TABLE OF CONTENTS DOCUMENT HISTORY

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2 TABLE OF CONTENTS DOCUMENT HISTORY 4 UPDATE 18B 4 Revision History 4 Overview 4 Feature Summary 6 Common Technology and User Experience 8 Common Financials Features 8 Enhanced Data Segregation for Third-Party Service Providers 8 Configurable Workflow Notifications 10 Financials 11 Budgetary Control 11 Budget Transfer 11 Expenses 13 Disable Scan Option on Mobile Expenses 13 Itemization of Meals Expense Categories 14 General Ledger 15 Configure Auditable Setup Attributes and View Audit Report 15 Payables 16 Streamlined Payment Processing 16 Receivables 16 Flexible Routing and Approval of Receivables Credit Request 16 Transactional Business Intelligence for Financials 20 Drill Down From OTBI Payables Reports to AP Transaction Details 20 Expose Description Columns in Essbase for Non-Qualified Segments 20 Improved Cross-Pillar Reporting Between Projects and Receivables 20 New OTBI Subject Area for Asset Balances Reporting 21 Regional and Country-Specific Features 21 Financials for the Americas 21 Mexican Electronic Accounting Version Financials for EMEA 22 Tax Point Date Adjustment Using Spreadsheet 22 UPDATE 18A 25 Revision History 26 Overview 26 Feature Summary 27 Common Financials Features 29 Configurable Notifications 29 Financials 30 Assets 30 Fixed Assets Capitalization Thresholds 30 Lease Liability Reporting 32 Reporting Currency Conversion for Asset Leases 33 Expenses 33 Control Display of Fields by Expense Type 33 Shortcuts for Attendee Selection 35 General Ledger 35 2

3 Accounting Automation 35 Payables 37 Invoice Routing for Account Coding 37 Receivables 38 Additional Attributes for Credit Checking Service 38 Order Level Credit Recommendation 39 Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format 41 Store Printed Receivables Transactions as Attachments 48 Web Service to Create Reference Accounts for Customers 49 Transactional Business Intelligence for Financials 50 Replace Business Unit Views for Improved Performance 50 Subledger Accounting - Journals Real Time Subject Area Enhancements 50 Regional and Country-Specific Features 50 Financials for EMEA 50 Spain 50 Online VAT Reporting for Spain 50 3

4 DOCUMENT HISTORY This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table: Date Update Version Notes 20 APR 2018 Update 18B Delivered new features in update 18B. 19 JAN 2018 Update 18A Delivered new features in update 18A. UPDATE 18B REVISION HISTORY This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table: Date Feature 20 APR 2018 Notes Created initial document. OVERVIEW This guide outlines the information you need to know about new or improved functionality in this update, and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you. CUSTOMERS UPGRADING FROM RELEASE 12 If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13. GIVE US FEEDBACK We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com JOIN ORACLE CLOUD CUSTOMER CONNECT Please take a moment to join the Cloud Customer Connect forums for Financials Cloud. Oracle Cloud Customer Connect is a community gathering place for members to interact and collaborate on common goals and objectives. This is where you will find the latest release information, upcoming events, or answers to usecase questions. Joining takes just a few minutes. Join now! 4

5 Take a look at the Customer Connect Events to help you learn more about your upgrade, and some of the new features in R13. You can sign up to attend Upcoming Events or watch replays of existing events. 5

6 FEATURE SUMMARY Action Required to Enable Feature Feature None (Automatically Available) Enable via Opt In UI Only Enable via Opt In UI Plus Additional Steps Not Enabled via Opt In UI but Setup Required Issue Service Request Common Technology and User Experience Common Financials Features Enhanced Data Segregation for Third-Party Service Providers Configurable Workflow Notifications Financials Budgetary Control Budget Transfer Expenses Disable Scan Option on Mobile Expenses Itemization of Meals Expense Categories General Ledger Configure Auditable Setup Attributes and View Audit Report Payables Streamlined Payment Processing Receivables Flexible Routing and Approval of Receivables Credit Request Transactional Business Intelligence for Financials Drill Down From OTBI Payables Reports to AP Transaction Details Expose Description Columns in Essbase for Non-Qualified Segments 6

7 Action Required to Enable Feature Feature None (Automatically Available) Enable via Opt In UI Only Enable via Opt In UI Plus Additional Steps Not Enabled via Opt In UI but Setup Required Issue Service Request Improved Cross-Pillar Reporting Between Projects and Receivables New OTBI Subject Area for Asset Balances Reporting Regional and Country-Specific Features Financials for the Americas Mexican Electronic Accounting Version 1.3 Financials for EMEA Tax Point Date Adjustment Using Spreadsheet 7

8 COMMON TECHNOLOGY AND USER EXPERIENCE COMMON FINANCIALS FEATURES ENHANCED DATA SEGREGATION FOR THIRD-PARTY SERVICE PROVIDERS In Oracle Financials Cloud many transactions, such as payables invoices, payment requests, assets, and expense reports, include references to employees or persons. We allow any employees or persons defined in Oracle Financials Cloud to be referenced in these transactions. For third-party service providers who may be managing business processes from multiple entities, additional restrictions on employees may be required. With this enhancement, we have enabled data security to these references. The following table lists the places where data security for references on employees, workers, and users is enabled. 8

