16/06/2017. Workshop : How to write a proposal. H2020 in a nustchell. Introduction. 1st phase. Pre writing

Transcription

1 H2020 in a nustchell Workshop : How to write a proposal How to write a proposal Ho Chi Minh Introduction Find a call Organise the writing calendar Build your partnershiph Pre writing 1st phase Writing Technical & financial reporting Managing H2020 promotes and encourages: Projects from research to innovation and potentially market opportunities Creation of research & innovation networks of high level actors within Europe and beyond its frontiers Researchers training including exchanges between the nonacademic and academic sectors Link between innovative research and valorisation Link beween key generic technologies and societal challenges Multidisciplinary and multisectorial projects New knowledge, ideas, talents How to write a proposal Ho Chi Minh 2

2 How to write a proposal Hanoi Definitions and vocabulary Challenge Research issue Concept State of the art Scientific and tehnological barriers Justification Results Effects Impact TRL The logical framework Example Conception of a research project Definitions and vocabulary How to write a proposal Ho Chi Minh 6

3 The logical framework Evaluation process Proposals must be validated & submitted in the Participant Portal (online) BEFORE the deadline No proposals will be accepted beyond the deadline (date & time) No complementary document will be accepted beyond the deadline Proposals must include: - Administrative part filled up online - Technical part filled up on a word document and uploaded in a PDF format - Annexes (if relevant) How to write a proposal Evaluation criteria Evaluation Evaluation process Evaluation criteria What evaluators are expecting The 3 criteria of evaluation fit with the 3 main parts of the proposition: 1st case (RIA, CSA) Scientific Excellence Impact of the project Implementation score/5 score/5 score/5 Threshold 3/5 Threshold 3/5 Threshold 3/5 Total/15 Total Threshold 10/15 IA + Weighting 2nd case (MSCA) Scientific Excellence Impact of the project Implementation score/5 score/5 score/5 + Weighting (50%) + Weighting (30%) + Weighting (20%) Ex aequo Priority 1 Priority 2 Priority 3 Total Total Threshold 70% How to write a proposal Ho Chi Minh 10 How to write a proposal

4 What evaluators are expecting (example of the MSCA IF) Excellence Impact Quality and efficiency of the implementation Quality and credibility of the research/innovation project Quality and appropriateness of the training and of the two way transfer of knowledge Quality of the supervision Enhancing the potential and future career prospects of the researcher Quality of the proposed measures to exploit and Disseminate the project results Quality of the proposed measures to communicate the project activities to different target audiences Coherence and effectiveness of the work plan Appropriateness of the allocation of tasks and resources Appropriateness of the management structure and procedures, including risk management What evaluators are expecting (example of collaborative project) Clarity and pertinence of the objectives; Soundness of the concept, and credibility of the proposed methodology Excellence Impact Quality and efficiency of the implementation Extent that the proposed work is beyond the state of the art, and demonstrates innovation potential (e.g. ground breaking objectives, novel concepts and approaches, new products, services or business and organisational models) The extent to which the outputs of the project would contribute to each of the expected impacts mentioned in the work programme under the relevant topic Any substantial impacts not mentioned in the WP, that would enhance innovation capacity, create new market opportunities, strengthen competitiveness and growth of companies, address issues related to climate change or the environment, or bring other important benefits for society Quality of the proposed measures to: Exploit and disseminate the project results (including management of IPR), and to manage research data where relevant Communicate the project activities to different target audiences Quality and effectiveness of the work plan, including extent to which the resources assigned to work packages are in line with their objectives and deliverables Appropriateness of the management structures and procedures, including risk and innovation management Complementarity of the participants and extent to which the Consortium as whole brings together the necessary expertise Capacity of the researcher to reach or re enforce a position of professional maturity/independence How to write a proposal Appropriateness of The institutional environment (infrastructure) Appropriate consideration of interdisciplinary approaches and, where relevant, use of stakeholder knowledge Appropriateness of the allocation of tasks, ensuring that all participants have a valid role and adequate resources in the project to fulfil that role What evaluators are expecting HIGHLY RECOMMENDED: When you have identified your call, always have a look at the evaluation criteria related to your call! Organizing the proposal writing of section 1 : EXCELLENCE What must be understood quickly Review of the sub parts 1.1; 1.2; 1.3; 1.4 How to write a proposal How to write a proposal Ho Chi Minh 16

