Request authorisation from your Gestamp contact to access the Gestamp Supplier Portal. View and participate in all upcoming opportunities with Gestamp

Transcription

1 Gestamp Supplier Risk (SRM) System

2 Overview The Supplier Risk (SRM) provides the Gestamp group with a streamlined, standardised, and above-all sustainable supplier pre-qualification system. This will serve to quality-assure suppliers against key compliance aspects in a consistent and objective way, and provide an essential means to evidence to customers of Gestamp that we operate a fully compliant supply chain. The SRM - Supplier Risk system will be deployed across our global supply base and will form an integral part of our overall Purchasing Procedure. The on-boarding of suppliers into the SRM - Supplier Risk system will be managed by Achilles, a recognised provider of global supply chain solutions with over 25 years experience in this field. Changes to Gestamp Purchasing Policy effective 11th April 2016 All suppliers to Gestamp are now required to register both in the SRM - Supplier Risk system (pre-qualification element) managed by Achilles, and in the Gestamp Supplier Portal (where all opportunities with Gestamp are managed) in order to be compliant with Gestamp Purchasing Policy. Steps necessary to meet revised Purchasing Policy requirements: Step 1 Step 2 Step 3 Register in the SRM - Supplier Risk system Request authorisation from your Gestamp contact to access the Gestamp Supplier Portal View and participate in all upcoming opportunities with Gestamp 2

3 How to complete the registration process for SRM - Supplier Risk system Process Gestamp Achilles Supplier Invitation Gestamp sends the supplier an invitation to register in the SRM - Supplier Risk system. Achilles contacts the supplier with instructions on how to commence the registration process. Account Creation Application for SRM - Supplier Risk system Supplier selection for SRM - Supplier Risk System Supplier creates an account with Achilles (only for suppliers who are not yet registered with Achilles: registered suppliers use existing login credentials). Supplier completes an initial Application Process. This determines if they are required to complete Stage I and/or Stage II of the registration process for SRM -Supplier Risk system based on Gestamp s pre-determined criteria. The system indicates which parts of the SRM - Supplier Risk registration process suppliers are required to complete. This is shown via the display of the relevant subscriptions. All suppliers are required to select Stage I (free subscription). Some will also be required to select Stage II (Automotive Community registration - subject to an annual subscription fee). If the supplier is only required to do Stage I, the supplier will be immediately directed to the Stage I questionnaire. If the supplier is required to do a Stage II and therefore pay a subscription fee, they will be asked to select either the pay now or pay later option. If the supplier selects pay now, they will be immediately directed to the Stage II (Community) questionnaire following receipt of payment. If the supplier selects pay later, they will be directed in the first instance to the Stage I questionnaire, and asked to complete the Stage II questionnaire following receipt of payment. SRM - Supplier Risk Questionnaires Supplier completes the relevant questionnaire(s) and submits to Achilles for data validation. Data Validation Achilles checks and validates the information. Data Publication Information is made available to Gestamp. Achilles publishes the questionnaire once the information has passed the data validation process.

4 How to apply for access to the Gestamp Supplier Portal Following completion of the registration process for the SRM - Supplier Risk system, the supplier will be sent a confirmation from the Supplier Portal detailing access codes, which must be kept. If a supplier has already registered in the Gestamp Supplier Portal, no further action is required. If a supplier has not yet registered in the Gestamp Supplier Portal, they will be required to send the confirmation to their Gestamp contact to request access authorisation to the Supplier Portal. The Local Procurement Department will then initiate the access authorisation process with the Gestamp Vendor Department The Gestamp Vendor Department confirms supplier access to the Gestamp Supplier Portal via . This will include an access code for the supplier to set their password. Please note: if a supplier already has access to the Gestamp Supplier Portal, they are still required to complete the SRM - Supplier Risk registration process. The importance of complying with Gestamp Purchasing Policy Suppliers are now required to register in both the SRM - Supplier Risk system and the Gestamp Supplier Portal in order to qualify to be included in any contract bidding process or to enter into a contractual relationship with Gestamp. Registering at the correct level based on Gestamp s pre-set registration criteria, will enable suppliers to: Remain compliant with Gestamp s Procurement Policy; Continue to be eligible for future contract awards; Strengthen business relationships with Gestamp group by gaining exposure to all Gestamp Divisions; Realise important efficiencies with one single point of entry for all company data relevant to the procurement process that can be accessed by buyers and other stakeholders across the Gestamp group using an efficient and secure online tool; Demonstrate critical compliance against a range of key criteria and increase chances of new contract awards; Ensure Gestamp group has the latest company information available to improve interactions with supplier organisations; For suppliers joining the Automotive Community, benefit from an excellent, low-cost business marketing tool and a gateway to new business opportunities with other members of the Automotive Community. 4

5 About the Achilles Automotive Community The Achilles Automotive Community has been developed in partnership with Goodwood, a well-recognised brand in the motoring world, and the current member buying organisations to ensure it fully meets the procurement and compliance needs of the global automotive sector. The Automotive Community enables buying organisations and suppliers to reduce risk in their supply chain through an impartial and rigorous evaluation and validation of supplier data across a range of business criteria that has been identified by leading companies in the sector as critical to the automotive sourcing process. Key focus areas include Health, Safety & Environment (HSE); Material Compliance (Conflict Minerals; REACH/RoHS); Corporate Social Responsibility (CSR); legal and financial compliance. There are currently 7 buying organisations in the Community, including Aston Martin Lagonda, Gestamp, Jaguar Land Rover, JCB, Nissan Group of Europe, Nissan North America and Toyota Motor Europe. Key Features of the Achilles Automotive Community Secure, online environment Data confidentiality 24/7 access to the Achilles System Impartial data validation process Customer Support Automatic Alerts Shop window for your business Community Stamp and Certificate of Registration Subscription Fees Completion of Stage I of the SRM - Supplier Risk system is free of charge. Registration in the Achilles Automotive Community (Stage II of the SRM - Supplier Risk system) is subject to an annual subscription fee that is payable to Achilles. The fee is determined by the number of products and services you enter for your business. 1 to 5 Product Codes $ to 15 Product Codes $ to 25 Product Codes $ and above Product Codes $2060 5

6 How to register as a potential supplier to Gestamp Potential suppliers who have expressed an interest in pursuing business opportunities with Gestamp group will be required to register in the SRM - Supplier Risk system in the first instance. Once a supplier has registered, their information will be made available to Gestamp group. If Gestamp is interested in working with the supplier, they will contact them accordingly. At this point, the supplier will be asked to register in the Gestamp Supplier Portal, where all opportunities are managed. Completing the registration process does not in any way guarantee any business with Gestamp. It also does not guarantee the supplier s inclusion in a current or future sourcing event. Furthermore, in the event that any business is awarded by Gestamp, no business activities will be initiated and/ or concluded without the completion of the full registration process by the supplier in line with Gestamp s supplier acceptance criteria. About Achilles Achilles is one of the world s largest service providers of global supply chain risk management solutions with more than 1,000 people working in 22 countries. Achilles works on behalf of over 860 buying organisations, from 11 industry sectors including automotive, to collect, validate and maintain essential data about more than 133,000 suppliers. This enables buying organisations to gain visibility of their suppliers capabilities and compliance before making important sourcing decisions. With an understanding of their supply chains, buying organisations can proactively identify and mitigate potential risks to protect people, planet and profit. For more information on Achilles visit