9 Product Task Field Assets Asset Inquiry Employee Add Asset Employee Prepare Source Lines Preparer Manage All Books Preparer Add Asset in Spreadsheet Preparer Employee Transfer Assets Employee (Asset Selection Criteria) Employee (Transfer Details) Perform What-If Analysis Employee Manage Asset Distribution Sets Employee Receivables Manage Customer -> Edit Customer Credit Analyst (Profile History) Manage Customer -> Edit Account Credit Analyst (Profile History) Manage Customer -> Edit Site Credit Analyst (Profile History) Credit Reviews Credit Analyst Manage Receivables Customer Profile Class Credit Analyst Manage Approval Limits User Collections Manage Collectors Employee Payables Create Payables Invoice Preparer Import Payables Invoice Preparer Submit Payment Process Request First Approver Manage Payment Process Request Template First Approver Manage Corporate Cards Employee Manage Historical Credit Card Transactions Employee Review Corporate Card Transactions Employee Manage Expense Reports Employee Manage Expense Audit List Membership Employee Manage Cash Advances Employee Manage Expenses Contingent Worker Employee Review Payment Requests Employee Review Invoices Contingent Worker Manage Expense Reports Employee About Me -> Manage Delegates Person Expense 9

10 To minimize upgrade impact, data security policies are shipped against predefined roles that need to access employees, workers, and users to provide access to all employees by default. To implement enhanced data segregation, these predefined data security policies need to be replaced with data security policies that are more restrictive. Since predefined roles cannot be modified, such changes need to be made against copies of the predefined roles. Steps to enable this feature are documented in the whitepaper Implementing Enhanced Data Segregation (Doc ID ) available on My Oracle Support. ROLE INFORMATION The following predefined roles now include a new data security policy: Accounts Payable Manager Accounts Payable Specialist Accounts Payable Supervisor Accounts Receivable Manager Accounts Receivable Specialist Asset Accountant Asset Accounting Manager Collections Manager Financial Application Administrator NOTE: Predefined roles in Expenses, including Corporate Card Administrator, Expense Auditor, Expense Audit Manager, and Expense Manager, do not include predefined data security policies that provide access to all employees by default. CONFIGURABLE WORKFLOW NOTIFICATIONS Oracle Financials Cloud lets you use Business Intelligence Publisher for workflow notifications. The templates are optimized for mobile devices and are easily configurable. Choose from a comprehensive list of attributes to modify the workflow notifications according to your requirements. You can change both layout and content add images, change colors and styling, add or remove attributes or modify text. Support for additional Expenses notifications and for Budgetary Control override requests is added in this release. The feature needs to be enabled using the Feature Opt In page in Functional Setup Manager. It is not enabled by default. To enable the feature, complete these steps: Go to the Setup and Maintenance work area. Select Financials from the Setup drop down. Click on the Change Feature Opt In. On the Opt In: Financials page, click the Features icon for the product for which you wish to enable the feature (Expenses or Budgetary Control and Encumbrance Accounting). 10

11 5. On the Edit Features page, select the Enable option for each type of notification that you want to enable the feature for. 6. Click on Done to go back to the Setup: Financials page. TIPS AND CONSIDERATIONS 1. Use the predefined templates with no additional changes or modify them according to your business requirements. 2. Preview your changed templates before publishing. 3. Revert to the classic approval notifications at any time by disabling the feature using the Feature Opt In page in Functional Setup Manager. KEY RESOURCES Financials Configurable Workflow Notifications: Overview Configurable Workflow Notifications: Implementation Considerations (Doc ID ) on My Oracle Support FINANCIALS BUDGETARY CONTROL BUDGET TRANSFER As you review your budget on the Review Budgetary Control Balances page, you can select budget accounts that require budgetary transfers and add them to a Budget Transfer Request.You can transfer between any combination of budget accounts within the same budget period or budget year. To transfer budget within a budget period, enter a search criteria with the Amount Type set to Period to date. The budget period of the transfer is based on the budget period of the selected accounts. To transfer budget on an annual basis when the underlying control budget is on a monthly basis, enter a search criteria with the Amount Type set to Year to date and the Budget Period set to the last month of the year. The budget year of the transfer is derived from the budget period of the selected accounts. After selecting the accounts to be transferred, click the Budget Transfer Request icon to open the request. 11

12 Building a Budget Transfer in Review Budgetary Control Balances The budget accounts and period context for your Budget Transfer Request are predefined for you. Specify the budget amounts to transfer, and a Justification. When transferring budget amounts on an annual basis, the Budget Transfer Request expects that the budget amounts you enter are annual amounts. Specify the Allocation Method for All budget periods equally to allocate the annual budget transfer amount evenly to all periods, or First budget period to allocate the amount to the first month of the year. Submit the request to execute the Import Budget Amounts process to update the budget amounts. Budget Transfer Request 12

