LATEST GENERATION RESOURCE MANAGEMENT

Transcription

1 LATEST GENERATION RESOURCE MANAGEMENT

2 // SIMPLY THE BEST. HIGHER EFFICIENCY, LOWER COSTS, OPTIMISED PROCESSES. Gingco.Net/Estate is a webbased resource management specialising in conference room management and desksharing. The central benefit of this software is the optimized booking and organization of workplaces and conference rooms. Providers of realty services and facility management can use Gingco.Net/Estate as highly efficient management and accounting tools. Its application intuitively uses graphic interfaces or the outlook calendar directly. // INTRODUCTION Interfaces to SAP or credit card processing systems allow the direct allocation of costs to inhouse departments or external customers. Services, such as facility management or catering, can be ordered directly. In addition, the modular design allows multiple interfacing to other systems (groupware, CAFM systems, control systems, access controls, telephone systems, etc.). Interfaces and functionalities can be extensively personalised. Please see for yourself the vast benefits which Gingco.Net/Estate can provide for your company by checking the next few pages, by taking a guided online tour, or by following our online demo system under Please contact us at any time for a personalised consultation and/or presentation! YOUR GINGCO.NET/ESTATE TEAM

3 // PRODUCT FEATURES LATEST GENERATION RESOURCE MANAGEMENT // GINGCO.NET/ESTATE: THE FEATURE OF PERFORMANCE OF A BOOKING SOFTWARE Gingco.Net/Estate booking software opens up new possibilities for your company in terms of flexible and efficient resource management. Gingco.Net/Estate has been operating for several years in the field of professional facility management in administering rooms, workplaces, car pools and catering. This practical experience, linked to ongoing development and intuitive usability design has made our product the market leader in the area of resource management. // THE MOST IMPORTANT ADVANTAGES AND FUNCTIONS AT A GLANCE reasonably priced operation with web-based software (only the standard browser is required) resource booking directly from Outlook intuitive operation by means of layouts and user-friendly interfaces makes staff training unnecessary booking and management of any kind of property (rooms, work places, parking spaces, services, car pool, etc) // PRODUCT FEATURES With numerous functions and interfaces Gingco.Net/Estate has regularly asserted itself in the face of international competition with tenders all over the world. Whether you would like to integrate a few meeting rooms directly in your Outlook meeting organizer or wish to implement a global conferencing and workplace management system, the scalable Gingco.Net/Estate solution is the right choice every time! tried and tested setting options for user authorizations, booking regulations and the prices of individual items modular system architecture and open interfaces for data transfer and for incorporating existing software systems (groupware, ERP, LDAP, electronic prompts etc).) comprehensive statistical evaluations and direct data export for the analysis and planning of spaces //! Whatever is needed, whether it may be the booking of workplaces, meeting or conference rooms, car pool and car park management, or technical and catering orders, Gingco.Net/Estate adapts flexibly to every kind of customer requirement. 03

4 FOR EVERY CONCEPT THE RIGHT SOLUTION Desk sharing offers the necessary flexibility to be able to react to these new requirements at short notice. In addition, desk sharing offers the possibility of achieving maximum space efficiency, thus directly reducing your costs. // EXAMPLES OF APPLICATION // EXAMPLES OF APPLICATION Gingco.Net/Estate is a freely scalable and individually upgradeable solution that can be optimally adapted to particular requirements, concepts and rules. From the management of conference rooms to a flexible office concept with global desk sharing, decentralized s ervices and accounting workflow, every specialization is p ossible. simple and quick booking of workplaces (two clicks) // CONFERENCE ROOM MANAGEMENT Gingco.Net/Estate opens a new dimension in efficient room management. Instead of the complicated use of Excel lists or standard groupware, the distribution of rooms is carried out from a central point and in a way that saves time through the use of professional booking software. The advantages are substantial: guarantee that rooms are not double-booked setting up of various types of workplaces with freely scalable booking rules allocation of fixed workplaces with the option of desk release allocation of special home zones for departments or project teams cost accounting of booked and assigned workplaces to accounts round-the-clock booking possible always the right room for the right occasion direct link to CAFM systems to adjust data in the case of space changes any available accessories and services can be booked // COMPARE FOR YOURSELF: increased cost transparency by means of accurate daily accounting of general and additional costs automatic online information and order lists for internal and external service providers // WORKPLACE MANAGEMENT Flexible office concepts respond to new modern w orking requirements: mobile staff, differently staffed project teams, a combination of field personnel and external employees who need workplaces at irregular times in different locations. 300 employees before Desksharing with Desksharing Monthly space cost per qm. 30,00 /qm 30,00 /qm Space per empl. 15 qm 12 qm Desk sharing ratio 1:1 1:1,4 Calculated space per empl. 15 qm/ma 8.6 qm/ma Monthly space cost per empl. 450,00 /MA 275,00 /MA Monthly space cost , ,00 Savings per month ,00 05

