Small Enterprise Finance Agency
|
|
- Samantha Nicholson
- 5 years ago
- Views:
Transcription
1 Small Enterprise Finance Agency Title: Procedure ID No.: Relevant to: Purpose: sefa sefa-finance-2015-fpr0002 All Staff The purpose of the petty cash procedure is to support the implementation of the petty cash policy in respect of small and unusual expenses where it is not practical and cost efficient to follow the normal procurement process. Approval Approved by the Executive Committee on 8 December 2015
2 DOCUMENT CONTROL Procedure owner: sefa CFO Status: Draft Date Approved: 8 December 2015 Responsible business unit: Financial Accounting Approved by: Executive Committee Effective date: 8 December 2015 Version: 01 File number: sefa-finance-2015-fp-0002 Next review date: 9 December 2016 or earlier if necessary REVISION RECORD Date Version Revision description 8 December 2015 New Page 1 of 15 sefa-finance-2015-fp December 2015
3 Definitions & Acronyms Card Accountability vs Responsibility Cardholder DOA EXCO Functional area Guidelines IFRS Key Stakeholders Legislation Petty Cash Petty Cash Administrator PFMA In the context of this policy card refers to the bank card to be utilised for petty cash purposes The main difference between responsibility and accountability is that responsibility can be shared while accountability cannot. eing accountable not only means being responsible for something but also ultimately being answerable for your actions. Also, accountability is something you hold a person to only after a task is done or not done. Responsibility can be before and/or after a task. Any employee to whom a card has been issued to. Cardholders automatically qualify to act as petty cash administrators. Delegation of Authority Document approved by the sefa oard of Directors Executive Management Committee of sefa Functional areas are teams of employees who have similar functions, for example Finance and Marketing. Information that is non-binding that assists the user to undertake the procedure. International Financial Reporting Standards The key stakeholders are those directly affected by a policy, including those responsible for implementation and compliance monitoring, and must be consulted during development or revision of the policy and its associated procedures. Laws made by parliament in the form of Acts and Regulations. Cash available at Petty Cash Administrator for utilisation on small and unusual expenses where it is not practical and cost efficient to follow the normal procurement process and doing so without compromising the control processes and the amount does not exceed the threshold in the Procurement Policy. An employee that is responsible and accountable for managing and safeguarding petty cash at any given time. The Public Finance Management Act, Act 1 of 1999 as amended by Act 29 of 1999 as it pertains to SCM, as applicable to a Schedule 2 Public Entity. Policy Policy Owner Procedure Policies give effect to the strategy of sefa and guide the whole direction and culture of sefa. Policies must be understood, complied with implementation across sefa sites. It a concise, formal and mandatory statement of principles which provides a framework for decisionmaking and a means by which sefa reduces institutional risk. The Policy Owner is the functional area responsible for the development, oversight and review of policy. Procedures are documents that support policy implementation and state the details of how the policy must be implement. Procedures may be in the form of guidelines or instructions and are often found in manuals that outline the administrativel and operational activities of a functional area or branch office. The mandatory steps required to implement and comply with a policy and meet its intent. Procedures specify who does what and when. They may be reviewed and revised more frequently than policies. Page 2 of 15 sefa-finance-2015-fp December 2015
4 Responsibility Standards The functional area position or unit responsible for monitoring implementation of and compliance with the policy and its associated procedures. A standard is an accepted specification defining material, methods, processes and practices, or outcomes, to ensure that consistent and acceptable levels of quality, performance, safety and reliability are achieved. Page 3 of 15 sefa-finance-2015-fp December 2015
5 Table of contents 1. INTRODUCTION ACCOUNTAILITY & RESPONSIILITY SOURCE DOCUMENTS USED THE PROCEDURE ANK CARD APPLICATION AND ACKNOWLEDGEMENT OF DET PETTY CASH PURCHASES PETTY CASH WITHDRAWALS AND MONTHLY LIMIT MONITORING RECONCILIATIONS, COUNTS AND REPORTING TEMPORARY CHANGES IN PETTY CASH ADMINISTRATOR FINANCIAL ACCOUNTING LOST OR STOLEN CARDS AND LOSS RECOVERY EMPLOYEE RESIGNATION PROCEDURE IMPLEMENTATION COMMUNICATION AND TRAINING PROCEDURE MONITORING PROCEDURE REVIEW ANNEXURE A: PETTY CASH PROCESS FLOW ANNEXURE : ANK CARD LIMITS ANNEXURE C: LIST OF ITEMS INCLUDED AND EXCLUDED FROM THE PETTY CASH PROCEDURE ANNEXURE D: LIST OF AUTHORISED ANK SIGNATORIES Page 4 of 15 sefa-finance-2015-fp December 2015
6 1. Introduction The Small Enterprise Finance Agency (sefa) (the Procedure) supports the implementation of the petty cash policy in respect of small and unusual expenses where it is not practical and cost efficient to follow the normal procurement process Accountability & Responsibility A = Accountable / R = Responsible Activity / Task AO RA AG DH/RM HFA 1. ank Card Application R A 2. Authorization of ank Card Application A 3. Use of ank Card A R 4. Authorization of petty cash transactions A 5. Card cancellation A R 6. Cash on hand R A 7. Financial Accounting R A A AO Accounting Officer AG Accountant: General Ledger RM Regional Manager RA Regional Administrator DH Divisional Head HFA Head Financial Accounting 1.2. Source Documents Used i. Acknowledgement of debt: a form to be signed by each cardholder and petty cash administrator to indemnify sefa against any loss suffered as a result of negligence. ii. iii. iv. ank Card Application Form: this document is used to apply for a new card to be issued. An internal document will be used by sefa and the bank s application form will be used externally. Cash Count Certificate: this is a schedule used by the Accounting Officer to record the counting of the coins and notes on hand; Card Cancellation Form: This is the internal form used to inform the Accountant: General Ledger or a card cancellation either due to resignation or due to a card being lost, stolen or compromised. Page 5 of 15 sefa-finance-2015-fp December 2015
