WORKPLACE HAZARDOUS MATERIALS INFORMATON SYSTEM (WHMIS)

Transcription

1 HEALTH & SAFETY POLICY Section 11 Page 1 WORKPLACE HAZARDOUS MATERIALS INFORMATON SYSTEM (WHMIS) PURPOSE The Workplace Hazardous Materials Information System (WHMIS) program provides Hutton House and its employees with the information needed to maintain a safe working environment. The WHMIS program will be implemented according to the requirements under the WHMIS legislation to reduce the frequency, severity and costs associated with accidents and illness related to hazardous materials in the work environment. OBJECTIVES 1. The WHMIS program will provide a uniform system for the proper labeling, handling, storage, use, safe disposal and emergency response plans for hazardous materials in the work place. 2. The WHMIS program will provide ready access to information in the form of current Material Safety Data Sheets (MSDSs). 3. The WHMIS program will provide for training and education of all workplace parties. HAZARD CONTROL Hutton House will ensure a healthy working environment through regular Joint Health and Safety Committee site inspections and ongoing staff training in WHMIS. The Joint Health and Safety Committee and the coordinator are responsible for the completion of WHMIS Program Assessments for their work site on an annual basis. Where possible, any identified hazard will be eliminated, the material substituted for something less hazardous or the process modified to reduce exposure. Good housekeeping practices will be used to prevent workplace exposure. Immediate clean up of spills will prevent exposure. The use of wet methods as opposed to dry sweeping will minimize the airborne concentrations of hazardous materials that could be reintroduced into the air. It is forbidden to eat and drink in areas where hazardous materials are used or stored. Thorough hand washing is required after handling hazardous materials and before eating and drinking. Staff and participants must use personal protective equipment (PPE) as directed by their supervisor or the coordinator. ACCOUNTABILITY Employer Responsibilities Hutton House, through the Joint Health and Safety Committee, will be responsible for implementing all elements of the WHMIS program including labels, MSDSs, training and education and classification of any products produced in the workplace. WHMIS training will be delivered to all staff at orientation prior to commencing work and annually or as required if there is a change in job task with resulting change in potential for exposure.

2 HEALTH & SAFETY POLICY Section 11 Page 2 Coordinator/Supervisor Responsibilities Coordinators and supervisors are expected to work in accordance with the requirements of the WHMIS program. An employee s immediate supervisor will be responsible for delivering the job-specific component of the WHMIS orientation. Complete a Hazardous Chemical Ordering Sheet when placing an order for controlled materials and forward to the Joint Health and Safety Committee. Ensure that all hazardous materials used in the workplace have proper labels. Ensure their departmental staff, students and volunteers have been trained in the care and use of personal protective equipment. Ensure a current hazardous materials inventory and all MSDSs for all products in their area are accessible and up-to-date (within the last three years). Consumer products will be included in the hazardous materials inventory. Review and provide WHMIS training to new employees, annually or as changes in the workplace arise. Inform staff of any and all emergency procedures to be followed with respect to all hazardous materials they will use in the workplace. Ensure that all employees wear or use all personal protection equipment as required. Ensure that good housekeeping practices are followed. Complete the WHMIS Program Assessment Checklist annually. A copy of the completed checklist should be returned to the Finance Manager and the Joint Health and Safety Committee. Any No responses should be explained and corrective action taken. Staff and Participant Responsibilities Staff and participants will use the WHMIS information, control equipment and personal protective equipment provided to work safely to protect themselves, their co-workers, participants and the environment. All staff will: Participate in WHMIS information and training sessions and demonstrate knowledge of the program through successful completion of the training course and quiz. Have a right to know about the hazardous materials they are exposed to in the workplace. To gain an understanding of the elements of WHMIS including MSDSs and label information, they will participate in WHMIS training programs. Use the information to work safely to protect their own health and safety and that of their coworkers. If an employee does not have the required information for a hazardous material, he or she should contact the supervisor immediately before using the product to obtain all necessary information and training.

