ORGANIC LIVESTOCK DOCUMENTATION ORMS

Transcription

1 ORGANIC LIVESTOCK DOCUMENTATION ORMS By George Kuepper, NCAT Agriculture Specialist, Lisa Cone, Waterfall Hollow Farm, Berryville, AR, and Joyce Ford, Organic Independents, Winona, MN August 2003 The Purpose and Use of These orms In order to become certified organic, livestock producers must demonstrate to an accredited certifier that their operation complies with National Organic Program regulations. This process is begun by completing an Organic System Plan (OSP) normally part of the application for certification. The OSP illustrates to the certifier how the producer plans to comply with the regulations by detailing the practices, the inputs, and the monitoring procedures that will be used. The Organic System Plan is backed up by on-site inspection to ensure that the producer is, in fact, farming or ranching in the manner outlined in his or her OSP. It is the inspector s responsibility to look for documentation and indicators that substantiate the producer s claim to organic status, as well as look for any violations. The forms in this package are provided as tools that livestock producers 2003 USDA-NRCS can use for documenting practices, inputs, and activities that demonstrate compliance with regulations or that assist in other aspects of farm record keeping. The forms can be kept anywhere they make recording easy, such as the truck, milk house, or machinery shed. Please note that these are not required forms! Organic livestock producers have more than enough mandatory paperwork to keep them occupied. These forms are merely intended to give you something convenient and organized to record routine things that may be important to document. Use only those forms that suit your operation and recycle the rest. Acknowledgements These documentation forms were developed by the National Center for Appropriate Technology (NCAT) with funds provided by the USDA/National Organic Program (NOP) and the USDA/ CSREES Sustainable Agriculture Research and Education (SARE) Program. Distribution is provided by NCAT s ATTRA Project, the National Sustainable Agriculture Information Service.

2 The authors wish to acknowledge the contributions of those in the organic community who contributed to the creation of these documents including: Katherine Adam, NCAT, Fayetteville, AR Janet Bachmann, NCAT, Fayetteville, AR Harriet Behar, farmer, organic inspector, and OMRI, Gays Mills, WI Diane Bowen, IFOAM, Milwaukee, WI Emily Brown-Rosen, Organic Materials Review Institute, Titusville, NJ Rex Dufour, NCAT, Davis, CA John Foster, inspector, OMRI, and Seven Spoke Farm, McMinnville, OR Lance Gegner, NCAT, Fayetteville, AR Gail Hardy, NCAT, Fayetteville, AR Keith Jones, Director of Program Development, National Organic Program Mark Keating, Agricultural Marketing Service, USDA, Washington, DC Rose Koenig, Rosie s Organic Farm and NOSB, Gainesville, FL Nick Maravell, Nick s Organic Farm, Potomac, MD Nancy Matheson, NCAT, Helena, MT Teresa Maurer, NCAT, Fayetteville, AR Miles McEvoy, Washington State Department of Agriculture, Olympia, WA Jim Riddle, Organic Independents and NOSB, Winona, MN Maria Rosmann, Rosmann Family Farms, Harlan, IA Kelly Shea, Director of Organic Agriculture, Horizon Organic, Penrose, CO Francis Thicke, Radiance Dairy, Fairfield, IA Ann Wells, NCAT, Fayetteville, AR This set of documentation forms contains the following: PASTURE / PADDOCK / HAY IELD MANAGEMENT ORMS A. Pasture / Paddock / Hayfield Activity Log use to record all practices and equipment used, as well as the amount of forage produced or hay harvested, for each field. B. Pasture / Paddock / Hayfield Inputs Log use to record all materials, seeds and/or sprigs used for each field. C. Organic Seed and Sprig Record use for documenting source, treatment, and other information on seed and sprigs used. D. Organic Seed and Sprig Search Record use to demonstrate attempts made to locate an organic source when non-organic seed or sprigs are used. E. Compost Production Record use to document your compost production methods in order to meet National Organic Program regulations. F. Fertility / Soil Monitoring Log use to document monitoring of soil fertility and soil erosion in your pastures, paddocks, and/ or hayfields. Monitoring procedures are required to justify the use of most micronutrient fertilizers. G. Weed / Pest Monitoring Log use to document monitoring of weeds, diseases, and insect pests in your pastures, paddocks, and/ or hayfields. Monitoring procedures are required to justify the use of most biological, botanical, and allowed synthetic pesticides. H. Equipment Settings Record use to record settings and adjustments for your field equipment, for your convenience and increased efficiency year to year. LARGE LIVESTOCK MANAGEMENT ORMS I. Large Livestock Inventory for Inspection use to indicate the numbers of each class of animal in order to have an accurate tally of the livestock on your farm prior to the organic inspector s arrival. J. Dairy Livestock Inventory for Inspection use to tally your total numbers of dairy animals, and whether they are organic, transitioned to organic, transitioning to organic, or conventional, in order to have an accurate tally of the livestock on your farm prior to the organic inspector s arrival. K. Record of Purchased Animals use to verify the organic or non-organic status of purchased animals. L. Individual Organic Animal Health Record use to track the identity of and the health PAGE 2 ORGANIC LIVESTOCK DOCUMENTATION FORMS