7 v. Card Withdrawal Requisition: this document is used to obtain authorization to withdraw cash from an ATM to fund the petty cash box. vi. vii. viii. ix. Database of approved cardholders: this is a register containing details of all cardholders. Monthly Reconciliation Template: transactions are summarised on a monthly basis on a template issued by the Accountant: General Ledger. Petty Cash Administrator Registration Form: this form is used to obtain approval from the Chief Financial Officer for an employee to act as a petty cash administrator. Petty Cash Purchase Requisition: this document is used to obtain authorization to initiate a petty cash purchase. 2. The Procedure 2.1. ank card application and acknowledgement of debt i. The application for a ank card must be in line with the Petty Cash Policy number sefa- Finance-2015-FP0002; ii. The application for a new card must be initiated by completing a ank Card Application Form. The form must be duly completed by the Regional Administrators or Accounts Officer at Head Office and authorised by Regional Manager and Head of Financial Accounting for Head Office in line with the Petty Cash Policy. The original approved requisition must be submitted to the Accountant: General Ledger for processing; iii. The Accountant: General Ledger must enter the new application in the database of approved cardholders and complete the application forms issued by the bank; iv. The list of approved cardholders must be reviewed on a monthly basis by the Financial Accountant on a monthly basis and signed as proof of review; v. The Accountant: General Ledger must send the bank s application form signed by the Head of Financial Accounting and another authorised signatory (as contained in Annexure D of this document) to the bank; vi. The business banker must process the application and must notify the Accountant: General Ledger when the card will be issued; vii. Cards must be delivered directly to the cardholder; viii. Each applicant must sign for acceptance of the card; ix. The cardholder must also sign an acknowledgement of debt to cover potential losses suffered by sefa which must be filed by the Accountant: General Ledger Petty cash purchases i. Petty Cash purchases must be in line with the Petty Cash Policy number sefa-finance FP0002, with specific reference to purchases included and excluded as contained in Annexure C to this procedure; Page 6 of 15 sefa-finance-2015-fp December 2015
8 ii. The person requiring goods or services to be purchased must complete a petty cash purchase requisition, which must be approved by the Regional Managers at regions and Divisional Heads for head office for any petty cash purchases; iii. Regional Managers and Divisional Heads are responsible for authorizing only eligible purchases to be made through petty cash as per Petty Cash Policy number sefa- Finance-2015-FP0002; iv. The Regional Administrator or Accounting Officers at Head Office must then either issue the person requiring the goods with petty cash or purchase the goods directly through a card purchase. No person other than the cardholder is allowed to transact directly with the bank card. The relevant section (cash purchase or card purchase) must be duly completed and authorized on the petty cash purchase requisition; v. In the event of petty cash being issued, the Petty Cash Administrator must ensure that change and documentation supporting purchases is returned within 3 working days. In the event of such not being returned, the petty cash administrator is required to report this to the Financial Accountant at Head Office immediately. The financial accountant will conduct further investigations and based on outcome of investigations the financial accountant will inform the payroll department that the amount should be deducted from the employee s salary and the necessary HR process will follow if deemed necessary. The financial accountant will also inform the employee that the petty cash loss will be recovered from his/her salary and that the matter will be investigated further; vi. The card holder must attach supplier invoices to the petty cash purchase requisition. vii. The petty cash administrator must keep accurate records of all source documents when transacting, including but not limited to:- a. Transaction slips; b. Any other source documents giving evidence of a transaction; c. Authorized petty cash purchase requisitions Petty cash withdrawals and monthly limit monitoring i. Cardholders must strive to ensure that adequate cash is available in the petty cash box at all times to meet operating needs; ii. Cardholders must monitor the monthly petty cash expenditure compared to the limits contained in Annexure. iii. The cardholder must complete a card withdrawal requisition, which must be approved by the Regional Managers at regions and Financial Accountant for head office; iv. All fields on the card withdrawal requisition must be fully completed. A cash count certificate must be attached to the request; v. Cash withdrawals must be carried out only at safe ATM locations during normal operating hours; vi. Cash withdrawn should exclusively be used for the purposes of replenishing petty cash on hand; Page 7 of 15 sefa-finance-2015-fp December 2015
9 vii. viii. Unused petty cash must be kept in a locked and secured petty cash box. The box must be kept in a safe place after hours or when not in use; The cardholder must keep accurate records of all documents when withdrawing cash from the ATM or bank, including but not limited to:- a. Withdrawal slips; b. Authorized card withdrawal requisitions 2.4. Reconciliations, counts and reporting i. Each Regional Manager or the Financial Accountant has to conduct at least one unexpected cash count per month and reconcile the balance to the opening cash balance plus cash withdrawals less cash purchases. This should be documented on a cash count certificate; ii. Count shortages should be resolved within 7 business days. The Financial Accountant will conduct further investigations and based on outcome of investigations and/or if negligence or fraud is found the Cardholder will be personally liable for the difference and further HR processes may be followed; iii. This difference will be deducted from the Cardholder s salary in the subsequent payroll run; iv. At the end of each month op upon request the Accountant: General Ledger must send bank statements to each cardholder; v. Each cardholder must complete the monthly reconciliation template on a monthly basis which includes the reconciliation of: a. Cash opening balance plus cash withdrawals less cash purchases equals cash on Hand (supported by a cash count certificate); b. Cash withdrawals + Card purchases equals transactions on the bank statement vi. The reconciliation must be reviewed by the Regional Manager for Regional Offices and Financial Accountant for head office; vii. The signed reconciliations with all the source documents must be couriered or submitted to the Accountant: General Ledger on the 1 st working day of the following month; viii. If the monthly reconciliations are not provided to the Accountant: General Ledger within 5 working days after month end, the Accountant: General Ledger reserves the right to cancel the business cheque card with the bank; ix. The Accountant: General Ledger must review the monthly reconciliation report and ensure that : a. The transactions matches to the source documents; b. The reconciliation casts and cross casts; c. All transactions on the bank statement has been accounted for; d. Only valid expenses have been incurred; e. Identify any losses or cash shortages. x. The Accountant: General Ledger must inform the Financial Accountant of any contraventions with the policy, invalid expenses or shortages identified by the 5 th working day of the month; Page 8 of 15 sefa-finance-2015-fp December 2015
