Office Solutions Development
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1 Unit 22: Office Solutions Development Unit code: R/601/1971 QCF Level 4: BTEC Higher National Credit value: 15 Aim To equip learners with the knowledge and skills needed to develop application solutions that can be used to automate business processes. Unit abstract Within an organisation, a range of business processes are functional at operational, tactical and strategic levels within the business structure. Some business processes are quite simplistic, especially at the operational level where routine, non-complex decisions and tasks are undertaken. However as you advance through the levels of an organisation, the strategic levels, more complex business processes and decision making is required that may need support from more automated, on-demand information systems and solutions. Providing office solutions to support a range of business functions and decision making can range from the implementation of a simple rule or macro, through to the design of a more complex piece of code or program to support different end users. This unit is designed to build upon existing skills and knowledge previously gained from using different types of application and design software. Learners will be expected to demonstrate more advanced skills in terms of data manipulation, configuration, application and implementation of software packages to enhance a given business processes or processes. On completion of this unit the learner should be able to use design application software at an advanced level of proficiency. Learners will engage with a range of software, and select the most appropriate application(s) to offer feasible and working business solutions. Learning outcomes On successful completion of this unit a learner will: 1 Understand how application software can support business processes 2 Be able to design and implement office solutions 3 Be able to demonstrate that business processes have been enhanced/improved. 123
2 Unit content 1 Understand how application software can support business processes Applications software: types eg spreadsheets, database, presentation, graphics, desk-top publishing, word processing Business processes: management eg supporting decision making, problem solving; operational eg sales, purchasing, marketing; support eg accounting, technical Supporting processes: improving the efficiency of a business process eg forecasting, decision making, predictive reasoning; automating processes eg print runs, salary slips Supporting the user: user requirements eg accessibility, usability, clarity, help 2 Be able to design and implement office solutions Solutions: supporting a business process eg end user requirements, systems requirement, application to automate procedures, designing a tool, program or package that can perform a specific task to support problem-solving or decision-making at an advanced level, creating an e-commerce function for a website to support a specific business process, designing a program for a specific end user that will support another application or process Design: considerations eg addressing the user or system requirement; user-friendly and functional interface; consideration of user engagement and interaction with the designed solution; customization of the solution to satisfy the user and system requirements Advanced tools and techniques: tools eg analysing data with interactive PivotTables and PivotCharts, linking Excel spreadsheets with Sharepoint, team collaboration and document management with Windows SharePoint; techniques eg creating decision-making macros, programming Access objects, building intuitive user interfaces with VBA, building ASP.net web applications Testing: functionality: eg checking against requirements, error handling, documentation 3 Be able to demonstrate that business processes have been enhanced/improved User engagement: engagement through eg meetings, questionnaires, interviews Enhanced/improved: comparisons eg more efficient, faster results, more user friendly, improved compatibility with other systems and processes, improved management information 124 BH Edexcel BTEC Levels 4 and 5 Higher Nationals specification in Computing and Systems Development
3 Learning outcomes and assessment criteria Learning outcomes On successful completion of this unit a learner will: LO1 Understand how application software can support business processes Assessment criteria for pass The learner can: 1.1 discuss ways in which applications software can support business processes 1.2 justify the use of different application software to support a given user requirement or business process 1.3 discuss the importance of addressing both user and business requirements LO2 Be able to design and implement office solutions 2.1 design a solution to address a business or user need 2.2 use advanced tools and techniques to implement a solution 2.3 test a solution against expected results LO3 Be able to demonstrate that business processes have been enhanced/improved 3.1 discuss ways in which end user engagement has taken place 3.2 provide evidence that business processes have been enhanced/improved 3.3 evaluate possible further improvements that could be made to enhance the system. 125
4 Guidance Links to National Occupational Standards, other BTEC units, other BTEC qualifications and other relevant units and qualifications The learning outcomes associated with this unit are closely linked with: Level 3 Level 4 Level 5 Unit 6: Software Design and Development Unit 14: Event Driven Unit 15: Object Oriented Unit 16: Procedural Unit 18: Procedural Unit 19: Object Oriented Unit 20: Event Driven Solutions Unit 21: Software Applications Testing Unit 23: Mathematics for Software Development Unit 35: Web Applications Development Unit 39: Computer Games Design Development Unit 40: Distributed Software Applications Unit 41: in Java Unit 42: in.net This unit has links to the Level 4 and Level 5 National Occupational Standards for IT and Telecoms Professionals, particularly the areas of competence of: IT Application Management/Support. Essential requirements Learners must have access to a range of applications and design software. In addition, examples of real-life business process scenarios would also provide further guidance and support in terms of their own solutions. 126 BH Edexcel BTEC Levels 4 and 5 Higher Nationals specification in Computing and Systems Development
5 Resources Books Heathcote P Successful ICT Projects in Excel (Payne Gallway, 2002) ISBN-10: Jellen B Brilliant Microsoft Excel 2007 VBA and Macros (Brilliant Excel Solutions) (Prentice Hall, 2007) ISBN-10: Jellen B Excel VBA and Macros with MrExcel (Video Training) (Livelessons) (QUE, 2009) ISBN-10: Rendell I, Mott J Advanced Spreadsheet Projects in Excel (Hodder, 2008) ISBN Websites Employer engagement and vocational contexts To further enrich the content of this unit and to provide more of a vocational context it would be beneficial to bring in speakers from a range of organisations to discuss business processes and the applications that support these. 127
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