3 care practices and products used for each organic animal. M. Breeding Record use to track the organic or non-organic status of animals born and/ or bred on your farm. N. Pasture Access Record use to log the days your ruminant livestock had access to pasture. O. Outdoor Access Record use to log the days your non-ruminant livestock had access to the outdoors. P. Organic Livestock Sales Record use to record sales of live organic animals. Q. Organic Livestock Slaughter / Product Sales Summary use to track your organic livestock slaughter and sales of organic meat products. POULTRY MANAGEMENT ORMS R. Poultry Inventory for Inspection use this form to indicate the numbers of each class of poultry in order to have an accurate tally of the poultry on your farm prior to the organic inspector s arrival. S. Organic Poultry Flock Health Record use to track the numbers of chicks/poults placed, mortality numbers, health care actions taken, and total number of birds produced in each individual flock or house. T. Outdoor Access Record use to log the days your poultry had access to the outdoors. U. Organic Poultry Sales Record use to record sales of live organic poultry. V. Organic Poultry Slaughter / Product Sales Summary use to track your organic poultry slaughter and sales of organic poultry products. W. Monthly Organic Egg Packing Record use to track monthly organic egg production. X. Monthly Organic Egg Sales Summary use to track monthly organic egg sales. EED RECORDS Y. Organic Feed Ration Record use to list ingredients for organic rations. Z. New Organic Dairy Herd Feed Record use this form to calculate percentages of organic and non-organic feed rations for new ( converting ) dairy herds only. AA. Organic Feed Storage Record use to record details of your organic feed storage. BB. Pest Control Activities and Inputs for Organic Feed Storage use to record pest control activities and inputs in your organic feed storage. INVENTORY ORMS CC. Feed Supplements and Additives: Product Inventory use to track inventory of feed supplements and additives currently in use for organic livestock and the date(s) they were approved by the certifier.* DD. Health Care Products: Product Inventory use to monitor inventory of health care products and vaccines currently in use for your organic livestock and the date(s) they were approved by the certifier.* EE. Sanitizers: Product Inventory use to monitor inventory of all detergents, acid washes, sanitizers, and other cleaning products currently in use, and the date(s) they were approved by the certifier.* FF. Pest Control Products: Product Inventory use to monitor inventory of all pest control products used in your organic livestock operation (e.g. fly control sprays, baits, manure treatments, etc.), and the date(s) they were approved by the certifier.* These forms may be copied and distributed freely. They may be downloaded from the ATTRA website at < Additional hardcopies can also be obtained by writing ATTRA at PO Box 3657, Fayetteville, AR 72702, or by calling By George Kuepper, NCAT Agriculture Specialist, Lisa Cone, Waterfall Hollow Farm, Berryville, AR, and Joyce Ford, Organic Independents, Winona, MN Formatted by Gail M. Hardy August 2003 IP237/239 The Electronic version of Organic Livestock Documentation Forms is located at: PDF livestockforms.pdf * New product formulations might not be allowed in organic production. Always consult your certifier about, and record the date of approval for, any new product. ORGANIC LIVESTOCK DOCUMENTATION FORMS PAGE 3

4 ORGANIC LIVESTOCK DOCUMENTATION ORMS These forms may be copied and distributed freely. They may be downloaded from the ATTRA website at < Additional hardcopies can also be obtained by writing ATTRA at P.O. Box 3657, ayetteville, AR 72702, or by calling PAGE 4 ORGANIC LIVESTOCK DOCUMENTATION FORMS

5 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, A Pasture-Hayfield Activity Log May be copied and distributed as needed. Pasture / Paddock / Hayfield Activity Log A record of the practices and equipment you use for each pasture or paddock and hayfield. Farm Name or Unit: Field I.D.: Acres: Year: Forage(s): Date(s) Activity Date(s) Activity Forage / Hay Harvest: (e.g. tonnage, bales, animal units, etc.) Date(s) Yield Condition of Forage or Hay Additional notes and observations:

6 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, B Pasture-Hayfield Inputs Log May be copied and distributed as needed. Pasture / Paddock / Hayfield Inputs Log A record of the materials you use for each pasture or paddock and hayfield. Farm Name or Unit: Field I.D.: Acres: Year: Forage(s): Fertilizers / Pest Control Date Material Applied / Brand or Source Rate / Amount Notes Seeds / Sprigs (if seeded, interseeded, or sprigged in current year) Date Forage Type / Variety Seeding / Sprigging Rate Additional notes and observations:

7 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, Seed and Sprig Record A record of seed and sprigs you purchased for use in organic forage production. Space is provided to record whether seeds/sprigs are certified organic (O), untreated non-organic (U), or produced on-farm organic (F); to list seed treatments* used; and to note non-gmo verification analysis, if available. Remember that if you use non-organic seeds or sprigs, you must document your search for the organic equivalent. Farm Name or Unit: Crop Year: 2C Seed & Sprig Record May be copied and distributed as required. Seed and Sprig Information Type Variety Supplier Lot # Code (O,U,F) Treatment* Type/Brand Confirmation of non-gmo status? (non-organic only) * "Treatment" refers to natural and synthetic substances included on the National List ONLY.

8 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, D Seed & Sprig Search May be copied and distributed as needed. Organic Seed and Sprig Search Record Producers may use non-organic seed only when organic seed is not commercially available. Use this form to document companies and individuals you contacted in your search for organic seed and sprigs. Farm Name or Unit: Crop Year: Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry Forage Type / Variety Required: Date Company Name Contact Information Outcome of Inquiry

9 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, Dates Temperature Turned? 2E Compost Production Record May be copied and distributed as needed. Compost Production Record A record of on-farm compost production practices. Farm Name or Unit: Production Year: Compost Pile, Windrow, or Unit I.D.: Date Started: Compost Production Method Used: Feedstocks Used (including inoculants): Estimated C/N Ratio:

10 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, F Pasture-Hayfield Soils Monitoring Log May be copied and distributed as needed. Farm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year: Forage Type: Date of most recent soil test: When compared with previous soil tests, are your nutrient levels (circle): P (phosphorus) K (potassium) Ca (calcium) Mg (magnesium) S (sulfur) Na (sodium) B (boron) Cu (copper) Mo (molybdenum) Zn (zinc) Mn (manganese) Fe (iron) Organic matter / Humus levels Fertility / Soil Monitoring Log decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing excessive not tested decreasing stable increasing within or approaching ph is: desired range Forage Crop Monitoring: Are there visible signs of nutrient stress? No Yes Erosion Monitoring: Is there evidence of wind and/or water erosion? No Yes out of or moving away from desired range not tested Additional Notes on Soil and Forage Monitoring:

11 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, Farm Name or Unit: Pasture / Paddock / Hayfield ID: Acres: Year: Forage Type: Weed Monitoring: List date, name/description of problem weed, and assessment of weed pressure. Weed Pressure (Low, Medium, High) 2G Pasture-Hayfield Pest Monitoring Log May be copied and distributed as needed. Pest / Weed Monitoring Log Date Weed Pest Monitoring: List date, type of insect or pest, and assessment of crop damage you observed. Date Insect/Pest (note monitoring method if desired) Type of crop damage Damage Assessment (Low, Medium, High) Disease Monitoring: List date, type or description of disease, and assessment of damage. Date Disease Type of crop damage Damage Assessment (Low, Medium, High)

12 Organic Farm Documentation Forms Provided courtesy of NCAT's ATTRA Project, H Equipment Settings May be copied and distributed as needed. Equipment Settings and Adjustments for Field Operations Farm Name or Unit: Crop Year: Machine or Crop Settings Notes Piece of Equipment

13 * "Organic" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last third of the gestation period. This is the only class permitted to be slaughtered or sold as organic. [ ]. ** "Transitioned" breeding stock are conventionally-born stock that have been under full organic management beginning no later than the start of the last third of their gestating period, thus producing organic offspring. They cannot be sold or slaughtered as organic. [ ]. 2I Large Livestock Inventory for Inspection May be copied and distributed as needed. Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, Farm Name or Unit: Date of Inventory: Breeder and Slaughter Livestock Code: O - Organic* T - Transitioned to Organic (breeding stock only)** C - Conventional Livestock Type Cattle Hogs Sheep Goats Other Large Livestock Inventory for Inspection Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of animal present on your farm in the appropriate space. Breeding Females O T C Breeding Males O C Neutered Males O C Young Stock (female & male) O T C