3 HEALTH & SAFETY POLICY Section 11 Page 3 Be aware of the location and contents of the MSDS binder for their department and notify the supervisor if a MSDS is missing. They are also responsible to ensure that they do not remove, alter or deface a label on a container of hazardous material and that they immediately notify their supervisor if any of these conditions exist. Read the label before using a product. If the employee does not understand anything on a label or the label is missing, he/she should immediately bring it to the attention of his or her supervisor. Have a duty to properly use and maintain protective equipment, protective devices and protective clothing as required by their supervisor. COMMUNICATION Changes to the program will be communicated to all staff by posting the information on the Health & Safety Bulletin board and addressing it as an agenda item at the general/safety staff meeting. WHMIS posters depicting the symbols and associated risks will be posted in all work areas where there is a potential for exposure to hazardous materials. The MSDSs will be readily available to all workers, and will be located: Master listing Site Specific Lists - Administration Office - Pottery Office, Janitorial Storage, Day Break, Learning Centre RECORD KEEPING The Finance Manager will: Maintain master copies of the MSDSs Maintain attendance records for training sessions for review by the Ministry of Labour and Joint Health and Safety Committee Complete a WHMIS Program Assessment Checklist annually The Joint Health and Safety Committee will: Maintain a written record of their annual review of the WHMIS program Coordinators will: Complete Hazardous Chemical Ordering information when ordering controlled materials Maintain a hazardous materials inventory Maintain up to date MSDSs for all products in their area. Complete a WHMIS Program Assessment Checklist annually Deliver the job specific component of the WHMIS orientation. Provide training in the care and use of personal protective equipment

4 HEALTH & SAFETY POLICY Section 11 Page 4 PERSONAL AND PROTECTIVE EQUIPMENT Loose or bulky clothing will not be worn around machinery or equipment due to the danger of entanglement. The Dress Code in the Employee Handbook further outlines this issue. Long hair must be confined when working around machinery or equipment due to the danger of entanglement. All protective equipment used will be approved by the C.S.A. (Canadian Standards Association). Training must be provided in the care and use of protective equipment. Safety glasses will be worn where required. Dust masks will be worn in any area where dust is excessive. No person shall operate a machine that is not suitably guarded, and shall not remove any protective device. LABELS The Joint Health and Safety Committee will: Ensure that all original containers of controlled products received at the workplace have a legible supplier label affixed Ensure that a workplace label is affixed to new containers if hazardous materials are transferred from supplier containers into workplace containers. This includes consumer products Replace labels that are illegible or lacking either a supplier label or workplace label Supplier labels affixed to containers of controlled products with a volume of more than 100 ml must include all of the following seven pieces of information: Product identifier (name of the product) Name of the supplier (name and address of supplier) The statement Refer to MSDS (indicates that a MSDS with more detailed information is available for the product) Hazard symbol(s) (corresponds to the class/division of the controlled product) Risk phrase(s) (explanations of the hazards and degree of risk) Precautionary measures (how to store and use the product to eliminate/minimize the risk) First aid measures (treatment in case of acute exposure to the chemical) The first four pieces of information mentioned above are required on containers of controlled products with a volume of less than 100 ml. (1 cubic ml = 1 gram). Workplace labels must include the following information: Product identifier Safe handling procedures The statement Refer to MSDS

