GENERAL LEDGER SYSTEM MENU

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GENERAL GENERAL The GENERAL is the collecting point for all fi nancial data of a business. A chart of accounts and a ledger of transaction entries are maintained in the database.

1 GENERAL GENERAL The GENERAL is the collecting point for all fi nancial data of a business. A chart of accounts and a ledger of transaction entries are maintained in the database. Each subsidiary software package updates totals as journal entries to the General Ledger database. Journals, trial balance listings and letter-perfect profi t and loss statements can be printed by this system. Profi t and Loss statements can be run individually by subsidiary or combined. P & L's can also be shown in comparison to budget or prior years. TM 1729 Gateway Circle, OH Grove City, OH Phone info@infonetx.com Fax GENERAL MENU GENERAL MENU The EDIT TRANSACTIONS program is used to add, change, view or delete any transaction in the ledger database. The GENERAL JOURNAL lists ledger transactions in journal (numerical) order. The ACCOUNT TRIAL BALANCE lists ledger transactions by account in chronological order with account subtotals. The GENERAL ANALYSIS lists each account balance in a monthly spreadsheet. MONTHLY REPORTS Letter-Perfect GENERAL STATEMENT, BALANCE SHEET and INCOME STATEMENTS can be produced according to your accountant s specifications. MONTHLY UPDATES Monthly updates from all subsidiary software packages including, order invoicing, receivables, cylinder control, payables and payroll can be run in summary or detailed mode to automatically create General Ledger entries. CHART OF ACCOUNTS The EDIT CHART OF ACCOUNTS program allows you to add, change, view or delete records in the chart of account file. The CHART OF ACCOUNTS LIST shows the complete chart of accounts. GENERAL MENU SCREEN The CHANGE G/L ACCOUNT I.D. is used to change a G/L Account ID throughout the system. MISCELLANEOUS The VERIFY DATA program is a maintenance program to ensure the internal integrity of the General Ledger data. The CONDENSE G/L DATA program condenses/purges selected ledger entries into one transaction per account. FILE EDITORS FILE EDITORS provide low level access to the database for programmer/system administrator use only. INFONETICS, Inc Gateway Circle Grove City, OH / Ver 2.22 Page 91

2 GENERAL EDIT TRANSACTIONS The EDIT TRANSACTIONS program is used to add, change, view or delete any transaction in the ledger database. Used to post standard monthly periodic journal and recurring entries. Security permission modes to prevent modification except by authorized personnel. Batch posting totals maintained throughout the editing session, with warning generated if attempting to leave program out of balance. Audit journal produced at end of editing session. EDITING SCREEN: EDIT TRANSACTIONS GENERAL REPORTS The GENERAL JOURNAL provides a list of ledger transactions in journal (numerical) order. The ACCOUNT TRIAL BALANCE provides a list of ledger transactions by account, in chronological order with account subtotals. The GENERAL ANALYSIS provides a list of each account balance in a monthly spreadsheet. Balance Sheet and Income Statement subtotals are included. Detailed mode: Lists transaction ID, date, account, debit and credit and balance amounts, and description for each transaction. Summary mode: Lists debit and credit totals only. Output can be directed to the screen, any printer, fax modem, or a networked harddrive on the server. SETUP SCREEN: GENERAL JOURNAL The next two pages contain sample printouts produced by the General Ledger programs. Examples of detailed and summary modes are presented. Page 92 Page 92 Ver 2.22 INFONETICS, Inc Gateway Circle Grove City, OH /

3 GENERAL REPORTS GENERAL SAMPLE OUTPUT: GENERAL JOURNAL WITH DETAIL SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE DETAILED MODE INFONETICS, Inc Gateway Circle Grove City, OH / Ver 2.22 Page 93

4 GENERAL GENERAL REPORTS SAMPLE OUTPUT: ACCOUNT TRIAL BALANCE SUMMARY MODE SAMPLE OUTPUT: GENERAL ANALYSIS Page 94 Page 94 Ver 2.22 INFONETICS, Inc Gateway Circle Grove City, OH /

5 GENERAL REPORTS GENERAL SAMPLE OUTPUT: GENERAL STATEMENT (DETAILED) SAMPLE OUTPUT: GENERAL STATEMENT (SUMMARY) INFONETICS, Inc Gateway Circle Grove City, OH / Ver 2.22 Page 95