14 * "Organic from the last third of Gestation" indicates animals that have been under continuous organic management beginning prior to birth, no later than the last third of the gestation period. This is the only class permitted to be slaughtered or sold as organic. [ ] ** "Organic under the twelve month conversion" applies to the milk and milk products only of dairy females which have undergone the prescribed whole-herd conversion to organic production. The animals themselves cannot be sold or slaughtered as organic. [ ] 2J Dairy Livestock Inventory for Inspection May be copied and distributed as needed. Livestock Type Cattle Dairy Livestock Inventory for Inspection Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of animal present on your farm in the appropriate space. Farm Name or Unit: Date of Inventory: Dairy Code : O - Organic* C - Conventional T'd - Organic under the twelve month conversion rule** T'ing - Transitioning under the twelve month conversion rule** Dairy Production Females O T'd T'ing C Breeding Males O C Young Stock (female & male) O T C Neutered Males O C Sheep Goats

15 2K Record of Purchased Animals May be copied and distributed as needed. Type of Livestock Purchased ID# or Name Date of Purchase Record of Purchased Animals: Large Livestock Use to verify the organic or non-organic status of purchased animals. [ ] Farm Name or Unit: Production Year: Purchase Source If certified organic at purchase, name of Certifying Agency If not certified organic at purchase, first date of full organic management If bred at purchase, projected or actual freshening date

16 Individual Organic Animal Health Record: Large Livestock Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical alterations, and vaccines. Synthetic medications, including parasiticides, must be on the National List. You must not withhold medical treatment to preserve organic status; all livestock treated with prohibited substances must be clearly identified. [ , , ] Farm Name or Unit: Production Year: Tag#, ID#, or Name of Animal and/or Description of Animal Birth Date Dam I.D. Sire I.D. Sale Date Buyer Name If the animal died, what was the cause of death? Date of Death Vaccinations / Date Administered Vaccinations / Date Administered Date used / Effectiveness 2L Individual Animal Health Record May be copied and distributed as needed. Physical Alteration / Date Physical Alteration / Date Health care problem Practice(s) used to treat health care problem Product(s) used to treat health care problem

17 2M Breeding Record3 May be copied and distributed as needed. Breeding Record: Large Livestock Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding stock or organic slaughter stock. Sire information is not required. [ ] Farm Name or Unit: Production Year: Bred Female ID Sire ID Freshening Date Offspring ID Parasiticide Use? Provide product name and date of last use, if appropriate Disposition of offspring (e.g. kept as replacement stock, sold as organic, sold as non-organic) *All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses. [ (b), (a)(12)]

18 2M Breeding Record4 May be copied and distributed as needed. Breeding Record: Large Livestock Keep breeding records for all animals used in the production of organic meat and dairy products, and for stock that may be sold as organic breeding stock or organic slaughter stock. Sire information is not required. [ ] Farm Name or Unit: Production Year: Bred Female ID Sire ID Freshening Date Offspring ID Parasiticide Use? Provide product name and date of last use, if appropriate Disposition of offspring (e.g. kept as replacement stock, sold as organic, sold as non-organic) *All synthetic parasiticides are prohibited in slaughter stock. See the National List for other uses. [ (b), (a)(12)]

19 Pasture Access Use this form to mark the days each month that your livestock had access to pasture. Ruminant livestock must have access to pasture. [ (a)(2)] Farm Name or Unit: Production Year: Type of Stock: 2N Pasture Access May be copied and distributed as needed. Month Days on Pasture January February March April May June July August September October November December

20 Outdoor Access: Large Livestock Use this form to mark the days each month that your non-ruminant livestock had access to the out-of-doors, which includes shade, fresh air, direct sunlight, and space to exercise. [ (a)(1)] Farm Name or Unit: Production Year: Type of Stock: 2O Outdoor Access for Livestock May be copied and distributed as needed. Month Days with Outdoor Access January February March April May June July August September October November December

21 2P Live Stock Sales Summary May be copied and distributed as needed. Organic Livestock Sales Summary [ (b), (c)] Farm Name or Unit: Production Year: Type of Livestock Sold: Date of Sale Animal I.D. Organic / Transitioned / Conventional Sale Price Bill of Sale Number Buyer Reason for Sale

