framework Tier 1, February 2013; 2. Green Prosperity Project (GP Project) ESMS Tier 2, MCA-Indonesia, Version 1.1., September 2014; 3. International Finance Corporation (IFC) World Bank Group, ESMS Implementation Handbook General, Version 2.1., November 2015; and 4. International Finance Corporation (IFC) World Bank Group, ESMS Implementation Handbook Construction, Version 2.2., June 4, This section provides proposed Table of Contents of Project Level ESMS and a brief instruction of the contents for each chapter/sub chapter. iv

6 Term and Definitions Term and Definitions This section provide definition or abbreviation of terms used in this Project ESMS. For example: Environmental aspect (EA) Environmental impact Environmental management system (EMS) Environmental objective Elements of an organisation s activities or products or services that can interact with the environment. Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organisation s environmental aspects. Part of an organisation s management system used to develop and implement its environmental policy and manage its environmental aspects. Overall environmental goal, consistent with the environmental policy, that an organisation sets itself to achieve. v

7 Section 1 General Section 1 General This section provide a brief information of PROJECT s background (owner/ proponent, location, technology use, capacity, activities, etc.) and the relation of the project with MCA-Indonesia GP Program as well as other relevant project information. 1-1

8 Section 2 Project Landscape & Lifescape Section 2 Project Landscape & Lifescape This section provide a brief information of project s landscape and lifescape derived from the project s Landscape and Lifescape Analysis (L-L Analysis) and, if any, other GP project L-L Analysis within the landscape. 2-1

9 Section 3 Environmental and Social Safeguard Compliance Section 3 Environmental and Social Safeguard Compliance 3.1 Project Policies Statement This section provide a clear written of Project Proponent s statement to comply with the following policies: 1. MCA Indonesia Social and Environmental Safeguard Policies; 2. MCA Indonesia Social Gender Integration policy; 3. IFC s Policy on Environmental and Social Sustainability; and 4. Commitment to comply with GOI regulations. The policies shall describes Project Proponent s commitments, roles, and responsibilities related to environmental and social sustainability. The Policy Statement should be clear and simple it does not need to be long and technical like a legal document. The Policy Statement should be signed by project owner/management. Many projects already have a code of conduct that servers as a Policy Statement and includes issues such as ethics. The existing code of conduct can be expanded to align with Compact Agreement, MCA- Indonesia s Environmental, Social and Gender Policy, and recognized environmental and social standards for issues relevant to the project such as IFC Performance Standards for Environmental and Social Sustainability (IFC, 2012). 3.2 Legal Compliance This section provide register of all relevant Indonesia Social and Environmental Regulations and permits. Table 1: Example of applicable regulations and permits list. IFC List of GOI Regulations List of Permits IFC PS 1. Assessment and Law No 32 of 2009 on Environmental Permit Management of Environmental and Environmental Protection and... Social Risks Management and Impacts PP 27/2012 Environmental Permit IFC PS 2. Labor and Working Conditions IFC PS 3. Resource Efficiency and Pollution Prevention IFC PS 4. Community Health, Safety, and Security IFC PS 5. Land Acquisition and Involuntary Resettlement IFC PS 6. Biodiversity Conservation and Sustainable Management of Living... UU ratification of ILO Convention No.138 concerning minimum age for admission to employment;... PP No 101/2014 hazardoues waste management PerMen PU No 37/2015 on water usage permit... N/A PPLH permit Temporary hazardous storage permit Water Usage Permit

10 Section 3 Environmental and Social Safeguard Compliance IFC List of GOI Regulations List of Permits Natural Resources IFC PS 7. Indigenous Peoples IFC PS 8. Cultural Heritage 3-2