6 GENERAL BALANCE SHEET/INCOME STMT INFONETICS, Inc Gateway Circle Grove City, OH Balance Sheet For The Period 01/01/08 Thru 12/31/08 The BALANCE SHEET program provides a letter-perfect balance sheet, produced according to your accountant s specifications. INFONETICS, Inc Gateway Circle Grove City, OH Can be produced for individual subsidiaries or combined. Customized layouts available. Related accounts can be combined for less detailed format. Balance Sheet For The Period 01/01/08 Thru 12/31/08 Output can be directed to the screen, any printer, fax modem, or a networked harddrive on the server. A S S E T S - CURRENT ASSETS L I A B I L I T I E S 1010 CASH IN BANK, CHECKING CASH IN BANK, SAVINGS CURRENT LIABILITIES 1012 ALLOW FOR DOUBT ACCOUNT ACCOUNTS PAYABLE TRADE CASH ON HAND FEDERAL W/H ACCOUNTS RECEIVABLE M F.I.C.A. MEDICARE W/H INVENTORY: ACETYLENE S F.I.C.A. S.S. TAX W/H INVENTORY: ARGON TOTAL FEDERAL W/H INVENTORY: CARBON DIOXIDE STATE W/H INVENTORY: COMPRESSED AIR COUNTY W/H INVENTORY: HELIUM STATE UNEMP TAX INVENTORY: NITROGEN FEDERAL UNEMP TAX INVENTORY: OXYGEN ACCRUED WAGES INVENTORY: PROPANE ACCRUED PROPERTY TAX INVENTORY: SPECIALTY GAS ACCRUED INTEREST EXPENSE TOTAL INVENTORY: GAS ACCRUED FEDERAL INCOME TX INVENTORY: WELDING EQUIP ACCRUED SALES TAX INVENTORY: ELECTRODES INVENTORY: GAS WELD EQUIP TOTAL CURRENT ASSETS INVENTORY: WELDING AIDS INVENTORY: ROD LONG-TERM LIABILITIES INVENTORY: SAFETY EQUIP TES PAYABLE, # INVENTORY: TOOLS TES PAYABLE, # INVENTORY: WIRE TES PAYABLE, # TOTAL INVENTORY: SUPPLIES 1518 TES PAYABLE, # DEFFERED INCOME TAX TOTAL CURRENT ASSETS TOTAL FIXED ASSETS FIXED ASSETS LEASEHOLD IMPROVEMENTS TOTAL LIABILITIES ACCUM DEPR-LEASEHOLD IMPR EQUIPMENT C A P I T A L 1518 ACCUM DEPR-EQUIPMENT TRUCKS AND AUTOS COMMON STOCK ACCUM DEPR-TRUCK AND AUTO RETAINED EARNINGS ; STOCKHOLDER # TOTAL FIXED ASSETS ; STOCKHOLDER # TREASURY STOCK TOTAL OTHER ASSETS 0.00 TOTAL CAPITAL TOTAL ASSETS TOTAL INCOME OR LOSS TOTAL LIAB. AND CAPITAL SETUP SCREEN: BALANCE SHEET/INCOME STATEMENT (top) SAMPLE OUTPUT: BALANCE SHEET (bottom) Page 96 Page 96 Ver 2.22 INFONETICS, Inc Gateway Circle Grove City, OH /