10 xi. xii. xiii. The Financial Accountant will initiate the relevant investigations and ensure that potential losses are recovered; Spot checks must be conducted on a random bases by the Financial Accountant or Internal Audit following the same procedure as above; The Accountant: General Ledger must review the bank account on a continuous basis to ensure adequate funds are always available Temporary changes in petty cash administrator i. It may happen from time to time that the Petty Cash Administrator is absent from work and another employee will be required to issue petty cash; ii. Regional Managers or the Head of Financial Accounting may identify alternative employees to manage petty cash during such instances; iii. These alternative employees must be registered as petty cash administrators prior to managing petty cash. The Regional Manager or Head of Financial Accounting must submit a request to the Chief Financial Officer for the alternative employee to be registered together with an acknowledgement of debt signed by the employee; iv. The alternative petty cash administrator may not use the bank; v. The Accountant: General Ledger must keep an updated register containing all petty cash administrators which the Financial Accountant must review on a monthly basis. The register must be filed in the monthly finance reconciliation files; vi. The monthly reconciliation template must be completed immediately before a change in petty cash administrator. Any loss must be recovered prior to alternating petty cash administrators Financial Accounting i. The Accountant: General Ledger must submit all documentation to the Accounting Officer after performing the checks listed under 2.4 for processing in the General Ledger; ii. The Accountant: General ledger must check accounting entries processed by the Accounting Officer and post the transaction; iii. The normal monthly reconciliation of general ledger accounts process must apply to the Petty Cash account; 2.7. Lost or Stolen Cards and loss recovery i. Lost or stolen cards must be reported immediately with the bank using the number listed on the back of the card; ii. The cardholder must also report the cancelled card in writing to the Accountant: General Ledger on the card cancellation form within 24 hours of the loss or theft; iii. The Accountant: General Ledger must immediately contact the bank to verify and ensure that the card was canceled on time; Page 9 of 15 sefa-finance-2015-fp December 2015
11 iv. If the card was not canceled on time, the Accountant: General Ledger must follow up with the bank to investigate if there was any loss suffered by sefa as a result of the lost card; v. The Accountant: General Ledger must immediately inform the Financial Accountant of any loss suffered; vi. The financial accountant will conduct further investigations and follow the necessary Human Capital Management policy and process initiate the recovery process Employee Resignation i. Cards belonging to employees serving their notice period must be cancelled within 10 business days prior to the last day of employment by submitting a card cancellation form to the Accountant: General ledger not less than 15 working days prior to the last day of employment. sefa reserves the right to withhold any payments due to an employee if a card has not been returned on termination of employment; ii. The Regional Manager or Head: Financial Accounting must identify a capable employee in the business unit to be a replacement cardholder; iii. The replacement cardholder must follow the procedure above to obtain a new card. 3. Procedure Implementation The Procedure is effective from the date of approval and should be implemented with immediate effect in all sefa functional areas. The approved procedure will be published on the sefa intranet. 4. Communication and Training The procedure should be distributed to all affected parties in functional areas and the Head of Financial Accounting must plan training programmes on an annual basis. All cardholders will have to acknowledge in writing that they have read the Petty Cash policies and procedures prior to receiving a card. 5. Procedure Monitoring This Procedure must be monitored by the Head of Financial Accounting on a monthly basis during the operational cycles of the business. Page 10 of 15 sefa-finance-2015-fp December 2015
12 6. Procedure Review The review process for the Procedure must be implemented every 3 years or earlier if necessary. This process normally entails an audit and impact interviews with key stakeholders. Page 11 of 15 sefa-finance-2015-fp December 2015
13 8. ANNEXURE A: PETTY CASH PROCESS FLOW
14 9. ANNEXURE : ANK CARD LIMITS Location Daily Limit Rands (Vat Exclusive) Head Office All Regional Offices Monthly Rands (Vat Exclusive) Any changes to limits as per Annexure A must be approved by EXCO.
15 10. ANNEXURE C: LIST OF ITEMS INCLUDED AND EXCLUDED FROM THE PETTY CASH PROCEDURE 1. INCLUSIONS Petty cash must only be used for small and unusual expenses where it is not practical and cost efficient to follow the normal procurement process and the amount does not exceed the threshold published in the Procurement Procedure. These expenses include the following: i. Vehicle license fees; ii. Parking fees and toll fees incurred by the company s driver; iii. Dry cleaning; iv. Minor repair expenses due to an emergency; v. Key cutting; vi. Small items required for general maintenance; vii. Replacement of minor First Aid items; viii. Catering for small meetings where food is bought directly from a store; ix. Stamps. x. Other office running expenses such as () 2. EXCLUSIONS The following items may not be paid through petty cash. i. Assets ii. Any reimbursement to an employee iii. Reimbursement of official km s travelled iv. All airfares, train tickets, and car rentals are to be submitted through the normal travel processes v. Office stationery vi. Cellular phone related expenses (Prepaid airtime, replacement of sim cards) vii. Personal loans viii. Consultant fees ix. Debit or credit card reimbursement x. Subscriptions/registration fees Page 1 of 15 sefa-finance-2015-fp December 2015
16 11. ANNEXURE D: LIST OF AUTHORISED ANK SIGNATORIES DESIGNATION GROUP Chief Executive Officer A Chief Financial Officer Head of Strategy Executive Manager: Direct Lending A A A HCM: Executive Executive Manager: Wholesale Lending Chief Risk Officer Head: Direct Lending South Head: Direct Lending Head: Credit Head: Human Capital Head: Micro Finance Head: SME Head: Financial Accounting Head: Procurement Head: PIM Direct Lending A A A Head: Learning & Development Head: Post Investment Monitoring These supersede all instructions pertaining to bank accounts signatories Page 2 of 15 sefa-finance-2015-fp December 2015
Your School District Procurement Card. Staff Guide Staff Agreement & Board Policy
Your School District Procurement Card Staff Guide Staff Agreement & Board Policy OVERVIEW The Procurement Card Program is intended to streamline and simplify the Procurement and Accounts Payable functions.