13 When the budget transfer request is successful, you will receive a notification. Budget Transfer Request Notification No steps are required to enable this feature. TIPS AND CONSIDERATIONS The new budget transfer action is available on the Review Budgetary Control Balances page for control budgets defined with a Source Budget Type of Hyperion Planning and Other. ROLE INFORMATION The Import Budget Amounts (XCC_IMPORT_BUDGET_AMOUNTS) privilege is required to gain access to the Transfer Budget action on Review Budgetary Control Balances. This privilege is a member of the Budgetary Control Management Duty Role. Therefore any roles, such as budget manager, that inherit the Budgetary Control Management Duty Role will have access to the Transfer Budget action. EXPENSES DISABLE SCAN OPTION ON MOBILE EXPENSES You can disable the Scan option on the Expenses mobile application by configuring a profile option. To disable the Scan option, define the profile option EXM_MOBILE_DISABLE_SCAN and set the profile option value to Y To define the profile option, follow these steps: 1. In the Setup and Maintenance work area, navigate to the Manage Profile Options page. 2. On the Manage Profile Options page, click the Create (+) icon. 3. On the Create Profile Option page in the Profile Option Code field, enter EXM_MOBILE_DISABLE_SCAN. 4. In the Profile Display Name field, enter a profile display name. 5. From the Application choice list, select Expenses. 6. From the Start Date field, enter a start date. 7. Click Save and Close

14 8. On the Manage Profile Options page in the Profile Options Levels section, select Site as the Level value. 9. Select both the Enabled and the Updateable check boxes. 10. Click Save and Close. To define the profile option value, follow these steps: In the Setup and Maintenance work area, navigate to the Manage Administrator Profile Values page. Search for profile option code EXM_MOBILE_DISABLE_SCAN. In the Search Results: Profile Options section, select the EXM_MOBILE_DISABLE_SCAN profile option. In the Profile Values section, click the Create (+) icon. From the Profile Level choice list, select Site. From the Profile Value choice list, select Yes. Click Save and Close. ROLE INFORMATION You must have one of the following roles to disable the Scan option: Application Implementation Consultant Financial Administrator Expense Manager ITEMIZATION OF MEALS EXPENSE CATEGORIES You can now itemize meals expense categories. Itemizing meals helps you capture the breakdown of meal expenses, such as tips and taxes. To itemize a meal expense type, follow these steps: In the Setup and Maintenance work area, navigate to the Manage Expense Report Templates task. On the Manage Expense Report Templates page, select the applicable template and click the Edit icon. On the Expense Types tab, select the meal expense type that you want to itemize and click the Edit icon. On the itemization tab, select one of the following values from the Itemization choice list: Enabled to optionally enable itemization. Required to make itemization mandatory. 5. Click the Include check box for the expense types that you want to make available for itemization. 6. Click Save and Close. ROLE INFORMATION You must have one of the following roles to enable meals itemization: Application Implementation Consultant Financial Administrator Expense Manager 14

15 GENERAL LEDGER CONFIGURE AUDITABLE SETUP ATTRIBUTES AND VIEW AUDIT REPORT You can now configure setup attributes for audit from the Setup and Maintenance work area to maintain internal control over the validity of the enterprise transaction system. After configuration, you can track changes to these attributes using the Audit Report. The following business setup objects are enabled for audit in General Ledger: Account Combinations Accounting Automation Allocations and Periodic Entries Accounting and Reporting Sequences AutoPost Criteria Sets Chart of Accounts Mapping Daily Conversion Types Encumbrance Types Encumbrance Carry Forward Rules Intercompany Processing Rules Journal Categories Journal Sources Journal Reconciliation Rules Journal Reversal Criteria Sets Ledgers Revaluations Suspense Accounts Navigate to the Setup and Maintenance work area to configure the auditable setup attributes: Select the Manage Audit Policies task. Select the Configure Business Object Attribute. Select the product, business object, and attributes for audit enablement. Save the selection. To view the audit report: 1. From the Navigator, select Tools to open the Audit Reports. KEY RESOURCES Oracle Financials Cloud Implementing Common Features for Financials 15

16 PAYABLES STREAMLINED PAYMENT PROCESSING During the payment process request, the installments selection process confirms that the business unit, currency, and payment method of the installment matches the usage rules defined on the payment process profile. Similar matching occurs between the business unit and currency of the installment and the internal bank account. An installment is not selected if it is within the selection parameters, but does not match the configuration of the payment process profile or the internal bank account. Matching during the installments selection process prevents later installment rejections during the build payment process due to a mismatch of installment attributes with the payment process profile or the internal bank account. Enable the feature from the Functional Setup Manager Feature Opt In page. The steps are: Go to the Setup and Maintenance work area. Select Financials in the drop-down list at the top of the page. Click Change Feature Opt In. On the Opt In: Financials page, click the Features icon for Payables. On the Edit Features: Payables page, select the Enable icon for Streamlined Payment Processing feature. 6. On the Feature Name: Streamlined Payment Processing pop-up window, select option Restricted Installments Selection and click Save and Close. 7. Click Done on Edit Features: Payables page to return to the Setup: Financials page. RECEIVABLES FLEXIBLE ROUTING AND APPROVAL OF RECEIVABLES CREDIT REQUEST You can now configure Oracle Business Rules to determine whether a credit request against a Receivables transaction requires a manual review to create a credit memo. The notification process informs users of any required actions. Users will also be able to capture additional information on the credit request or on subsequent workflow notifications. Two new human tasks are available to manage this process. a. FinArTrxnsCreditMemosAutomaticManual: To configure the decision for using a manual review to create a credit memo. This human task does not invoke any workflow notifications. b. FinArTrxnsCreditMemosCreationPostProcess: To initiate the workflow for manual review to create a credit memo, based on the decision from the previous human task FinArTrxnsCreditMemosAutomaticManual. You can configure multiple reviewers for this workflow through the task configuration assignee rules. Reviewers can review the credit request details and perform the required actions, including the creation of a credit memo for the requested amount. They can also capture and/or update additional information on the credit request using the new Review Credit Memo Request page. 16

