estelplan Reference Release 4.0a

Transcription

1 Reference Release 4.0a February 15,

2 Copyright 2016 Invera Inc. All Rights Reserved. Invera Inc. (hereinafter referred to as Invera) has prepared this document for use by its personnel, licensees and customers. The information contained herein is the property of Invera and shall not be reproduced in whole or in part without prior written approval from Invera. Invera reserves the right to make changes in specifications and other information contained in this document without prior notice, and the reader should in all cases consult Invera to determine whether any such changes have been made. The terms and conditions governing the licensing of Invera software consist solely of those set forth in the written contracts between Invera and its customers. No representation or other affirmation of fact contained in this document, including but not limited to statements regarding capacity, response-time performance, suitability for use, or performance of products described herein shall be deemed to be a warranty by Invera for any purpose or give rise to any liability of Invera whatsoever. is a Trademark of Invera Inc. Web: info@invera.com Phone: (514) Fax: (514) Invera Corp Luther Lane, #425 Dallas, TX U.S.A. Invera Inc St. Catherine Street West, Westmount, Quebec H3Z 1P9 Canada

3 Table of Contents 1. GENERAL LEDGER AND GENERAL COMPANY INFORMATION... 1 CHART OF ACCOUNTS... 1 Overview... 1 General Ledger Account Number Structure... 1 Basic General Ledger Account... 2 Example Example General Ledger Branch... 3 Example Example Cost Center... 3 Example Example General Ledger Account Numbers... 4 Example... 4 Prerequisites for Basic General Ledger Account Code Entry... 5 GL Accounts Setup List... 5 COUNTRIES... 8 STATE/PROVINCE... 9 BRANCHES esteloemtoll Requirements PRINTER TYPES Tag Printer Types PRINTERS BRANCH OPTIONS External Certificate Printer (scablp) ACCOUNT CLASS COST CENTER TYPES COST CENTERS BASIC GENERAL LEDGER ACCOUNTS GENERAL COMPANY INFORMATION FISCAL CALENDAR BUSINESS CALENDAR BOOKINGS CALENDAR HOLIDAY SCHEDULE GENERAL LEDGER COMPANY INFORMATION ACCOUNTS RECEIVABLE COMPANY Field Modifications COMPANY ACCOUNTS PAYABLE COMPANY CONTROLLED REFERENCE NUMBERS Reference Prefixes Source Journal Codes WAREHOUSES... 53

4 Table of Contents Page ii REGIONS ELECTRONIC SCALES PRODUCT INSTALLATION OPTIONS Product Installation Option Routine BRANCH TIME ZONE CUSTOMER & VENDOR INFORMATION CURRENCIES TERMS OF PAYMENT CREDIT AUTHORITIES CREDIT CONTROL CODES STANDARD INDUSTRIAL CLASSIFICATIONS CUSTOMER/VENDOR CATEGORIES TAX REGIONS SALES TERRITORIES SALESPERSONS FREIGHT RESPONSIBILITY BANKS CUSTOMER BANKS CREDIT STATUS CREDIT HOLD REASONS CATEGORIES MATERIAL SPECIFICATION STANDARDS Purchase Orders Requirements Sales Order Cycle Rules and Restrictions CUSTOMER TAG INFORMATION Tag Numbers Automatic Assignment Defaulting the Charge Quantity Type Automatic Customer Tag Information Table Generation Restriction Customer Tag Information Record Creation STATE/PROVINCE USER DEFINED TABLE INVENTORY INFORMATION OVERVIEW INVENTORY CODING Three-Tiered Structure Product Dimension Inventory Tagging Gauge Required TMW Factor/Theoretical Weight Changing the TMW Factor Procedure Piece Control Product Group/Product Master Sequence Number Management Summary Group/Product Category Company/Branch Standard Dimension Pre-Defined Tables Price Per Check Codes Units of Measure List of standard Units of Measure Inventory Logic Control Table Installation Options

5 Table of Contents Page iii CODING CONVENTIONS Carbon Steel Products Structural Shapes Flat Products Pipe and Tubing Alloy Metals (Aluminum, Brass, Copper Stainless Steel) Structural Shapes Flat Products Pipe and Tubing Perforated Metal Products Expanded Metal Non-Dimensional Products Products Stored in Rolls INVENTORY CODING TABLES System Common Inventory Related Tables Inventory Control Reference Tables Optional Inventory Control Reference Tables MILLS INVENTORY ADJUSTMENT REASONS Field Modifications CONDITION CODES COLOR CODES CHEMICAL ELEMENTS DEFAULT CHEMICAL ELEMENTS TABLE JOMINY TABLE REFERENCE TABLE GROUP/JOMINY REFERENCE TABLE PRODUCT CATEGORY SPECIFICATIONS SPECIFICATION TEMPLATES MANAGEMENT SUMMARY GROUPS REASONS EQUIVALENT PRODUCT PRODUCT GROUPS Coding Product Groups Creating Group Standard Dimensions Product Group Setup for Late Payment Charges Scrap Product Groups PRODUCT GRADES PRODUCT GROUP/GRADE PRODUCT MASTERS Extended Description Miscellaneous Product Billing Scrap Product Masters Requirements for Late Payment Charges Company Standard Dimensions PRODUCT GAUGES COMPANY STANDARD DIMENSIONS BRANCH STANDARD DIMENSIONS STANDARD PHYSICAL PROPERTIES STANDARD LOCATIONS PRODUCT TAX STATUS ALTERNATE LANGUAGE DESCRIPTIONS MARKUP PERCENTAGE Restriction

