Hiring Flow Charts Hiring Flow Charts Attached

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1 Hiring Flow Charts Hiring Flow Charts Attached Issued in furtherance of Cooperative Extension work, acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture, Jeffrey C. Silvertooth, Associate Dean & Director, Extension & Economic Development, College of Agriculture and Life Sciences, The University of Arizona. The University of Arizona is committed to creating and maintaining an environment free of discrimination. In support of this commitment, the University prohibits discrimination, including harassment and retaliation, based on a protected classification, including race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information.

2 Life Cycle of a new hire process. Decision: type of hire and how it will be funded. Position Management/PCN UAccess Employee Post Position in UA Careers Search Committee Activities Offer Letter Must add two paragraphs from CBS Web Site. Initiate New Hire For Selected Candidate Uaccess Employee Employee receives electronic information from Workforce Systems in the if provided on application New employee must complete section 1 of the electronic or paper I9 before their first day of work. Hiring department must complete section 2 of electronic or paper I9 within three days of employee start date. Department must Fed Ex copies of documents to CALS Business Services for off campus sites. Insure the new hire is in the system. Time will vary depending the activity of the year. Employee Onboarding 1 10/17/2016

3 Position Management/PCN Information from Manager Self Service Position Management UAccess Manager Self Service MSS Workcenter and Approvals MSS Manage and Approve Position Create/Modify Position Choose Create New Position or Modify Existing Position Create New Position Create from Scratch Clone from Existing Position Clone from Denied Request Clone from Withdrawn request Create A New Position Clone from Existing Position Review Pre-Populated Fields & Submit Request Effective Date Class Indicator Position Type Code ABOR Code Work Study Split Job Title HR Dept Location Position FTE Pooled Position Alternate Title Works with Animals Supervisor Position Time Approver Position UA Title Information Encumbrance Information Risk Management Questions Export Control Questions Attachments Submitting Request for Approval 2 10/17/2016

4 Gather Job Posting Information Gather Job Posting information Create New Position Control Number if needed Uaccess Employee/Manager Self service See Position Management /PCN Flow Chart Job Descriptions Classified Staff, Appointed Professional Academic Advisor Job Series Matrix, Personnel (These are generic descriptions, you will need to build the description around job needed) Rates of Pay Job Code Salary Grade Positon Summary Duties and Responsibilities Qualifications Preferred Qualifications Posted rate of pay Funding notes Numbers of Vacancies Desired Start Date Position End Date (if Temporary) Limited to Current UA Employees Non-competitive Type Applicant Reviewer Access Supervisor Contact Information for Candidates Open Date Review start Date Special instructions to Applicant Advertising Reference Collection Supplemental Questions Documents needed to Apply Vita/Resume Reference Letters Other documents depending on type of position Guest Committee Search Committee Members This is a discussion between Supervisor of position and Business Manager Type of criminal background check required All Extension personnel are required to have a criminal background check. Post Position

5 Posting a job for a new positon Information Taken from Posting Position Information Title Position Control Number (PCN) Job Code Department Location Position Summary Duties & Responsibilities Minimum Qualifications Arizona Board of Regents Minimum Qualifications Preferred Qualifications FTE Full Time/Part Time Number of hours worked per week Job Category Recruitment Categories Benefits Eligible Affirmative Action Job Group Number Affirmative Actions Goals FLSA Salary Grade Range Minimum Range Midpoint Range Maximum Posted Rate of Pay Funding Notes Type of criminal background Check required Posting Detail Information Posting Number Number of Vacancies Desired Start Date Position End Date (if temporary) Limited to Current YA Employees Non-Competitive Type Non-Competitive Explanation Applicant Reviewer Access Supervisor Contact Information for Candidates Open Date Review Start Date Close Date Open Until Filled Remove Posting On Special Instruction to Applicant Quick Link for Internal Postings Pass Message Fail Message Advertising Advertising Resources Advertising Strategies Misc. Reference Collection Supplemental Question Documents Needed to Apply Guest User Search Committee Members

6 Initiating a New/Rehire Information from Manager Self Service New Hire Quick Reference Guide UA Manager Self Service MSS Workcenter and Approvals MSS Manage and Approve Request New Hire Initiate Hiring Request New Hires Rehires Additional Jobs Return to work in progress New Hire Rehire New Hire Type Classified Staff Faculty/Appointed Graduate Assistant/Associate Start Date Personal Data Visa/Permit Data Position Information Job FTE or Standard Hours Position Management Benefits Information Retirement Eligibility Classified Staff Comp Rate amount UA Careers Posting Position Distribution Expected End Date Required Attachments Faculty/Appointed Personnel Additional Employment Information Contract Type Contract Rate adjustment Voting Code Contract Status UA Careers Posting Compensation Additional Titles Position Distribution Expected End Date Required Attachments Graduate Assistant/ Associate Compensation Additional Employment Additional Titles Position Distribution Expected End Date Required attachment 5 10/17/2016