17 You can use additional attributes within the Assignee rule conditions to configure the routing rules for both the existing and the new human tasks. These attributes include Salesperson Name Salesperson ID Sum of all Adjustments Amounts Sum of all Receipts Amounts Credit Memo Reason Code Descriptive Flexfield Attribute 1 15 Invoice Line Description Collector Descriptive Flexfield Attribute 1 15 Line Level Credit Invoice Line Type Invoice or Line Adjustments Receipts Applied Receivables System Options Descriptive Flexfield Attribute 1 15 Item Number Line Amount Requested Transaction Information Descriptive Flexfield Attribute 1 15 Revenue Scheduling Rule Start Date Revenue Scheduling Rule End Date Revenue Scheduling Rule Number of Periods Revenue Scheduling Rule Rule Type Revenue Scheduling Rule Name Tax Credit Amount Requested You can capture an additional attribute Dispute Type on the Manage Disputes page, to classify a transaction dispute. It can be updated from the Review Credit Memo request page, which can be accessed from FinArTrxnsCreditMemosApproval workflow notifications. The Review Credit Memo Request page allows you to review the credit request information and do updates to the attributes like Dispute Type, Rebill Number, and Rebill Group. This page can be accessed from FinArTrxnsCreditMemosApproval and FinArTrxnsCreditMemosCreationPostProcess workflow notifications. 17

18 This feature is automatically opted in through the release update. To configure the feature for manual creation of a credit memo, you must complete these additional steps: 1. Configure the Assignee Rules for the new SOA human task FinArTrxnsCreditMemosAutomaticManual with the output value HtOutcmeCreateManualCreditMemo. By default, FinArTrxnsCreditMemosAutomaticManual is set as 1 is 1 rule for automatic processing. 2. Configure the Assignee Rules for the new human task FinArTrxnsCreditMemosCreationPostProcessing based on the earlier human task output value. You can configure different workflow approval models based on whether credit memo creation is manual or automatic. By default, it is set as 1 is 1 rule to ignore the manual process, that is, if the output of the earlier human task for Task.payload. CMCreationType is Automatic, then this process is ignored. 18

19 In addition to it, you can optionally use the lookup type ORA_IEX_DISPUTE_TYPE_CODE to extend the seeded values provided for the Dispute Type. TIPS AND CONSIDERATIONS A default BIP report is available as part of the human task 'FinArTrxnsCreditMemosCreationPostProcessing'. This is available in the folder path Shared Folders -> Financials -> Workflow Notifications -> Receivables -> Billing, with name 'Manual Credit Memo Request Notification'. You can copy the standard version of this report layout and customize its content using the existing BIP features. ROLE INFORMATION Three new privileges are available in the context of the new Review Credit Memo Request page: Review Credit Request (to view the Review Credit Request page, View Transaction Activities button, and Internal Comments attribute) Update Dispute Type on Credit Request (to allow an update to the Dispute Type attribute) Update Re-bill Details on Credit Request (to allow an update to the Re-bill Number and Re-bill Group attributes) The privilege Review Credit Request is added by default to the Duty Roles Billing Management Duty and Collections Management Basic. You can add the other two privileges Update Dispute Type on Credit Request and Update Re-bill Details on Credit Request to the required duty roles based on the update authorizations given to specific users. 19

20 TRANSACTIONAL BUSINESS INTELLIGENCE FOR FINANCIALS DRILL DOWN FROM OTBI PAYABLES REPORTS TO AP TRANSACTION DETAILS The action link framework in Oracle Business Intelligence Enterprise Edition (OBIEE) allows you to click on an object and navigate directly to the source application. Using this framework, OTBI for Financials provides the capability to drill from an OTBI ad-hoc report based on a Payables OTBI subject area to the Invoice and Payment Details in Oracle Payables Cloud. Hyperlinks can be configured in the ad-hoc Payables OTBI reports to drill down to the following: View Invoice details Edit an Invoice View Payment details Create a Payment The high level steps to configure a drill down from OTBI ad-hoc reports to Invoice or Payment transaction details are: 1. Create an ad-hoc report using the appropriate Payables subject area. 2. Select the column for which you wish to configure the drill down to transaction details. 3. In the Column Properties, setup an Action link to drill down to the required transaction details. For details on specific drill downs and examples, search for 'How to drill down from OTBI ad hoc reports to transaction details in Oracle Fusion Applications' white paper, soon to be available on Customer Connect. KEY RESOURCES For details on specific drill downs and examples, search for 'How to drill down from OTBI ad hoc reports to transaction details in Oracle Fusion Applications' white paper, soon to be available on Customer Connect. EXPOSE DESCRIPTION COLUMNS IN ESSBASE FOR NON-QUALIFIED SEGMENTS The General Ledger - Balances Real Time Subject Area has been enhanced to expose the description columns for non-qualified segments. No steps are required to enable this feature. IMPROVED CROSS-PILLAR REPORTING BETWEEN PROJECTS AND RECEIVABLES OTBI for Receivables has been enhanced to support receivables reporting by project contracts. In the Receivables - Transactions Real Time subject area, 'Transaction Details' > 'Project Contract Header Details' folder has been expanded to include information on project contracts. Users with the appropriate Projects subject area access can access Projects information in the Receivables subject area. 20