6 Table of Contents Page iv Corporate Branch Installation Options Settings PRODUCT LINE REMARK SALES AND COSTING INFORMATION SALES CATEGORIES SALES ALLOCATIONS Coding Requirements for Sales Orders and Invoices Entries Inventory or Customer-Owned Sale Coding Requirements for Sales Returns Allocations Coding Requirements for Transfer Orders Coding Requirements for Late Payment Charges Coding Requirements for Direct Shipments Sales Allocations for ABC Metals Inc Allocation Code WS Warehouse Sales Allocation Code DS Direct Shipment Allocation Code RA Returns and Allowances Allocation Code LC Late Payment Income OUTBOUND FREIGHT RATES PROCESSING WORK CENTERS estelman Usage WORK CENTERS PROCESSES estelpro SCHEDULING OPTIONS SCHEDULING OPTIONS BY PWC BRANCH ADMINISTRATIVE COST How the Quotation, Order and Invoice Costing Programs Use This Table Restriction INVOICING COMMODITY ORDER PROCESSING INFORMATION ORDER STATUS STANDARD MESSAGES Standard Forms Printing Messages Corporate and Branch Standard Messages General Rules Exceptions REMARKS TEMPLATES Special Prompting Characters SKID TYPES PACKAGING COSTS PROCESS CODES PRODUCTION SEQUENCE SOURCE Source Code Look-Up PRODUCT END USE Field Restrictions CASH PAYMENT METHOD TYPE LOCATION/DELIVERY PRINTER PRODUCT PICKING TICKET SALES CATEGORY WORK ORDER PRINTING MANAGER OPTIONS PURCHASING INFORMATION BUYERS PURCHASE ORDER CATEGORIES ORDER STATUS

7 Table of Contents Page v CONDITION CODES STANDARD MESSAGES REMARK TEMPLATES Special Prompting Characters CUSTOMER ACCOUNT MAINTENANCE OVERVIEW CUSTOMER ACCOUNTS Adding Customer Accounts Manual Procedure Restrictions Others Action Bar Option Telephone Numbers Fax Numbers Physical Tests Temporary Accounts Recommendations Changing Customer Information Manual Procedure Changes to Credit Information Workflow Interface Product Installation Options Credit Limit Password Field Access CUSTOMER EXTENDED INFORMATION TABLE CUSTOMER BL BARCODE SETUP CUSTOMER SHIP-TO INFORMATION Adding Ship-To Information Manual Procedure Others Action Bar Option Restrictions Telephone Numbers Same Country Customers Overseas Customers Fax Numbers Same Country Customers Overseas Customers Changing Ship-To Information Manual Procedure CUSTOMER SHIP-TO OVERRIDE NAME/ADDRESS ALTERNATE COMPANY NAME AND ADDRESS CUSTOMER CREDIT REFERENCE CUSTOMER REMARKS Relative Printing Sequence of the Different Remarks Types Quotation Sales Acknowledgments Sales Order Forms Production Work Order Forms Bill of Lading Forms Invoice Form CUSTOMER LOOK-UP VENDOR MAINTENANCE OVERVIEW VENDOR ACCOUNTS Add Vendor Accounts Manual Procedure

8 Table of Contents Page vi Address Telephone Numbers Fax Numbers Notes/Restrictions Action Bar Options Others Information Window Change Vendor Information Field Restrictions SHIP-FROM INFORMATION Telephone Numbers Same Country Customers Overseas Vendors Fax Numbers Same Country Customers Overseas Customers Others Action Bar Option VENDOR REMARKS PRODUCT ENTERPRISE PARAMETERS OVERVIEW SAMPLES OF PEP CODE USE Product Division Product Line Product Group Product Category Product Type Sample PEP Structure Use of PEPs in Product Setup PEP LEVELS USED IN INVEX REFERENCE TABLE ENTRY Product Master Enterprise Parameters (inamep) Product Enterprise Parameters (inapep) Product Type (inapti) Product Enterprise Category Parameters (inadct) Product Enterprise Group Parameters (inapgr) Product Group (inapgp) Product Enterprise Line Parameters (inaplp) Product Division (inapdv) Product Line (inaprl) APPENDIX A USER MENU OPTIONS Index

9 1. GENERAL LEDGER AND GENERAL COMPANY INFORMATION CHART OF ACCOUNTS Overview The Chart of Accounts is composed of all the General Ledger Account numbers to which financial transactions are posted. Each Account number is made up of three sections: the Basic General Ledger Account code, a General Ledger Branch code and a Cost Center code. Each section of the number is defined in a separate Reference table as they are used in a variety of ways within. Both the General Ledger Branch code and the Cost Center code are optional. They are explained in greater detail below. The Chart of Accounts is shared by all accounting applications in. All accounting functions that generate financial transactions to the General Ledger have the ability to validate account numbers against the chart. This validation helps to ensure accuracy when financial entries are distributed to the General Ledger. General Ledger Account Number Structure The make-up of the General Ledger Account number is as shown below: Section Max Field Program where it is defined Size Basic GL Account code X(8) Basic GL Accounts GL Branch X(3) Branches Cost Center X(10) Cost Centers Refer to the General Ledger Interface section for details on how the account is created from transactions. In programs that provide a Debit/Credit posting to a General Ledger account, the Account number is entered in three sections, the total of which identifies a unique General Ledger Account number. It is entered in the following format: Basic GL Brh Cost Center XXXXXXXX XXX XXXXXXXXXX

