ATST Safety, Health, and Environmental Program Plan

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Project Documentation Document SPEC-0086 Revision B ATST Safety, Health, and Environmental Program Plan Joseph McMullin ATST Project Manager Steve Shimko ATST Safety Manager Chuck Gessner NOAO/NSO

1 Project Documentation Document SPEC-0086 Revision B ATST Safety, Health, and Environmental Program Plan Joseph McMullin ATST Project Manager Steve Shimko ATST Safety Manager Chuck Gessner NOAO/NSO Risk Manager, NOAO Central Facilities Rob Hubbard ATST Systems Engineer April 2012 Released By : Joseph McMullin Project Manager Name Signature Date J. McMullin 16 May 2012 Advanced Technology Solar Telescope 950 N. Cherry Avenue Tucson, AZ Phone atst@nso.edu Fax

2 1. Date: 17 April 2009 Revision: Draft A Changes: Original document 2. Date: January 2011 Revision: A Changes: Initial formal release. REVISION SUMMARY: 3. Date: April 2012 Revision: B Changes: Minor changes after SPEC-0030 and SPEC-0031 combined SPEC-0086, Revision B Page ii

3 Table of Contents Preface ATST SAFETY, HEALTH, AND ENVIRONMENTAL PHILOSOPHY ATST SAFETY AND HEALTH RESPONSIBILITIES ATST DIRECTOR ATST PROJECT MANAGER ATST SAFETY MANAGER ATST SUBSYSTEM MANAGERS AND TEAM MEMBERS ATST SAFETY COMMITTEE (FORMERLY THE SAFETY WORKING GROUP) ATST PROJECT SAFETY POLICIES AND DOCUMENTS ATST SAFETY, HEALTH, AND ENVIRONMENTAL COMPLIANCE EXPECTATIONS COMPLIANCE TO REGULATIONS, CODES, AND STANDARDS AURA SAFETY AND HEALTH POLICY AURA NOAO/NSO BUSINESS CONTINGENCY PLAN CONTRACTOR REQUIREMENTS AURA NOAO/NSO RISK MANAGEMENT MANUAL AURA NOAO/NSO RISK MANAGEMENT CONSIDERATIONS FOR PROJECTS ATST SAFETY, HEALTH, AND ENVIRONMENTAL DOCUMENTS... 6 Appendix A: AURA Safety and Health Questionnaire for Contractors... 7 SPEC-0086, Revision B Page iii

4 Preface This Program Plan establishes and defines Safety, Health and Environmental policies, procedures, and requirements for the ATST project. It describes the project s safety management philosophy and defines responsibilities within the project for safety. Safety, Health and Environmental management must be an integral part of our work from initial planning and design, construction, commissioning, and finally operation of ATST. This Program Plan will be used through the duration of the project. SPEC-0086, Revision B Page 1 of 13

5 1. ATST SAFETY, HEALTH, AND ENVIRONMENTAL PHILOSOPHY For the duration of the ATST project we are committed to achieving the highest performance in safety, health, and environmental management practices with the aim of creating and maintaining a safe and healthy working environment for all those that work on this project. We are committed to: Promoting a work environment based on continuous improvement, employee involvement, ownership, teamwork, education, and leadership; Reinforcing the need for people to care about the people that they work with; Promoting the philosophy that safety is not a priority that can be reordered, but rather a value associated with everything that we do; Recognizing, rewarding, and reinforcing our safety, health and environmental achievements, innovations, and behaviors; Addressing all known risks to people, property, and the environment; Exercising vigilance to ensure compliance with all applicable, laws, regulations, and best management practices; Integrating safety, health, and environmental considerations into project planning, design, construction, and operations to minimize loss; Conducting sustainable programs to minimize pollution to the environment, to protect our material resources, honor cultural resources, and minimize our impact to biota. SPEC-0086, Revision B Page 2 of 13