21 No steps are required to enable this feature. NEW OTBI SUBJECT AREA FOR ASSET BALANCES REPORTING Use the Fixed Assets - Asset Balances Real Time subject area to review balances for Cost, CIP Cost, Depreciation Reserve, Bonus Depreciation Reserve, Impairment Reserve, and Revaluation Reserve balance sheet accounts. You can report on additions, adjustments, depreciation, impairments, retirements, revaluations, transfers, and unplanned depreciation during a period, and analyze summarized information by employee, which includes beginning and ending balance details. For each asset, the subject area includes accounting details, asset book information, account balance details, category details, asset type, asset location, asset cost center, manager, employee, and asset account information. No steps are required to enable this feature. REGIONAL AND COUNTRY-SPECIFIC FEATURES FINANCIALS FOR THE AMERICAS MEXICAN ELECTRONIC ACCOUNTING VERSION 1.3 The Mexican Electronic Accounting version 1.3 feature includes the following three major enhancements: 1. Compliance with XML reporting version 1.3 Compliance with XML reporting version 1.3 is required by the Mexican Tax Authority (SAT). It includes minor technical changes to all reports, i.e. Chart of Accounts, Trial Balance, Journal Entries and Accounts Auxiliary report. It also includes the reporting of proof of payments made and received (known as Comprobante de Pagos ), where key information such as CFDI Fiscal Unique Identifier and Taxpayer ID can now be captured through corresponding fields in the Additional Information region of the Cash Receipts and Payments transactions, and XML elements get generated to report such payment proof transactions. 2. Inclusion of expense report accounting entries as part of the Mexican Electronic Accounting reporting This enhancement impacts the Journal Entries (Polizas) report, that now generates XML elements to represent the expense report invoices, entered in Payables, either manually or imported from Expenses or legacy systems, where key information such as CFDI Fiscal Unique Identifier and third party Taxpayer ID are captured through existing merchant related fields such as Merchant Document Number and Merchant Taxpayer ID at invoice distributions level. 21

22 3. Ability to identify and report journals entered in GL This enhancement provides the ability to capture CFDI Fiscal Unique Identifier and Taxpayer ID information through corresponding fields in the Additional Information region, for manually entered or imported journals either at journal header or journal line levels, and generate XML elements such as CompNal for the journals that do have such information associated to them. The feature is automatically available. Make sure users have access to the LAD Financial Reporting Duty role to access the reports. TIPS AND CONSIDERATIONS Ensure that CFDI Fiscal Unique Identifier and Taxpayer ID fields are entered as additional information for any proof of payment transactions that require electronic accounting reporting. Ensure that CFDI Fiscal Unique Identifier and Taxpayer ID are entered as Merchant related fields in any Oracle Payables expense invoice that require electronic accounting reporting. ROLE INFORMATION LAD Financial Reporting Duty FINANCIALS FOR EMEA TAX POINT DATE ADJUSTMENT USING SPREADSHEET You can now use the Tax Point Date Adjustment feature to change the tax point date of multiple Payables or Receivables transactions using spreadsheet capabilities. Select the Payables or Receivables transactions at header and/or line level. Download the selected transactions to your spreadsheet application. Use the spreadsheet features to assign new tax point dates as applicable. Upload the modified spreadsheet to the application. Process the uploaded data to update the tax point date of the transactions in Payables or Receivables. Please remember that adjusting the Tax Point Date of already reported transactions may result in a need to resubmit the Tax reports for the impacted tax periods. PROCESSING Submit the Select Transactions for Tax Point Date Adjustment process.when submitting the process, provide the criteria to identify which transactions should be selected, and the level of detail for the extract transaction headers only, or both transaction headers and lines. 22

23 When the selection process completes successfully, download the comma-separated values (csv) output file to your spreadsheet application.use macros, or other spreadsheet functionality to assign new tax point dates where applicable, and save your changes in csv format. Upload the modified file to the Cloud applications using the Universal Content Management (UCM) infrastructure features. 23

24 Submit the Process Tax Point Date Adjustments process, select Process Type of Import. This process identifies which tax lines of a transaction require the tax point date to be updated, and processes those changes. 24

25 If you have previously enabled the Process Tax Point Date Adjustments feature, there are no additional steps required to use this feature. TIPS AND CONSIDERATIONS Complete all solution related setup for Payables and Receivables before using the Tax Point Date Adjustment feature. KEY RESOURCES Oracle Fusion Applications Financials Implementation Guide, Release 13 Tax Point Date Adjustment Topical Essay 25

