What we do. UNICEF Supply Division s work is a direct input to development programmes and emergency response

Transcription

1 Supply Division

2 What we do UNICEF Supply Division s work is a direct input to development programmes and emergency response

3 Effective, efficient supply operation for programmes Expertise on strategic-essential supplies and supply chains to programmes, governments and other Procurement Services partners Timely and responsive delivery and service to countries and partners Achieving value for money for procurement, quality assurance, warehousing, logistics Establishing and monitoring performance objectives

4 Critical Functions of Supply Division: Support programmes with an effective, efficient supply operation. Help meet UNICEF s Core Commitments for Children in emergencies by providing rapid response to emergency supply and logistics needs. Provide support to and monitor the performance of the global supply operation.

5 Critical Functions of Supply Division: Serve as a centre of expertise and knowledge on essential supplies for children and share know-how with others Provide procurement services to governments and development partners on strategicessential supplies Establish policies for supply chain activities Lead product and technology innovation

6 Essential supplies for children and mothers Essential supplies could save more than 6 million children under-5 annually Education supplies Prevention of mother-to-child transmission of HIV Nutrition supplies Maternal health supplies Vaccines Micronutrients Essential medicines 2 Water, sanitation & hygiene supplies Long Lasting Insecticidal Nets Pregnant woman Newborn Pre-school age Adolescent girl Woman 6

7 Strategic essential supplies Hand pumps Water purification tablets De-worming tablets RUTF Vitamin A Vaccines AD syringes Diagnostic kits Bed nets Antimalarials ORS Zinc Midwifery kits Vaccines AD syringes Hand pumps Water purification tablets Vaccines AD syringes Co-trimoxazole

8 Strategic essential supplies UNICEF focuses on strategic essential products. Essential: those products which have been proven as critical in ensuring healthy child development and survival. Strategic: those essential products for which UNICEF is an important buyer or market participant, and therefore can positively influence market dynamics. Our role includes collaborating with partners to improve access. Strategic essential products: Ready-to-Use Therapeutic Food Treatment of severe malnutrition Zinc Helps protect against severe malnutrition and diarrhoea Vitamin A Treatment/prevention of Vitamin A deficiency Tetanus Toxoid vaccine Protects against tetanus Hib vaccine Protects against haemophilus influenzae B - a cause of meningi-tis and pneumonia Antiretrovirals Prevention of mother-to-child transmission of HIV/AIDS Co-trimoxazole Treats bacterial infections and for prevention of mother-to-child transmission of HIV/AIDs Diagnostic kits Quick diagnoses of malaria, HIV/AIDS, etc. Long Lasting Insecticidal Nets Barrier against malaria Oral Rehydration Salts Treatment of diarrhoea and dehydration Antimalarials Prevention of malaria Measles vaccine Protects against measles Pneumococcal vaccine Prevents streptococcal pneumoniae - reduces septicaemia and meningitis Safe injection devices Reduce transfer of blood-borne diseases Albedozale/Mebendozale De-worming tablets Midwifery Kit Helps ensure safe child delivery Water purification tablets Kill micro-organisms in water that cause disease Hand Pumps Provide safe source of ground water for human consumption

9 Major commodity groups 2012: $2.468 billion in supplies and services Approximately $1.13 billion funded via Procurement Services (procurement on behalf of governments and other partners)

10 Supplier countries

11 Supply chain optimisation Reduce stock-outs Lower transportation costs Ensure timely delivery

12 Where we are UNICEF is operating in 159 countries & territories HQ LOCATIONS New York, Copenhagen Brussels, Geneva, Tokyo and Florence Emergency and/or set packing hubs Emergency response strengthening

13 About the Copenhagen warehouse 20,000 m2 850 essential items 36,000 pallet places 30 staff Largest humanitarian warehouse Handles 5% of UNICEF s orders