6 2. ATST SAFETY AND HEALTH RESPONSIBILITIES Management is responsible and held accountable for incorporating safety, health, and environmental policies, standards, rules, and principles into their work. We hold each other accountable for having safe designs and to work safely. We will ensure adequate protection for our workers, the public, our equipment, and the environment. (Management includes the project scientist, principal investigator, engineers, managers, and supervisors.) 2.1 ATST DIRECTOR The ATST Director has the overall responsibility for ensuring that safety, health, and environmental management practices are incorporated into the ATST Project. The ATST Director will implement Safety, Health and Environmental objectives by: Ensuring that the Safety, Health, and Environmental Program Plan is established and integrated throughout the ATST Program. Ensuring that (known) risks are identified, eliminated, or controlled within established project risk tolerance parameters. Ensuring that ATST activities are performed in accordance with applicable project safety requirements, and applicable Governmental safety regulations. 2.2 ATST PROJECT MANAGER The ATST Project Manager shares the overall responsibility for ensuring that safety, health, and environmental management practices are incorporated into the ATST Project with the ATST Director. ATST Project Manager s will implement the ATST safety, health, and environmental objectives by: Safety, health, and environmental considerations must be part of all planning processes by identifying known hazards, determining what standards apply, implementing controls, determining the competencies required to do the work safely, and finally the assurance that each of these elements are in place before work is authorized to proceed. Management focuses on safe accomplishments of the mission, understanding assignments, and carrying out the core safety management functions correctly and efficiently. These principles are dependent both upon management commitment and employee/individual involvement and accountability. Ensuring that the Safety, Health, and Environmental Program Plan is established and integrated throughout the ATST Project. Ensuring that (known) risks are identified, eliminated or controlled within established program risk acceptability parameters. Ensuring that ATST activities are performed in accordance with: applicable project safety requirements, and applicable Governmental safety regulations. Reviewing and approving safety analysis and safety program documents. Ensuring that necessary documents are submitted to agencies that require them. SPEC-0086, Revision B Page 3 of 13

7 2.3 ATST SAFETY MANAGER The ATST Project Manager shall designate a Safety Manager to establish and support the implementation the ATST Safety, Health, and Environmental Program Plan. The Safety Manager has the authority and responsibility to report safety, health, and environmental issues and to make recommendations to the Project Manager, the Project Safety Committee, and other leadership of the ATST project. The Safety Manager shall establish, plan, organize, and integrate a safety program during the duration of the ATST project as well as influence the design when necessary. The Safety Manager shall be actively involved in many if not all aspects of the project, and shall be responsible for: Participating in design reviews; Preparing the Safety Program deliverable documents; Supporting the program level interface with other organizations as needed; Developing and establishing safety design criteria and safety design requirements as needed; Reviewing and approving selected drawings, specifications, and procedures; Participating in hazardous testing if required; Evaluating design changes for their impact on safety, health, or the environment; Coordinating and verifying the adequacy of the emergency response systems and procedures that will be used during construction; Coordinating safety, health, and environmental activities needed for the duration of the project. 2.4 ATST SUBSYSTEM MANAGERS AND TEAM MEMBERS Each subsystem manager or designee will be responsible for integrating safety into their system and supporting the Safety, Health, and Environmental Program Plan as required. Identified members of these subsystems will directly support the plan s activities. Team members will seek technical assistance from the Safety Manager for guidance, resolution of safety issues or disputes involving the ATST. In some instances subsystem collaborators will manage safety, health, and environmental compliance at their home institution. Subsystem safety shall be reviewed during various planned reviews of collaborator activities, and changes made as required. 2.5 ATST SAFETY COMMITTEE (FORMERLY THE SAFETY WORKING GROUP) A Project Safety Committee will be established consisting of representatives from each of the project groups and critical subsystems as determined by the Project Manager. The purpose of this committee is to consult on safety, health, and environmental issues, provide policy advice, evaluate program effectiveness, and make recommendations to the project team. During the design phase of the project, this team is known as the Hazard Analysis Team, which designates spin off teams to address specific hazards in detail with the subject matter experts. The Project Safety Committee will meet at appropriate intervals as required and determined by the Committee. The Committee verifies the Source Selection Evaluation Board Members recommendation related to the AURA Safety and Health Questionnaire for Contractors (Appendix A). SPEC-0086, Revision B Page 4 of 13

