CAPTURE & DISTRIBUTION INCREASE YOUR REVENUE TODAY WITH OUR DISBURSEMENT RECOVERY SOLUTIONS

Transcription

1 INCREASE YOUR REVENUE TODAY WITH OUR DISBURSEMENT RECOVERY SOLUTIONS

2 Softlog.Enterprise AUTOMATE DISBURSEMENTS AND MANAGE EXPENSES Softlog.Enterprise provides a complete expense management solution that allows organisations to effectively automate cost recovery and expense management processes. This powerful easy-to-use solution is based on a modular design, which allows you to customise the product to meet your specific business needs. SOFTLOG.ONBOARD Complete solution delivered onboard selected multifunctional devices. SOFTLOG.COPY Manage multiple copiers and allocate costs. SOFTLOG.FAX Efficiently control multiple faxes and allocate costs. SOFTLOG.PRINT Monitor and manage multiple network printers and allocate costs. SOFTLOG.TELEPHONE Manage, report and allocate costs associated with telephone calls. SOFTLOG.EXCEPTIONS Staff can edit unallocated transactions from their own desktops. SOFTLOG. Track, record and allocate costs for every document transmitted by . SOFTLOG.SCAN Efficiently manage and allocate costs for every SOFTLOG.SUNDRIES A fast and simple way to record, track and allocate courier charges, postage, travel and numerous sundry costs. BENEFITS Customisable Solution Select only the modules you require and build a customised solution. Centralised Management Record data from all monitored jobs in one centralised database. Network Protection Temporarily stores jobs locally and maintains a mirror image to help keep your business functioning if your network fails. Automated Data Transfer Schedule automatic file transfers between Softlog and your accounting system. Flexible Contract Pricing Choose from fixed, variable or staircase pricing. Custom Reporting Select from a range of standard reports or build custom reports to suit your business requirements. Build Custom Queries Complete flexibility build customised queries to meet your business needs. Multi-Site Compatible Control multiple offices from one central database. charges, postage, travel and numerous sundry costs.

3 Softlog.copy-fax KEEP TRACK OF YOUR PHOTOCOPYING AND FAXING COSTS Softlog.copy-fax is a Windows-based solution that monitors, controls, tracks and automatically prices all copying and faxing performed on any multifunctional or standalone device. COST SAVINGS, ALLOCATION AND RECOVERY Allocate and recover all costs associated with copying, faxing and sundry services Increase disbursement revenue Increase billing accuracy SIMPLE TO USE Automatic pop-up windows displaying client codes, cost codes and matter numbers Instant validation of codes DETAILED REPORTING Staff usage reports Advanced query and reporting tools TECHNICAL REQUIREMENTS Operates on Microsoft Windows 2000 or higher Microsoft SQL Server or Microsoft SQL Express database licence Softlog.Enterprise management licence INDUSTRY SOLUTION Ideal solution for organisations seeking to recover or allocate costs including legal, accounting, real estates, strata management and serviced offices

4 Softlog. TRACK, RECORD AND ALLOCATE COSTS FOR EVERY ED DOCUMENT Softlog. stops the decrease in fax cost revenue and increases your organisation s potential revenue earnings by simplifying and automating the cost recovery process and tracking, recording and charging for all documents transmitted by . COST SAVINGS, ALLOCATION AND RECOVERY Allocate and recover all costs associated with copying, faxing and sundry services Increase disbursement revenue Increase billing accuracy SIMPLE TO USE Automatic pop-up windows displaying client codes, cost codes and matter numbers Instant validation of codes Automated document transmission costs DETAILED REPORTING Staff usage reports Advanced query and reporting tools TECHNICAL REQUIREMENTS Operate on Microsoft Windows 2000 or higher Microsoft SQL Server or Microsoft SQL Express database licence Softlog.Enterprise management licence INDUSTRY SOLUTION Ideal solution for organisations seeking to recover or allocate costs including legal, accounting, real estates, strata management and serviced offices

5 Softlog.print MONITOR AND MANAGE MULTIPLE NETWORK PRINTERS AND ALLOCATE COSTS Softlog.print is a software solution that monitors, controls and automatically prices printing generated from standard Windows applications for printing on any local or networked standalone or multifunctional digital copier or printer. AUTOMATIC POP-UP WINDOW Displays and asks you to select customer charge code or cost centre details WP & SPREADSHEET COMPATIBLE Operates under Windows 95/ 98/ NT4/ 2000/ XP and is compatible with virtually any application that supports standard Windows printing STAFF PIN SECURITY Only staff with a valid PIN Access Code can print documents CHARGE CODE LOOKUP Only jobs that have been allocated charge codes will be printed giving you maximum cost control SOFTLOG INTEGRATION Printing transactions can be transferred to your central accounting system to integrate printing into your overall disbursement management process TENANTS ARE AUTOMATICALLY CHARGED Softlog can be set to automatically allocate print jobs processed from the tenant s desktop to the tenant s account code for billing

6 Softlog.sundries RECORD, TRACK AND ALLOCATE NUMEROUS SUNDRY COSTS Softlog.sundries provides your staff with a convenient way to record costs and services right from their desktop, allowing you to make extra profit. It can be accessed from any standard desktop PC or notebook workstation and can be deployed to all staff who are expected to record these costs. EASY TO USE Assigning the right cost type from a tree view layout and selecting the correct account code is extremely simple REMARKS Staff can enter remarks, which proves useful if a client queries their bill. These remarks are selected from a drop-down list CLIENT/ACCOUNT LOOKUPS Staff look up the correct account by using the pop-up list which provides a variety of search options PERSONAL STAFF LOOKUP LIST Allows each staff member to maintain their own personal lookup list containing accounts that they frequently work on RETAIN INCOMPLETE JOBS When you don t have all the details for a job, you can enter the basic details which will be retained until you enter the rest at a later stage PRE-DEFINED COST TYPES Unlimited cost types can be pre-defined by your Softlog System Administrator for use on every station. AUTOMATIC PRICING Automatically calculate the billable value for each job

7 Softlog.telephone MANAGE, REPORT AND ALLOCATE COSTS ASSOCIATED WITH TELEPHONE CALLS Since the reasons for monitoring telephone calls can be so varied, softlog.telephone has been designed with the flexibility to suit virtually any type of business or organisation, and it keeps up to date with the ever-changing communications environment. BUILD YOUR OWN CUSTOM REPORTS Provides you with a powerful yet easy-to-use Custom Report Designer ARCHIVE HISTORICAL DATA Create an archive copy of your older calls so that you do not misplace any important information and can access these reports at any time BROWSE AND QUERY YOUR CALLS Provides you with the flexibility to browse, query and report on both current and historical call transactions. STATISTICAL ANALYSIS CAN SAVE COSTS Gives you the tools to take control over your call traffic and highlights the areas where costs can be saved FLEXIBLE CHARGE RATES If you charge customers or guests for calls, softlog.telephone provides you with virtually unlimited charge rate flexibility COSTING TABLES FOR MULTIPLE CARRIERS Provides a comprehensive set of costing tables based on the tables published by major service providers EXPORT TO YOUR BILLING SYSTEM Generate an export file containing billing information for direct import to hundreds of accounting systems

8 AN INTELLIGENT SOFTWARE SOLUTION FOR MORE INFORMATION ON SOFTLOG SOLUTIONS, PLEASE VISIT