5 HEALTH & SAFETY POLICY Section 11 Page 5 MSDS (MATERIAL SAFETY DATA SHEETS) The Hutton House Joint Health and Safety Committee will: Obtain the MSDSs from the supplier or manufacturer for every controlled hazardous product used in the workplace Ensure that MSDSs are readily accessible at the work site for employees to review Maintain on file, copies of the MSDSs Produce an appropriate MSDS for every controlled product produced at the workplace Ensure that MSDSs are current (i.e. updated every three years) Inform all workers of MSDS locations: - Administration Office Master copies - Pottery Office site specific - Janitorial Storage - site specific - Day Break - site specific - Learning Centre site specific Include the hazardous materials inventory in the workplace inspection checklist Produce a floor plan of the workplace indicating the location of hazardous products Nine categories of information must be included on the MSDS: 1. Hazardous ingredients: a list of hazardous ingredients in the product 2. Product information: chemical name of the product, chemical family and synonyms, chemical formula and molecular weight, the address and emergency phone numbers for the manufacturer and supplier, an explanation of the product application 3. Physical data: the state (solid, liquid, gas), appearance, odour, boiling point, freezing points, etc. 4. Fire and explosion data: outline of the potential to ignite/explode under specific conditions, special fire fighting control measures 5. Reactivity data: information on stability and compatibility of the chemical 6. Toxicological/health hazard properties: description of the route of entry into the body, effects of the chemical on organs, tissues and person overall, acute (immediate) and chronic (long term) symptoms associated with exposure 7. First aid measures: steps to be taken if a person is acutely overexposed to the chemical. Staff should be trained in first aid measures before working with the chemical to minimize the potential for injury in the event of an emergency 8. Preventive measures: safe procedures for the use, storage and handling of the chemical as well as safe waste disposal procedures 9. Preparation information: name and phone number of the company, which prepared the MSDS, date on which it was prepared (must be revised every three years or within 90 days of new hazard information becoming available)

6 HEALTH & SAFETY POLICY Section 11 Page 6 EMERGENCY RESPONSE In the event that someone is injured or accidentally poisoned their supervisor/coordinator is responsible to ensure that the Poison Control Centre or 911 is contacted. In emergencies, workers will retain containers and the labels should be brought to the attention of the attending emergency medical personnel as they may provide information pertinent to treatment. REFUSAL TO WORK Every employee has the right to refuse work if they believe that it may endanger them or another employee. Dangerous circumstances exist when three conditions are met: 1. There is a failure to comply with the act or regulations 2. It poses a hazard to an employee 3. Any delay in controlling the danger or hazard may seriously endanger an employee If you have reason to believe that an unsafe condition exists, speak to your manager or coordinator immediately who will arrange for an employee representative and employer designate of the Joint Health and Safety Committee to investigate your concern with you. Your manager will listen to the complaint and do whatever is necessary to remove the danger. The manager or coordinator will then advise the employee when the problem has been corrected and it is safe to return to work. However, the employee may still believe that a danger exists. If the manager does not agree and the employee still continues to refuse to work, a Ministry of Labour inspector must be called. Pending the investigation and decision, no employee shall be assigned to work in that situation. The manager or employer must state this in the presence of a Joint Health and Safety Committee certified member. The employee and the Joint Health and Safety Committee representative are both entitled to be present during the inspector's investigation, management presence is optional. The inspector must provide both parties and the Association with a written decision as soon as possible. Certified Joint Health and Safety Committee members also have the right to stop work when they find that dangerous circumstances exist. A certified member who has reason to believe that a dangerous circumstance exists at a workplace may request that a supervisor/manager investigate the matter and the supervisor/manager shall promptly do so in the presence of the certified member. The certified member may request that a second certified member representing the other workplace party investigate the matter if the first certified member has reason to believe that dangerous circumstances continue after the manager s investigation and remedial actions, if any. The second certified member shall promptly investigate the matter in the presence of the first certified member. If both certified members find that the dangerous circumstances exist, the certified members may direct the employer to stop the work or to stop the use of any part of a workplace or of any equipment, machine, device, article or thing.