10 1. General Ledger and General Company Information Page 2 Basic General Ledger Account The Basic General Ledger Account code should be used to identify the Account Type (Asset, Liability, Revenue or Expense etc.), the Account Class (Current Asset, Warehouse Sales, Delivery Expense) and/or the Department (such as Production, Sales, Administration). The Basic General Ledger Account code should contain the same number of characters and the same placement of characters throughout the chart so they are easier to work with and can be interpreted easily. The following examples illustrate some possible combinations of the Basic General Ledger code: Example 1 A company uses the maximum length, 8 character, Basic General Ledger Account code, with a Departmental breakdown. XXXXXXXX Maximum Basic General Ledger Account size XXXXXXXX Type X(3) Class X(3) Department X(2) PD AD This may represent Type 200 Liabilities, Account class 055 is Direct Wages, Department PD which is Production. This may represent Type 100 Assets, Account Class 001 Cash, Department AD Administration. Example 2 A company uses a 5 character Basic General Ledger Account code with no Department breakdown. XXXXXXXX Maximum General Ledger Account size XXXXX Type X(2) Class X(3) This may represent Type 20 Liabilities, the Account Class 100 is Direct Wages This may represent Type 50 Expense, the Account Class 400 Depreciation Expense.

11 1. General Ledger and General Company Information Page 3 General Ledger Branch The General Ledger Branch code is used to identify the Branch associated with specific transactions. This can be the Branch that initiated the transaction itself (as in Invoicing) or it could be a distribution of a portion of a financial transaction to that Branch (as in Journal Entry posting). The General Ledger Branch code is mandatory and is used if the Branch Required option is used. If branch accounting is used, then all transactions require a General Ledger Branch code to be entered by the user or it will be appended automatically by. The Branch table contains a General Ledger Branch code. You may redefine the three-character branch into a numeric code for General Ledger use. The following examples illustrate some possible alternatives in the use of the General Ledger Branch code: Example 1 A company uses a Branch code that is the same as the alpha code used in the Branch table. XXX CHI Maximum General Ledger Branch size This can represent the Chicago branch Example 2 A company uses a 3 character Branch code in but wants to use a two digit Branch number in General Ledger accounting. The Branch code is made up of 2 characters that have been redefined from the three-character Branch code. XXX Maximum General Ledger Branch size 02 This can represent the Chicago branch Cost Center The Cost Center code is an optional field. It is used to identify the individual or piece of equipment for which you wish to collect and analyze transactions. Cost Centers are defined within a Cost Center Type so that the Cost Centers of a specific type can be analyzed together. You can only have one Cost Center Type per Basic General Ledger Account. However, the same Cost Center Type can be used under more than one Basic General Ledger Account. The Cost Center is optional and will be used if accounting at the Cost Center level is required. Any account, other than the General Ledger Interface Accounts (Control Accounts) can have both a Branch and Cost Center breakdown. This is because the Cost Center detail cannot be passed automatically from many system applications. The following examples illustrate some possible alternatives in the use of the Cost Center:

12 1. General Ledger and General Company Information Page 4 Example 1 A company uses a 3 character Cost Center to represent the Processing Work Centers used to process customer orders. XXXXXXXXXX Maximum Cost Center size 200 This may represent the Slitting Cost Center PNT This may represent the Painting Cost Center. Example 2 A company uses a 7 character Cost Center to represent a Fixed Asset number. The Fixed Asset number itself is composed of the year of acquisition and the Asset number. XXXXXXXXXX Maximum Cost Center size Cost Center represents 1991 as the year of purchase and 8452 as the Asset number. General Ledger Account Numbers The combination of Basic General Ledger Account, General Ledger Branch and Cost Center represents a unique Account number. It is the number under which financial transactions are kept in the General Ledger. Some combinations using the above examples are the following: Example A company uses a 5 digit Basic General Ledger Account, a 2 digit Branch and a 3 character Cost Center. XXXXXXXX XXX XXXXXXXXXX XXXXX XX XXX Maximum combination of Account number fields. Basic Account 1-digit type (Assets, Liab., Equity, Rev., Exp.) 3-digit class (Direct Wages, Outside Processing) 1-digit Department (Sales, Production, Admin.) G/L Branch Cost Center 2-digit Branch (Chicago, Philadelphia) 3-character Processing Work Center PNT Represents maintenance expenses for the Production Department in Chicago for the Painting Cost Center Represents salaries for Administrative personnel at the Head Office (no Cost Center required).

13 1. General Ledger and General Company Information Page 5 Prerequisites for Basic General Ledger Account Code Entry In order to understand the General Ledger Account number structure, you must visualize how a chart should be set up for your particular organization. The Chart of Accounts from your previous system may be of some assistance in the development of a new chart. The new Chart of Accounts should first be manually listed in the sequence you would want the accounts to appear if they were to be printed. In order for specific reporting requirements to be simplified (when developing PC financial statements for example), it is important to consider departmental breakdowns in the structure of your Chart of Accounts Traditionally, the Chart of Accounts structure reflects the financial statement reporting sequence. Once all of the Basic General Ledger Accounts have been entered, a Chart of Accounts listing should be printed. This report must be verified against the Chart of Accounts prepared manually. Once you are satisfied with the listing, you should distribute it to the appropriate personnel. We also suggest that a descriptive text of how the accounts are structured should accompany the Chart of Accounts. The text should describe the usage of the accounts to assist users in posting entries into the General Ledger. It is strongly recommended that the opening of new Basic General Ledger Account numbers be restricted to authorized personnel. A request for any new account numbers should be made in writing with the reason for the request indicated. This will ensure that the chart of accounts is limited to a manageable size and all accounts are incorporated into the financial reporting formats. A Basic General Ledger Account can be made Inactive or Deleted, even if it is referenced by another table (such as Sales Allocation, etc.). When an account is Inactive or Deleted, it cannot be used to enter a manual Journal Entry to the General Ledger. However, to avoid delay in the processing, any automatic posting goes through (e.g., Control Accounts in Cash Receipts Entry or Invoice Update). The erroneous automatic Entry must then be adjusted through a manual Journal Entry. To prevent this situation from happening, a GL Accounts Setup List should be run and reviewed prior to changing any Basic GL account s status. GL Accounts Setup List This listing provides reference table names and corresponding GL account numbers. This utility enables you to verify the status of GL accounts and also indicates which tables contain GL Account numbers.