11 Section 4 ESMS Framework Section 4 ESMS Framework This section provide a clear description of purpose, objective, scope and target of this ESMS. 4.1 Purpose of ESMS This manual defines the Environmental and Social Management System (ESMS) and Environmental and Social Management Plan (ESMP) of [PROJECT NAME s] activities. This section should reiterate the project s effort to comply with MCA-Indonesia Environmental and Social Safeguard requirement as well as Indonesia s legal compliance. 4.2 Objective of ESMS The objectives of this ESMS are: provide guidance and direction for the implementation and operation of the ESMS and ESMP to project managent and all personnel, including providing access to all relevant documents. 4.3 Scope of ESMS The scope of ESMS is determined based on the project s L-L Analysis and the (Enviornmental and Social Performance Datasheet (ESPD) that have been filled by grantee. The L-L Analysis and the ESPD is the initial identification of project environmental and social risk and impact based on IFC PS triggered by the project activities. In addition, this secton should also include determining the IFC s project environmental and social categorization and the level of environmental and social impact assessment needed by the project. This ESMS apply for all Project s activities which include project preparation/development stage (stakeholder engagement, public consultation, permitting, surveys, land acquisition/resettlement, etc.), construction (material and equipment mobilization, land clearing, earthwork, building construction, equipment installation, electrical installation, transmission line, etc.), project implementation/operation and project closure/compact closed-out. 4-1

12 Section 5 Assessment & Analysis Section 5 Assessment & Analysis This section provide information of all environmental and social assessment that have been conducted to identify project risk and impacts. 5.1 Project Initial Screening and Scoping Assessment This section provide information of preliminary assessment and analysis conducted which may include initial or primary due diligence, environmental audits, gap analysis, LL Analysis, ESPD, screening and/or scoping whenever applicable to identify and recommend any required environmental and social assessments, analysis or studies based on identified risks and impacts, or triggered performance standards. 5.2 Environmental and Social Impact Assessment The primary objective of a risk assessment is to identify both potential negative and positive environmental and social impacts so Project Implementer can develop the appropriate strategies to address them in the environmental and social action plan (ESAP) or environmental and social management plan (ESMP). This sub section provides a clear identification of project risks and impacts identified in the LL Analysis report, ESPD, Social and Environmental Risk and Impact Assessment (ESIA/ESHIA /AMDAL/UKL UPL) and other relevant additional studies (whenever applicable) such as Stakeholders and Community Assessment and Mapping, Hazard Identification and Risk Assessment, Ecosystem Service and Biodiversity Study, Indigenous People Study; Cultural Heritage Study; Beneficiaries Assessment; Land Acquisition and Resettlement Assessment/Audit; and Social Gender Assessment. Identification of project risks and impacts can be provided in the form of Risk Registry. 5-1

13 Section 6 Environmental & Social Management Plan Section 6 Environmental & Social Management Plan The ESMP will consist of comprehensive management of all environmental and social risk and impact mitigation measures, derived from all assessment and study efforts conducted on the project. The mitigation hierarchy to address identified risks and impacts will favor the avoidance of impacts over minimization, and, where residual impacts remain, compensation/offset, wherever technically and financially feasible. The management plan should include: Social and Environment Management Plan (ESMP) taken from Rencana Pengelolaan Lingkungan and Rencana Pemantauan Lingkungan (RKL RPL) or Upaya Pengelolaan Lingkungan and Upaya Pemantauan Lingkungan (UKL UPL) plus additional ESMPs based on project risk identification and IFC gap analysis as well as mandatory action plans required by MCA- Indonesia which include but not limited to Stakeholders and Community Engagement Plan (SEP), Public Consultation & Disclosure Plan (PCDP), Occupational Health and Safety Action Plan, Community Health, Safety and Security Plan, Emergency Preparedness and Response Plan (EPRP), Land Acquisition & Resettlement Action Plan (LARAP) or Supplemental Resettlement Action Plan (SRAP) or Land Acquisition Audit, Biodiversity & Ecosystem Service Action Plan, Grievance Mechanism, Indigenous People Plan (IPP) (optional whenever applicable), Cultural Heritage Plan (CHP) (optional whenever applicable) and Chance Find Procedure (optional whenever applicable) and Project Closure Plan (include project handover and compact project closed-out). This section should also state that this ESMS also reffers to P- SGIP and Benefit Sharing Action Plan as stand alone documents, but part of GP Project-level management plan in addition to ESMP. Part of the outcome of the AMDAL or UKL/UPL process is an environmental management plan and environmental monitoring plan (in the form of RKL RPL matrix or UKL UPL matrix). In order to ensure proper Design and Implementation of Environmental and Social Management Plans, the project implementer shall prepare the RKL or UKL in such a way that it comprehensively addresses mitigation and management of (remaining) environmental and social impacts. Since the contents of the RKL matrix or UKL matrix will become the basis of Environmental Permit conditions, the management plan at minimum shall have the following characteristics: 1. Clear objective and targets; 2. Specific and measurable actions; 3. Location of actions; 4. Timing and realistic frequency or duration of actions; 5. Person in charge; and 6. Applicable procedures as required. Aspects or parameters of risks and impacts that are not included in the Environmental Permit (RKL matrix or UKL matrix), but identified in LL Analysis and other additional studies shall remain in the Environmental and Social Management Plan, and shall be implemented with the same diligence as those in the Environmental Permit. 6-1