7 HEALTH & SAFETY POLICY Section 11 Page 7 The employer shall immediately comply with the directions and shall ensure that compliance is effected in a way that does not endanger a person. If the certified members do not agree whether dangerous circumstances exist, either certified member may request that an inspector investigate the matter and the inspector shall do so and provide the certified members with a written decision. After taking steps to remedy the dangerous circumstances, the employer may request the certified members or an inspector to cancel the direction. The certified members who issued a direction may jointly cancel it or an inspector may cancel it. No reprisals will be taken against any employee who acts in compliance with, or seeks enforcement under, the provisions of provincial health and safety legislation. TRAINING AND EDUCATION Hutton House Joint Health and Safety Committee will: Establish an education and training program for staff who may be exposed to hazardous materials in the workplace. This includes workers using hazardous materials or working in proximity to these materials. Hazardous materials may include consumer products. The training will provide information on labels, hazard identification and MSDSs. The training will emphasize job specific safe procedures for handling, use, storage and disposal of the hazardous materials being used. Staff will also be informed of any and all emergency procedures to be followed with respect to all hazardous materials they will use in the workplace. Review the information and training programs at least annually. The purpose of the annual review is to evaluate the effectiveness of the training and to determine whether the program needs to be updated or the staff retrained. This review will be documented in the meeting minutes of the Joint Health and Safety Committee. Ensure records of the attendance lists for training sessions are maintained. Demonstrate the effective delivery of the program through quizzes/tests and maintain these records. Provide new training as required or needed (specifically information that a worker needs to be aware of). Conduct training on an annual basis including CPI, WHMIS, Vehicle Safety. PROGRAM EVALUATION & REVIEW The Finance Manager will consult with the Joint Health and Safety Committee in the development, annual review and implementation of the WHMIS program. Safety, including WHMIS, will be a measurable index on the employees annual performance appraisals.

8 HEALTH & SAFETY POLICY Section 12 Page 1 HAZARDOUS MATERIALS IN THE WORKPLACE MATERIALS HANDLING AND DISPOSAL IN POTTERY STUDIO The materials in the pottery studio that are in liquid or moist form do not require special handling procedures, however, should the materials become dried out (ie trimmings) or are in powdered form (ie glaze materials and floor sweepings) the following procedures are required. Wear a NIOSH/MSHA approved respirator Avoid raising dust and inhalation of dust Mopping or hosing down is preferable to sweeping and should be used at every opportunity When sweeping, the use of oil based sweeping compound is recommended Disposal of floor sweepings, spills, and glaze must comply with local, provincial, and federal regulations. No special handling procedures are necessary. Scoop or vacuum into sealed containers and dispose of in a local landfill or wash away to local water waste disposal and treatment plant. PROCEDURES FOR GLAZE MIXING Use of a NIOSH/MSHA respirator is recommended when mixing glazes or slips from a powdered form. Minimize exposure in accordance with good hygiene practice. Gloves or protective clothing are not usually necessary but may be desirable in specific work situations. Avoid raising dust and make sure that work area is properly ventilated. After placing appropriate materials from any given recipe into the mixing container, pour water into the mixture using a bucket rather than blasting water in with a hose as this causes unnecessary dust. Mix materials with a drill mixing system being careful to keep the mixer well below the surface of the mixture to avoid splashing of material. Place the sieving bucket directly next to the mixing bucket in order to minimize the distance the mixed glaze has to travel to the sieve. Clean all tools and buckets with warm running water. Glazes will be stored in appropriately labeled containers. Unwanted material should be dried out and containerized before sending to local landfill site in accordance with local, provincial, and federal regulations. No special handling is required.

9 APPENDICES AND REFERENCES 1. Hazardous Chemical Ordering Sheet 2. WHMIS Program Assessment Checklist 3. WHMIS Attendance Record 4. Hazardous Materials Inventory 5. MSDS Worksheet 6. Consumer Symbols 7. Personal Protective Equipment Symbols 8. Hazardous Materials Symbols 9. Supplier Label Example 10. Personal Protective Equipment 11. Daily Vehicle Inspection 12. Incident Report 13. Accident Investigation Report 14. Maintenance/Service Contracts

10 Page 1 HAZARDOUS CHEMICAL ORDERING SHEET Chemical Name: Manufacturer: Phone #: Web Site: Address: Is it a WHMIS chemical? If so, what type of hazardous chemical is it? What department/program is it to be used in? How will the chemical be used? (ie. to strip floors) Will the chemical remain in its original container or be transferred to a smaller container (ie spray bottle)? If the chemical will be transferred to a small container, who will be responsible for transfer eg information from the original container to the new container (ie a workplace label)?