More informationDivision of Student Affairs Internal Control Questionnaire FY 2011
Control Environment Yes No N/A Notations Are the roles and responsibilities of financial and administrative staff (including the establishment of the unit Director as the appropriate signature authority)
More informationCONVENT OF THE SACRED HEART SCHOOL FOUNDATION FINANCIAL REGULATIONS
CONVENT OF THE SACRED HEART SCHOOL FOUNDATION FINANCIAL REGULATIONS Approved by Convent of the Sacred Heart School Foundation, Board of Governors on 9 th October 2008 Policy Statement So that all officers
More informationEYNSFORD PARISH COUNCIL
EYNSFORD PARISH COUNCIL FINANCIAL REGULATIONS These Financial Regulations were adopted by the Council at its Meeting held on 20 September 2007, last amended on 20 th July 2017. 1. GENERAL 1.1 These financial
More informationHuman Resource. Financial. Delegation Manual 2008
Human Resource & Financial Delegation Manual 2008 CONTENTS: Delegation of for Policy and Procedures Page 4 Policy Purpose of this document Principles Definitions Delegations Human Resources Page 6 Salary,
More informationDivision of Student Affairs General Fund Units Internal Control Questionnaire FY 2012
FY 0 Control Environment Yes No N/A Notations Are the roles and responsibilities of financial and administrative staff, including the establishment of the appropriate signature authority, in your unit
More informationSFI-PGN Part of NTW(O)51-Standard Financial Instructions Policy
Standard Financial Instructions Practice Guidance Note The Use of Purchase Cards V01 Date Issued Planned Review PGN No: Issue 1 July 2014 Issue 2 July 2017 Issue 3 Jan 2018 Issue 4 Jul 2018 Author / Designation
More informationProcurement Policies & Procedures
Procurement Policies & Procedures 1. Procurement Policy 1.1 Purpose This procurement policy is designed to support the college s procurement strategy. It is supported by senior management and the Board
More informationPOLICY RELATING TO CELLULAR PHONE ALLOWANCES
POLICY RELATING TO CELLULAR PHONE ALLOWANCES 2013 TABLE OF CONTENTS PAGE Preamble. 2 1. Purpose... 2 2. Legislative Requirements. 2 3. Definitions... 3 4. Scope of Application.. 4 5. Terms and Conditions
More informationIAB Level 1 Award in Bookkeeping (RQF) Qualification Specification
IAB Level 1 Award in Bookkeeping (RQF) Qualification Specification Contents 1 Introduction to the qualification... 2 2 Statement of level... 2 3 Aims... 2 4 Target groups... 3 5 Entry requirements... 3
More informationPetty Cash and Change Funds. Inventories (Equipment and Supplies)
UCLA Policy 360 Page 1 of 8 ATTACHMENT A Guidelines for Application of Internal Control Principles The following are control activities, as described in section III.B.3. of Policy 360, for applying the
More informationLoch Lomond and The Trossachs National Park Authority. Key Controls Report
Loch Lomond and The Trossachs National Park Authority Key Controls Report Prepared for Loch Lomond and The Trossachs Park Authority April 2015 Audit Scotland is a statutory body set up in April 2000 under
More informationKua O Ka La s Financial/Accounting Policies & Procedures
Kua O Ka La New Century Public Charter School 14-5322 Kaimu-Kapoho Rd. Pahoa, HI 96778 Campus Site Telephone: (808) 965-2193 Fax: (808) 965-9618 E-mail: pualaa@ilhawaii.net Kua O Ka La s Financial/Accounting
More informationDelegation of Authority
Delegation of Authority Version 7.4 September 2014 1. Background 2 2. Making Payments 4 3. Delegated function 1: Operating expenditure 5 4. Delegated function 2: Capital expenditure 8 5. Delegated function
More informationFinancial Controls Checklist
Financial Controls Checklist Board of Health: Board of Health for the Leeds, Grenville & Lanark District Health Unit Period ended: Dec. 31/17 Objective: The objective of the Financial Controls Checklist
More informationFINANCIAL SYSTEMS AND CONTROLS ASSESSMENT QUESTIONNAIRE
FINANCIAL SYSTEMS AND CONTROLS ASSESSMENT QUESTIONNAIRE Name of VCO Project Name Project Code Date of Visit Interviewing Officer VCO Representative (Management Committee/Board) Position held in VCO VCO
More informationLOYOLA MARYMOUNT UNIVERSITY POLICIES AND PROCEDURES
LOYOLA MARYMOUNT UNIVERSITY POLICIES AND PROCEDURES DEPARTMENT: CONTROLLER S OFFICE SUBJECT: UNIVERSITY CASH HANDLING POLICY Policy Number: BF021.01 Effective Date: June 1, 2013 Approvals: Business & Finance
More informationSAN FRANCISCO COURT APPOINTED SPECIAL ADVOCATE PROGRAM
SAN FRANCISCO COURT APPOINTED SPECIAL ADVOCATE PROGRAM FINANCIAL PROCEDURES MANUAL Table of Contents GENERAL ACCOUNTING POLICY AND PROCEDURES... 3 OVERALL ACCOUNTING SYSTEM DESIGN... 3 CONTROL OBJECTIVE...
More informationThese regulations must be read in conjunction with the C&S constitution.
Finance Regulations Part 1. Interpretation 1.1. Interpretation 1.1.1. In these regulations, unless the contrary intention appears, all words and expressions have the same meaning as they have in the constitution
More informationaccount(s) Powers Ferry Road #150 Atlanta, Georgia (770)
ELECTRONIC FUND TRANSFER DISCLOSURE Georgia Banking Company 6190 Powers Ferry Road #150 Atlanta, Georgia 30339-2985 (770)226-8800 www.geobanking.com For purposes of this disclosure the terms "we", "us"
More information*DD8108* ELECTRONIC FUND TRANSFER DISCLOSURE
ELECTRONIC FUND TRANSFER DISCLOSURE For purposes of this disclosure the terms "we", "us" and "our" refer to Central National Bank. The terms "you" and "your" refer to the recipient of this disclosure.