5 Practical case Part B Section 1: Excellence Focus on collaborative projects How to write a proposal Practical case Part B Section 1: Excellence 1.1 Specific obejctives of the project: Clear, realistic, measurables, feasible DURING the project Coherent with the expected valorisation and impact of the project 1.2 Relation to the Work Programme Reply to the Work Programme Explain how your project answers to the specific challenge and fits in the scope 1.3 Concept & approach Global concept of the project Positionning of the project (from the idea to its application) Research & innovation activities (national & international) Approach & methodology Gender equality 1.4 Ambition State of the art positionning & beyond. Ambition of the project Innovative potential How to write a proposal

6 Part B Section 1: Excellence What must be understood quickly 1.2 Relation to the Work Programme Key words of the Work Programme Solutions The way Structure of the project High level of expertise & knowledge of what you are talking about 1.1 Specific objectives of the project: Clear, realistic, measurables Make sure you reuse/respond to the key words of the Specific challenge of the Call When it is possible, you can include diagrams to illustrate your logic 1.3 Concept & approach: The main ideas, models, hypothesis Transdisciplinary of the project Description of the activities out of the project but linked to the project Description of the approach and methodology taking into account the suggested activities in the CALL

7 1.3 Concept & approach: Gender balance (if «required») Short description of the Work Plan (Title, objectives, WP leaders, budget estimation) Positionning in the market field (TRL) You can illustrate your proposal with a diagram illustrating your pathway: Part B Section 1: Excellence 1.1 Quality, innovative aspects and credibility of the research Clear, realistic, measurables, feasible DURING the project Coherent with the expected valorisation and impact of the project Includes inter/multi disciplinary approach 1.2 Clarity and quality of transfer of knowledge/training for the development of the researcher in light of the research objectives Why and how the researcher is going to gain in moving to another establishment? How it is coherent with the project presented 1.3 Quality of the supervision and the hosting arrangements Global concept of the project Positionning of the project (from the idea to its application) Research & innovation activities (national & international) Approach & methodology Gender equality 1.4 Capacity of the researcher to reach and re enforce a position of professional maturity in research Part B Section 1: Excellence Focus on individual projects (Individual Fellowships) 1.1 Quality, innovative aspects and credibility of the research Your project, its context and its limits The state of the art of your project The methodology of your project during your stay (objectives, activities, expected outputs) The originality and innovative aspects

8 1.4 Ambition: On going research and / or projects Infrastructures, platforms, networks White/position papers of the EU The state of the art of your scientific domain: Regulatory, ethical framework Qualitative & quantitative data International competition Market positionning (for SMEs and IA) Explain how the impacts of the project will open up to new horizons in other fields All disciplines included DO NOT DESCRIBE THE IMPACTS! The innovative potential : the state of the market, patents already available and/or from your previous research outputs If your project has the potential of generating patterns, you must describe them in this part. DO NOT FORGET the Industrial application 1.3 Quality of the supervision and the hosting arrangements: Qualification & experience of the supervisor: Capacity to supervise post docs Experience linked with the project Number of published articles (not on going) Skills are obvious Experience with international collaboration Hosting arrangements At least a few sentences must show the adequation of the selected laboratory/environment International reputation Expertise in junior researchers training Logistics details Describe if your project is linked with other projects funded by the EC. 1.2 Clarity and quality of transfer of knowledge/training for the development of the researcher in light of the research objectives What is the added value of the host institution compared to others (or home institution) 1.4 Capacity of the researcher to reach and re enforce a position of professional maturity in research The capacity of the researcher to be independent and have a certain leadership The project fits the researcher profile The previous experiences of the researcher fit with the project For junior PhDs (PhD obtained recently and no experience in publications): proof that the applicant has potential to achieve or reinforce a mature position in his/her research

9 What evaluators are expecting CHECK LIST: Make sure you have fullfilled the minimum expected requirements in this part: - Why is my project important for the European Union and in a more global point of view, - How it will help the European Union in its leadership positionning - Did I enhance gender aspects in my proposal - Did I take into consideration strong multidisciplinary aspects in my project - By involving all disciplines colleagues - By covering all potential disciplines that might be impacted by my project - Am I beyond the state of the art? - Did I cover an innovative aspect and did I well explained how close to the market is my innovation - When you have identified your call, always have a look at the evaluation criteria related to your call! Ask colleagues or familiars to read your project Organizing the B2 part : Impact methodology Express clearly the impacts and prioritize them : This supposes that the enumeration of impacts and their link with the objectives and results have been already done in the conception phasis of the research project The prioritisation depends on the type of the call and the importance expected of the impact Defining a plan to maximise the impacts An exploitation plan A communication plan A dissemination plan How to write a proposal Ho Chi Minh 35 Expected Impacts Methodology Organizing the proposal writing of section B2 : IMPACT Methodology for writing the impact section Tools List the expected impacts of the project in line with the impacts of the call for proposals / List the beneficiaries of the impact You can go further describing the EU expected impacts/project impacts/ projects results/beneficiaries Describe barriers and brakes likely to limit the expected impacts How to write a proposal Ho Chi Minh 34 How to write a proposal Ho Chi Minh 36