8 3. ATST PROJECT SAFETY POLICIES AND DOCUMENTS Some ATST safety policy documents have been developed specifically for the ATST project as they relate to specifics of the site selected for construction and operation of ATST. Others are adopted directly from existing AURA and NOAO/NSO policies. Both types are outlined in the following sections. 3.1 ATST SAFETY, HEALTH, AND ENVIRONMENTAL COMPLIANCE EXPECTATIONS Our expectation is to have effective program policies that will inspire people to incorporate safe designs and work safely and responsibly together. We also will encourage other participating organizations to manage Safety, Health, and Environmental aspects as required by their home institutions. As a minimum requirement, the home institution s Safety, Health and Environmental policies, standards, procedures, and rules shall comply with section 1.2 below. 3.2 COMPLIANCE TO REGULATIONS, CODES, AND STANDARDS The ATST project expects all working on the project to comply with all applicable safety, health and environmental regulations and requirements in Title 29 of the U.S. Code of Federal Regulations (CFR) including part 1910, OSHA Safety and Health Standards for General Industry, and Part 1926, Safety and Health Regulations for Construction, 49 CFR Federal Motor Carrier Safety Administration, and 40 CFR Protection of Environment and others that may apply; ATST considers the above CFR s as minimum standards. We are all obligated to keep current with all laws, ordinances, statutes, rules, and regulations as they become promulgated. 3.3 AURA SAFETY AND HEALTH POLICY Working conditions shall be made as safe and healthful as possible. It is the policy of AURA: to plan and conduct its activities and operations so as to protect the safety of its employees, visitors, and the public; to meet or exceed all Federal, State, and other applicable requirements with regard to safety; to hold management and employees, at all levels, responsible for safety in their areas of their responsibility. 3.4 AURA NOAO/NSO BUSINESS CONTINGENCY PLAN The ATST Project Manager and Safety Officer shall have a copy of the NOAO/NSO Business Contingency Plan and be familiar with the disaster preparedness process. 3.5 CONTRACTOR REQUIREMENTS All Contractors are required to complete the AURA Safety and Health Questionnaire for Contractors (Appendix A) that will be used to evaluate potential contractors. All general contractors shall require subcontractors to comply with the Contractor s Safety and Health Specification (SPEC-0031, ATST Safety and Health Specification for Contractors). The AURA Safety and Health Questionnaire for Contractors will be provided to potential Contractors during the proposal process and shall be completed and submitted to AURA with the Contractor proposal documents. The questionnaire will be used by AURA to assess Contractors safety performance and programs and will be used during the selection process. SPEC-0086, Revision B Page 5 of 13

9 3.6 AURA NOAO/NSO RISK MANAGEMENT MANUAL AURA employees shall comply with the requirements as detailed in the AURA NOAO/NSO Risk Management Manual during their employment with AURA. 3.7 AURA NOAO/NSO RISK MANAGEMENT CONSIDERATIONS FOR PROJECTS AURA Project Managers, engineers and designers should review the NOAO/NSO Risk Management Considerations for Projects as a guide to managing risk in their area(s) of responsibility. 3.8 ATST SAFETY, HEALTH, AND ENVIRONMENTAL DOCUMENTS The following documents have been developed specifically for the ATST project. Their content is summarized in SPEC-0060 ATST System Safety Plan, but are listed again here for completeness. SPEC-0060 ATST System Safety Plan An executive summary of all project safety, health, and environmental documents. SPEC-0086 ATST Safety, Health, and Environmental Program Plan (this document) Describes our safety management philosophy, defines safety-related roles within the project team, and describes top-level policies governing safety, health, and environmental issues. SPEC-0061 ATST Hazard Analysis Plan A summary of our approach to hazard analysis, which is based on MIL-SDT 882. SPEC-0035 ATST Hazardous Materials and Hazardous Waste Management Program Procedural manual based on established standard (EAP &DOT) which is binding on contractors. SPEC-0030 Conditions for Working at the ATST Project Site and Safety and Health Specification for Contractors Special Haleakalā environmental, cultural, security, and safety requirements and a set of minimum requirements for all of our contractors per OSHA. TN-0046 Assessment of Life-Safety and Other Code Requirements for the ATST Facility Design Codes relevant to occupancy, egress, electrical and mechanical equipment, structural, seismic, energy conservation and other code-defined requirements that bear on the architectural and engineering contracts. SPEC-0086, Revision B Page 6 of 13