26 UPDATE 18A REVISION HISTORY This document will continue to evolve as existing sections change and new information is added. All updates appear in the following table: Date Feature 19 JAN 2018 Notes Created initial document. OVERVIEW This guide outlines the information you need to know about new or improved functionality in this update, and describes any tasks you might need to perform for the update. Each section includes a brief description of the feature, the steps you need to take to enable or begin using the feature, any tips or considerations that you should keep in mind, and the resources available to help you. CUSTOMERS UPGRADING FROM RELEASE 12 If you're upgrading from Release 12 to Release 13, then you should review all of the release readiness content for Release 13 (updates 17B - 17D, as well as, updates 18A - 18B) to learn about all of the features available in release 13. GIVE US FEEDBACK We welcome your comments and suggestions to improve the content. Please send us your feedback at oracle_fusion_applications_help_ww_grp@oracle.com JOIN ORACLE CLOUD CUSTOMER CONNECT Please take a moment to join the Cloud Customer Connect forums for Financials Cloud. Oracle Cloud Customer Connect is a community gathering place for members to interact and collaborate on common goals and objectives. This is where you will find the latest release information, upcoming events, or answers to usecase questions. Joining takes just a few minutes. Join now! Take a look at the Customer Connect Events to help you learn more about your upgrade, and some of the new features in R13. You can sign up to attend Upcoming Events or watch replays of existing events. 26

27 FEATURE SUMMARY Action Required to Enable Feature Feature None (Automatically Available) Enable via Opt In UI Only Enable via Opt In UI Plus Additional Steps Not Enabled via Opt In UI but Setup Required Issue Service Request Common Financials Features Configurable Notifications Financials Assets Fixed Assets Capitalization Thresholds Lease Liability Reporting Reporting Currency Conversion for Asset Leases Expenses Control Display of Fields by Expense Type Shortcuts for Attendee Selection General Ledger Accounting Automation Payables Invoice Routing for Account Coding Receivables Additional Attributes for Credit Checking Service Order Level Credit Recommendation Receivables Invoice Delivery in Open Applications Group Integration Specification 10.1 XML Format Store Printed Receivables Transactions as Attachments Web Service to Create Reference Accounts for Customers Transactional Business Intelligence for Financials Replace Business Unit Views for Improved Performance 27

28 Action Required to Enable Feature Feature None (Automatically Available) Enable via Opt In UI Only Enable via Opt In UI Plus Additional Steps Not Enabled via Opt In UI but Setup Required Issue Service Request Subledger Accounting - Journals Real Time Subject Area Enhancements Regional and Country-Specific Features Financials for EMEA Spain Online VAT Reporting for Spain 28

29 COMMON FINANCIALS FEATURES CONFIGURABLE NOTIFICATIONS Oracle Financials Cloud now uses Oracle Business Intelligence Publisher for configurable notifications. The templates are optimized for mobile devices and are easily configurable. Choose from a comprehensive list of attributes to modify the notifications according to your requirements. You can change both layout and content. This includes adding images, changing colors and styling, adding or removing attributes, or modifying text. Support for the following notifications has been added in the current update: Product Feature Notification Intercompany Configurable Intercompany Notifications Intercompany Transaction Approval Notification Intercompany Enter Receiver Distribution Notification Payables Configurable Payables Notifications Invoice Account Coding Notification Expense Audit and Receipt Management Notifications Expense Audit Information Request Notification Receipt Received Notification Receipt is Overdue Notification Expenses Configurable Expenses Notifications Cash Advance Notifications Cash Advance Rejected by Auditor Notification Cash Advance Paid by Check Notification Cash Advance Paid by Direct Deposit Notification You must enable the feature using the Opt In page in Functional Setup Manager. This feature is not enabled by default. To enable the feature, complete these steps: Navigate to the Setup and Maintenance work area. Select Financials from the Setup choice list.. Click the Change Feature Opt I n link. On the Opt In: Financials page, click the Features icon for the product that you want to enable for the Configurable Notifications feature (Expenses, Payables or Intercompany)

30 5. On the Edit Features page, select the Enable option for the notification that you want to enable. 6. Click Done. The feature is now enabled. TIPS AND CONSIDERATIONS 1. Use the predefined templates with no additional changes or modify them according to your business requirements. 2. Preview your changed templates before publishing. 3. Revert to the standard approval notifications at any time by disabling the feature using the Opt In page in Functional Setup Manager. KEY RESOURCES Financials Configurable Notifications: Overview Configurable Notifications: Implementation Considerations (Doc ID ) on My Oracle Support at FINANCIALS ASSETS FIXED ASSETS CAPITALIZATION THRESHOLDS You can enforce the capitalization threshold limit automatically for all of your asset additions. Optionally specify the low value threshold limit for each asset category so that these low value assets are fully reserved using the specified method and life. 30

31 The following screenshot illustrates the feature and its benefits. Confirm the Results of Your Capital Threshold Settings Complete the basic setup of your asset book from the Manage Asset Books task and complete your basic category setup for this book from the Manage Asset Categories task. Then, add your book name to the ORA_FA_ALLOW_CAP_THRESHOLD lookup values in the Manage Fixed Asset Lookups task. Activate the Advanced Rules for Your Book Set the Capitalization and Low Value Threshold Amounts for the Book 31