14 1. General Ledger and General Company Information Page 6 RUN: 07Nov04 15:02 METAL COMPANY glracl PAGE: 1 G/L Accounts Set Up List G/L NUMBER DESCRIPTION Sales Allocation Codes 1200 INVENTORY CONTROL 2010 UNPAID MATERIAL 2020 UNPAID FREIGHT 2030 UNPAID PROCESSING 2040 UNPAID OTHER 2060 UNAPPLIED RETURNS 4101 SALES WRHSE - MATERIAL 4102 SALES WRHSE - PROCESSING 4103 SALES WRHSE - FREIGHT 4110 SALES WRHSE - MISC. CHARGES 4111 SALES WRHSE - PKG 4112 SALES WRHSE - SKIDS 4202 SALES CUST OWNED - PROCESSING 4203 SALES CUST OWNED - FREIGHT 4204 SALES CUST OWNED - OTHER REV 4301 SALES BUY OUT - MATERIAL 4302 SALES BUY OUT - PROCESSING 4303 SALES BUY OUT - FREIGHT ==================================================================================================================================== GL Account Setup List page 1

15 1. General Ledger and General Company Information Page 7 RUN: 07Nov04 15:02 METAL COMPANY glracl PAGE: 2 G/L Accounts Set Up List G/L NUMBER DESCRIPTION Bank Account Information 1010 BANK - CHASE MANHATTAN 1011 BANK - CITICORP 1012 BANK - CITICORP (PAYROLL) 1015 BANK - BARCLAY'S OF LONDON 1016 EX VARIANCE-POUND STERLING 1018 BANK - ROYAL BANK OF CANADA 1019 EX VARIANCE-CANADIAN DOLLAR 1020 BANK - CREDIT SUISSE 1021 EX VARIANCE-SWISS FRANC 1023 BANK-BANQUE NATIONALE DE PARIS 1024 EX VARIANCE-FRENCH FRANC 1025 BANK - HANOVER COMMERCIAL BANK 1026 EX VARIANCE-GERMAN MARK Company Parameters - AP 1450 PREPAID EXPENSES 2000 ACCOUNTS PAYABLE - TRADE 9420 DISCOUNTS EARNED GL Account Setup List page 2

16 1. General Ledger and General Company Information Page 8 COUNTRIES This table is used to enter the list of countries in which the company operates. It allows you to identify the Country of the installation and the Country of each Vendor and Customer account. Logic used in Sales Tax calculations is based on the Country. You must set up your Country codes using the standard telephone codes established for each country. Example: United States and Canada are code 1 The estelfax application uses the Country code. Refer to the Customer Account and Vendor Account Maintenance chapters of this manual for details of how the Country code affects Customer and Vendor coding. Countries 1. Country Description... U.S.A. & CANADA 3. Usage Status... A Item No : 1-Alter 2-Copy Countries screen

17 1. General Ledger and General Company Information Page 9 STATE/PROVINCE This table is used to enter the list of States (USA) or Provinces (Canada) in which the company operates. It allows you to identify the State or Province of each Vendor and Customer account. You must set up your Country table prior to setting up the State codes. State/Province 1. Country State/Province... IL 3. Description... ILLINOIS 4. Usage Status... A Item No : 1-Alter 2-Copy State/Province screen Field Name Default Validation Description Country State/Province Description Country reference Enter the Country code corresponding to the State. Enter the State (USA) or Province (Canada) code. Enter the State or Province name.

18 1. General Ledger and General Company Information Page 10 BRANCHES is designed for multi-branch operations throughout all applications. In a multi-branch company environment, each transaction is identified by the Branch handling it. In a single Branch company, the multi-branch functions are not required. Only one Branch would be set up. All transactions and, therefore, all journals and status reports would be automatically sequenced by that Branch. The flexibility exists, however, to add Branches at any time. The development of Branch coding can be affected by the way you want to set up General Ledger Accounts. This is why we recommend you review the information on General Ledger coding before establishing Branch codes. General Ledger functions are not reported by Branch. However, since the Branch is an element in the General Ledger Account number, financial statements can be produced by Branch using the PC-Interface feature. Branches are physical locations where the company s business activities are performed. These activities can include any or all parts of the application functions. Order Entry, Sales, Purchasing and Accounts Receivable functions are all controlled at the Branch level. For example, in cross-branch transactions (such as Inventory Transfers or Sales Orders that are shipped from one Branch to another Branch s customer) the Selling Branch is defaulted from the User ID (and can be overridden). In addition, a Shipping Branch can be entered to control the Work Order or Transfer Order Form Printing. However, there are restrictions by Branch on various applications. Each User ID is assigned a Branch code. This code is defaulted in all transactions created by that User. If a user's access is restricted to one specific Branch, the user cannot, for example, invoice orders or process material belonging to another Branch. If a user has access to another Branch or to all Branches, he can then log on to another Branch and invoice material for that specific Branch, or view transactions or status information for another Branch or all Branches. esteloemtoll Requirements If you are planning to use the esteloemtoll product, you must create a separate Branch code for each Branch at which you will be doing toll processing. The additional Branch codes are used for reporting purposes to differentiate between esteloemtoll and transaction activity.