7 BALANCE SHEET/INCOME STMT GENERAL The INCOME STATEMENT program provides a letter-perfect income statement, produced according to your accountant s specifications. Options for current period and Year-To Date, with comparisons to prior year or budget available. INFONETICS, Inc Gateway Circle Grove City, OH Income Statement For The Period 01/01/08 Thru 12/31/ M - T - D Y - T - D Current Prior Var Current Prior Var Can be produced for individual subsidiaries, or combined. Customized layouts available. Output can be directed to the screen, one of several printers, fax modem, or DOS diskette. I N C O M E SALES: ACETYLENE SALES: ARGON SALES: CARBON DIOXIDE SALES: COMPRESSED AIR SALES: HELIUM SALES: HYDROGEN SALES: NITROUS OXIDE SALES: NITROGEN SALES: OXYGEN SALES: PROPANE SALES: SPECIALTY GASES TOTAL SALES: GASES SALES: ARC WELDING EQUIP SALES: ELECTRODES SALES: GAS WELDING EQUIP SALES: WELDING AIDS SALES: ROD SALES: SAFETY EQUIPMENT INFONETICS, Inc Gateway Circle Grove City, OH Income Statement For The Period 01/01/08 Thru 12/31/ M - T - D Y - T - D Current Prior Var Current Prior Var C O S T O F G O O D S S O L D -- INFONETICS, Inc HELIUM % 1729 Gateway Circle HYDROGEN % Grove City, OH NITROUS OXIDE % NITROGEN Income 77% Statement OXYGEN For The Period /01/08 76% Thru 12/31/ SALES: TOOLS PROPANE % % SALES: WIRE SPECIALTY GASES % TOTAL SALES: SUPLLIES TOTAL COST: GASES M - T - D Y - T - D SALES: OTHER ARC WELDING EQUIP % 4105 SALES: CYLINDER INCOME ELECTRODES % Current Prior Var Current Prior Var 4110 SALES: CYLINDER MAINTENANCE GAS WELDING EQUIP % 4115 SALES: MACHINE RENTALS WELDING AIDS SMALL TOOLS AND SUPPLIES % % 4120 SALES: REPAIRS ROD UTILITIES: WATER % % 4130 SALES: LABOR SAFETY EQUIPMENT UTILITIES: ELECTRIC % 4250 SALES: DELIVERY CHARGES TOOLS UTILITIES: GAS % % WIRE UTILITIES: 58% TELEPHONE % TOTAL COST: SUPPLIES 6500 CLEANING & TRASH REMOVAL % % 5105 CYLINDER SALES EMPLOYEE BENEFITS % 5110 CYLINDER MAINTENANCE UNIFORMS 2% % % 5120 REPAIR EMPLOYEE 501% TRAINING % % 5200 MISCELLANEOUS ADVERTISING % % 6800 OFFICE SUPPLIES % TOTAL COST OF GOODS LEGAL/PROFESSIONAL 173% FEES % % 6820 TRAVEL/AUTO REIMBURSEMENT CONTRIBUTIONS % Page 1 GROSS PROFIT % % 6840 DUES AND SUBSCRIPTIONS % E X P E N S E S 6850 BAD DEBTS % % MEALS AND ENTERTAINMENT % % 6100 COMMISSIONS 6860 PENALTIES % INSURANCE: KEY MAN LIFE MISCELLANEOUS % INSURANCE: REGULAR % % INSURANCE: GROUP INSURANCE: SPECIAL - TOTAL INSURANCE EXPENSE OFFICERS SALARIES OTHER WAGES BONUSES 6210 FREIGHT 6220 BUILDING RENT REPAIRS AND MAINTENANCE TRUCK/AUTO: FUEL TRUCK/AUTO: OIL/TIRES TRUCK/AUTO: REPAIR TRUCK/AUTO: OTHER 1 TOTAL OPERATING INCOME % % TOTAL ADMIN EXPENSES % % NET OPERATING INCOME % % O T H E R I N C O M E / E X P E N S E S 6900 DISCOUNTS EARNED % 6910 INTEREST EXPENSE % 6930 SERVICE CHARGES % % TOTAL OTHER INCOME/EXP % % NET INCOME BEFORE TAXES % % Page 2 Page 3 T A X E S FEDERAL INCOME TAX OTHER TAXES AND LICENSES % TOTAL TAXES % NET INCOME AFTER TAXES % % SAMPLE OUTPUT: INCOME STATEMENT INFONETICS, Inc Gateway Circle Grove City, OH / Ver 2.22 Page 97

GENERAL MONTHLY UPDATES The UPDATE INVOICES TO G/L program updates a selected range of invoices as a transaction in the General Ledger database.

The UPDATE RENT/LEASES TO G/L program updates a selected range of rent/lease invoices as a transaction in the General Ledger database.

8 GENERAL MONTHLY UPDATES The UPDATE INVOICES TO G/L program updates a selected range of invoices as a transaction in the General Ledger database. The UPDATE RECEIVABLES TO G/L program updates a selected range of receivables transactions as a transaction in the General Ledger database. The UPDATE RENT/LEASES TO G/L program updates a selected range of rent/lease invoices as a transaction in the General Ledger database. The UPDATE PAYABLES TO G/L program updates payables transactions (vouchers and checks) for a given period as a transaction(s) to the General Ledger database. The resulting G/L Transaction will be distributed to the appropriate G/L Account/ Subsidiary code. The UPDATE PAYROLL TO G/L program updates a selected range of payroll checks as a transaction in the General Ledger database. SETUP SCREEN: UPDATE INVOICES TO G/L SAMPLE OUTPUT: UPDATE INVOICES TO G/L Page 98 Page 98 Ver 2.22 INFONETICS, Inc Gateway Circle Grove City, OH /

9 CHART OF ACCOUNTS GENERAL The EDIT CHART OF ACCOUNTS program allows the user to add, change, view or delete records in the chart of account file. Each record consists of account ID, descriptive name and chart sequence code. EDIT SCREEN: EDIT CHART OF ACCOUNTS (top) SAMPLE OUTPUT: CHART OF ACCOUNTS LIST (bottom) INFONETICS, Inc Gateway Circle Grove City, OH / Ver 2.22 Page 99

10 GENERAL Page 100 Page 100 Ver 2.22 INFONETICS, Inc Gateway Circle Grove City, OH /

PAYROLL SYSTEM MENU. FILE EDITORS FILE EDITORS provide low level access to the database for programmer/system administrator use only.

PAYROLL SYSTEM MENU. FILE EDITORS FILE EDITORS provide low level access to the database for programmer/system administrator use only. PAYROLL PAYROLL The PAYROLL is used to maintain a list of employees names, addresses and employment information and is used to interactively calculate and print payroll checks. Employees hours are entered