5 // OUTLOOK PLUGIN // THE ADVANTAGES IN OVERVIEW // OUTLOOK PLUGIN THE BEST OF BOTH WORLDS! The innovative Gingco.Net/Estate Outlook plugin links conventional participant and appointment planning using the groupware calendar with the superior booking logic of webbased resource management. Staff can organise appointments and participant availability as usual by means of the calendar functions. In a second step these parameters are transmitted automatically to our software, synchronised, and suitable bookable resources are indicated. organisation of appointments and participants using Outlook calendar automatic use of date parameters for resource searches automatic transfer of room information into the invitation automatic transfer of appointments into the organiser s and participants calendar postponements or cancellations of Outlook appointments with room bookings directly from the calendars // OUTLOOK PLUGIN Once the booking is completed Gingco.Net/Estate takes over the complete internal and external information management. Participants are invited, reception is informed and service providers receive the bookings by or electronic daily lists. versions: MS Outlook 2007, MS Outlook 2010, MS Outlook 2016 // OUTLOOK PLUGIN RECURRING BOOKINGS With the serial function Gingco.Net/Estate offers a further product feature superior to those of the competition. Via the Outlook serial function a recurring appointment can be defined as usual. The plugin automatically synchronizes the booking with the booking system and then shows suitable resources for this recurring appointment. Once the booking is completed all recurring dates are transferred to the organizer s and participants calendar. If later changes to the series are made, these can be easily dealt with by means of the Outlook calendar. The software automatically updates all booking details. 07

6 // FUNCTIONAL FORTITUDE // MANAGEMENT FUNCTIONS // FUNCTIONS AND SETTINGS INTUITIVE OPERATION PROFESSIONAL POSSIBILITIES Use the functional market leader to implement your facility management concept. The step-by-step use of individually enabled modules makes possible a precise scaling of the required scope of functions. Permanent and ongoing development means that we are able to offer a long-term guarantee for an innovative and efficient system. // INTUITIVE BOOKING INTERFACE comprehensive client-specific setting options for booking rules and prices for each individual property detailed role and authorization management permits decentralized management of locations all over the world language and time zone management for use everywhere in the world scalable authorization and access settings for the mapping of internal processes and workflows // FUNCTIONS AND SETTINGS compact and intuitive user guidance (just two clicks to complete the booking) comprehensive statistical evaluations and direct data export in Excel for analysis and further planning coloured real-time identification of availability clear representation of resources by layout and by list, day, week or month views price module for the fine setting of prices, price groups, cancellation costs, reductions and additional charges per item. Ideal for commercial use as well as for external bookers desk sharing and conference room management using a single system numerous search options (rooms, properties, persons, accessories, etc) information systems and overviews for external service providers (e.g. caterers and internal services) by means of order lists and display information uncomplicated booking of recurring dates and room combinations // INTERFACES modular system architecture to link with existing software systems (ERP, LDAP, etc) automatic cost allocation via SAP interfaces links to groupware and plugins for optimal date organization and simple staff operation open interfaces to existing internal or external systems (telephone equipment, access controls, space control systems 09

7 overview for your conference services, in-house management // MANAGEMENT MODULE PROFESSIONAL CONFERENCEMANAGEMENT units or service providers. This module of Gingco.Net/Estate gives you optimum and efficient planning for simple as well as complex room reservation management. personalised settings for time and location views // MANAGEMENT MODULE The new management module offers the perfect booking various express processing functions via drag & drop or right mouse click, for booking entries, changes, cancellations, copies and status optional: Direct access to delivery and food & beverage // FUNCTIONS AND BENEFITS receipts for single or serial service dates check available space and time slots for all your room reservations at a glance colour coding according to booking status, such as with or without catering, reservation inquiries, and VIP bookings 11

8 // GINGCO.NET/ESTATE MOBILE // CHECK-IN AND CHECK-OUT // MOBILE INTERFACES EASY AND FAST BOOKING Smart phones are now part of everyday office activities. But not all applications are suitable for the intuitive use of these devices. Gingco.Net has developed a special interface tailor-made for the features of iphone and Android operating systems. Other projects are currently working on solutions for mobile browsers and BlackBerry. Any bookings that will commence shortly can be confirmed via the check-in interface, depending on your system configuration. This will confirm the room reservation and prevent any automatic cancellation of the room the check-out interface can be used for early terminations of current reservations. This will make this room available for third parties on short notice. It allows for the optimum occupancy of all conference rooms // MOBILE INTERFACES // LOGIN AND HOMEPAGE please register using the mobile interface. Your personal access data can be stored on your smart phone in order to automatically sign in in the future // NEWS any news entered via the booking system can be viewed directly on smart phones by all employees your homepage informs you whether or not any current bookings have been checked in or out, or if there is any news pending // PERSONAL SETTINGS your personal settings allow you to define certain parameters. It s easy to check the availability for a new booking with pre-selected locations, categories, date and time // NEW BOOKING to make a new reservation, please select the respective menu item on the homepage Search parameters are pre-defined in your personal settings but can also be individually adjusted for each new booking the next step shows a summary of available objects. Select a free room and confirm your booking 13

