Re-Certification Audit: Certification Audit: Contract. Surveillance: (Indicate visit # or Pre- Assessment)

Transcription

1 Bureau Veritas Certification North America, Inc. SFI/PEFC/ATFS Audit Report 3663 N. Sam Houston Pkwy., Suite 100 Houston, TX Phone (281) : Toll Free (800) Company Name Port Blakely Tree Farms Contact Person Chris Lunde- Harvest and Systems Manager Address 8133 River Drive SE Tumwater, WA Phone / Fax / PQC Code E01E Contract Number: US Certification Audit: Re-Certification Audit: Surveillance: (Indicate visit # or Pre- Assessment) S1 Audit Summary Introduction This report summarizes the results of the 12 Month Surveillance (S1) Audit conducted at Port Blakely Tree Farms LP s (PBTF) Tumwater, WA office and the OR forest land management district in Molalla, OR. Jack Ward, Bureau Veritas Certification Lead Auditor conducted the audits on April 12, 2011 in the Tumwater office and April 13-14, 2011 at the OR Molalla District. Audit Scope, Objectives and Process The scope of Port Blakely Tree Farms LP SFIS 2010:2014 Certificate reads as follows: Forest management operations in Washington and Oregon on approximately 140,000 acres. The purposes of this surveillance audit were to review documentation and conduct interviews at the central Tumwater, WA headquarters office and review documentation, conduct interviews and observe sample field operations at the OR District in order to assess conformance of PBTF s SFIS program against selected indicators of Objectives 1-7 and of the SFIS Standard. The indicators audited are identified at the attached SFIS Surveillance Audit Plan. Specifically, two objectives of the SFIS audit were to: 1. Verify that the Program Participant s SFI Program is in conformance with the SFI Objectives, Performance Measures, and Indicators, and any additional indicators that the Program Participant chooses; and 2. Verify whether the Program Participant has effectively implemented its SFI Standard program requirements on the ground. The current version of PBTF s corporate SFI related policy and procedure manuals (Evidence Files) were used for documentation of the management system. Standard Bureau Veritas Certification protocols and forms were applied throughout the audit as provided by the most recent version of the Bureau Veritas Certification SFI Auditor Handbook available on the auditor access website. The audit began at the PBTF headquarters office in Tumwater, WA on 4/12/2011 with an opening meeting. The objectives for the surveillance (S1) audit were outlined and the audit process for collecting evidence and making audit findings was explained. Findings of non-conformance and -1- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

2 opportunities for improvement were also explained. The audit plan was discussed and agreed to, and the time and date of the closing meeting was also confirmed (11:30 AM on April 14, 2011). There were no substitutions or modifications of SFI indicators. The organization s use of the logo was reviewed. It does not use the Bureau Veritas logo. PBTF does use the SFI logo on promotional material and has verified proper format and use by contacting SFI inc. Date: Tuesday, April 12, 2011 Audit Plan Time Activity BVC Rep. Company Rep. 8:00 AM Opening Tumwater, WA review of 2010 OFI s; site selection for Wednesday and Thursday field audits Jack Ward Chris Lunde & 8:45 AM Office review and documentation of all indicators SF-17 Noon Lunch- on site is preferred 12:30 PM Continue review and documentation of indicators SF-17 2:30 PM Debrief PBTF on day s observations and travel to OR accommodation Date: Wednesday, April 13 Time Activity BVC Repr. Company Repr. 07:30 AM Meet at Molalla, OR District office Jack Ward Chris Lunde & 08:00 AM Field review of selected Molalla District sites 11:30 AM Box Lunch Noon Continue with review of Molalla District sites 04:15 PM Dailey debrief as needed 04: 30 PM Depart site Date: Thursday, April 14 Time Activity BVC Repr. Company Repr. 07:30 AM Resume Molalla District field review Jack Ward Chris Lunde & -2- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

