Supplier: Any organization or facility that sells a product or service to PPP.

Transcription

1 Page 1 of 7 Purpose: To inform the PPP Supplier of minimum responsibilities to PPP incurred by the acceptance of our purchase orders or shipper documents. Scope: The requirements of this document are applicable to PPP procurement used in part or whole to satisfy our contractual obligations. This document applies to parts manufactured for, purchased by, or supplied to PPP. This document also addresses services performed for or on behalf of PPP such as special processes. Definitions: Supplier: Any organization or facility that sells a product or service to PPP. Product: Refers to parts machined, cast, or forged. In addition, special processes and services may be referred to as product. Procurement Document: In general, PPP uses purchase orders for the procurement of materials, parts, castings, etc. and shippers for the procurement of services and special processes. Probationary: Approved: Unapproved: A supplier receiving two Supplier Correction Action Requests (SCARs) for the same process in one three-month period will be placed on probationary status in the ensuing quarter. Upon successful completion of corrective action, and if no further SCAR occurs in the ensuing quarter, the supplier shall be returned to Approved status. Status of supplier who has been evaluated and approved for use. Status of supplier that is no longer approved or probationary. For historical purposes only.

2 Page 2 of Use of Approved Suppliers Many of our customers require us to use approved suppliers for special processes or qualified materials. Although, PPP attempts to ensure that we do not inadvertently request processing or qualified material from an unapproved processor, however it is the responsibility of the supplier to ensure current approval to specification exists. 1.1 Parts or product manufactured by a sub-contractor for PPP must be compliant to all applicable state and federal regulations as they apply to their product or service. (ex: Dodd-Frank Act- Conflict minerals which include tantalum, tin, tungsten and gold; Executive Order 13224, Anti-terrorism; & etc.). In addition, suppliers must have all special processes performed by customer approved suppliers. If you are unsure of the approval status, contact the PPP Buyer. 1.2 The supplier must grant PPP, Inc., their customer, and regulatory authorities access to the applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records. 2.0 Supplier Notification & Review 2.1 For existing suppliers and potential new suppliers of purchased production material or services the following will apply.

3 Page 3 of The Quality Manager, General Manager, Manufacturing Manager, or Engineer may request that a supplier be added to the Approved Supplier List PPP083. The front office personnel will send an packet out to the prospective supplier. The packet will include at minimum the following: Letter - a brief explanation of what the supplier is receiving. PPP Document (QPRO Supplier Requirements)- is to be ed to supplier contact. Read/Receipt verification will be enabled and copied into the vendors folder when we receive notification that letter has been read. It is the suppliers responsibility to distribute to the applicable personnel within their company and insure its compliance. QPRO Procedure - a copy of the latest revision. 2.3 Suppliers who do not read or allow read receipt acknowledgment will be put on probation and a follow-up letter will be issued. If continued to have no response, contact will be made on an individual basis as needed by the Quality Manager or designate to rectify. 2.4 The Approved Suppliers List shall be reviewed periodically for completeness and accuracy. Documentation of this review will be recorded in the minutes of the management review meetings. Changes in the procedure will be handled in the same manner as above. 3.0 Engineering Changes, Specifications and Drawings 3.1 It is the responsibility of the supplier to possess all applicable specifications at the latest revision level. PPP shall indicate the required drawing/specification level on procurement documents. If

4 Page 4 of 7 you are not in possession of the latest revision level, please contact the PPP Buyer. 3.2 The supplier shall ensure that all changes to engineering requirements are incorporated as soon as notified. 4.0 Quality System 4.1 Suppliers shall maintain a quality inspection system to assure products and services meet procurement documents. Suppliers shall also maintain documented evidence of inspections and certifications. Requirements are communicated to sub-suppliers and include key characteristics where required. 4.2 All supplier quality and process control records must be maintained indefinitely. Records shall remain legible, readily identifiable, and retrievable. 5.0 Purchase Order Acceptance 5.1 By accepting a PPP Purchase Order or Shipper, the supplier agrees to comply with all conditions of that order. If the supplier is not able to comply with all conditions including those stated in this document, the supplier shall inform PPP immediately. Shippers are assumed to be accepted unless the supplier gives PPP some indication to the contrary. 6.0 Shipping Documentation 6.1 Shipments must include supporting documentation. This includes the supplier s Certificate of Conformance, copies of material certifications, and copies of all special process certifications. Specifications listed must identify revision levels.

5 Page 5 of Non-Conforming Product 7.1 Under no circumstances may non-conforming product be shipped to PPP without authorization. When product is discovered to be non-conforming by the supplier, the PPP buyer must be notified immediately. 7.2 Supplier product found non-conforming by PPP will generate a Supplier Corrective Action Request. This request must be investigated by the supplier and answered by the date stated on the request. Please return all SCARs to the attention of the PPP Quality Manager. 8.0 Counterfeit Material / Ethical Behavior- Counterfeit Material- Definition- An un-authorized copy, imitation, substitute or modified part(e.g. material, part or component), which is knowingly misrepresented as a specified genuine part of an original or authorized manufacturer. (EXAMPLES include but are not limited to: False ID of marking or label, grade, serial number, date code, documentation, or performance characteristic.) It is important to implement process controls to address risk of counterfeit parts being integrated into products that could adversely impact quality, safety, reliability and/or product security. Requirements such as (AS / Honeywell SPOC 419/ etc.) are to be followed as required depending upon the service

6 Page 6 of 7 and/or product being provided. Suppliers shall train and inform their personnel of the importance in the prevention of counterfeit parts, including containing and reporting. Supplier shall properly manage parts and stock when obsolete. Suppliers are required to acquire parts from original manufacturers approved by the design authority and their corresponding authorized source when applicable. The supplier must able to provide reasonable evidence of pedigree material, including but not limited to : Certificates of Conformance, second party analysis and packing slips. A supplement has been attached to provide examples and guidance to work toward satisfying this requirement. Ethical Behavior- It is the organizations responsibility to determine what is important to communicate to their team in regards to Ethical Behavior. A supplement has been attached to provide examples and guidance to work toward satisfying this requirement. 9.0 Material and Process Changes 9.1 The supplier agrees to notify PPP of any proposed changes to the supplied material or processes. Changes must be approved by PPP prior to being implemented Foreign Object Damage (FOD) Control 10.1 The purpose of this section is to define and prevent FOD Scope: All personnel who come into contact with product This includes machine operators, de-burr and finishing personnel, inspectors, shipping and receiving personnel, and subcontract special processors Definition: Foreign Object Damage (FOD) is contamination

7 Page 7 of 7 by any substance or object alien to the product and/or damage from a foreign object. Examples include but are not limited to burrs, chips, dirt, food and beverage residue, abrasive residue, and corrosion Responsibilities: Keep work area clean. Keep food and drink away from production surfaces (tables, benches, etc.). Thoroughly clean parts after contamination. Ensure that handling and storage procedures are adequate to protect product. Flow down requirements to sub-tier suppliers. Records: N/A