TRIRIGA Parking Guide for Agency Parking Representatives

Transcription

1 TRIRIGA Parking Guide for Parking Representatives Version Date: 6/23/17

2 TABLE OF CONTENTS Table of Contents... i 1. Introduction Guide Instructions Tririga Parking Process Parking Representative Homepage Submit a Parking Request Return (Terminated) Parking Request Notifications Navigate to Action Items & Returned Requests Navigate to Action Items Navigate to Returned request to Correct Errors Lot Inventory Report View/Print Submitted Parking Requests Appendix...40 Tallahassee Parking Surfaces (Lots), Garages and Maps...40 Parking Surfaces and Parking Garages (Outside of Tallahassee)...43 Payroll Parking Representative by (updated 5/9/2017)...44 TRIRIGA State of Florida and s Guide Version History...55 Page i

3 1. INTRODUCTION 1.1 Guide Instructions Topics listed in the table of contents can be jumped to by pressing 'Ctrl+Click' to follow the hyperlink to that topic. Helpful hints, notes and reminders are indicated with a pointed hand symbol and text box. Please note that this icon is where you will find helpful hints, tips and reminders. This red circle icon: 1 indicates the step number on the screen shot where you will find stepby-step instructions. These are to help you follow along in the guide as you complete the steps yourself. Please note that the steps are listed before the image. Links or special features of a screen are highlighted with a red rectangle for you to find it on your screen as you follow along. to make it easier Page 1

4 2. TRIRIGA PARKING PROCESS TRIRIGA is a web-based integrated facility management system (IFMS) that tracks and manages real estate activities, including paid parking for the Department of Management Services (DMS). TRIRIGA is replacing the FACT system. TRIRIGA s Paid Parking process flow is as follows: Parking Representative (APR) will submit Parking Request forms on behalf of drivers (refer to Section 4 of this guide). When a termination of parking occurs, the APR will submit a Return Parking request form (Section 5). The Parking Administrator (PA) at DMS will either approve, return (deny) the parking request or request clarification. TRIRIGA will send the APR an automated of the PA s decision. Approved parking request will also send notifications to the Payroll Parking Representative (PPR) and Facility Manager (FM) for the garage/lot. (Section 6). If the PA requests further clarification on a submitted parking request, the APR will respond through TRIRIGA s action items (Section 7). The Lot Inventory Report provides a list of tags distributed to the APR s agency (Section 8). Through use of the report, APRs can assign or un-assign tags to a driver in TRIRIGA (Section 9) AFTER receiving notification of approval from TRIRIGA via . Please submit any questions to the TRIRIGA inbox: AskTRIRIGA@dms.myflorida.com Page 2

5 3. AGENCY PARKING REPRESENTATIVE HOMEPAGE a. Request Central : provides a link to request parking forms. b. Reminders Request Central : provides a link to notification messages sent from TRIRIGA to the user s . c. Related Links Parking Rep : provides a link to the Lot Inventory Report through the Parking Tags dropdown list. d. Last Visited : lists the last ten records the user accessed in TRIRIGA. e. My Active Requests : lists approved parking requests submitted by the user. a e b c d Page 3

6 4. SUBMIT A PARKING REQUEST Effective June 26, 2017, TRIRIGA will automatically assign drivers to the parking tag on all approved parking request. Step-by-Step instructions: How to submit a parking request form 1. After logging into TRIRIGA, your homepage will display. From the Request Central section in the upper left, click the arrow next to Parking to expand the options. 2. Then click on "Need Parking", to submit a new parking request. 1 2 Page 4 3. The Parking Request form will open in a separate window. This training guide will start from the beginning of the form to the bottom. IMPORTANT From the Request is For field click the radio button next to Someone Else". To request parking for yourself, click the radio button next to Me.