More informationCORP Appendix A CORPORATE POLICY. Attachments: Related Documents/Legislation: Revenue Administrative Policy
CORP2014-085 Appendix A CORPORATE POLICY Policy Title: Cash Handling Policy Policy Category: Financial Control Policy Policy No.: FC-016 Department: Corporate Services Approval Date: Revision Date: Author:
More informationTERMS OF USE FOR ARZ ELECTRONIC TOLL COLLECTION - ETC SUBSCRIPTION WITH % DISCOUNT
TERMS OF USE FOR ARZ ELECTRONIC TOLL COLLECTION - ETC SUBSCRIPTION WITH 21.74 % DISCOUNT 1. DEFINITIONS 1.1. "ARZ" - refers to Autocesta Rijeka - Zagreb d.d., company for construction and operation of
More informationController. This policy applies to all those employed by BCITSA, including all full-time and part-time employees, and Executives.
SUBJECT: Financial - Accounting APPROVED BY: Council POLICY NO: INT-30 MANAGED BY: Controller LAST REVIEWED: August 2018 NEXT REVIEW: August 2020 SUMMARY Policy Statement Proper accounting is essential
More informationBURTON AND DALBY PARISH COUNCIL FINANCIAL REGULATIONS
BURTON AND DALBY PARISH COUNCIL FINANCIAL REGULATIONS BURTON AND DALBY PARISH COUNCIL FINANCIAL REGULATIONS ISSUE No.3 DATED 28.01.10 1 1. GENERAL BURTON AND DALBY PARISH COUNCIL FINANCIAL REGULATIONS
More informationACADEMIC DEPARTMENT FISCAL REVIEW
CSU The California State University Office of Audit and Advisory Services ACADEMIC DEPARTMENT FISCAL REVIEW California State University, Dominguez Hills College of Health, Human Services, and Nursing Audit
More informationINTERNAL CONTROLS REVIEW PROGRESS REPORT Yellow highlighted items have been completed/validated since last report in August 2016
INTERNAL S REVIEW PROGRESS REPORT Yellow highlighted items have been completed/validated since last report in August 2016 RECOMMENDATIONS ADDRESSED THROUGH INTERNAL AUDIT WORK PLANS Monthly Reconciliation
More informationThis Questionnaire/Guide is intended to assist you in decision making, as well as in day-to-day operations. Best Regards,
In an effort to disseminate information and assure that we are in compliance with guidelines caused by the Sarbanes Oxley Act that proper internal controls are being adhered to, we have developed some
More informationINTERNAL CONTROLS REVIEW PROGRESS REPORT Highlighted items have been completed since last report in January 2016
INTERNAL S REVIEW PROGRESS REPORT Highlighted items have been completed since last report in January 2016 RECOMMENDATIONS ADDRESSED THROUGH INTERNAL AUDIT WORK PLANS Internal Audit: prepare documentation
More informationMacquarie University Clinical Associates Delegations Manual
Macquarie University Clinical Associates Approved by MUCA Board 12 April 2016 Revisions Approved by MUCA Board 6 December 2016 Revisions Approved by MUCA Board 15 August 2017 To be reviewed on an ongoing
More informationScheme of Delegation
Purpose: Scheme of Delegation The Academy Trust is responsible for the financial management of the Manor Learning Trust to ensure the best possible education for its students. In order to allow Manor School
More informationGuide for the Preservation of Records For Public Water Utilities
Guide for the Preservation of Records For Public Water Utilities No. Types of Records Record Retention Corporate and General 1. Capital Stock Records:.. 2. Proxies and Voting Lists:... 3. Annual Report
More informationNon-Purchase Order (PO) Purchases
Standard Operating Specification TEC-407-1200 16 FEB 16 Rev P Non-Purchase Order (PO) Purchases 1. PURPOSE The purpose of this procedure is to define those expenditures permitted without a formal purchase
More informationCharges to sponsored projects are classified as either non-salary or salary.
EXPENDITURE APPROVAL AND CONTROL INITIATING CHARGES TO SPONSORED PROJECTS Charges to sponsored projects are classified as either non-salary or salary. Non-salary charges are initiated via: 1. Pcard; 2.