22 User fees paid to certifier 2Q Sales, Slaughter Summary May be copied and distributed as needed. Organic Livestock Slaughter / Product Sales Summary: Large Livestock [ (b), (c)] Farm Name or Unit: Production Year: Processing Facility: Facility Certified Organic by: Date animal(s) delivered to processing facility Animal ID Lot # Total pounds of product packaged Finished product lot # Buyer Invoice date Invoice number Sales total

23 * "Organic" indicates poultry that have been under continuous organic management beginning the second day after hatch. This is the only class permitted to be slaughtered or sold as organic poultry or for production of organic edible poultry products. [ ] 2R Poultry Inventory for Inspection May be copied and distributed as needed. Organic Farm Documentation Series Provided courtesy of NCAT's ATTRA Project, Inspection Inventory Form: Poultry Complete this form prior to the arrival of the inspector to facilitate the inspection process. Indicate the numbers of each class of poultry present on your farm in the appropriate space. Farm Name or Unit: Date of Inventory: Layer and Meat Poultry Code: O - Organic* C - Conventional Poultry Type Meat Birds O C Laying Females O C Breeding Males O C Chickens Turkeys Ducks Geese Other

24 Organic Poultry Flock Health Record Preventive health care practices must be used, including appropriate species selection, complete feed ration, good housing, outdoor access, exercise, needed physical alterations, and vaccines. Synthetic medications must be on the National List. You must not withhold medical treatment to preserve organic status; all poultry treated with prohibited substances must be clearly identified. [ , , ] Farm Name or Unit: Production Year: House # or Flock ID: Date Chicks / Poults Placed: Total Number of Chicks / Poults Placed: Date of Slaughter or Date Egg Production Begins: Total Number of Birds Produced: 2S Organic Poultry Health Record May be copied and distributed as needed. In columns for Day 1 through Day 7, record the number of birds that died each day. Week Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day Identified Problem & Cause Action Taken (include names of vaccines, health care products, & date given)

25 Outdoor Access for Poultry Use this form to mark the days each month that your poultry had access to the out-of-doors, which includes shade, fresh air, direct sunlight, and space to exercise. [ (a)(1)] Farm Name or Unit: Production Year: Type of Stock: 2T Outdoor Access for Poultry May be copied and distributed as needed. Month Days with Outdoor Access January February March April May June July August September October November December

26 2U Live Poultry Sales Summary May be copied and distributed as needed. Organic Live Poultry Sales Summary [ (b), (c)] Farm Name or Unit: Production Year: Type of Poultry Sold: Date of Sale Flock or Bird I.D. Organic / Conventional Sale Price Bill of Sale Number Buyer Purpose of Sale

27 2V Poultry Sales, Slaughter Summary May be copied and distributed as needed. Organic Slaughter / Product Sales Summary: Poultry [ (b), (c)] Farm Name or Unit: Production Year: Processing Facility: Facility Certified Organic by: Date poultry Total pounds delivered to Finished Flock ID Lot # of product Buyer Invoice date Invoice number Sales total processing product lot # packaged facility User fees paid to certifier

28 2W Monthly Organic Egg Packing Record May be copied and distributed as needed. Monthly Organic Egg Packing Record Farm Name or Unit: Production Year: Production Month: Date Jumbo ExLarge Large Medium Cracked Total Flats Processed "Best By" Date* Totals * Consider using "best by date" as part of lot #.

29 2X Monthly Organic Egg Sales Summary May be copied and distributed as needed. Monthly Organic Eggs Sales Summary Farm Name or Unit: Production Year: Production Month: Date Jumbo ExLarge Large Medium Cracked Buyer #1 Buyer #2 Invoice # Sales Total Totals

30 2Y Organic Feed Ration Record May be copied and distributed as needed. Organic Feed Ration Record All feed must be organic or on the National List (see (c) of the National Organic Regulations) and meet the nutritional requirements of the animal, including vitamins, minerals, protein and/or amino acids, fatty acids, energy sources, and fiber. Feed requirements change as animals age, and the nutritional needs of different types of stock (e.g. breeders, slaughter animals) vary. Seasonal changes in ration formulation may also occur. [ , (a)(2), ] Farm Name or Unit: Production Year: Ration #: Ration #: Ration #: Ration #: Purpose*: Purpose*: Purpose*: Purpose*: Feed Ingredient: % Total Ration: Feed Ingredient: % Total Ration: Feed Ingredient: % Total Ration: Feed Ingredient: % Total Ration: Total %: Total %: Total %: Total %: * Purpose refers to type of animal, stage of growth, season of the year, etc.

