ANAR PHARMACEUTICALS LIMITED

Transcription

1 PRIMARY GOODS INWARD REGISTER Col Sr. Time if any Invoice Delivery Challan Delivery Challan Description of Goods Received Qty as per Docume nts Unit of Measure Kg/Units / Liters Actual Qty Received Col Short Receipts Condition of Materials Received Received from Name of Party Transporter s Name Lorry Receipt Type of Vehicle Truck, Rickshaw, Tempo etc. Watchma n s Name Watchman s Signature Storekee per s Name Storekee per s signatur e Remarks by Storekeepe r on Short Receipts or Damages This document is maintained manually. Anar Raw Material Formats.doc

2 MATERIALS RECEIPT SLIP (alias Goods Receipt Note GRN) Slip. : Description of Goods / Materials Received Name of Manufacturer Name of Supplier Manufacturer s Batch Qty as per Invoice/ Delivery Challan Actual Qty Received in Good Issuable Condition Short Receipts Condition of Goods Received Qty of Goods in Damaged Condition Invoice Delivery Challan Purchase Order Purchase Order Lorry Receipt Lorry Receipt Transporter s Name Rate / Unit Total Amount Rs. Balance Qty to be Delivered from the Purchase Order Storekeeper s Name Storekeeper s Signature Purchase Department s Signature Accounts Department s Signature Prepare separate MRS for different materials, even if received in one invoice or delivery challan. This is necessary for different quality inspections required for different materials. Materials Receipt Slip

3 REPORT ON SHORTAGES IN MATERIALS RECEIVED Report : From: Raw Material Stores To: Purchase Dept. cc: Accounts Dept. Description of Goods / Materials Materials Receipt Slip Material Receipt Slip Invoice Delivery Challan Supplier s Name Purchase Order Purchase Order Qty as per Invoice / Delivery Challan Qty Actually Received Qty Short Received Rate per unit Rs. Amount (Rate * Qty Short Received) Lorry Receipt Lorry Receipt Transporter s Name Storekeeper s Signature Purchase Department s Signature Accounts Department s Signature Report On Shortages In Materials Received

4 REQUEST FOR INSURANCE INSPECTION FOR DAMAGED GOODS / MATERIALS RECEIVED Request : From: Materials Stores Department To: Factory Manager cc: Accounts Department cc: Purchase Department We have received damaged goods / materials at the stores. The details are as under. Please arrange for inspection for raising an insurance claim. Description of Goods / Materials Materials Receipt Slip Materials Receipt Slip Invoice Delivery Challan Supplier s Name Purchase Order Purchase Order Qty. of Damaged Goods / Materials Rate per unit Rs. Amount (Rate * Qty) Lorry Receipt Lorry Receipt Transporter s Name Insurance Arranged by Name of Insurance Company Address of the Insurance Company Insurance Policy Insurance Policy Storekeeper s Signature Purchase Department s Signature Accounts Departments Signature Admin. Dept. Signature Request For Insurance Inspection For Damaged Goods / Materials Received

5 REQUEST FOR QUALITY INSPECTION RQI Ref. : From: To: Raw Material Stores Quality Control Department REQUEST FOR QUALITY INSPECTION We have received the materials as per the following details. Please carry out quality testing of these materials and submit results of analytical test to us. Till we receive the results from you, the materials are kept in UNDER TESTING AREA and will not be issued for production purposes. Description of Materials Received & to be Tested Grade / Quality (IP, BP, USP, Commercial) Supplier s Name Manufacturer s Batch Qty Received: # Units Invoice Delivery Challan Storekeeper s Name Storekeeper s Signature Request For Quality Inspection

6 INTIMATION OF WITHDRAWAL OF SAMPLES Material Withdrawal Slip : To: Storekeeper - Raw Material Stores From: Quality Control Department RQI Ref. d: WITHDRAWAL OF SAMPLES FOR QUALITY ASSURANCE We have withdrawn samples for quality inspection as per following details. We shall intimate to you our findings once the test results are available. DETAILS OF SAMPLES WITHDRAWN Description of Materials to be Quality Tested Supplier s Name Manufacturer s Batch Qty Received: # Units Invoice Delivery Challan Qty withdrawn for Quality Testing # Units Grade / Quality Signature of QC Incharge Signature of Chemist Intimation Of Withdrawal Of Samples