10 Measures to maximize the impact : The exploitation plan The results of your project don t have any interest if they are not exploited!! Measures to maximize the impact : The dissemination plan Has an objective Clearly defined, well justified Linked with the general impact, the main targets Has a clear strategy, linked with the project Each action has to be precise Credible With a clearly expressed target With a dissemination channel to reach the target A mean to measure the action A coherent dissemination How to write a proposal Ho Chi Minh 37 How to write a proposal Ho Chi Minh 39 Measures to maximize the impact : The exploitation plan From laboratory to market Remind of the level of TRL expected Technology transfer towards industry Protection of the intellectual property Strategy linked to the expected impacts Who owns the property? Who is exploiting it? On which model (licence, royalties, open sources, open access, etc..) Measures to maximize the impact : The communication plan Communicate on the research issue adressed by your project and aimed impacts! How to write a proposal Ho Chi Minh 38 How to write a proposal Ho Chi Minh 40

11 Measures to maximize the impact : The communication plan Has an objective Clearly defined, well justified Focused on the research issue Has a clear strategy, targeting the citizens in priority and those impacted by the project Each action has to be precise Credible With a clearly expressed target With a dissemination channel to reach the target A mean to measure the action How to write a proposal Ho Chi Minh 41 Part B - Section 3: Implementation Some useful definitions Milestone: go/no go decision. A moment when an objective is achieved with success and a decision is needed to go further with the next phase of the project. Success indicators required. Example: field survey complete and data quality validated Work Package (WP): Research activities are broken down into WP which depend to each other. Each WP has tangible objectives to attain, a programme of tasks and expected results. Task: the work to be done in each WP Deliverable: WP results (usually reports) Organizing the proposal writing of section 3 : IMPLEMENTATION Key words of the implementation section Concepts How to best write this part Part B Section 3: Implementation «Implementation» definitions : The process of putting a decision or plan into effect. (Oxford Dictionary) Detailed listing of activities, costs, expected difficulties, and schedules that are required to achieve the objectives of the project. «The Five Ws & H» : How to write a proposal Ho Chi Minh 42

12 Part B Section 3: Implementation 3.1 Work plan Work packages, deliverables and milestones Capacity of the consortium to achieve the objectives Objectives reminder Task allocation: fair and efficient! Expected credible results (deliverables) Clear illustrations and explainations 3.2 Management structure and procedures & 3.3 Consortium as a whole How well the consortium will be organised Decision making Risks Innovation Management (if asked) 3.4 Resources to be committed (if asked) Option 1: provide a detail of the resources committed by tasks Option 2: explain some budget aspects exclusively 3.1 Overall coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources 3.2 Appropriateness of the management structure and procedures, including quality management and risk management How well the consortium will be organised 3.3 Appropriateness of the institutional environment 3.4 Competences, experience and complementarity of the participating organisations and institutional commitment Part B Section 3: Implementation Example of table to fill up Part B Section 3: Implementation EC Demand (call) Part B Section 3: Implementation Structure yourprojecttimeframe Gantt Chart WP leader WP/Task WP st year Q1 Q2 Q3 Q4 D 1 M1 2nd year Q1 Q2 Q3 Q4 3rd year Q1 Q2 Q3 Q4 Efforts (p.m) Efforts (p.m)

13 The budget Eligible expenses and how to allocate ressources Direct costs: Staffs costs Other costs (trips; events organisation; small equipment and material) Equipments Sub contracting Different rate of reimbursement 100% for public bodies 70% for private bodies (IA) Indirect costs : 25% of the eligible direct costs (minus sub contracting) All types of costs not budgeted or eligible in direct costs Last recommendations Before writing, read! Your project must be of high level with ambition Your consortium must be coherent, balanced, skilled An EC proposal is at least 6 months of work Do not underestimate any section or neglect your proposal Make sure your proposal is understandable Be patient?