19 1. General Ledger and General Company Information Page 11 Accessing By Branch Branches 1. Branch... CHI 2. Region Branch Sequence No Name... CHICAGO 5. Address - Line INDUSTRIAL BLVD 6. Address - Line Address - Line City... CHICAGO, IL 9. Postal/Zip Code Fax Number Country Telephone Number Login I.D... magda 14. Remit-To Address Usage Status... A Item No : 1-Alter 2-Copy Branches screen Field Name Default Validation Description Branch Region Branch Sequence No. Name Address - Line 1 Address - Line 2 Address - Line 3 City Postal/Zip Code Fax Number Region table A physical location at which the company operates. It is used to identify and sort all operational transactions, products, customers, vendors, and financial transactions, by location where the activity takes place. Used to combine a number of Branches for reporting purposes. A number given to a Branch to help sort the Branches by Region. The Branch Sequence number must be unique within a Region. Branch Name. First line of Address information. Second line of Address information. Third line of Address information. Postal City of the Branch. Postal/Zip code of Branch. Branch Fax number. The generally accepted format for North America is: AAASLLL-LLLL Legend Representation AAA Area Code S Single space LLL-LLLL Local portion of the Fax Number Example:

20 1. General Ledger and General Company Information Page 12 Field Name Default Validation Description Country Telephone Number Login I.D. Remit-To Address User Information table Branch Country. Branch telephone number. Used to provide a Prose Controller destination for logs and reports generated by certain applications. For example, the Transfer Order Session Log is sent to the Prose Controller of the Login I.D. associated with the Destination Branch. A number used to identify Alternate Company Names and Addresses. It is used for specific forms printing functions where the standard Company Name stored in the Company table and/or the Branch table cannot be used. Usage Status A, D, I Used to indicate the status of the record. Valid codes are: A Active D Delete I Inactive

21 1. General Ledger and General Company Information Page 13 PRINTER TYPES This table is used to define the characteristics of the printers that are going to be used on your system for special printing requirements such as Inventory and Shipping Tag printing. In the current revision, the following Printer Types are supported: DG6425 Data General 6425 FUJ Fujitsu 5800 or equivalent LASERFRM Used with estelfax ML395 Okidata ML395 or equivalent. Required if using an Okidata printer to print barcoded forms RJS RJS Thermabar ZEBTAG Zebra Tag Printer ZEBMULT Zebra Mult Tag Printer ZEB160S Used with the Zebra 160S Tag Printer for correct alignment Printer type 1. Printer Type... FUJ 2. Description... Fujitsu Printer 3. Usage Status... A Item No : 1-Alter 2-Copy Printer Types

22 1. General Ledger and General Company Information Page 14 Tag Printer Types The table identifies the valid Printer Type codes that can be used when printing tags in. Required Printer Types Standard Tag (5 ½ X 10 3/8 ) AIAG Tag Shipping Tag Inventory Tag Buildup Tag Small Labels Mult Tag Product Label Job Label ZEBTAG Yes Yes Yes Yes No No No ZEB160S Yes Yes Yes Yes No No No FUJ Yes Yes Yes Yes No No No FUJ64000 Yes Yes Yes Yes No No No RJS Yes Yes Yes Yes No No No ZEBMULT No No No No Yes Yes Yes

23 1. General Ledger and General Company Information Page 15 PRINTERS The Printers established in this table are used as defaults in different printing applications. The Printer Type, which is used to define the characteristics of the printer for special printing requirements such as Inventory and Shipping Tag printing, must have already been created in the Printer Type table. Printers 1. Branch... PHI 2. Printer... LP0 3. Description... DEFAULT PRINTER INC 4. Printer type... FUJ 5. Usage Status... A Item No : 1-Alter 2-Copy Printers screen

24 1. General Ledger and General Company Information Page 16 BRANCH OPTIONS The Branch Options table is used to record Warehouse and Printer defaults by Branch. For each record in the Branch Options table, a corresponding Branch record must exit. Branch Options 1. Branch... CHI Warehouse Defaults Printer Defaults 2. G/L Branch... CHI 12. System Printer... CLP2 3. Pricing Branch... PHI 13. Quotation Prtr... CLP2 4. Invt Receipt Whs... CPR 14. Acknowledgement Prtr CLP2 5. Allocation Whs... CPR 15. Sales Order Prtr... CLP2 6. Shipping Whs... CFS 16. Work Order Prtr... CLP2 7. Ret-to-Stock Whs... CRT 17. Prod. Wrk Order Prtr CLP2 8. Reject Whs... CRJ 18. Shipping Order Prtr. CLP2 9. Work in Process Whs. CPR 19. Credit Log Printer.. CLP2 10. Storage Whs... CCP 20. Purchase Order Prtr. CLP2 11. Processing Whs... CCP 21. Production Prtr... CLP2 22. B/L Loading Prtr... CLP2 23. Cntr Receipt Prtr... CLP2 24. Pick List Prtr... CLP2 25. Mult Tag Format... S 26. Usage Status... A Item No : 1-Alter 2-Copy Branch Options screen Field Name Default Validation Description Branch G/L Branch Pricing Branch Invt Receipt Whs Branch Reference Branch Reference A physical location at which the company operates. It is used to identify and sort all operational transactions, products, customers, vendors, and financial transactions, by location where the activity takes place. The General Ledger Branch number that is related to an Branch. It is used in the General Ledger system as part of the General Ledger Account number. Permits the use of up to three alphabetic characters for the Branch but use only one or more numeric digits to represent the Branch in the General Ledger posting accounts for user entry and reporting convenience. The field cannot be blank and cannot be changed once it is set up. Used for collecting several Branches under a common pricing method without having to set up multiple copies of pricing information. The default destination warehouse used in Purchase Order Entry and Inventory Receipts. Cannot be a C-Customer-Owned Warehouse.