More informationSCHEME OF DELEGATION
SCHEME OF DELEGATION 1. Financial Powers and Duties Reserved for the Board of Trustees 2. Financial Powers and Duties Delegated to the Resources Committee 3. Financial Powers and Duties Delegated to the
More informationThe Bank of Elk River: Digital Wallet Terms and Conditions
The Bank of Elk River: Digital Wallet Terms and Conditions These Terms of Use ("Terms") govern your use of any eligible debit card issued by The Bank of Elk River (a "Payment Card") when you add, attempt
More informationInternal Control Questionnaire
Internal Control Questionnaire CASH RECEIPTS/SALE QUESTIONS: 1. Is there a designated cash receipt custodian? 2. Are all receipts recorded on pre-numbered cash receipts tickets, including those received
More informationThe Auditor of an Authorized Political Party
QUICK REFERENCE The Auditor of an Authorized Political Party Financing of Municipal Political Parties and Independent Candidates, and Control of Election Expenses Chapter XIII of the Act respecting elections
More informationInternal Audit Report Review of Controls Operating over Accounts Payable. Issued: 21 February 2018 Final Report
Audit Committee Tuesday 13 March 2018 Item No: 5.2 Internal Audit Report Review of Controls Operating over Accounts Payable Issued: 21 February 2018 Final Report Level of Assurance The overall control
More informationCOMPANY NAME HERE PROCUREMENT CARD POLICIES AND PROCEDURES TARGETED USAGE AND EXCLUSIONS
Document Preview This is only a portion of the entire, customizable document. COMPANY NAME HERE PROCUREMENT CARD POLICIES AND PROCEDURES TARGETED USAGE AND EXCLUSIONS TARGETED USAGE The COMPANY NAME HERE
More informationSMALL BUSINESS FRAUD ASSESSMENT INTERNAL CONTROL QUESTIONNAIRE Download your risk assessment form at
SMALL BUSINESS FRAUD ASSESSMENT INTERNAL CONTROL QUESTIONNAIRE Download your risk assessment form at www.businessfraudprevention.org/forms.html Owner: Date: Discussed with: Question Yes No N/A Comments
More informationINTERNAL CONTROLS REVIEW PROGRESS REPORT Yellow highlighted items have been updated since last report in October 2017
INTERNAL S REVIEW PROGRESS REPORT Yellow highlighted items have been updated since last report in October 2017 RECOMMENDATIONS ADDRESSED THROUGH INTERNAL AUDIT WORK PLANS Internal Audit: prepare documentation
More informationELECTRONIC FUND TRANSFER DISCLOSURE AND AGREEMENT
ELECTRONIC FUND TRANSFER DISCLOSURE AND AGREEMENT For purposes of this disclosure and agreement the terms "we", "us" and "our" refer to Orrstown Bank. The terms "you" and "your" refer to the recipient
More informationELECTRONIC FUND TRANSFER DISCLOSURE AND AGREEMENT. Abington Bank 6 Harrison Avenue Abington, MA (781)
ELECTRONIC FUND TRANSFER DISCLOSURE AND AGREEMENT Abington Bank (781)878-0045 www.abingtonbank.com For purposes of this disclosure and agreement the terms "we", "us" and "our" refer to Abington Bank. The
More informationINTERNAL CONTROLS REVIEW PROGRESS REPORT Yellow highlighted items have been updated since last report in October 2016
INTERNAL S REVIEW PROGRESS REPORT Yellow highlighted items have been updated since last report in October 2016 RECOMMENDATIONS ADDRESSED THROUGH INTERNAL AUDIT WORK PLANS Internal Audit: prepare documentation
More informationINFORMATION TECHNOLOGY Administrative Policies and Procedures Last Updated 2/7/2013
2/7/2013 INFORMATION TECHNOLOGY Administrative Policies and Procedures Last Updated 2/7/2013 I. Cash Receipts Cash should never be accepted. When checks are received, they should be endorsed For Deposit
More informationTo the Honorable Mayor, Stephanie Miner and the Members of the Common Council City of Syracuse, New York
To the Honorable Mayor, Stephanie Miner and the Members of the Common Council City of Syracuse, New York In planning and performing our audit of the basic financial statements of the City of Syracuse,
More informationChief Co-ordinator s Report
Chief Co-ordinator s Report LEVEL 2 AWARD IN BOOKKEEPING & ACCOUNTING SKILLS (MANUAL) (05527) LEVEL 2 AWARD IN BOOKKEEPING & ACCOUNTING SKILLS (MANUAL) (05527) LEVEL 2 CERTIFICATE IN BOOKKEEPING & ACCOUNTING
More informationSIMMONS COLLEGE MOBILE DEVICE AND SUBSIDY POLICY
SIMMONS COLLEGE MOBILE DEVICE AND SUBSIDY POLICY APPROVED AUGUST 2013 UPDATED OCTOBER 1, 2016 Today, most individuals carry a mobile phone for personal use. Occasionally, Simmons employees may use their
More informationANZ EFTPOS card and ANZ Visa Debit card CONDITIONS OF USE
ANZ EFTPOS card and ANZ Visa Debit card CONDITIONS OF USE As part of our commitment to you, this document meets the WriteMark Plain English Standard. If you have any questions about these Conditions of
More informationTen Payment Fraud Protections
Ten Payment Fraud Protections 1. Payee Positive Pay a. Provided by banks b. Banks match check serial numbers and dollar amounts against a company provided list of checks issued and only pays those checks
More informationORDERING OF GOODS AND SERVICES AND PAYMENT OF ACCOUNTS
SECTION 10 ORDERING OF GOODS AND SERVICES AND PAYMENT OF ACCOUNTS TABLE OF CONTENTS Page Contacts for Section 10 3 10.1 Introduction 5 10.2 Orders for goods and services 5 10.3 Ordering via the Internet
More informationAuditing of Swedish Enterprises and Organisations
Auditing of Swedish Enterprises and Organisations March 1st 2018 version 2018:1 1 General Application 1.1 These General Terms govern the relationship between the auditor ( the Auditor ) and the client
More informationIAB LEVEL 1 AWARD IN MANUAL AND COMPUTERISED BOOKKEEPING (QCF)
CONTENTS IAB LEVEL 1 AWARD IN MANUAL AND COMPUTERISED BOOKKEEPING (QCF) Qualification Accreditation Number 601/3790/3 (Accreditation review date 31 st December 2016) QUALIFICATION SPECIFICATION 1. Introduction
More informationTRUST POLICY AND PROCEDURE FOR RELOCATION EXPENSES
TRUST POLICY AND PROCEDURE FOR RELOCATION EXPENSES Reference Number HR 2010 006 Version: Version 3 Status Final Author: Sue Hawkins Job Title: Deputy Director of Human Resources (HR) Version / Amendment
More informationList of Financial Regulations
HEPTONSTALL PARISH COUNCIL FINANCIAL REGULATIONS List of Financial Regulations 1. General 25 2. Annual Estimates 25 3. Budgetary Controls 25 4. Accounting and Audit 26 5. Banking Arrangements and Cheques
More informationGENERAL TERMS AND CONDITIONS
GENERAL TERMS AND CONDITIONS I. Subject of the General Terms and Conditions MADWIRE, s. r. o., with registered office at Šoltésovej 14, 811 08 Bratislava, Company ID: 47 436 310, Tax Identification Number:
More informationAPPENDIX 2 COMMUNITY DEVELOPMENT COMMISSION FINANCIAL CHECKLIST REQUIRED FOR ALL APPLICANTS (A SITE VISIT MAY BE CONDUCTED LATER)
REQUIRED FOR ALL APPLICANTS (A SITE VISIT MAY BE CONDUCTED LATER) AGENCY NAME: AGENCY ADDRESS AGENCY PHONE: DATE PREPARED: PREPARED BY: TITLE: EMAIL: AGENCY GENERAL INFORMATION EXECUTIVE DIRECTOR /CITY
More informationFair Housing Human Rights Department Records Retention Schedules
.,., Records Series Title Ordinances, Orders, Resolutions - Departmental copies Postal and Delivery Service Records Complaints (Service Requests) Contracts, Leases, and Agreements - Contract Administration
More informationIdaho PTE Business Education Course with Essential Learning Outcomes and Learning Indicators
A course designed to emphasize accounting principles as they relate to the basic understanding and skills required in keeping manual and computerized financial records for a business. Emphasis is on providing
More informationRecommended Payroll Administration Policy for Public TVET Colleges
Department of Higher Education and Training Recommended Payroll Administration Policy for Public TVET Colleges 1 TABLE OF CONTENT PAGE 1. Legislative framework and best practice regulations 4 2. Purpose
More informationFinancial Management
Personal Finance 1. Importance of Personal a. Provide for personal and family needs b. Track personal income and employment goals c. Allocate money for saving, spending, and emergency funds 2. Questions
More informationThe Episcopal Diocese of Kentucky
The Episcopal Diocese of Kentucky Internal Control Questionnaire Manual of Business Methods in Church Affairs (Spring 2012) Chapter II: Internal Controls, Section C The following Internal Control Questionnaire
More informationHorizontal Audit of the Acquisition Cards Process
Horizontal Audit of the Acquisition Cards Process Final Report December, 2012 Office of Internal Audit and Evaluation Report submitted to the Parks Canada Audit Committee: January 17, 2013 Approved by
More informationUniversity Internal Audit
University Internal Audit Compliance Audit Overview Bill Abplanalp Audit Manager Agenda Introductions What is Internal Audit Compliance Review Questions Internal Audit Mission Provide independent, objective
More informationCredit Cards & Purchasing Cards (P-Card) (USFR Memorandum No. 253)
Credit Cards & Purchasing Cards (P-Card) (USFR Memorandum No. 253) Paula Gustafson Michael Stelpstra February 1, 2012 Credit Cards & P-Cards What Memo No. 253 covers: Policies & Procedures Card Issuance
More informationINTERNAL CONTROLS REVIEW PROGRESS REPORT
INTERNAL S REVIEW PROGRESS REPORT RECOMMENDATIONS ADDRESSED THROUGH INTERNAL AUDIT WORK PLANS Monthly Reconciliation 1 High High Accounts Receivable Training 2, 8, 9 High Moderate 1 12, 13 High High 3
More informationLEISURE VOUCHERS TERMS AND CONDITIONS
LEISURE VOUCHERS TERMS AND CONDITIONS Your Balance can be checked by clicking Here This card expires 24 months after the last use Can be used online and in store Maximum load 500 Please enter 10 digit
More informationADMINISTRATIVE RESPONSIBILITIES FOR UNIVERSITY AND COLLEGE ADMINISTRATORS, DEPARTMENT HEADS, AND DIRECTORS
ADMINISTRATIVE RESPONSIBILITIES FOR UNIVERSITY AND COLLEGE ADMINISTRATORS, DEPARTMENT HEADS, AND DIRECTORS Internal Controls & Your Role 1) Internal Accounting Controls - procedures that ensure compliance
More informationClient Affairs December 2015
Internal Audit December 2015 Distributed to: Director of Adults & Communities Assistant Director Community and Wellbeing Financial Assessment Manager, Financial Assessment Team Commissioning Director Adults
More informationLOS ANGELES INTERNATIONAL CHARTER HIGH SCHOOL FISCAL AND OPERATING POLICIES
LOS ANGELES INTERNATIONAL CHARTER HIGH SCHOOL FISCAL AND OPERATING POLICIES 1 100 INTERNAL CONTROL POLICIES 101 Introduction Internal control policies provide the Charter School with the foundation to
More informationSUPPLIER POLICIES AND PROCEDURES
SUPPLIER POLICIES AND PROCEDURES Contents i. New Item Introduction... 3 ii. Return Privileges... 3 iii. Stock Issues... 3 iv. Pricing... 3 v. Invoice Payment & Reconciliation... 3 vi. Date Codes... 4 vii.
More informationPURCHASING AND OUTGOING PAYMENTS PROCEDURES
PURCHASING AND OUTGOING PAYMENTS PROCEDURES PREAMBLE DEFINITIONS PART 1. DECISION TO PURCHASE 1. Application of Purchasing and Outgoing Payment Procedures 1.1. Goods and services 1.2. Payments that are
More information3.09. Ontario Power Generation Acquisition of Goods and Services. Chapter 3 Section. Background
Chapter 3 Section 3.09 Ontario Power Generation Acquisition of Goods and Services Chapter 3 VFM Section 3.09 Background As part of the reorganization of Ontario Hydro, Ontario Power Generation (OPG) was
More informationPaper F8. Audit and Assurance. March/June 2018 Sample Questions. Fundamentals Level Skills Module. The Association of Chartered Certified Accountants
Fundamentals Level Skills Module Audit and Assurance March/June 2018 Sample Questions F8 ACCA Time allowed: 3 hours 15 minutes This question paper is divided into two sections: Section A ALL 15 questions
More informationRecording Financial Transactions (FA1) September 2017 to August 2018
Recording Financial Transactions (FA1) September 2017 to August 2018 This syllabus and study guide are designed to help with teaching and learning and is intended to provide detailed information on what
More informationWHAT S NEW IN PASTEL EVOLUTION VERSION 6.60
WHAT S NEW IN PASTEL EVOLUTION VERSION 6.60 Softline Pastel s continuous investment in research and development ensures that you are kept up to date with the latest and most cutting-edge business management
More informationPOWERLINK COST ALLOCATION METHODOLOGY
2.0 - AER Approved 15 August 2008 Page 1 of 11 2.0 - AER Approved TABLE OF CONTENTS 1 PURPOSE 3 2 SCOPE 3 3 ACCOUNTABILITIES AND RESPONSIBILITIES 3 3.1 Accountabilities...3 3.2 Responsibilities...3 4 CORPORATE
More informationEast Penn School District Secondary Curriculum
East Penn School District Secondary Curriculum A Planned Course Statement for I Course # 606 Grade(s) 9-12 Department: Computer and Business Applications Length of Period (mins.) 41 Total Clock Hours:
More informationNorthern Oklahoma College Tonkawa, Oklahoma
Northern Oklahoma College Tonkawa, Oklahoma Internal Audit Report INTERNAL AUDIT REPORT Table of Contents Section Page Executive Summary of Procedures Performed and Results Thereof... I 1 Expenditures...