7 3 4. In the Requested for section, click on the magnifying glass next to the Name field. 4 Effective June 1 st, 2017 For Scramble Parking requests, APRs must select a driver on the parking request form. 5. A search window will open for you to locate the driver. Type the driver first and last name (as listed in Peoples First) into the Name text box. For annual agency contracts, type Contract into the name field (without quotation marks). Do not put a space after the name and verify spelling is correct. Then click the Enter key. 6. From the search results, click the radio button next to correct driver to select him/her (a). Verify you selected the correct driver by the Primary Organization (Employer) listed (b). 7. Then click the OK link located in the top right corner. The search window will close. 7 6a 5 6b Page 5

8 NOTE: If there is no Primary Organization or listed, you can verify the correct driver by his/her People First number. a. To locate the People First number, click on the driver s name from the search results. b. A new window will open. The driver s People First number will be listed in the ID field. c. Once the correct driver is located by the People First ID number, click the X button in the top right corner to close the window. Follow steps 6 and 7 above, to select the driver. a c b If the driver cannot be found, do not submit the Parking Request and follow the instructions below: For Drivers with a People First Number: Allow one day processing time from the date your Human Resources department added the driver to People First. TRIRIGA will pull People First data the following business day. The driver must be in TRIRIGA to submit a parking request. For Drivers who will not have a People First Number (Temp, Contractors and Vendors): Submit the completed Request to Add People without a People First ID to TRIRIGA form located on the DMS TRIRIGA Training website to AskTRIRIGA@dms.myflorida.com. Once the driver is added, an notification will be sent to you. Then proceed to submitting the parking request form. Page 6

9 8. The Requested for section will populate with the driver s information. From the next section titled Request Details, click on the magnifying glass next to the Garage or Lot field A search window will open. To locate the Garage or Lot of the parking request, click Clear Filters located at the top of the search window. 10. Select 100 from the Show field located in the top right corner of the search window. This will display the list of Garages and Lots on one page. 11. Type the name of the Garage or Lot into the Name column s text field, as listed in the Appendix. Then click the Enter button on your keyboard to complete the search. Or, scroll through the list to locate the Garage or Lot. 12. Click the radio button next to the Garage or Lot of the parking request, to select it. 13. Then click the OK link in the top right corner. The search window will close and the Garage or Lot will populate on the Parking Request form Page 7

10 14. From the Request Details section s Floor field, click on the magnifying glass to select from the levels in the Garage/Lot. A floor must be selected in order to see available parking tags A search window will open with a list of floors for the garage or lot. Click the radio button next to the floor where parking is being requested. 16. Then click on the OK link in the top right corner. The search window will close and the floor will populate on the Parking Request form In the Request Details section, the Organization field needs to contain the division/agency that the parking tag is assigned to. This information is located in the Lot Inventory My Org report s Department column (Section 8, page 24, Step 3d.). 18. If the parking tag s Organization (division) is correct, skip to step 21. To correct the Organization the parking tag is assigned to on the form, click the magnifying glass in the right of the Organization field. Page 8

11 An Organization search window will open. Follow the steps below: a. In the Organization Type column s textbox, type (without quotes) if the tag is assigned to a division. For tags assigned to the agency only, type Department/ (without quotes) into the textbox. b. In the Hierarchy Path column s textbox, type the agency s name (as listed in the Appendix). Then click the Enter key on your keyboard. c. From the search results, click on the radio button to the left of the division the tag is assigned to in order to select it. NOTE: If you indicated in step a. that the tag is assigned to the agency only, the search window will automatically close and the agency will populate on the request form. Proceed to step 21. d. Then click the OK link in the top right corner of the search window. 19d 19a 19b 19c 20. On the Parking Request form, the Organization field is now populated. This field must be populated in order to see available parking tags. Page 9

12 From the Describe Your Request section, enter a brief description of the parking request for the Paid Parking Administrator s review. Also, indicate if the request is for temporary parking and the length of the temporary contract From the next section titled Parking Tags, click the Find link located to the far right of the section. 22 Page 10