14 Section 6 Environmental & Social Management Plan As part of management plan, project implementer will monitor the implementation of ESMP. For each management plan, project implementer will explain the following: 1. Specific and measurable indicators 2. Method of monitoring 3. Location of monitoring 4. Timing and realistic frequency or duration of monitoring; For each management plan, Project Implementer is expected to describe it (whenever applicable for the project) in the following sub chapters: 6.1 Project Consultation and Disclosure Plan (PCDP) IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: (to mention applicable procedure for example: please refer to SOP No. 001 SOP for conducting project socialization and consultation meeting) Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6-2

15 Section 6 Environmental & Social Management Plan 6.2 Emergency Preparedness and Response Plan (EPRP) - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6-3

16 Section 6 Environmental & Social Management Plan Emergency plans should address the following aspects of emergency preparedness and response: Identification of the emergency scenarios Specific emergency response procedures Trained emergency response teams Emergency contacts and communication systems/protocols (including communication with Affected Communities when necessary) Procedures for interaction with government authorities (emergency, health, environmental authorities) Permanently stationed emergency equipment and facilities (e.g., first aid stations, firefighting equipment, spill response equipment, personal protection equipment for the emergency response teams) Protocols for the use of the emergency equipment and facilities Clear identification of evacuation routes and muster points Emergency drills and their periodicity based on assigned emergency levels or tiers Decontamination procedures and means to proceed with urgent remedial measures to contain, limit and reduce pollution within the physical boundaries of the project property and assets to the extent possible. 6.3 Grievance Mechanism IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: 6-4

17 Section 6 Environmental & Social Management Plan Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.4 Stakeholder Engagement Plan (SEP) - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6-5

18 Section 6 Environmental & Social Management Plan 6.5 Occupational Health and Safety Action Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.6 Dust Control Management Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: 6-6

19 Section 6 Environmental & Social Management Plan Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.7 Air Pollution & Green House Gasses (GHG) Control and Reduction Management Plan - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: 6-7

20 Section 6 Environmental & Social Management Plan Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.8 Noise Control Management Plan - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: 6-8

21 Section 6 Environmental & Social Management Plan Timing and realistic frequency or duration of monitoring: 6.9 Soil Protection and Landslide Control Management Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.10 Surface Run Off, Erosion and Sedimentation Control Management Plan - IFC PS Management Plan Clear objective and targets: 6-9

22 Section 6 Environmental & Social Management Plan Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.11 Community Health, Safety and Security Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: 6-10

23 Section 6 Environmental & Social Management Plan Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.12 Land Acquisition & Resettlement Action Plan (LARAP) or Supplemental Resettlement Action Plan (SRAP) IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: 6-11

24 Section 6 Environmental & Social Management Plan Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.13 Solid Waste Management Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6-12

25 Section 6 Environmental & Social Management Plan 6.14 Water Waste Management Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.15 Hazardous Waste Management Plan IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: 6-13