10 Appendix A: AURA Safety and Health Questionnaire for Contractors Evaluation Criteria for Contractor Selection All Contractors are required to complete the AURA Safety and Health Questionnaire for Contractors that will be used to evaluate potential contract employers. All general Contractors shall require subcontractors to comply with the Safety and Health Specification (SPEC -0030). The AURA Safety and Health Questionnaire for Contractors will be provided to potential Contractors during the proposal process and shall be completed and submitted to AURA with the Contractor proposal documents. The questionnaire will be used by AURA to assess Contractors safety performance and programs and will be used during the selection process. Company name: Street Address: Telephone: Fax: Mailing Address: Contact Person: List the officers of the Company (include years with Company): President: Vice President: Treasurer: How many years has the Company been in business under the present firm name? Is there a parent Company? Name: Tax ID#: City: State: Zip: Subsidiaries: Who is the Company contact for insurance information? Title: Telephone: Fax: List name, type of coverage, and telephone number of the Company s insurance carrier(s): Is the Company self-insured for worker s compensation insurance? Who is the Company contact for requesting bids? Title: Telephone: Fax: This form was completed by: Name: SPEC-0086, Revision B Page 7 of 13

11 Title: Telephone: Fax: Type of Business of the Company: Sole Owner Partnership Corporation What is the Company SIC or NAICS (North American Industry Classification System) Code? Describe the services performed by the Company: Construction Construction design Original equipment manufacturer and installer Project maintenance Maintenance Original equipment manufacturer and maintenance Service work (e.g., janitorial, clerical, etc.) Manpower and resource Other List other types of work within the services of the Company that are subcontracted: Does the Company normally employ? Union Personnel Non-Union Personnel Leased Personnel If union, list trades/locals: Average number of employees for last three years? List Company paid benefits provided to your employees: Annual US dollar volume for the past three years: $ 20 $ 20 $ 20 Largest job during the last three years: $ Bonding Capacity: What is the Company s (Dun & Bradstreet) D&B Financial Rating: Annual Sales $ Net Worth: $ Major jobs in progress (list customer/location, type of work, size $M, customer contact, and telephone): Major jobs completed in the past three years (list customer/location, type of work, size $M, customer contact, and telephone): Are there any judgments, claims, or suits pending or outstanding against the Company? SPEC-0086, Revision B Page 8 of 13

12 If yes, please note details. Are there now or has the Company been involved in any bankruptcy or reorganization proceedings? If yes, please note details: Company s workers compensation experience modification rate (EMR) data EMR is: Interstate rate Intrastate rate Monopolistic State rate Dual rate EMR for three last years: $ 20 $ 20 $ 20 State of Origin: EMR Anniversary Date: Company employee hours worked last three years (excluding subcontractors) Provide the number of injuries and illnesses (excluding subcontractors) and the OSHA Total Recordable Injury/Illness Rate by using OSHA 300 Forms from the past three years: 20 No. Rate 20 No. Rate 20 No. Rate List the number of Injuries/Illnesses that resulted in fatalities and provide specific details on those accidents: Notes: (1) Total OSHA Recordable Injury/Illness Rate = Total Recordable Injury/Illness cases x 200,000 divided by Total Employee Hours. (2) Data should be the best available data applicable to the work in this region or area. (3) If your company is not required to maintain OSHA 300 forms, please provide information from your Worker s Compensation insurance carrier itemizing all claims for the last three years. Has the Company received any regulatory (EPA, OSHA, etc.) citations in the last three years? If yes, please provide a brief description of each: Who is the Company s highest ranking safety and health professional? Name: Title: SPEC-0086, Revision B Page 9 of 13