13 23. A search window will open with a list of parking tags associated to the Garage/Lot, Floor & Organization (/) selected on the Parking Request form. These fields must be accurately populated on the form or no parking tags will display. Click the down arrow next to the Show field (top right corner). You may select up to 1000 from the dropdown list. 24. Type Available (without quotes) into the text box below the Status column. This allows you to view available (unassigned) Parking Tags. Do not enter spaces after Available. Then press the Enter button on your keyboard to complete the search. 25. Scroll through the list of available Parking Tags to locate the one(s) being requested. Or enter search criteria into the column s text boxes. Example: Enter the last four digits of the parking tag into the Permit Name column s text box. Do not enter spaces after the four digits. Then click the Enter button on your keyboard to complete the search. Note The Permit Name consists of the Floor Level Last four digits of the parking tag. 26. Click the checkbox next to the Parking Tag(s) being requested. 27. Then click the OK link (top right of search window). The window will close with the Parking Tags populated on the Parking Request form From the Payment Details section, fill out the following field s information: a. Effective From: enter the effective date of the parking contract. b. Deduction Frequency: Click the down arrow to select the Payroll deduction for the requested parking (annually, biweekly or monthly). Select Monthly for temporary contracts. c. Rate: this field will auto calculate based on the tag and Deduction Frequency selected above. The amount can be updated if necessary by deleting the number that was populated and entering the correct amount. d. Access Card #: enter Access card number, if known. NOTE: Once the Access Card # is known, please provide that information to your DMS Paid Parking Administrator. e. Temporary Tag: check this box if the parking request is for a Temporary contract. f. Temporary Tag Start and End: enter the start and end date of the contract. Page 11

14 28 a b c d e 29. This step ensures the Payroll Parking Rep receives notification of an approved parking contract for payroll parking deductions. For temporary, annual or scramble parking contracts skip this step and proceed to step 35. For all others, click on Payroll Parking Rep to select the individual responsible for payroll parking deductions for the driver s agency of employment (See Appendix for a list of Payroll Parking Representatives by agency). REMINDER: do not select a Payroll Parking Rep for scramble parking since there is no charge. f A Contact Role form will open in a new window. From the form s Contact section, click on Find (top right of section) to locate the Payroll Parking Representative. Page 12

15 A search window will open. In the Name column s text box, type the Payroll Parking Representative s full name, as listed in People First (see Appendix). Do not put spaces after the name. Then click the Enter key on your keyboard to complete the search. 32. From the search results, click the radio button next to the Payroll Parking Representative from the driver s agency. If the search results indicate multiple people with the same full name, then verify by his/her address, to ensure the correct individual is selected. 33. Then click OK in the top right corner of the search window. The window will close The Payroll Parking Representative will be listed on the Contact Role form. Then, click the Save & Close button in the top right corner of the form. 34 Page 13

16 35. The Contact Role form will close. You will be brought back to the Parking Request form. Each required section of the form is now complete. The Other Tags Associated to Requested for Person section will list any Parking Tags already assigned to the driver. 36. Once complete, click the Submit button in the bottom left corner of the form. The window will close and the parking request is submitted for approval From the TRIRIGA homepage, click Sign Out located to the top right corner of the screen. 36 An notification from TRIRIGA will be sent to you once the submitted request is received. After the Parking Administrator, has reviewed your request he/she has the option to approve, deny or request clarification. A TRIRIGA generated will notify you of the Parking Administrator s decision. See the Notification section of this guide, for sample references (Section 6). Effective June 26, 2017, TRIRIGA will automatically assign drivers to the parking tag on all approved parking request. Page 14

17 5. RETURN (TERMINATED) PARKING REQUEST When a termination of parking occurs, the APR will submit a Return Parking request form in TRIRIGA. Approved Return Parking requests will prompt TRIRIGA generated notifications to the APR, Payroll Parking Representative and DMS Facility Manager. REMINDER: Effective June 26, 2017, TRIRIGA will automatically un-assign drivers to the parking tag on all approved Return Parking requests. Before submitting the Parking Request form, APRs will need to have the following information: Which Organization the parking tag is assigned to. This information is listed in the Department column of the Lot Inventory My Org report (refer to Section 8, page 34, step 3d). The number one reason for not finding a parking tag is caused by not running the Lot Inventory My Org report prior to the start of a request. In TRIRIGA, employees, contractors and vendors are assigned at the level (except some DMS employees). In contrast, most but not all parking tags are assigned to an s division (program, bureau etc.). Step-by-Step instructions: 1. After logging into TRIRIGA, your homepage will display. From the Request Central section in the upper left, click the arrow next to Parking to expand the options. 2. To submit a parking cancellation, click on "Return Parking". 1 2 Page 15