More informationFinancial Procedures Manual
Kenton Schools Multi Academy Trust Financial Procedures Manual Kenton Schools Multi Academy Trust Registered at Companies House Company Registration Number: 07964133 VAT registration Number: 138 4568 85
More informationAudit of Core Management Controls. Internal Audit Sector
Audit of Core Management Controls Internal Audit Sector November 4, 2014 This page is left blank to allow for double sided printing. Correctional Service Canada Internal Audit Sector Page ii Table of Contents
More informationAchieve. FPER Performance objectives
Achieve FPER Performance objectives Performance objectives are benchmarks of effective performance that describe the types of work activities trainees will be involved in as certified accounting technicians
More informationCash Disbursement Procedure
ACCOUNTING PROCEDURES Georgia Recreation and Park Association March 2015 Cash Disbursement Procedure The following Cash Disbursement Procedure is the responsibility of the GRPA Office Manager under the
More informationWhether you take in a lot of money. or you collect pennies
Whether you take in a lot of money or you collect pennies ..it is important to maintain good cash handling procedures: Segregation of Duties Security Reconciliation Management Review Documentation It s
More informationThe European Research Council
The European Research Council Toni Amanda Skeen ERC Executive Agency Head of Sector Audit Support & HI Helpdesk/Events Unit C4 UNICA 11 th EU Research Liaison Officers Meeting Vienna, 28-29 November 2016
More informationIAB LEVEL 2 AWARD IN COMPUTERISED BOOKKEEPING (QCF)
IAB LEVEL 2 AWARD IN COMPUTERISED BOOKKEEPING (QCF) CONTENTS Qualification Accreditation Number 500/9261/3 (Accreditation review date 31 st December 2016) QUALIFICATION SPECIFICATION 1. Introduction 2.
More informationInternal Control Evaluation
INTERNAL CONTROL EVALUATION Adapted from a checklist created by Jackie F. Breland, CPA (www.jackiebreland.com) Organization: Date Prepared or Updated: Prepared by: Introduction The purpose of this checklist
More informationAdopted by Naytahwaush Community Charter School Board: November 13, 2012
INTERNAL CONTROLS (MSBA/MASA Model Policy 703) Adopted by Naytahwaush Community Charter School Board: November 13, 2012 This policy is designed to be used in conjunction with current procedures, and to
More informationSeminar Internal Control Identification and Filtering
Seminar Internal Control Identification and Filtering 4 March 2011 by Stephen Ho Definition The process designed, implemented and maintained by those charged with governance, management and other personnel
More informationOnce printed, this document is an uncontrolled version. Always check People Place to ensure you have the most up to date version of the document.
Bupa UKMU and Centre People Index Company Car Policy Once printed, this document is an uncontrolled version. Always check People Place to ensure you have the most up to date version of the document. 1
More informationGeneral Retention and Disposal Authority: GA28
State Archives and Records Authority of New South Wales General Retention and Disposal Authority: GA28 This authority covers records documenting the function of common administrative records created and
More informationDEPARTMENTAL CONTROL SELF-ASSESSMENT. Dept.: Date:
Dept.: Date: Performing a control self-assessment (CSA) in your department is a constructive approach to evaluating existing controls and to developing additional controls if needed. This worksheet was
More informationPaper F8 (HKG) Audit and Assurance (Hong Kong) Wednesday 5 December Fundamentals Level Skills Module
Fundamentals Level Skills Module Audit and Assurance (Hong Kong) Wednesday 5 December 2007 Time allowed Reading and planning: Writing: 15 minutes 3 hours ALL FIVE questions are compulsory and MUST be attempted.
More informationPROCUREMENT CARD PROCESS MANUAL
PROCUREMENT CARD PROCESS MANUAL Report Lost or Stolen Procurement Cards Immediately!! JP Morgan Chase Toll Free # 1-800-270-7760 & MSD Finance Office 360-965-0106 4220 80th St NE Marysville, WA 98270 Revised
More informationPurchase Card Program
Purchase Card Program POLICIES AND PROCEDURES South Puget South Community College has established a Purchase Card Program in accordance with the Office of Financial Management and the Department of Enterprise
More informationFinance Committee, Board of Health Elizabeth Bowden, Interim Director of Administrative Services FINANCIAL CONTROLS CHECKLIST
March 20, 2016 Report To: Submitted by: Subject: Finance Committee, Board of Health Elizabeth Bowden, Interim Director of Administrative Services FINANCIAL CONTROLS CHECKLIST RECOMMENDATION(S): (a) That
More informationTasman District Council Policy on Elected Members Allowances and Recovery of Expenses
Tasman District Council Policy on Elected Members Allowances and Recovery of Expenses ORGANISATIONAL POLICY POLICY REFERENCES Sponsor: Effective date: 1 July 2017 Manager Corporate Services Internal review
More informationJOB DESCRIPTION LOCATION: Head Office, Cathedral Centre, Salford, M3 6DP GRADE: SCP11-14 Qualification Bar at SCP12 MAIN CONTACTS:
JOB DESCRIPTION POST TITLE: Finance Assistant LOCATION: Head Office, Cathedral Centre, Salford, M3 6DP HOURS OF DUTY: 37 hours per week RESPONSIBLE TO: GRADE: SCP11-14 Qualification Bar at SCP12 MAIN CONTACTS:
More informationInternal Control Checklist
Instructions: The may be used to document a review of the existing procedures and activities that make up your internal control system, or serve as a guide in developing additional controls. The provides
More information