13 Telephone: Fax: Does the Company have a: Full time Safety/Health Director Full time Site Safety/Health Supervisor Full Time Job Safety/Health Coordinator Have all employees been trained in appropriate job skills? Are employees job skills certified where required by regulatory or industry consensus standards? Is there a Company safety and health policy? Does the Company have a written safety and health plan or program? Does the plan or program include work practices and procedures such as? Equipment Lockout and Tagout (LOTO) Confined Space Entry Injury & Illness Recording Fall Protection Personal Protective Equipment Portable Electrical/Power Tools Vehicle Safety Compressed Gas Cylinders Electrical Equipment Grounding Assurance Powered Industrial Vehicles (Cranes, Forklifts, etc.) Housekeeping Accident/Incident Reporting Unsafe Condition Reporting Emergency Preparedness, including evacuation plan Waste Disposal Hearing Conservation Respiratory Protection Hazard Communication Does the Company have a corrective action process for addressing individual safety and health performance deficiencies? Does the Company have an alcohol and substance abuse program? If yes, does it include the following? Post Accident Testing Pre-placement Testing Random Testing Testing for Cause DOT Testing Do Company employees read, write, and understand English such SPEC-0086, Revision B Page 10 of 13

14 that they can perform their job tasks safely without an interpreter? If no, provide a description of the plan to assure that they can safely perform their jobs. Does the Company conduct employee medical examinations for? Pre-placement/ Job Capability Hearing Function (Audiograms) Pulmonary Respiratory Are there employees trained to perform first aid and CPR? Is applicable Personal Protection Equipment (PPE) provided for employees? Is there a program to assure that PPE is inspected and maintained? Where applicable, have employees been trained, fit tested, and medically approved for PPE use? Does the Company conduct safety and health inspections? Does the Company conduct inspections on operating equipment (e.g, cranes, forklifts, etc) in compliance with regulatory requirements? Does the Company maintain operating equipment in compliance with regulatory requirements? Does the Company maintain the applicable inspection and maintenance certification records for operating equipment? Does the Company conduct safety and health program audits? Are corrections of deficiencies documented? Does the Company use safety and health performance criteria in selection of subcontractors? Is there an evaluation of the ability of subcontractors to comply with applicable health and safety requirements as part of the selection process? Do you have a Safety and Health Orientation Program for new hires? Does the program provide instruction on the following? Safe Work Practices Safety Supervision Toolbox Meetings Emergency Procedures SPEC-0086, Revision B Page 11 of 13

15 First Aid Procedures Accident/Incident Reporting Fire Protection and Prevention Safety Intervention Hazard Communication How long is the orientation program in hours? Does the Company have safety and health training program for supervisors? Are there site safety and health meetings for? Are the safety and health meetings documented? Supervisors Employees Subcontractors SPEC-0086, Revision B Page 12 of 13

16 INFORMATION SUBMITTAL Please provide copies of the following applicable items with this completed form: (Note: Minimum submittal requirements pre-marked.) _ X EMR documentation from your insurance carrier _ X Insurance Certificate(s) OSHA 200/300 Logs (Past 3 Years) Safety and Health Plan or Program Substance Abuse Program Safety and Health Inspection Form Safety and Health Audit Procedure or Form Safety and Health Orientation (Outline) Example of Employee Safety and Health Training Records Safety and Health Training for Supervisors (Outline) Organization Chart List of your major equipment (e.g. cranes, forklifts, etc.) FORM EVALUATION -- AURA USE ONLY -- DO NOT FILL OUT - AURA USE ONLY Contractor is: Acceptable for Approved Contractor List Conditionally acceptable for Approved Contractor List Conditions: Reviewer: Date: SPEC-0086, Revision B Page 13 of 13

SUBCONTRACTOR MANAGEMENT

SUBCONTRACTOR MANAGEMENT Doc : Revision. 0 Preparation: Safety Mgr Authority: Director Issuing Dept: Safety Page: Page 1 of 9 Purpose The purpose of this program is to ensure that ANC Foster continues to improve subcontractor