18 3. The Return Parking request form will open in a separate window. This training guide will start from the top of the form, to the bottom. From the Request is For field click the radio button next to Someone Else". To return parking for yourself, click the radio button next to Me In the Requested for section, click on the magnifying glass next to the Name field. 4 Effective June 1 st, 2017 For Scramble Parking requests, APRs must select a driver on the parking request form. 5. A search window will open for you to locate the driver. Type the driver s first and last name into the Name text box. For annual agency contracts, type Contract into the name field (without quotation marks) as a placeholder for the driver. Do not put a space after the name and verify spelling is correct. Then click the Enter key on your keyboard to complete the search. 6. From the search results, click the radio button next to correct driver to select him/her (a). Verify you selected the correct driver by the Primary Organization (Employer) listed (b). 7. Then click the OK link located in the top right corner. The search window will close. Page 16

19 7 6a 5 6b 8. The Requested for section will populate with the driver s information. From the next section titled Request Details, click on the magnifying glass next to the Garage or Lot field A search window will open. To locate the Garage or Lot of the Return Parking request, click Clear Filters located at the top of the search window. 10. Select 100 from the Show field located in the top right corner of the search window. This will display the list of Garages and Lots on one page. 11. Type the name of the Garage or Lot (as listed in the Appendix) into the Name column s text field. Then click the Enter key on your keyboard to complete the search or, scroll through the list to locate the Garage or Lot. 12. Click the radio button next to the Garage or Lot of the Return Parking request to select it. 13. Then click the OK link in the top right corner. The search window will close and the Garage or Lot will populate on the Return Parking Request form. Page 17

20 From the Request Details section s Floor field, click on the magnifying glass to select from the levels in the Garage/Lot. A floor must be selected in order to see available parking tags A search window will open with a list of floors for the garage or lot selected in step 13. Click the radio button next to the garage floor of the cancelled parking. 16. Then click on the OK link in the top right corner. The search window will close and the floor will populate on the Return Parking Request form Page 18

21 17. In the Request Details section, the Organization field needs to contain the agency/division the parking tag is assigned to. Reminder: You can locate that information Lot Inventory My Org (refer Section 8) column Department (Section 8, page 24, Step 3d.). 18. If the Organization the parking tag is assigned is correct, skip to step 21. To correct the Organization on the Return Parking Request form, click the magnifying glass to the right of the Organization field An Organization search window will open. Follow the steps below: a. In the Organization Type column s textbox, type (without quotes) if the tag is assigned to a division. For tags assigned to the agency only, type Department/ (without quotes) into the textbox. b. In the Hierarchy Path column s textbox, type the agency s name (as listed in the Appendix). Then click the Enter key on your keyboard. c. From the search results, click on the radio button to the left of the division the tag is assigned to in order to select it. NOTE: If you indicated in step a. that the tag is assigned to the agency only, the search window will automatically close and the agency will populate on the request form. Proceed to step 21. d. Then click the OK link in the top right corner of the search window. 19d 19a 19b 19c Page 19

22 20. On the Parking Request form, the Organization field is now populated. This field must be populated in order to see available parking tags From the Describe Your Request section of the Return Parking Request Form, enter a brief description of the cancelled parking request, for the Paid Parking Administrator s review. Also indicate if it is a temporary contract and include the original end date From the next section titled Parking Tag to be Relinquished section, click the Find link located to the far right of the section A search window will open with a list of Parking Tags associated to the Organization (/), Garage/Lot and Floor. These fields must be accurately populated on the form or no parking tags will display. Click the down arrow next to the Show field (top right corner), to display more Parking Tags on one page. You can select up to 1000 from the dropdown list. Page 20