25 1. General Ledger and General Company Information Page 17 Field Name Default Validation Description Allocation Whs Shipping Whs Ret-to-Stock Whs Reject Whs Work in Process Whs Storage Whs Processing Whs System Printer Quotation Prtr Acknowledgement Prtr Sales Order Prtr Work Order Prtr Prod Wrk Order Prtr Shipping Order Prtr Credit Log Printer Purchase Order Prtr Production Prtr Printer reference Printer reference Warehouse reference Warehouse reference Warehouse reference Warehouse reference Warehouse reference Printer reference Printer reference Printer reference Printer reference Printer reference Printer reference Printer reference Printer reference Printer reference Printer reference The default Warehouse for the Branch used in Sales Order and estelprice/estelquote entry to allocate material from stock. This warehouse can be overridden on the Inventory Allocation page. Cannot be a C-Customer-Owned Warehouse. Used to default the Production Item Warehouse when a Shipping Tag is created. It must be a valid Warehouse for the Branch. Cannot be a C-Customer- Owned Warehouse. Used to default the Production Item Warehouse when a Return-to-Stock Tag is created. It must be a valid Warehouse for the Branch. Cannot be a C- Customer-Owned Warehouse. Used to default the Production Item Warehouse when a Reject Tag is created. It must be a valid Warehouse for the Branch. Cannot be a C-Customer- Owned Warehouse. Used to default the Production Item Warehouse when a Work-In-Process Tag is created. It must be a valid Warehouse for the Branch. Cannot be a C- Customer-Owned Warehouse. Used to identify a default Warehouse used for Storage. This Warehouse must be a C-Customer- Owned material warehouse. Used to identify a default warehouse used for Processing. The Processing Warehouse must be a Customer-Owned material warehouse. The default printer used when printing regular reports for the Branch. The default printer used when printing quotations from the Quote Entry program. The default printer used when printing Sales Acknowledgements from the Order Entry program. The default printer used when printing Sales Orders from the Order Entry program. The default printer used when printing Work Orders from the Order Entry program. The default Production Work Order printer. The default printer used when printing Shipping Orders from the Order Entry program. The printer used for the automatic printing of Credit hold Logs generated by the Work Order printing and Credit Verification procedures when automatic credit checking is performed. The default printer used when printing Purchase Orders from the Purchase Order Entry program. The default printer used when printing estelpro and estelman Production Work Orders from the estelpro/estelman Entry programs.

26 1. General Ledger and General Company Information Page 18 Field Name Default Validation Description B/L Loading Prtr Cntr Receipt Prtr Pick List Prtr Printer reference Printer reference Printer reference This is the default dot matrix printer used for printing the Work Tag. The Work Tag is a form used to initiate the production and staging of material for customer pick-up or delivery. It is printed from the Sales/Transfer Order Entry and Credit Release functions. NOTE: This printer is NOT used for printing the BL Loading form. Enter a valid printer to be used for the printing of the Counter Receipt Form. Only used for the Counter Sales procedures. Enter a valid printer to be used for the printing of the Pick Tickets. Only used for the Counter Sales procedures. Mult Tag A, S Controls which Mult Tag format is printed. Options are: A S Format A Standard (Default) Refer to the estelbarcodes manual for details. Usage Status A, D, I Used to indicate the status of the record. Valid codes are: A D I Active Delete Inactive

27 1. General Ledger and General Company Information Page 19 External Certificate Printer (scablp) The External Certificate Printer links a Postscript Image Printer to a Bill of Lading Printer. The BL Form printing function automatically prints Mill Test Certificate Images on the specified Postscript Image Printer (PTC=X Product Installation Option). Printers 1. Branch... PHI 2. Printer... LP5 3. Extl Test Cert Printer IPS4N2E 4. Usage Status... A Item No : 1-Alter 2-Copy External Certificate Printer screen Field Name Default Validation Description Branch Printer Extl Test Cert Printer Branch reference Printer reference Printer reference Enter the Branch code. Usage Status A A, D, I Usage Status. Enter a valid printer that is used for printing Bills of Lading. Enter a valid Postscript printer. NOTE: An External Certificate Printer record must be defined for every printer that is used to print Bills of Lading.

