Corporate Strategic Plan Mid-year update November 2017
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1 Corporate Strategic Plan Mid-year update November 2017
2 Corporate Strategic Plan Launched in June 2015 Covers the period strategic directions, 36 goals Responsibility for overseeing the plan resides with Organizational Performance & Strategy (OPS), Department of Finance and Administration
3 Neighbourhoods Build our City As the City becomes larger in scale and more diverse it is becoming like many other cities, one of smaller communities with their own identities and characteristics. These "communities and neighbourhoods, are the core building blocks for city programs, services and policies. We think about our city in this context. City documents and plans speak to the importance of neighbourhoods in how we see ourselves and our interactions. A Culture of Cooperation As a city, St. John's does not operate in isolation. Increasingly cooperative and collaborative interrelationships amongst municipalities and the need to develop mutually beneficial relationships with the private, education, community and not-forprofit sectors, will become crucial to supporting our dynamically sustainable capital city. Corporate Strategic Plan Summary Effective Organization As an efficient and effective organization we have, and will continue to build, robust systems, structures and frameworks to help respond to and deliver services within a constantly changing environment. Guided by our values, we will support a positive, productive, knowledgeable and engaged workforce that understands the importance of what is means to be citizenfocused. A City for All Seasons There are opportunities to make St. John's a yearround, livable and active city. Like many other Canadian and northern cities, we need to develop innovative approaches to the problems of the seasons while creating opportunities and bolstering the City's ability to attract and retain residents and businesses. City investments must be made based on sound review and analysis. However, the existing fiscal policy framework by which St. John's and other municipalities operate puts limits on our ability to access tax revenues. Alternative financial considerations and models will be explored. Responsive and In addressing the challenges facing the City in the coming years, Council and the City will be responsive in developing processes for continuous improvement. Cities with effective public engagement frameworks are more responsive in developing effective plans and programs. Being responsive and progressive means the City is supportive of being flexible and solutionsfocused with new approaches. 1. Promote a safe and secure city 2. Improve neighbourhood-level services 3. Increase access to range/type of housing 4. Develop parks and places for people 5. Create neighbourfocused plans and information 6. Deliver satellite and alternative methods for City services and information 7. Maintain and position downtown as a distinct neighbourhood 1. Improve multi-level government relations 2. Develop improved inter-regional municipal relations 3. Create effective Cityeducation collaborations 4. Create effective Citycommunity collaborations 5. Explore regional emergency and continuity management strategy 1. Cultivate a safe, healthy and respectful environment 2. Develop a knowledgeable and engaged workforce 3. Advance business continuity and material management plans 4. Support corporatewide information and knowledge sharing 5. Support a learning culture 1. Develop a Winter City strategy 2. Support year-round active transportation 3. Explore options for year-round active, leisure and recreation facilities and programs 4. Promote active and healthy living 5. Support a weather resilient city 6. Incorporate all weather planning in City building and open space development 7. Support year-round tourism and industry activity 1. Develop appropriate user fee policies 2. Explore complementary public/private partnerships 3. Explore cost-sharing programs/foundation s/models 4. Advance new city-nl government fiscal framework 5. Explore sponsorship strategies 6. Deliver effective grant programs and services 7. Develop multi-year budgeting framework and align with strategic directions 1. Create a culture of engagement 2. Become a welcoming and inclusive city 3. Build social, environmental and demographic factors into policy-making 4. Deliver comprehensive and responsive communications products and services 5. Identify and deliver on projects, strategies and programs
4 Mid-year status update Outstanding initiatives from 2016 As of June 2017, 21 initiatives for 2016 were outstanding as listed below (i.e. were reported as not commenced or commenced with slow progress) Commenced, slow progress Not commenced 1. Develop policy around appropriate use of public spaces within City Hall 2. Explore implementation of final offer selection for Firefighter Collective Bargaining 3. Develop an OHS Manual for the City 4. Advance development of the Risk Management program 5. Implementation of a Fatigue Management Program 6. Risk Management and Business Continuity Training Sessions, creation of Accident Review Committee Manual (2016), Risk Management Policy Manual (2017) 7. Living the Values recognition program 8. Diversity training across the organization 9. Complete neighbourhood profiles on all current neighbourhood groups 10. Advance Energy Retrofit Project 11. Prepare a process to clarify downtown boundaries 12. Create regional physical literacy alliance to increase physical literacy and quality of life 13. Partnership with RNC - Petsafe Keeping Program for victim of intimate violence 14. Deliver policy paper and recommendations on sponsorship options for City programs/services 15. Identify boundaries for new planning areas 16. Comprehensive Land Use Development Plan for Mews Community Centre replacement 17. Complete site selection and concept plan study 18. Electricity Generation at RHB using Biogas 1. Develop an awareness/marketing plan for a distinct downtown 2. Identify opportunities for partnering/gaps through City-Province program/service inventory 3. Establish committee, terms of reference for Winter City Strategy
5 Priorities for 2017 Detailed status of 15 initiatives with June 2017 deadline Neighbourhoods Build our City A Culture of Cooperation Effective Organization A City for all Seasons Responsive and Develop policy around appropriate use of outdoor spaces e.g. City parks Advance Business & Arts St. John's initiative, including building stakeholder relations, data collection, stakeholder event Identify and contract an external EAP provider enhancing services to employees and their families Initiate the Comprehensive Strategy and Master Plan process for the Bicycle Strategy Explore discussions with Province on enhancing equity in water consumption and water fees Undertake an evaluation of the engagement policy, portal and process Timeline adjusted to Dec 2017 Research model to fit Regional Services for Emergency Management (EM) and Business Continuity Planning (BCP) including; regional plans, training and prevention model Research best practices in accountability and performance management and how to apply it to the City of St. John's Work with regional partners to develop Destination and Product Development Committee for St. John's region Progress constrained by Province s fiscal capacity Gap Analysis, develop pilot project methodology and evaluation tools Status indicator: Completed or good progress Commenced, slow progress Not commenced Research best practices in other municipalities around employee innovation Develop and communicate End of Employment Policy Develop pilot process/program for employee innovation, evaluate Review the CSA Psychologically Safe Workplace Standards for adaptability to City As the continuous improvement initiative is advanced in 2017 and the rewards and recognition program is redeveloped, employee innovation will be considered in Considering other projects, this is deferred to Identify needs across the community and within the city organization for community talent attraction Not commenced due to resourcing issues.