26 Section 6 Environmental & Social Management Plan Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.16 Water Resources Efficiency and Pollution Prevention Management Plan - IFC PS 3 & IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: 6-14

27 Section 6 Environmental & Social Management Plan Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.17 Aquatic Biota and Habitat Protection Management Plan - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: 6-15

28 Section 6 Environmental & Social Management Plan Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.18 Terrestrial Flora and Habitat Conservation Management Plan - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.19 Wildlife Protection and Conservation Management Plan 6-16

29 Section 6 Environmental & Social Management Plan - IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.20 Indigenous People Plan (IPP) IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: 6-17

30 Section 6 Environmental & Social Management Plan Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.21 Cultural Heritage Plan (CHP) IFC PS Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: 6-18

31 Section 6 Environmental & Social Management Plan Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: Timing and realistic frequency or duration of monitoring: 6.22 Project Closure Plan/ Project Handover and Compact Project Closed-Out Management Plan Clear objective and targets: Specific and measurable actions: Location of actions: Timing and realistic frequency or duration of actions: Person in charge (implementer): Applicable procedures as required: Monitoring Plan Specific and measurable indicators: Method of monitoring: Location of monitoring: 6-19

32 Section 6 Environmental & Social Management Plan Timing and realistic frequency or duration of monitoring: Note: Appendix A provide example of Environmental and Social Management and Monitoring Plan matrix from the above management plans, while Appendix B provide example of ESMP matrix modified from UKL UPL matrix. 6-20

33 Section 7 Evaluation & Improvement Section 7 Evaluation & Improvement This section provide description of how the project implementer will record and evaluate the implementation of ESMP and will continously improve the ESMS and ESMP. The mechanism may include: 1. Non Conformity, Corrective Action and Preventive Action. Provide mechanism to modify actions or corrective action plan should monitoring show unexpected impacts; 2. Evaluation of Compliance; 3. Control of Records; 4. Internal Audit; 5. Effective Management Review; and 6. ESMP measurement and improvement. 7-1

34 Section 8 Reporting Section 8 Reporting This section provide information how project implementer will report the implementation of ESMP to relevant parties which include: 1. External Communication and reporting to affected people; 2. Regular six months of RKL RPL or UKL UPL implementation reporting to GOI; and 3. ESMP implementation reporting to MCA-Indonesia. 8-1

35 Section 9 Organization & Implementation Section 9 Organization & Implementation This section provide information of roles, responsibilities and authority to implement the ESMS. The information shall include: 1. Organizational Chart; 2. Resources, Roles, Responsibility and Authority. (define resources, roles, responsibility and authority of the following: Top Management, Environmental Management Representative (EMR), Environmental Management System Committee (EMS Committee)/Management Review Committee, Functional/Departmental Manager, and All Employee); and 3. Competence, Training and Awarness. (define competency of EMR, EMS Committee and others entity, plan training to increase capacity/competency of each entity, and plan/implement awareness program). 9-1

36 Section 10 Budget Section 10 Budget This section define costs to cover mitigation measures, which will then input into the project costing or feasibility study (in form of budget table). Table 2: Example of budget table. No. Activity/Action Plan Unit Cost Frequency Total Budget 1. Stakeholders engagement meeting 2. Project Consultation and Socialization 3. Surface water monitoring 4. Biodiversity monitoring 5. Training for environmental officer

37 Section 11 Specific Procedures Section 11 Specific Procedures This section provide relevant Standard Operation Procedures (SOP) that may include but not limited to following: 1. Health & Safety Procedures; 2. Human Resources and Administrative Procedures; 3. Hazardoues Waste Handling and Storage Procedures; 4. Pest Control Procedures; 5. Pesticides Handling and Storage Procedures; 6. Resources and Energy Effeciency Procedures; 7. Chance Find Procedure; and 8. Other Specific Procedures (can be added as necessary). 11-1