3 10:30 AM Return to Molalla office for follow-up to field sites and office documentation review. 11:30 AM Closing Meeting Jack Ward Chris Lunde & Noon Depart site Jack Ward Chris Lunde & Company Information PBTF is a forest land owner in the states of Washington and Oregon, has been in business since 1864 and has been certified to the SFI Forest Management Standard since PBTF is in the continuing business of harvesting and selling logs, reforesting, managing reforestation to a free-to-grow status, and maintaining and protecting the forest s health, while protecting and enhancing public resources. PBTF is in the 15 th year of a cooperative multiple species Habitat Conservation Plan and in the second year of a Safe Harbor Agreement, both with the United States Fish and Wildlife Service. PBTF also has a very aggressive and mature education program that targets local school districts in both WA and OR. Audit Results The audit consisted of: document reviews and interviews regarding PBTF s headquarters SFI Evidence Files, version-4/12/11 and centrally controlled forest land management data. Nine (9) field sites were visited during the surveillance audit. Per the request of the lead auditor, PBTF provided a spreadsheet of all harvest units that occurred or are currently active between April 2010 and April 12, 2011 and ranked them for richness including presence of streams (fish and non-fish), seeps, wetlands, T&E species presence, T&E species habitat presence, unstable slopes, soils, special sites, road construction, planting, and application of chemicals. The lead auditor chose the units to be reviewed and the 9 field sites visited were: Got To Go (active cable/shovel clear-cut harvest with owner/operator interview); Haybelt (active commercial thinning but on hold due to wet soils); Elkville (completed clear-cut harvest, site-prep aerial application of herbicides and planted); Seed Sauce (completed clear-cut harvest, site-prep aerial application of herbicides and planted); Rolling Jeep (completed shovel clear-cut harvest); View Hunter (completed clear-cut harvest, site-prep aerial application of herbicides and planted); Alloverit (completed clear-cut harvest); Hult South (completed clear-cut harvest); and Grimm Wolf (completed commercial thinning). Most sites were adjacent to fish and non-fish bearing streams and sample review of applied stream protection measures verified conformance to OR State Forest Practice Rules and PBTF riparian related SFI policies and procedures. Many examples of required and voluntary retention of within-stand wildlife habitat structures were noted. All individuals PBTF and contractor personnel interviewed demonstrated ample knowledge of both the SFI requirements and PBTF s related policies and procedures. Detailed audit notes are on file at Bureau Veritas. During the headquarters document reviews and interviews it could not be verified that the present Oregon Professional Loggers Association (OPL) Professional Loggers Training curriculum included the SFI required addition of invasive species, special places or emerging technologies therefore, a minor non-conformance to Objective 16, Performance Measure 16.1, Indicator 2 was issued.. Previous non-conformances: Not applicable Findings -3- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

4 Non-conformances: (SF-02 Report is attached) Minor Non-Conformance: Objective 16, PM 16.2, Indicator 1- No evidence of 2011 OR Professional Loggers Associations logger s training curriculum could be verified confirming inclusion of the 2010 Standard additions of invasive exotic plants and animals, special sites or awareness of emerging technologies. Requirement of the standard- Participation in or support of SFI Implementation Committees to establish criteria and identify delivery mechanisms for wood producers training courses that address a) j) with new 2010 requirements that are invasive exotic plants and animals, special sites (included in c) and awareness of emerging technologies (j) Opportunities for Improvement: Two (2) opportunities for improvement were identified during this audit. These need to be considered in light of how they may affect conformance during future audits. 1. Objective 2, PM 2.2, Indicator 6 (b): Consider the use of multilingual (English and Spanish) on field pesticide notification signs. 2. Objective 16; PM 16.1; Indicator 5- Consider requiring that sub-contract cutting contractors are accredited as either WCLA or OPL qualified logging professionals Notable Practices: One (1) notable practice was identified during this audit. 1. Objective 14, PM 14.1, Indicator 2- The recent implementation of a formal internal auditing system of harvesting operations is commendable. SFI reporting: during the audit the posting of PBTF s 2009 Audit Report on the SFI website was verified. The closing meeting was held at the Molalla, OR office on 4/14/2011. The non-conformance, two opportunities for improvement and the notable practice identified and recorded during the audit were discussed. Conclusions The results of this Surveillance Audit indicate that the SFI Forest Land Management system of Port Blakely Tree Farms LP is suitable and effective with the exception of the area of nonconformance identified during the audit. The root cause analysis and the corrective action plan for the non-conformance must be approved by the Lead Auditor within a 30 day time frame. If the root cause analysis and the corrective action plan are not submitted and approved by the agreed corrective action date, the registration suspension process will commence. Upon receipt of an acceptable root cause analysis and corrective action plan Port Blakely Tree Farms LP will continue to be recommended for registration to the SFI Forest Land Management Standard. Verification of effective implementation of the corrective action will occur at the next Surveillance Audit (S2) in 2012 Surveillance Audit Schedule See attached SFIS Surveillance Audit Plan. SEE SF61/SF71 FOR AUDIT NOTES -4- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