7 MATERIAL RELEASE ORDER MRO Ref. : To: Storekeeper - Raw Material Stores From: Quality Control Department MATERIAL RELEASE ORDER (QUALITY CONTROL) RQI Ref. d: Material Withdrawal Slip d: We have carried out the analytical test for quality inspection of samples of material withdrawn as per the following details. The material complies with the prescribed standards. We are releasing the said material for use. Description of Material Supplier s Name Manufacturer s Batch Qty Received: # Units Invoice Delivery Challan Qty withdrawn as Samples for Quality Testing # Units Analytical Test Report Analytical Test Report Name of Chemist / Analyst Signature of QC Incharge Signature of Chemist / Analyst Material Release Order

8 MATERIAL NON-RELEASE ORDER MNRO Ref. : To: Storekeeper - Raw Material Stores From: Quality Control Department MATERIAL NON-RELEASE ORDER (QUALITY CONTROL) RQI Ref. d: Material Withdrawal Slip d: We have carried out the analytical test for quality inspection of samples of material withdrawn as per the following details. The material complies with the prescribed standards BUT IS NOT FOUND SUITABLE FOR OUR USE. Hence, we are NOT RELEASING the said material for use. Description of Material Supplier s Name Manufacturer s Batch Qty Received: # Units Invoice Delivery Challan Qty withdrawn for Quality Testing # Units Analytical Test Report Analytical Test Report Signature of QC Incharge Signature of Chemist Material Non-Release Order

9 MATERIALS LEDGER CARD (BIN CARD) DESCRIPTION OF MATERIAL : Ledger Folio RECEIPTS Sr. Name of Supplier Invoice Invoice Delivery Challan Delivery Challan Supplier s Name Manufac turer s Name Qty Received Status Primary Storage Under test QC Released Not Suitable MRO Document Reference Analytical Test Report ISSUES QTY ON HAND REMARKS Sr. Document Reference Document $$$ Docu ment Name of Product to be Manufactur ed Product Batch Size Product Batch Analytical Test Report Qty. Issued to Production Qty. Returned to Supplier Primary Storage QC Released MIV/BoM MRN Under QC Test Found Not MRO = Material Release Order, MNRO = Material Non-Release Order (Storekeeper can view these documents, but can t edit or alter them). $$$ MIV = Material Issue Voucher (alias BoM = Bill of Materials ) MRN = Material Returned Note Materials Ledger Card (Bin Card)

10 MIV Department: ANAR PHARMACEUTICALS LIMITED MATERIAL ISSUE VOUCHER (BILL OF MATERIALS) : From: Manufacturing / Packaging Department To: Raw Material Stores Name of Product to be Manufactured Batch Nos. From To Batch Size Recipe List of Requisitioned Materials 1. Material A 2. Material B 3. Material C 4. Material D 5. Material E 6. Material F 7. Material G 8. Material H 9. Material I 10. Material J Unit of Measure Per 100 gram formula Qty Required For Storekeeper - Raw Material Stores Qty Issued ATR ATR Remarks Requisitioned By: Username Issued By: Username of Issue: Signature of Production Manager Signature of Storekeeper Material Issue Voucher (Bill Of Materials)

11 INTERMEDIATES AVAILABILITY REPORT Report : From: Production Department To: Raw Material Stores AVAILABILITY OF ADDITIONAL INTERMEDIATES (EXTRACTED HERBAL OILS) We have manufactured intermediates / extracted oils as per following details. These intermediates will be available for issue to manufacture finished products, subject to issuance of Material Release Order by the Quality Control Department. DETAILS OF INERMEDIATES Description of Intermediate Products where used as an intermediate Batch Nos. From To of Batches Qty per Batch Total Qty manufactured Beginning of Manufacturing End of Manufacturing Storage Location Material Inputs Used: Description of Materials Qty Unit of Measure MIV of such inputs Remarks Input / Output Ratio Process Document Ref. if any Name of Production Manager Signature of Production Manager Intermediates Availability Report

12 MATERIALS RETURNED NOTE Ref. : To: Name & Address of Invoicing Supplier RETURN OF MATERIAL PURCHASED We had purchased the following material from you for use in our manufacturing activity. It is not found suitable for our use. We request you to kindly take the material back from our warehouse at within 7 days from the date of this letter. Description of Material Manufacturer s Batch Qty Received: # Units Invoice Delivery Challan DETAILS OF MATERIAL Signature of Storekeeper Signature of Purchase Dept. Signature of QC Dept. Materials Returned Note