38 Appendix A Example of ESMP matrix No. Activities Risk/Impact 1. Training Negative/ Positive perception Health & Safety risk to employee and community Grievances Action Plan PCDP Health & Safety Plan Grievance Mechanism Clear objective & targets Maintain community perception on the project Zero accidents, zero time lost Grievances from Affected Communities and external communicatio ns from other stakeholders Specific & measurable actions Disclose and consult the project activities, potential impacts and proposed mitigation with community which include women and vulnerable group as well indiginous people if they exist. Safety induction Provide first aid Emergency response Receive and facilitate resolution of Affected Communities concerns and grievances Management Plans Location of actions Village hall/district office, or just mention the village/sub district/dictrict name Village hall/district office, or just mention the village/sub district/dictrict name Village name/sub district/ district where the project located Timing & realistic frequency One time per village/sub district (depend on the needs) One time per village/sub district (depend on the needs) During and after the training Person in charge Anyone assigned to do the task (for example External Communication Unit or Public Consultation Coordinator) Health & Safety Officer or anyone assigned to do the task External communication Applicable procedures Mention the available procedure, for example Doc 001_Public Consultation Procedures Mention the available procedure, for example Doc 030_Safety induction, Doc 031_First aid, Doc 032_Emergency Preparedness and Response Doc_025_Grieva nce record and response procedures Specific & measurable indicators Pros/contra statement from community as well as comments and inputs recorded/noted in minute of meeting Monitoring Plans Method of monitoring Document records of: Attendee list (show the involvement of women, vulnerable group, and/or indigenous people. Minutes of meeting Photographs/ Video documentation Location of monitoring Village hall/district office, or just mention the village/sub district/dict rict name No accidents Accidents recorded Village hall/district office, or just mention the village/sub district/ dictrict name All grievance/ disputes are recorded and resolved Grievance records Village name/sub district/ district where the project located Timing & realistic frequency One time per village/sub district (depend on the needs) One time per village/sub district (depend on the needs) During and after the training A-1

39 No. Activities Risk/Impact Social jealousy Action Plan Stakeholder Engagement Plan (SEP) Clear objective & targets are responded to and managed appropriately Stakeholder identification and mapping to identify training beneficiaries Specific & measurable actions about the project s environmental and social performance Training beneficiaries are well identified Management Plans Location of actions Village name/sub district/ district where the project located Timing & realistic frequency Before training conducted Person in charge External communication or training coordinataor Applicable procedures Doc 017_Organizing Training Procedures Specific & measurable indicators Positive response/input or no grievance from trainee nor from community Monitoring Plans Method of monitoring Stakeholder identification and mapping report Location of monitoring Village name/sub district/ district where the project located Timing & realistic frequency Before training conducted A-2

40 Appendix B Example of ESMP matrix modified from UKL UPL matrix No Project Risk & Impact Identified Management Plan Monitoring Plan Project Activity (Source of Impacts) Type of Impact Magnitute of Impact Mitigation Action Plans Clear objective & targets PRE CONSTRUCTION A. ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL) 1. Preliminary survey People perception Moderate 2. Worker recruitment People perception High Conduct project socialization/ Public Consultation and Disclosure Plan (PCDP) Prioritize local worker; Transparant recruitment process Maintain community perception on the project Applicable procedures Project disclosure procedure Minute of meeting and documenta tion procedure HR Policy and labour/wor ker recruitmen t procedure Location Village hall Village hall Person in Charge Anyone assigned to do the task (for example External Communication Unit or Public Consultation Coordinator) Time First week of June HR Department First week of June Monitoring Action Plans Document records of: Attendee list (show the involvement of women, vulnerable group, and/or indigenous people. Minutes of meeting Photographs/ Video documentation Documentation of the recruitment process Specific & measurable indicators Pros/contra statement from community as well as comments and inputs recorded/note d in minute of meeting Number of local worker recruited Location Time Village hall Village hall First week of June First week of June ESMP Impelementer & Supervisory Institution a. Implementer: PT. XX Company, Public Relation Unit/ Department. b. Supervisory Institution: BLHD (& MCA Indonesia). c. Agency receiving report: BLHD (& MCA Indonesia?). a. Implementer: PT. XX Company, Human Resouces Unit/Department. b. Supervisory Institution: BLHD (& MCA Indonesia). c. Agency receiving report: BLHD (& MCA Indonesia). B-1