5 Summary of Audit Findings: Audit Date(s): From: April 12, 2011 To: April 14, 2011 Number of SF02 s Raised: Major: Minor: One Is a follow up visit required: Yes No X Date(s) of follow up visit: Follow-up visit remarks: N/A Team Leader Recommendation: Corrective Action Plan (s) Accepted Yes X No Date: May 06, 2011 Proceed to/continue Certification Yes X No Date: May 06, 2011 All NCR s Cleared Yes No Date: Standard audit conducted against: 1) SFIS Forest Management 3) 2) 4) Team Leader (1): Team Members (2,3,4 ) N/A Jack Ward 2) 3) 4) 5) Scope of Supply: (scope statement must be verified and appear in the space below) Forest management operations in Washington and Oregon on approximately 140,000 acres. Accreditation's ANAB Number of Certificates 2 Proposed Date for Next Audit Event Date April 17, 2012 Audit Report Distribution Chris Lunde : clunde@portblakely.com Roshawnda Ward: roshawnda.ward@us.bureauveritas.com Jack Ward: jww@hcc.net -5- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

6 Clause Opening Meeting Closing Meeting Participants: Discussions: Participants: Discussions: Audit Report Duane Evans- VP Operations Mike Mosman- Sr VP Land & Resources Mike Warjone- Silviculture Manager Blake Murden- Director, Wildlife & Fisheries Dennis Muller- Forester Tech II Dave Roberts- Engineer Eric Cohen- Resource Forester Garett Waugh- Forest Analyst Lance Christensen- District Forester Jeff Madsen- Forestry Manager Claudine Reynolds- Wildlife Biologist Terri Rodrigus- Executive Assistant Jerry Bailey- District Forester Chris Lunde- Harvest & Systems Manager Jack Ward- Auditor- BVC Introductions Scope of the audit Audit schedule/plan Nonconformance types Major / Minor Review of previous nonconformances - 0. Process approach to auditing and audit sampling Confidentiality agreement Termination of the audit Appeals process Closing meeting timing Mike Mosman- Sr VP Land & Resources Mike Warjone- Silviculture Manager Lance Christensen- District Forester Denny Wallman- Forester Jeff Madsen- Forestry Manager Claudine Reynolds- Wildlife Biologist Chris Lunde- Harvest & Systems Manager Jack Ward- Auditor- BVC Introductions and appreciation for selecting Bureau Veritas Certification. Review of audit process - process approach and sampling. Review of OFIs (2) and System Strengths (1) Nonconformances - 1 Date for next audit. Reporting protocol and timing -6- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