32 Specify the Low Value Asset Depreciation Rules for the Category Book After you load your assets from the Mass Additions File-Based Data Import template to the corporate book, the Prepare Asset Transaction data process determines whether the assets should be expensed or capitalized based upon the specified threshold values. For a tax book, the Mass Copy process evaluates the capitalization and low value thresholds. You can view the capitalization threshold evaluation results from the Edit Source Lines, Prepare Source Lines, or Add Asset pages. LEASE LIABILITY REPORTING Streamline the reconciliation and reporting of your lease liability balances using the Asset Lease Liability Report. The following screenshot illustrates the feature and its benefits. Identify Out-of-Balance Lease Liability Transactions at a Glance From the Manage Asset Books page, open your book. Ensure that the Asset Leases check box is enabled. 32

33 REPORTING CURRENCY CONVERSION FOR ASSET LEASES Report your leases in any currency other than your ledger currency. Using reporting currencies, you can maintain and report lease accounting and balances in more than one currency. Convert right-of-use asset balances at historical rates and lease liability balances at the current rate. Load your asset lease terminations or reassessments in bulk using the supplied File-based data import templates. The following screenshot illustrates the feature and its benefits. Choose the Currency for Your Lease Inquiry View You can view the lease amounts and accounting entries for primary and reporting currencies. You can load your lease terminations or reassessments in bulk using the supplied File-based data import templates using the enhanced Import Asset Leases process. From the Manage Asset Books page create a corporate book with a primary ledger that has reporting currencies. Ensure that the book s Asset Leases check box is enabled. EXPENSES CONTROL DISPLAY OF FIELDS BY EXPENSE TYPE You can more easily control the information gathered for each expense type on the Create Expense Item page. You can enable fields, such as Description, Merchant Name, Expense Location, and Number of Days, on the Manage Expense Report Templates page for the expense template and on the Create Expense Type page for each expense type. The settings for the expense type override the settings for the expense template. The following settings are available for each field. Hidden. The field is not displayed. Optional. The field is displayed when the expense type is selected, but you are not required to enter data. Required. The field is displayed when the expense type is selected and you are required to enter data. 33

34 The fields available for configuration vary by expense category. The Number of Days field is available only for Accommodation, Car Rental, and Miscellaneous expense categories.the application does not allow you to control field display if an associated expense policy requires any of these fields for policy enforcement. The field display behavior at the expense type level overrides all other configurations, such as fields controlled by profile options, the Manage Tax Fields page, and the Manage Expense Fields by Category page. To enable or disable fields by expense type in an existing template, you must complete these steps: In the Setup and Maintenance work area, navigate to the Manage Expense Report Templates task. On the Manage Expense Report Templates page, select the expense template and click the Edit icon. Click the Expense Fields tab. Select the expense field behavior for the Description, Merchant Name, Expense Location, and Number of Days fields. The behavior selected here applies to all expense types unless you define behavior for a specific expense type. To define expense field behavior for an expense type, click the Expense Types tab. Select the expense type and click the Edit icon. Click the Expense Fields tab. Select the expense field behavior. Click Save the details. NOTE: The filed behavior defined for an expense type overrides the field behavior defined at the expense template. Defining Expense Field Behavior for an Expense Template 34

35 TIPS AND CONSIDERATIONS If you are already using Cloud Expenses, the Description, Merchant Name, Expense Location, and Number of Days fields are displayed by default. You can then disable the expense fields that are not applicable for the expense type or for the template. ROLE INFORMATION You must have one of the following roles to enable expense fields by expense type: Application Implementation Consultant Financial Administrator Expense Manager SHORTCUTS FOR ATTENDEE SELECTION We have made it easier for you to add attendees to your expense items on the Create Expense Item page. Four new shortcuts are available for faster attendee selection as follows. Direct Reports. Allows you to select attendees from the list of people reporting to you. This short cut is available only for employee attendee selection. Favorites. Allows you to select attendees from a list of favorites. You can mark any attendee as a favorite when entering an expense item. Recent Attendees. Allows you to select any previously selected attendees. The Recent Attendees list shows attendees selected in reports during the past six months. The list conveniently filters to employees when you enter employee attendees and it filters to nonemployees when you enter nonemployee attendees. Others. Allows you to search for any employees and any nonemployees who are designated as attendees. You can select multiple attendees from the search results. New Shortcuts No steps are required to enable this feature. GENERAL LEDGER ACCOUNTING AUTOMATION Accounting Automation streamlines and automates your end-to-end accounting and transaction processes, including Import Daily Rates, Create Accounting, Import Journals and Posting, greatly reducing manual work 35