14 UNICEF Procurement Process

15 PROCUREMENT WORKFLOW Requisition Confirmation of Specifications Choice of solicitation method Sourcing/ Invitee list Issuance of tender Receipt of submissions Evaluation of Submissions (Technical/Financial) Adjudication & Award Recommendation Issuing PO, Contract or LTA 15

16 Regulatory Framework Regulatory Framework governing UNICEF procurement process: - Financial Regulations and Rules (FRR), Article XII. Internal Control Financial and Administrative Policy, e.g. o Policy 1 Internal Controls o Policy 5 Cash Disbursements, Supplement 6 on CRC - Executive Directives, e.g. o Anti-Fraud Policy, Whistle Blower Policy - Supply Directives e.g. Supply Division Commitment - Supply Manual: Procurement Guidelines & Procedures

17 GUIDING PROCUREMENT PRINCIPLES: Promotion of objectives of UNICEF (fulfilling the mandate, goals and objectives) Fairness, integrity and transparency through competition (clear & appropriate regulations/rules applied to all suppliers, fair process, equal treatment of suppliers, transparent system) Economy and effectiveness (meet requirement in terms of quantity, quality, timeliness at the right place. Economy=minimize cost, Effectiveness=meet enduser interest) Best value for money (Consider the optimum combination of factors in meeting the end user needs)

18 TYPES OF COMPETITION Open o Open competition / Maximized access o Public advertising of a tender o All qualified can participate Limited o Predetermined qualifications for participation in the tender o Short listing Direct procurement o Waiver of competition / Single source / Sole source

19 UNICEF PROCUREMENT PROCESS Procurement Planning Requirement Definition Sourcing/Invitee list (REOI / UNICEF Vendor Roster / UNGM...) Preparation and Issuance of Solicitation Documents o Request for Quotation (RFQ) USD 2,500 - USD 30,000 o Invitation to Bid (ITB) USD 30,000 and over o Request for Proposal (RFP) no threshold Receipt and Opening of Submissions Evaluation (Technical/Quality and Commercial) Adjudication & Award Recommendation Contract Finalization and Issuance Contract Management

20 PROCUREMENT: SUPPLIER EVALUATION Examples of screening criteria: Financial Soundness. Production capacity. Non-involvement in child labour. Non-involvement in landmine production or parts there of. Adherence to Social and Environmental standards. Export experience. Developing country experience.

21 Adjudication and Contract Award Recommendation Beyond certain financial thresholds, a Contracts Review Committee (CRC) is established to render written contracting advice to Authorized UNICEF Officials as necessary and required. The CRC is established as an advisory body to Authorized UNICEF Officials to provide a competent, independent and unbiased review of the process leading to proposed contract award recommendations. Principles of the review o a clear and transparent process followed to identify bidders (i.e. eligible bidders are given equal access and a fair opportunity to compete for the contracts); o the solicitation process was compliant with UNICEF procurement policies & procedures and relevant Financial Regulations and Rules; o offers were assessed based on clear and transparent commercial, technical and quality criteria as well as value for money;

22 UNICEF S CONTRACTUAL INSTRUMENTS Purchase Order Contract Types Contract for Construction Work Institutional / Corporate Contract (Contract for Services) Other Forms of Agreements Long Term Arrangement (LTA) Memorandum of Understanding (MOU)

23 WHAT IS A LONG TERM ARRANGEMENT (LTA)? A LTA is an arrangement entered with a supplier to secure the supply of a product or service over a period of time; Framework of mutually agreed terms and conditions (product, price, etc.) As a result of a competitive bidding process For procurement of goods, services or works for which the buyer has a repeated need Entered in good faith for a period of time o Contractual obligations only commence once a purchase order is issued Not binding but with a projected total volume Non-exclusive Long term commercial partnership with selected supplier(s)

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27 Partnerships for children In addition to working with governments: Over 85% of procurement is done in collaboration with other UN agencies

28 Thank you!!!