Job Change epar TABLE OF CONTENTS GUIDE
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- Muriel Harrington
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1 Job Change epar Note: This document is designed to be used online and has a number of embedded links to processes and additional information. We discourage the printing of manuals as they are updated frequently and consume paper resources when printed. If you have questions about information in this mini-manual, or, if after reading the entire manual, you cannot find the information you need, please epar@uvm.edu. TABLE OF CONTENTS GUIDE (Click on topic headings to automatically jump to specific section. Use Ctrl+Home to come back to Table of Contents) Background... 3 Job Change-Data Change... 3 Step 1: Log in and Search... 3 Step 2: epar Change- Action/Reason... 4 Step 3: epar Change- Personal Information... 5 Step 4: epar Change- Job Information... 6 Step 5: epar Change Employment, Time & Labor... 7 Position Change-Job Re-Classification... 8 Step 1: Log in and Search... 8 Step 2: epar Change- Action/Reason Step 3: epar Change- Job Information Step 4: epar Change Employment, Time & Labor Step 5: epar Compensation Change Job Change: Promotion/Promotion Step 1: Log in and Search Step 2: epar Change- Action/Reason Step 3: epar Change- Job Information Step 4: epar Change Employment, Time & Labor Updated 9/24/2015 Ctrl+Home to Table of Contents Page 1 of 21
2 Step 5: epar Change- Compensation Resources Relevant UVM Departments Helpful Links Updated 9/24/2015 Ctrl+Home to Table of Contents Page 2 of 21
3 Background This guide is to give you an overview of the creation and initiation of epar s in UVM People Soft. The fields, some required, are reviewed in this manual as they pertain to the Document Collection. There are specific details included in each Document that provide direction that may be specific to the type of employee that the action is for, such as a graduate student, faculty or staff. Job Change-Data Change This epar is used to make changes to employee s records. These include changes to location, reports to, union code and working title changes. Step 1: Log in and Search a) Log in to PeopleSoft using the Human Resources Login b) Navigation: UVM epars>epar Collection and select the Job Change epar action. c) You will begin by searching for the employee by Social Security Number or First and Last Name. Check the box next to the Name and press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 3 of 21
4 Step 2: epar Change- Action/Reason When complete press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 4 of 21
5 Step 3: epar Change- Personal Information You will be presented with the Current Value for both Business and Check Address for use with the Data Change/Location Change. When complete press Next. Note: These addresses should represent the employee s primary paid assignment. Proper formatting of Business and Check address is Department on the first line and Building and Room # on the second. For on campus addresses no City, State and Zip is needed. Check address will auto populate when Business Address is entered. Unless the employee works off campus the Check Address should be an on campus location and will most often match the Business Address. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 5 of 21
6 Step 4: epar Change- Job Information This page is used to make changes to Data Change/Location Change epars, Data Change/Reports To Change epars and Data Change/Union Code Change epars. When complete select Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 6 of 21
7 Step 5: epar Change Employment, Time & Labor You will use this page for Data Change/Working Title Change epars. When complete select Next. At this time your epar is ready for processing. You may use the Collaborate button or attach documents to the epar at this time if you wish, once complete you may hit save. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 7 of 21
8 You will then receive a message that the epar has been saved but not submitted. Select OK to submit the epar to work Flow. It is also at this time that the epar has been assigned a number. You will then receive the following Lifecycle Viewer so that you can review where in the Work Flow the epar is at. Position Change-Job Re-Classification This epar is used to make changes to a classified staff employee to a different title and job code with no change in pay or position number. (If there is a change in pay, initiate a Pay Rate Change/Job Reclassification action). Required: Appointment letter. Step 1: Log in and Search a) Log in to PeopleSoft using the Human Resources Login b) Navigation: Smart Solutions>Document Framework>Document Collection and select the Job Change epar action. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 8 of 21
9 c) You will begin by searching for the employee by Social Security Number or First and Last Name. Check the box next to the Name and press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 9 of 21
10 Step 2: epar Change- Action/Reason When complete press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 10 of 21
11 Step 3: epar Change- Job Information Update the Job Code to the new re-classified #.Other fields are open since this epar is used for other Action/Reasons. When complete press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 11 of 21
12 Step 4: epar Change Employment, Time & Labor You will use this page for Data Change/Working Title Change epars. When complete select Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 12 of 21
13 Step 5: epar Compensation Change This page is READ ONLY At this time your epar is ready for processing. You may use the Collaborate button or attach documents to the epar at this time if you wish, once complete you may hit save. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 13 of 21
14 You will then receive a message that the epar has been saved but not submitted. Mini-Manual Select OK to submit the epar to work Flow. It is also at this time that the epar has been assigned a number. You will then receive the following Lifecycle Viewer so that you can review where in the Work Flow the epar is at. Job Change: Promotion/Promotion This epar is used only for faculty. Action moves employee to a different title and job code with no change in compensation and no change in position number. Required: Appointment letter. Step 1: Log in and Search a) Log in to PeopleSoft using the Human Resources Login b) Navigation: Smart Solutions>Document Framework>Document Collection and select the Job Change epar action. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 14 of 21
15 d) You will begin by searching for the employee by Social Security Number or First and Last Name. Check the box next to the Name and press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 15 of 21
16 Step 2: epar Change- Action/Reason When complete press Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 16 of 21
17 Step 3: epar Change- Job Information Update the Job Code to the Job Code associated with the Promotion. When complete select Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 17 of 21
18 Step 4: epar Change Employment, Time & Labor Update the Working Title if necessary. When complete select Next. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 18 of 21
19 Step 5: epar Change- Compensation This page is Read Only At this time your epar is ready for processing. You may use the Collaborate button or attach documents to the epar at this time if you wish, once complete you may hit save. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 19 of 21
20 You will then receive a message that the epar has been saved but not submitted. Mini-Manual Select OK to submit the epar to work Flow. It is also at this time that the epar has been assigned a number. You will then receive the following Lifecycle Viewer so that you can review where in the Work Flow the epar is at. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 20 of 21
21 Resources Relevant UVM Departments Human Resources o Telephone: o hrsinfo@uvm.edu Payroll Services o Telephone: o payroll@uvm.edu Helpful Links PeopleSoft Sign on Screens Graduate Student Paperwork Mini Manual Employee Class Definitions epar Navigation Manual Suggestions? Updates? Please send an to epar@uvm.edu This document is designed to be used online and has a number of embedded links to processes and additional information. We discourage the printing of manuals as they are updated frequently and consume paper resources when printed. Updated 9/24/2015 Ctrl+Home to Table of Contents Page 21 of 21
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