6 30 initiatives with a December 2017 deadline Neighbourhoods Build our City A Culture of Cooperation Effective Organization Responsive and Develop Coordinated Access & Rapid Rehousing programs as part of End Homelessness St. John's Preliminary design for secondary treatment at Riverhead Facility Build the framework for Performance Management and Succession Planning Develop online hub for management engagement Conduct and review a market study for insurance providers to obtain the most cost effective and value added benefit for our employees Explore neighbourhood strategy as means of engagement Strategy towards development of neighbourhood groups Identify framework for creation of Urban Design Guidelines Prepare plans, initiate construction for Kenmount Terrace Community Park Promote safe neighbourhoods and transportation through a collective impact approach to community safety establish a framework, research best practices Develop and implement management orientation program and Manager's Toolkit Implement upgrades on HRIS Software for increasing efficiency of Pension Administration Identify and prioritize enterprise-wide and departmental specific technology solutions arising from program review Research and recommend a dashboard solution for public reporting Establish citizen satisfaction survey to inform continuous improvement Develop lands inventory for residential and community purposes Develop a downtown strategy, develop working definitions for the downtown (boundaries) Develop Watershed Forestry Management Plan Identify key HR metrics and establish process for tracking and sharing Develop culture of continuous improvement through workshops and training Configure and implement an e- recruitment software (Njoyn) improving efficiency and increasing transparency for internal and external applicants Explore option of creating a citizen panel to help inform decision making Develop procedure to establish a property cadastral layer (GIS) Conduct intersection safety status analysis as part of road safety program Explore project management tools Develop a learning organization position paper as first step to streamlining learning, development Initiate trenchless water main renewal in the Rabbittown area Lead creation of new Affordable Housing Business Plan Develop Key Performance Indicators (KPIs) for city programs Plan for and implement automated garbage
7 24 initiatives identified for 2018 Neighbourhoods Build Our City A Culture of Cooperation Effective Organization A City for All Seasons Responsive and Deliver on construction of Community Market Implementation of the Homelessness Partnering Strategy through End Homelessness St. John's Transfer of authority of portions of Highway Traffic Act related to City's Parking Services Advance amendments to City Act governing Council/Electio n/city Clerk's Office Research appropriate model to fit Regional Services for Emergency Management (EM) and Business Continuity Planning (BCP) including; regional plans, training and prevention model Partnership with NLHC for affordable housing initiatives. Hold position of Community Entity for Homelessness St. John's Complete Phase 2: Modelling and plan for Transportation Master Plan Identify opportunities to connect with Welcoming Cities Strategy, e.g. diversity training Develop and implement process for early identification and intervention of workplace conflict tools and techniques Assess, identify and support department workforce needs Facilitate the development of a performance management program Review the CSA Psychologically Safe Workplace Standards for adaptability to the City's Workplace Application of It tools to support internal communication eg Manager's toolkit, orientation etc Review recognition programs for employees In support of winter city strategy implement KPMG report: Pilot and experiment with contracting out snow clearing, ice control, continue and enhance sidewalk snow clearing, fleet review. Develop Winter City Strategy The City and NLHC are partnering on aligned priorities and the EHSJ's Community Plan and the Provincial OrgCode report to disseminate funds to the community to assist with ending homelessness Deliver on construction of 22 affordable housing units Support the development of employees (volunteer and partner organizations) as welcoming city ambassadors and support inclusivity across the organization Support community talent attraction. Develop plan and strategy as required to position the City. Collaborate on development of Northeast Avalon Regional Plan Assess current Human Resource Information System, review current information needs and system requirements Develop pilot process/program for employee innovation, evaluate Implement the First World War Legacy project
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