9 // ADDED VALUE // COMPLETE BOOKING SUMMARY ON THE IPAD // DISPLAY MODULE INFORMATIVE, INNOVATIVE AND INTERACTIVE Electronic door signs and reception displays not only look nice but offer added value to our customers as well. Whether it s the express booking directly at the conferenceroom, the intelligent routing system or the search for employees or events, our tailor-made interactive display solutions simply make all of your properties smarter. Our newest development in this area, for example, is a special display application for the ipad. daily overview of all meetings for each room check-in / check-out function for optimum use of all rooms optional user authentication required during check-in/ check-out (use of ID card is also possible) check-in periods can be individually customized for certain customers, for example from 2 hours prior to 15 minutes after the start of the event automatic cancellation of booking upon non-check-in can be customised // DISPLAY MODULE // IPAD AS INTERACTIVE DOOR DISPLAY // EXPRESS BOOKING VIA IPAD an Apple ipad (9.7 ) can be used as an interactive door display a cost-effective alternative to the regular door display the connection to the booking system uses wireless routers (WLAN), thereby eliminating the costly installation of LAN cables intuitive interface for express room bookings, using the touch display directly detailed display of room information easy selection of booking period via the time vector 15

10 // SERVICE AND FEATURES ONE-STOP SOLUTIONS // FLEXIBLE ADAPTATION TO INDIVIDUAL REQUIREMENTS Gingco.Net/Estate offers a high degree of individualization: booking rules and user rights, interfaces to other systems or special evaluations and statistics are adapted to the company s individual needs. Where required we offer every kind of support in connection with planning, implementation and operation. In addition, Gingco.Net/Estate can also be set up and managed entirely by yourselves. We offer: We can, of course, also take over the running of the software for you within the framework of an ASP model. Gingco.Net offers professional internet service provision as a premium partner of Deutsche Telekom AG. no additional hardware costs direct technical operation and maintenance of the system by the manufacturer // SERVICE AND FEATURES a workshop for the setting up of requirements, interfaces and rules complete data import of users and properties 24/7 software availability We would be pleased to make third level support available. Our multilingual hotline support team is ready to assist. graphic processing and optimization of layouts set up of the ready-to-run system according to your CI specifications professional administrator training installation of software professional multilingual support hotline 17

11 // TECHNICAL SPECIFICATIONS ULTRA-MODERN TECHNOLOGY WITH AN EYE TO THE FUTURE The following lists set out the system requirements for a typical Gingco.Net/Estate installation. These requirements may vary depending upon client-specific needs, technical developments or the range of applications. // CLIENT Browser: Internet Explorer 8.0 upwards, Firefox 20 upwards, Javascript and Cookies activated Mail client: any HTML-capable mail client, see also groupware support // APPLICATION-SERVER DBMS: MySQL 5.2.x or MS SQL Server 2008 R2, further on request Operating system: Linux or MS Windows Server version 2008 R2 upwards The operation on a shared system is sufficient // OUTLOOK PLUGIN Outlook version: MS Outlook 2007 SP2 (32-Bit), MS Outlook 2010 SP2 (32-Bit/ 64-Bit), MS Outlook 2013 SP1 (32-Bit/ 64-Bit), MS Outlook 2016 (32-Bit/64-Bit) Software:.net Framework 2.0 (Outlook 2007),.net Framework 4.5 (Outlook 2010/ 2013),.net Framework (Outlook 2016), IE 9.0 upwards, // TECHNICAL SPECIFICATIONS Processor: minimum 2x2 GHz RAM: minimum 4 GB Operating system: MS Windows XP SP3 (32-Bit), MS Windows Vista SP2 (32/64-Bit), MS Windows 7 SP1 (32/64- Bit), MS Windows 8/8.1 (32/64-Bit), Windows 10 (32/64-Bit) Hard disk: minimum 20 GB Operating system: Linux or MS Windows Server 2008 R2 upwards // INTERFACES User import/update: LDAP, SQL, Excel, CSV, XML HTTP-Server: Apache HTTP Server 2.2.x, IIS 7.0 upwards Authentification: PKI, IWA, Legic, WebSEAL Scripting: PHP 5.3 upwards (inc. standard extensions) Display systems: Net Display Systems, XML Clustering: is supported (Load balancing) Telephone systems: e.g. Siemens and Nortel // DATABANK SERVER Processor: minimum 2x2 GHz RAM: minimum 4 GB Hard disk: minimum 40 GB Invoicing systems: SAP-RFC, customized Export Excel(statistics), Acrobat / PDF (invoicing) Interface creditcard systems Safe deposit systems: Gantner GAT Lock, XML Access control system: e.g. Siemens Siport 19

12 // REFERENCES OUR CLIENTS SPEAK FOR US // AN ASSORTMENT OF OUR CUSTOMERS: Gingco.Net/Estate is regularly successful in tendering in the face of the competition. You can find an up-to-date compendium of our reference clients on our website. // REFERENCES 21

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15 Should you require further information or if you have questions or issues needing clarification, please contact our office: // CONTACT Gingco.Net New Media GmbH Kastanienallee Braunschweig +49 (0) Further information, a Guided Tour and an Online-Demo-System can be found on:

16 Gingco.Net - All rights reserved. estate@gingco.net