41 No Project Activity (Source of Impacts) 3. Etc. Project Risk & Impact Identified Management Plan Monitoring Plan Type of Impact Magnitute of Impact Mitigation Action Plans Clear objective & targets B. Additional ESMP as necessary and whenever applicable (based on TAPP result) 1. Preliminary survey People perception Moderate Stakeholder Enggagement Plan: Coordinate with relevant stakeholder. Obtain relevant permit Project Consultation & Disclosure Plan (PCDP): Publish multimedia project information; Provide project information/ announcement board; Arrange public consultation; Involve men, women, vulnerable groups, and relevant stakeholders based on stakeholder mappping and analysis. Number of relevant stakeholder s & affected people as well aswomen and vulnerable groups are identified & involved in the consultatio n Applicable procedures Project disclosure procedure Minute of meeting and documenta tion procedure Location Village hall Person in Charge Time First week of June Monitoring Action Plans Document records of: Attendee list (show the involvement of women, vulnerable group, and/or indigenous people. Minutes of meeting. Photographs/ Video documentation Specific & measurable indicators Location Time Village hall First week of June ESMP Impelementer & Supervisory Institution a. Implementer: PT. XX Company, Public Relation Unit/ Department. b. Supervisory Institution: BLHD (& MCA Indonesia). c. Agency receiving report: BLHD (& MCA Indonesia). B-2

42 No Project Activity (Source of Impacts) 2. Worker recruitment Project Risk & Impact Identified Management Plan Monitoring Plan Type of Impact People perception Magnitute of Impact High Mitigation Action Plans Social Gender: 1. Promote non discriminative worker recruitment. 2. Ensure women have a fair opportunity and well informed. Grievance Mechanisme: 1. Record any complain, input and comments from community and/or stakeholders 2. Response the grievance Clear objective & targets CONSTRUCTION A. ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL) Mobilization Deterioration Minor 1. of air quality (dust) Covering material load. Speed management. Applicable procedures Location Village hall Person in Charge Time First week of July Monitoring Action Plans Attendee list Minutes of meeting Documentation number or worker recruited (percentage of local/non local worker and number of men/women recruited. Specific & measurable indicators Location Time Village hall First week of June ESMP Impelementer & Supervisory Institution a. Implementer: PT. XX Company, Human Resources Unit/Department. b. Supervisory Institution: BLHD & MCA Indonesia. c. Agency receiving report: BLHD & MCA Indonesia. B-3

43 No Project Risk & Impact Identified Management Plan Monitoring Plan Project Activity (Source of Impacts) Type of Impact Magnitute of Impact Mitigation Action Plans Clear objective & targets B. Additional ESMP as necessary and whenever applicable (based on TAPP result) 1. Mobilization GHG emission Minor from vehicles 2. Land clearing 3. Health and safety of workers Community helath & Safety Moderate Moderate GHG reduction & resouces efficiency plan: Reduce number of vehicle as much as possible Identify effective route Engine off when idle Occupational Health & Safety Plan: Conduct Hazzard identification Apply safety induction Equipped with PPE Community Health & Safety Plan: Install traffic sign Safety talk Applicable procedures Location Person in Charge Time Monitoring Action Plans Specific & measurable indicators Location Time ESMP Impelementer & Supervisory Institution B-4

44 No Project Activity (Source of Impacts) OPERATION Project Risk & Impact Identified Management Plan Monitoring Plan Type of Impact Magnitute of Impact Mitigation Action Plans Clear objective & targets A ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL) water quality 1. Commisioning deterioration Disturbance on aquatic biota Sedimentation B. Additional ESMP as necessary and whenever applicable (based on TAPP result) Implementatio n of Benefit Sharing Grievance Mechanism Other Management Plans Applicable procedures Location Person in Charge Time Monitoring Action Plans Specific & measurable indicators Location Time ESMP Impelementer & Supervisory Institution B-5