31 2Z New Organic Dairy Herd Feed Record May be copied and distributed as needed. New Organic Dairy Herd Feed Record Use this form to calculate percentages of organic and non-organic feed rations for new (converting*) dairy herds only. Include ration information on feed supplements and additives, such as salt or mineral mixes. Indicate dates ration was fed, as feed rations change seasonally. Use a new form for each class of animal. [ (a)(2)] Farm Name or Unit: Production Year: Check type of dairy animal receiving this ration: Production females Replacement females Feed (pasture**, hay, silage, corn, grains, processed feeds, etc.) % of daily ration Organic (O) Transitional (T) Conventional (C) Source of feed (field ID for farm-grown) Date you began feeding this ration Date you discontinued this ration (if applicable) *When an entire, distinct herd is converted to organic production, the herd must be fed a minimum of 80% certified or certifiable organic feed for 9 months, followed by 100% organic feed for the final 3 months of the conversion period, and 100% organic feed thereafter. See (a)(2) of the National Organic Regulations. **Pasture history information can be documented in the Pasture Access Form.

32 2AA Organic Feed Storage Record May be copied and distributed as needed. Organic Feed Storage Record Use this form to document your harvest of farm-grown feed crops, storage of purchased feeds, and proper handling of organic feeds, feed supplements, and feed additives in split storage to prevent commingling or contamination. [ (a)] Farm Name or Unit: Production Year: Storage Unit I.D.: Organic only? Date crop/feed Type of crop/feed Field # if farm-grown Lot # if purchased Quantity In Quantity Out stored Date of cleanout / by whom* * Person who conducts the cleanout should sign or initial.

33 Organic Farm Documentation Forms Developed and distributed by the ATTRA Project. 2BB Storage Pest Inputs May be copied and distributed as needed. Pest Control Activities and Inputs for Organic Feed Crop Storage A record of the actions and materials you use to prevent/control pests in stored organic feed crops. Farm Name or Unit: Crop Year: Storage Unit I.D.: Location (if off-farm): Date Pest Control Activity / Input By Whom* * Person who conducts the pest control should sign or initial.

34 * The National List of synthetic substances allowed for use as feed supplements and feed additives in organic livestock production can be found under (c) and (d). 2CC Feed Supplements-Additives - Product Inventory May be copied and distributed as needed. Feed Supplements and Additives: Product Inventory Track your current inventory of feed supplements and additives with this form. The producer keeps this ongoing list to document specific products currently in use for organic livestock and the date they were approved by the certifying agent, if needed. Keep copies of labels on file. [ ] Farm Name or Unit: Production Year: Feed supplement/ additive Source or brand Date of first use Organic? Item on National List*? Approved by certification agent? (include date approved) Reason for use Date discontinued use

35 * The National List of synthetic substances allowed for use as health care products in organic livestock production can be found under (a)(5)- (14) and (b)(1)-(6). 2DD Health Care Products - Product Inventory May be copied and distributed as needed. Health Care Products: Product Inventory Use this record to monitor inventory of health care products and vaccines used in your organic livestock operation, and to document the health care products and vaccines that are in current use. You still need to keep individual animal or flock records to show specific dates of use on specific animals. Keep copies of labels on file. [ ] Farm Name or Unit: Production Year: Health care product Source or brand Date of first use Organic? Item on National List*? Approved by certification agent? (include date approved) Reason for use Date discontinued use

36 * The National List of synthetic substances allowed for use as sanitizers in organic livestock production can be found under (a). 2EE Sanitizers - Product Inventory May be copied and distributed as needed. Sanitizers: Product Inventory Use this record to monitor inventory of all detergents, acid washes, sanitizers, and other cleaning products used in organic livestock housing, the milkhouse, and other production areas, and to document the sanitation products currently in use. Keep copies of labels on file. [ (a)] Farm Name or Unit: Production Year: Approved by Sanitation product and brand name Reason for use certifying agent? (include date Date of first use Date discontinued use approved)

37 2FF Pest Control Product Inventory May be copied and distributed as needed. Pest Control Products: Product Inventory Use this record to monitor your inventory of agents used in pest management (e.g. fly control sprays, baits, manure treatments, etc.), and to document those products that are in current use. Keep copies of labels on file. [ ] Farm Name or Unit: Production Year: Pest control product Source or brand Date of first use Organic? Item on National List*? Approved by certification agent? (include date approved) Reason for use Date discontinued use * The National List of synthetic substances allowed for use in organic livestock production can be found under