11 This sheet is to be sent to a member of the Joint Health and Safety Committee to be reviewed. The member of the Joint Health and Safety Committee will then identify all pertinent safety and hazard information on the product by accessing resources for information on the product from information listed above. The Joint Health and Safety representative will then distribute all pertinent safety information to managers, coordinators, supervisors and staff to be trained on prior to usage of chemical.

12 Page 2 WHMIS Program Assessment Checklist Instructions: Answer all questions with a YES or NO. Not all questions may apply to your area. A "NO" response may indicate a need for improvement in your WHMIS program. Please note that this is not a compliance checklist. General 1. Have you conducted a WHMIS inventory for your work area? 2. Do you know which products you have that are controlled? 3.Have you evaluated any agents produced by your organization to see if they are controlled? 4. Are existing engineering controls adequate to protect the worker and environment? Yes No Comments Labels & Identification 1. Do all containers of controlled products from the supplier have a supplier label? 2. Do all containers for workplace have workplace labels (where applicable)? 3. Do bulk shipments have supplier or workplace labels? 4. If chemicals have been decanted into other containers, do all the containers have workplace labels? 5. Have you used a placard for any controlled product not in a container? 6. Is all hazardous waste that is generated onsite identified? MSDSs 1. Do you have supplier MSDSs for all controlled products? 2. Are all MSDSs current (within three years)? 3. Can all workers access MSDSs at all times? 4. Does the JHSC or health and safety representative have access to MSDSs? Training 1. Have all workers attended annual training? 2. Is there a record of attendance and training tests? 3. Do all workers know how to read labels. MSDSs, etc.? 4. Do all workers properly use, handle and dispose of chemicals? (If not, determine if retraining is necessary.) 5. Have all workers been trained in the use and maintenance of PPE? 6. Do workers know what to do in an emergency? (This could be verified with a mock drill.) 7. Is there a mechanism to review the worker training program at least annually?

13 Page 3 WHMIS Attendance Record Note: WHMIS training shall be completed annually. Record of attendance should be kept with the JHSC binder. WHMIS records should be certified against the personnel roster to ensure 100% attendance. Date: Training Aids Used (circle): VIDEO LECTURE QUIIZ Dept: Supervisor: Location: Tel. Last Name First Job Title Signature

14 Page 4 Hazardous Materials Inventory Facility: Date Revised: Department Location: Chemical (Trade/Manufacturer) Supplier Location Quantity Date of MSDS Completed by: Date: Instructions: 1. List all chemicals, chemical compounds and chemical mixtures used or stored in your work area. Indicate the trade name and manufacturer name, if it is different. Do not include drugs or blood products. 2. Update this inventory if a controlled product is imported/discounted from use. The hazardous materials inventory should be verified at least annually. MSDSs must be updated within three years. For a complete description of the Hazardous Materials and Potential Hazards, refer to the MSDS binder.

15 Page 5 MSDS Worksheet Section 1: Product Identification & Use Product/Material Manufacturer's Name Product Code Business Tel. Emergency Tel. Supplier's Name & Address Business Tel. Emergency Tel. Product Use: Section 2: Hazardous Ingredients Hazardous Ingredients Approximate Amount (%) CAS # Exposure Limit Section 3: Physical Data Physical State (circle) GAS LIQUID SOLID Specify Gravity: Appearance & Order: Odour Threshold (ppm): Vapour Pressure (mm Hg): Vapour Density (air = 1) Evaporation Rate: Boiling Point (C): Freezing/Melting Point (C): Solubility in Water (20): % Volatile (by volume): ph: Density (g/ml): Coefficient in Oil/Water Distribution: Section 4: Fire & Explosion Hazard Data Flammable: Yes No Extinguishing Media: TDG Flammability Classification: Anti-ignition Temperature (C): Special Procedures: Hazard Combustion Products: Sensitivity to Mechanical Impact: Flash Point (C) & Method Upper Explosive Limit (% by volume): Lower Explosive Limit (% by volume): Explosion Data: Sensitivity to Static Discharge:

16 Page 6 MSDS Worksheet 2. Section 5: Reactivity Data Stable (circle): Yes No If no, under what conditions: Hazardous Polymerization (circle): Yes No If no, under what conditions: Incompatibility with other substance (circle): Yes No If no, under what conditions: Hazardous Decomposition Products: Section 6: Toxicological Properties/ Health Hazard Data Route of Entry/Exposure (circle): SKIN CONTACT SKIN ABSORPTION EYE CONTACT INHALATION INGESTION LD: LC: Effects of Acute Exposure to Product: Effects of Chronic Exposure to Product: Section 7: First Aid Measures SKIN EYE INHALATION INGESTION Section 8: Preventive Measures Engineering Controls (eg. ventilation, enclosed process): Personal Protective Equipment: GLOVES (TYPE OF MATERIAL) RESPIRATORY PROTECTION EYE PROTECTION CLOTHING OTHER Section 9: Storage & Handling Storage Requirements: Handling Procedures & Equipment: Section 10: Spill & Leak Procedures Clean-up: Waste Disposal: Section 11: Additional Information Special Shipping Information: Sources Used: Prepared by: Tel. No.: Date:

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19 Page 9 HAZARDOUS MATERIALS SYMBOLS

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21 Page 11 Personal Protective Equipment In conjunction with the Health and Safety Policy and WHMIS Policy, Hutton House is committed to the protection of individuals and property from accidental loss and harm. Staff and Participants have a duty to properly use and maintain protective equipment, protective devices and protective clothing as required by their job function. Supervisors have a responsibility to ensure that all employees and participants wear and use all personal protective devices as required. These are the protective devices required for your job function: Personal Protective Device: Employee Signature: Supervisor Initial: Thank you for your cooperation and your contribution to a safe and healthy work environment.

22 Vehicle Inspection Checklist HEALTH & SAFETY POLICY Section 13 Page 12

23 Page 13 Incident/Accident Report Person(s) Involved s Name: Supervisor/Department: Occurrence Date: Time: Date Reported: Time: Activity at time of accident: Was first aid given? Yes / No Describe: Description of injury: Did the injured require a doctor? Yes / No Exact location of accident: Describe what happened: Were any witnesses present? Yes / No Names: What act or condition(s) caused the accident?: Was there damage to equipment, property or a third party? Yes / No If so, describe and estimate expense: Probable reoccurrence: Frequent Occasional Rare Injury severity potential: Major Serious Minor Action Taken: Follow Up Required:

24 Page 14 Incident/Accident Report Page 2 Investigated By/Completed By Date I have been advised of the content of this report and agree with the information indicated above. Person(s) Involved's Signature Date CC: Health & Safety Committee, Supervisor/Manager Office Only: Health & Safety Committee: Name Supervisor/Manager: Name

25 Page 15 MAINTENANCE/SERVICE CONTRACTS System Sprinkler AC/Heating Fire Alarm Extinguishers Doors (automatic) Elevator Electrical Security System Plumbing (including sump pump) Company Georgian Bay Fire & Safety PO Box th St. E. Owen Sound, ON N4K 5W9 Air Design Services 3392 Wonderland Rd. S. Bldg. 7 Unit 3 London, ON N6L 1A8 Georgian Bay Fire & Safety PO Box th St. E. Owen Sound, ON N4K 5W9 Georgian Bay Fire & Safety PO Box th St. E. Owen Sound, ON N4K 5W9 Horton Automatics Unit Bessemer Rd. London, ON N6E 1R2 Otis Canada 809 Dundas St. E. London, ON N5W 5P6 Orchard Electric Granton Line Granton, ON N6H 5L8 Georgian Bay Fire & Safety PO Box th St. E. Owen Sound, ON N4K 5W9 Salliss Plumbing 3392 Wonderland Road South Building 9 Unit 12 London, ON N6L 1A8 Telephone (519) (519) (519) (519) (519) ID# FL (519) (519) (519) Control Systems Georgian Bay Fire & Safety PO Box th St. E. Owen Sound, ON N4K 5W (519)