36 and time lags in your business operations. The data flows through all of the required processing steps with no user intervention, while making it easy to involve the right people at the right time to resolve exceptions. This ensures the continuous availability of the most accurate and up-to-date financial information. Users are notified of exceptions and guided through how to resolve them to allow accounting to be completed. Additional users can optionally be notified of errors generated during the transaction accounting process. Main Components of the Accounting Automation Feature: When you opt in, the Manage Accounting Automation setup page automatically opens where you can complete the setup. notification and report for the default user: Summary of processed data, errors and pending approvals to the specified default user. notification and report for the other specified users: Summary of errors and pending approvals to the specified users. Use the Manage Accounting Automation setup page to enable and schedule the accounting automation. You can also optionally specify the users to be notified of the errors generated while processing accounting transactions, based on the ledger or ledger set, and the category that an error falls under. Manage Accounting Automation Setup Page Step 1: Enable Automation Step 2: Specify the Scheduled Submission Time Step 3: Specify the Default User to Notify Step 4: Optionally specify additional users to be notified of the errors found while processing accounting transactions, based on the ledger or ledger set, and the category that an error falls under. TIPS AND CONSIDERATIONS 1. When you enable Accounting Automation, transaction data for all of the ledgers (primary, secondary, and journal and subledger level reporting currencies) in the system is processed

37 2. Accounting Automation should not be enabled if you are using or plan to use segment value security. 3. Approvals are not automatically submitted for any type of journal batch. If a journal batch needs approval, it must be submitted for approval manually or through the AutoPost process. 4. Accounting Automation should not be enabled if you are using or plan to use any form of coexistence. 5. Accounting will only be generated for events with an accounting date of system date or earlier. Futuredated accounting will not be generated automatically. 6. Incomplete journal batches will not be picked up by Accounting Automation for posting. 7. Accounting Automation will not pick up transactions that were created on a date before Automation was enabled, unless the transaction has an accounting date the same as or after the date that Automation was enabled. 8. If you use Oracle Receivables and plan to enable Accounting Automation, you must schedule to run the Create Receivables Accounting process daily, before the Accounting Automation scheduled time. ROLE INFORMATION The Accounting Automation feature is secured by the Manage Accounting Automation Setup and Run Accounting Automation Program privileges. The new accounting automation privileges are assigned to the General Accounting Functional Administration Duty, which rolls up to the Financial Application Administrator and Application Implementation Consultant job roles. PAYABLES INVOICE ROUTING FOR ACCOUNT CODING The Invoice Routing for Account Coding feature enables customers to route invoices to business users for entering accounting information. Generally, all unmatched invoices need the accounting information entered to complete it. The Payables clerk usually has to interact with multiple users to get this information. The information is internal, can differ from invoice to invoice, and depends on the expenditure incurred. In most cases, the business users that have incurred the expenditure can provide the details for the accounting information. This feature provides customers an efficient way to route unmatched invoices to these business users to provide the accounting information. Users are notified about the assignment through and workflow notifications. Accounting information can be entered directly in the workflow notification. Upon completion of the assigned task, the accounting information is updated on the invoice and it is ready for the next step in processing such as approval or payment. Users on the invoice routing list can only access those invoices assigned to them. They can perform additional actions such as, request additional information, reassign to other users, or return the assignment. Business validations are performed during the entry of the accounting information. User are alerted when there is any excess or shortfall of the accounting information. 1. Enable the feature from the Functional Setup Manager Feature Opt In page. The steps are: a. b. c. d. Go to the Setup and Maintenance work area. Select Financials in the drop-down list at the top of the page. Click Change Feature Opt In. On the Opt In: Financials page, click the Features icon for Payables. On the Edit Features: Payables page, select the enable check box for Invoice Routing for Account Coding feature e. Click Done to return to the Setup: Financials page. 2. The feature must to be enable at the business unit level in Manage Invoice Options. The steps are: a. 37

38 2. a. b. c. d. e. f. Go to the Setup and Maintenance work area. Select Financials in the drop-down list at the top of the page. Select Payables in the Functional Area. Select Manage Invoice Options; select the scope Business Unit. Select the Enable invoice account coding workflow option in the Invoice Entry region. Click on Save and Close. TIPS AND CONSIDERATIONS 1. The Account Coding workflow task is seeded with the assignment rules that assigns all invoices to users having the AP Supervisor role. The assignment rule can be modified based on business needs. 2. The Invoice Account Coding Assignment rules can be defined based on the invoice attributes. 3. The Configurable Payable Notification feature is available for the Account Coding workflow, however, this feature is not enabled by default. This can be enabled by using Opt In for the feature: Configurable Payable Notification. RECEIVABLES ADDITIONAL ATTRIBUTES FOR CREDIT CHECKING SERVICE You can now use descriptive flexfields to pass additional values to credit case folders created as the result of credit checking failure. Pass additional information related to the source transaction requesting the credit check, such as Contract Start Date, Contract Billing Frequency, and Contract Invoicing Rule. The descriptive flexfields are displayed in the Additional Information section of the Edit and View Credit Case Folder pages. You can edit these additional attribute values before the case folder is approved. Once the case folder is approved, these values are rendered read-only. Edit Case Folder Page - Additional Information Region No steps are required to enable this feature. TIPS AND CONSIDERATIONS Define the credit case folder descriptive flexfields to match the values passed through the Credit Checking Service. If the data types for the attributes do not match, or if the descriptive flexfields are not defined, these additional attributes will not appear in case folders created as a result of a credit check failure. 38