28 1. General Ledger and General Company Information Page 20 ACCOUNT CLASS This function creates the Account Class records used to set up the basic General Ledger Accounts. The Account Class is a user-defined code used to establish various account classifications for General Ledger Accounts in the Chart of Accounts. The information is used for financial reporting purposes only. At least one code must be established. Account Class 1. Account Class... CA 2. Description... CURRENT ASSET 3. Usage Status... A Item No : 1-Alter 2-Rename 3-Change Account Class screen

29 1. General Ledger and General Company Information Page 21 COST CENTER TYPES The Cost Center Type code must be defined before the Cost Centers to tie the General Ledger Account with the elements of expense. The codes and descriptions are then used for validation on entry of the Cost Center. If the Cost Center Origin is defined, you can use, as a Cost Center Type, any of the predefined Reference Information from the various modules. For example: BRH (Branch) BYR (Buyer) If the Cost Center Origin is User-defined, enter your own code. For example: TRK (Truck) FA (Fixed Assets) Cost Center Types 1. Cost Center Type... PWC 2. Cost Center Origin.. S 3. Description... PROCESSING WORK CENTER 4. Usage Status... A Item No : 1-Alter 2-Copy Cost Center Types screen Field Name Default Validation Description Cost Center Type A code used to link a General Ledger account to its elements of expense, called the Cost Centers. Cost Center Origin S, U Used to indicate if the Cost Center Type is -defined (S) or if the Cost Center Type is user-defined (U). The Cost Center Origin cannot be changed once a Cost Center Type is defined. Description The Cost Center Type description.

30 1. General Ledger and General Company Information Page 22 Field Name Default Validation Description Usage Status A, D, I Used to indicate the status of the record. Valid codes are: A Active D Delete I Inactive

31 1. General Ledger and General Company Information Page 23 COST CENTERS The Cost Centers are the elements of expense included in a General Ledger Account. If a Cost Center Type code has a User-defined Cost Center Origin, you must set up the Cost Center codes. Cost Centers 1. Cost Center Type... TRK 2. Cost Center Description MACK - 40' LOADS 4. Branch... CHI 5. Usage Status... A Item No : 1-Alter 2-Copy Cost Centers screen Field Name Default Validation Description Cost Center Type Cost Center Description Cost Center Type reference A code used to link a General Ledger account to its elements of expense, called the Cost Centers. Represents an element of the General Ledger expense. The Cost Center allows for miscellaneous expenses to be reviewed at a detailed level. These detailed distributions, made at the time a transaction is entered, are recorded in the Cost Center for further inquiries and/or reporting purposes. If the Cost Center Type is -defined, the Cost Centers automatically default to the data entered in the Reference information. If the Cost Center Origin is user-defined, the Cost Centers must be entered. Cost Center description.

32 1. General Ledger and General Company Information Page 24 Field Name Default Validation Description Branch Branch reference Branch associated with the Cost Center. This field cannot be modified once one of the following applications is set to live: estel/gl Company Accounts Receivable Company Accounts Payable Company Usage Status A, D, I Used to indicate the status of the record. Valid codes are: A D I Active Delete Inactive NOTE: A string of three asterisks is used in the Branch field to indicate that the Cost Center can be used for all branches.

33 1. General Ledger and General Company Information Page 25 BASIC GENERAL LEDGER ACCOUNTS This function is used to create the basic General Ledger account numbers to be used for the company. The codes and descriptions are used for validation on entry of the General Ledger distributions. You must already have defined the Chart of Accounts structure so that it takes into account all of your reporting requirements. Basic G/L account 1. Basic G/L Account Description... FURNITURE & FIXTURES 3. Account Type... A 4. Account Class... FA 5. Normal Debit/Credit. D 6. Branch Required... N 7. Cost Center Type... FA 8. Usage Status... A Item No : 1-Alter 2-Copy Basic General Ledger Accounts screen Field Name Default Validation Description Basic G/L Account Description Account Type A, E, L, Q, R The basic GL number which identifies an account. The function validates the account number entered to ensure that it is unique. The accounts are used to represent the financial totals of transactions to the General Ledger via the General Ledger Interface. The Basic GL Account code should not include special characters such as *, -,, and / since they may interfere with template inquiry functions and third party reporting tools. GL Account description. Used to identify the type of General Ledger Account for sequencing of the Trial Balance and for use in Financial reporting. Valid Types are: A E L Asset Expense Liability

34 1. General Ledger and General Company Information Page 26 Field Name Default Validation Description Account Class Account Class reference Q R Equity Revenue If the Account Type field is A (Asset) or E (Expense), the Normal Debit/Credit field defaults to D (Debit) but can be overridden. If the Account Type field is L (Liability), R (Revenue) or Q (Equity), the Normal Debit/Credit field defaults to C (Credit) but can be overridden. This field cannot be changed once one of the following applications is set to live: estel/gl Company Accounts Receivable Company Accounts Payable Company Used to classify a General Ledger Account for financial reporting purposes. It is used as a selection criterion in the GL Extract functions. Normal Debit/Credit C C,D Determines the default entry in any program that provides for General Ledger distributions. If the account is a Normal Debit, the posting screen defaults to the Debit side when the account is entered. If the account is a Normal Credit, the default is the Credit side. D C Normal Debit Normal Credit Branch Required N, Y Option provided for all financial transactions relating to accounting at a Branch level. If Branch Required = Y, then all transactions that are generated for the account will either require a Branch number to be entered or will automatically append a Branch code based on the Branch of the originating transaction. Cost Center Type Cost Center Type reference This field cannot be changed once one of the following applications is set to live: estel/gl Company Accounts Receivable Company Accounts Payable Company A code used to link a General Ledger account to its elements of expense, called the Cost Centers. Usage Status A, I, D Indicates the status of the record. Valid codes are: A D I Active Delete Inactive