7 SF02/NA NONCONFORMITY REPORT Company Name and Site: Port Blakely Tree Farms Contract #: Department / Process: Team Leader: US Forest Land Management Jack Ward Date: Standard and Clause #: Team Member: 4/14/11 SFI : Objective 16, PM 16.2, Indicator 1 Jack Ward Major Minor Other Documents (if applicable): Company Representative: X Chris Lunde SF02#: REQUIREMENT OF AUDITED STANDARD: Participation in or support of SFI Implementation Committees to establish criteria and identify delivery mechanisms for wood producers training courses that address a) j) with new 2010 requirements that are invasive exotic plants and animals, special sites (included in c) and awareness of emerging technologies (j) OBSERVED NONCONFORMITY: No evidence of 2011 OR Professional Loggers Associations logger s training curriculum could be verified confirming inclusion of the 2010 Standard additions of invasive exotic plants and animals, special sites or awareness of emerging technologies. Corrective Action Plan Date: ROOT CAUSE ANALYSIS AND CORRECTIVE ACTION PLAN (To be completed by the Company. Plan to be submitted in 30 days) May 2, 2011 Company Representative: Chris Lunde- Harvest and Systems Manager Root Cause Analysis and Corrective Action Root Cause: The root cause of this minor non-conformance is the absence of documentation that precisely describes how the Oregon Professional Logger Program provides training on invasive exotic plants and animals, special sites and awareness of emerging technologies. Corrective Action Plan: To correct this minor non conformance, Port Blakely Tree Farms will obtain from the Oregon Association of Loggers Professional Logger Program a document that demonstrates training in the subjects of invasive exotic plants and animals, special sites and awareness of emerging technologies. ROOT CAUSE AND CORRECTIVE ACTION PLAN ACCEPTANCE REPORT (To be completed by Bureau Veritas Certification Verify effective identification of Root Cause and acceptance of Corrective Action Plan) Plan Accepted: Yes X No Comment s: Auditor: Verification of effective implementation of the CA will occur at the next Surveillance Audit in 2012 Date: May. 06, 2011 Jack Ward - CORRECTIVE ACTION IMPLEMENTATION (To be completed by Company Provide objective evidence prior to next surveillance audit) Corrective Action Completion Date: Corrective Action Implementation: Method used to verify effectiveness of action taken: Company Representative: CORRECTIVE ACTION IMPLEMENTATION ACCEPTANCE REPORT (To be completed by Bureau Veritas Certification Acceptance of Corrective Action taken) -7- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

8 Accepted: Yes No Nonconformance Downgraded: Yes No Follow Up Comments: Auditor: Date: SFIS SURVEILLANCE AUDIT PLAN Company Port Blakley Tree Farms # Sites One Contract # US Forest land management Fiber sourcing Central Office Tumwater, WA Audit event Certification/ Renewal List sites audited Headquarters & WA Timberlands Surveillance # 1 Surveillance # Headquarters & OR Timberlands Headquarters & WA Timberlands OBJECTIVE 1 All indicators audited Performance Measure 1.1 X Indicator 2 OBJECTIVE 2 Performance Measure 2.1 X Indicators 1, 2 & 3 Performance Measure 2.2 X Indicator 6 Performance Measure 2.3 X ALL Performance Measure 2.4 X N/C Performance Measure 2.5 X N/C OBJECTIVE 3 Performance Measure 3.1 X ALL Performance Measure 3.2 X ALL OBJECTIVE 4 Performance Measure 4.1 X Indicators 2, 3, 4 & 7 Performance Measure 4.2 X Indicator 1 OBJECTIVE 5 Performance Measure 5.1 X ALL Performance Measure 5.2 X ALL Performance Measure 5.3 X Indicator s 2 & 3 Performance Measure 5.4 X N/C OBJECTIVE 6 Performance Measure 6.1 X N/C OBJECTIVE 7 Performance Measure 7.1 X ALL OBJECTIVE 8 Performance Measure 8.1 N/A N/A OBJECTIVE 9 Performance Measure 9.1 N/A N/A -8- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010

9 OBJECTIVE 10 Performance Measure 10.1 N/A N/A Performance Measure 10.2 N/A N/A OBJECTIVE 11 Performance Measure 11.1 N/A N/A Audit event OBJECTIVE 12 Renewal- All Indicators Audited Performance Measure 12.1 N/A N/A OBJECTIVE 13 Performance Measure 13.1 N/A N/A OBJECTIVE 14 Performance Measure 14.1 X Indicators 2 & 3 Performance Measure 14.2 X Indicator 2 OBJECTIVE 15 Performance Measure 15.1 X N/C Performance Measure 15.2 X N/C Performance Measure 15.3 X N/C OBJECTIVE 16 Performance Measure 16.1 X ALL Performance Measure 16.2 X ALL OBJECTIVE 17 Performance Measure 17.1 X N/C Performance Measure 17.2 X N/C Performance Measure 17.3 X N/C OBJECTIVE 18 Performance Measure 18.1 N/A N/A Performance Measure 18.2 N/A N/A OBJECTIVE 19 Performance Measure 19.1 X X Performance Measure 19.2 X Indicator 1 OBJECTIVE 20 Performance Measure 20.1 X ALL Surveillance # 1 Surveillance # 2-9- Bureau Veritas Certification SFI/ATFS Audit Report Rev. 5-March 2010