35 1. General Ledger and General Company Information Page 27 GENERAL COMPANY INFORMATION The information contained in this table is used in many applications to identify the company Name and Address for reports and forms. It is also used to control the entry and processing of information. If your company uses generic forms, your Company Name and Address are printed on Work Order Forms, Invoices, Purchase Orders, Bills of Lading and Customer Statements. NOTE: The data in the Name and Address fields does not have to be left justified. It can be centered for printing on generic forms. To include the telephone number on the generic forms, it must be entered on an address line. General Company Information 1. Key Code... CSC 2. Name Address - Line EAST ORCHARD DRIVE 4. Address - Line Address - Line City... PHILADELPHIA, PA. 7. Postal/Zip Code Fax Number Country Telephone Number Init Load G/L Acct Date Format... MDY 13. Nbr of Accntg Per Item No : 1-Alter 2-Copy General Company Information screen Field Name Default Validation Description Key Code CSC CSC CSC is the default General Company code. Name Address - Line 1 Address - Line 2 Address - Line 3 City Postal/Zip Code Fax Number Country Country reference Full name of the company. First Address line for the Company. Second Address line for the Company. Third Address line for the Company. City of the Company. Postal code of the Company. Fax number for the Company. Country of the Company.

36 1. General Ledger and General Company Information Page 28 Field Name Default Validation Description Telephone Number Init Load G/L Acct Date Format GL Accounts YMD, MDY or DMY The telephone number of the Company. Used in Accounts Receivable and Accounts Payable Initial Loading to balance the GL entry. NOTE: This field can only be changed prior to live start-up as it is used in on-line update procedures and may have transactions in process. Identifies the method of date entry selected for the installation. The available options are: Nbr of Accntg Per 12, 13 Used in General Ledger to control the number of periods eligible for transaction posting. You can enter 12 or 13 only. This field cannot be changed once entered. YMD MDY DMY

37 1. General Ledger and General Company Information Page 29 FISCAL CALENDAR The Fiscal Calendar reflects the accounting periods under which your company operates. It enables the segregation of financial transactions under the appropriate periods, thus maintaining a correct flow of transactions to the General Ledger. Each module has its own current accounting period control. As an example, Billing and Cash Receipts functions are typically closed off at the end of each period, while Accounts Payable may be kept open a week longer to record all supplier invoices for the previous month. The Fiscal Calendar does not necessarily correspond to the calendar year. For example, a company with a Fiscal End of Year of September 30 defines Accounting Period 01 to be from October 1 to October 31. Depending on the policy of the company, the Fiscal Year may include 12 or 13 Accounting Periods. All accounting periods for a specific Fiscal Year must be defined at the same time, beginning with the first one. In addition, we strongly advise you to set up the accounting periods for the subsequent year, so that the current end of year procedures do not halt abnormally. Proper installation of the Fiscal Calendar ensures accurate end of month closings and recording of invoices and payments in their proper Accounting Period. NOTE: The General Company information must be established before the Fiscal Calendar can be input. Fiscal Calendar 1. Accounting Period Beginning Date... 01/01/02 3. Ending Date... 01/31/02 4. Number of Weeks Month Code... JAN 6. Quarter Number... 1 Item No : 1-Alter 2-Copy Fiscal Calendar screen Field Name Default Validation Description Accounting Period Used to divide the Fiscal Year in twelve or thirteen Accounting Periods depending on the

38 1. General Ledger and General Company Information Page 30 Field Name Default Validation Description Beginning Date Ending Date policy of the company. Each module has its own current accounting period control. (For more details, see the Fiscal Calendar section of this manual). The first calendar day of an Accounting Period. The first calendar day of an Accounting Period. Number of Weeks 4, 5 Number of weeks in the period. This field cannot be changed once one of the following applications is set to live: Month Code Quarter Number estel/gl Company Accounts Receivable Company Accounts Payable Company An abbreviation representing the closest calendar month that corresponds to the Accounting Period. If you have a 12 period Fiscal Year, use the standard month abbreviation: January February March April May June July August September October November December Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec If you have a 13 period Fiscal Year, you need to create an abbreviation that best corresponds to your Fiscal year dates. The information is used in various functions. Used to indicate if the Accounting Period is in the first, second, third or fourth quarter of the Fiscal Year. The field cannot be changed once the application is live. This is used for various weighted calculations in GL Budget Maintenance. This field cannot be changed once one of the following applications is set to live: estel/gl Company Accounts Receivable Company Accounts Payable Company

39 1. General Ledger and General Company Information Page 31 BUSINESS CALENDAR The Business Calendar table identifies the actual calendar dates in a Fiscal Accounting Period that are working days. This table is used by Invoice Update to record sales by Business Day. This Calendar is used to update the Business Day field in the Accounts Receivable Company table. With the successful completion of the End of Day procedure, the Business Day in the Accounts Receivable Company table is rolled forward until the last day in the Business Calendar is reached. In order to reset the Business Day to 1, End of Month must be run. The Calendar can be created in one of two ways: Manually using this maintenance program or Automatically by the End of Month utility. In the automatic generation of the Business Calendar table, holidays and weekends are excluded from the calendar, based on the Holiday table and the internal system calendar. You can manually add any date to the calendar table if you want to use it as a Business day. Business Calendar 1. Accounting Period Business Day /01/02 3. Business Day /02/02 4. Business Day /03/02 5. Business Day /04/02 6. Business Day /08/02 7. Business Day /09/02 8. Business Day /10/02 9. Business Day /11/ Business Day /14/ Business Day /15/ Business Day /16/ Business Day /17/ Business Day /18/ Business Day /21/ Business Day /22/ Business Day /23/ Business Day /24/ Business Day /25/ Business Day /28/ Business Day /29/ Business Day /30/ Business Day Business Day Business Day Business Day Business Day Business Day Business Day Business Day Business Day Business Day Number of Bus. Days Usage Status... A Item No : 1-Alter 2-Copy Business Calendar screen