23 24. To locate the parking tag, type the driver s name into the text box below the Assigned To column. Do not enter spaces after the name. Then press the Enter key on your keyboard to complete the search. 25. You can also enter the last four digits of the parking tag into the Permit Name column s text box. Do not enter spaces after the four digits. Then click the Enter key on your keyboard to complete the search. Note The Permit Name consists of the Floor Level Last four digits of the parking tag. 26. Click the checkbox next to the returned parking tag, to select it. 27. Then click the OK link (top right of search window). The window will close with the parking tag(s) populated on the Return Parking Request form. Note Status Color column: Green = Available tag, Blue = Assigned tag From the Payment Details section, fill out the following field s information: a. Effective Date of Return: enter the effective date of the cancellation. b. Deduction Frequency: Click on the dropdown list and select the Payroll deduction for the parking agreement (annually, biweekly or monthly). For temporary contracts, select Monthly. c. Rate: this field will auto calculate based on the tag and Deduction Frequency selected above. The amount can be updated if necessary by deleting the number that was populated and entering the correct amount. d. Access Card #: enter Access card number (Sonitrol number) if known. 29. This step ensures the Payroll Parking Rep receives notification of approved terminated parking contract for payroll parking deductions. For temporary, annual or scramble parking contracts skip this step and proceed to step 35. For all others, click on Payroll Parking Rep to select the individual responsible for payroll parking deductions for the driver s agency of employment (See Appendix for a list of Payroll Parking Representatives by agency). REMINDER: do not select a Payroll Parking Rep for scramble parking since there is no charge. Page 21

24 a b c d A Contact Role form will open in a new window. From the form s Contact section, click on Find (top right of section) to locate the Payroll Parking Representative A search window will open. In the Name column s text box, type the Payroll Parking Representative s full name, as listed in People First (see Appendix). Do not put spaces after the name. Then click the Enter key on your keyboard to complete the search. 32. From the search results, click the radio button next to the Payroll Parking Representative of the driver s agency. If the search results indicate multiple people with the same full name, then verify by his/her address, to ensure that the correct individual is selected. 33. Then click OK in the top right corner of the search window. The window will close. Page 22

25 The Payroll Parking Representative will be listed on the Contact Role form. Click the Save & Close button in the top right corner of the form The Contact Role form will close. You will be brought back to the Return Parking Request form. Each required section of the form is now complete. To submit, click the Submit button in the bottom left corner of the form. The window will close and the Return Parking Request form is submitted for approval From the TRIRIGA homepage, click Sign Out located to the top right corner of the screen. Page 23

26 36 An notification will be sent to you once the submitted request is received by TRIRIGA. After the Parking Administrator has reviewed your request he/she has the option to approve, deny or request clarification. A TRIRIGA generated will notify you of the Parking Administrator s determination. As a reminder, approved Return Parking requests will send TRIRIGA generated notifications to the APR, Payroll Parking Representative and DMS Facility Manager. See the Notification Section 6 of this guide, for sample references. REMINDER: Effective June 26, 2017, TRIRIGA will auto-assign drivers to the parking tag on all approved parking request. Page 24

27 6. NOTIFICATIONS Parking Administrators have the option to Return (deny), Request Clarification or Approve submitted parking requests. Provided below are notifications TRIRIGA will send the APR. The Click to Open the Linked Record OR the Record for Approval hyperlink in the will take you to the TRIRIGA login page. Once logged in, a read only copy of the submitted Parking Request form will display. Step-by-Step instructions: Submitted Request: TRIRIGA will send the APR an notification indicating the Parking Request was received. Approved or Denied (Returned): Once the Parking Administrator has approved or denied the submitted Parking Request, TRIRIGA will send the APR an notification of the decision. Page 25

28 Request Clarification: If the Parking Administrator has questions regarding the submitted Parking Request, you will receive an Action Item . Do not click on the Submit Comment box. Proceed to Section 7 Navigate to Action Items for instructions on how to review the question(s) and submit a response. X Page 26

29 7. NAVIGATE TO ACTION ITEMS & RETURNED REQUESTS If the Parking Administrator has questions regarding a submitted parking request, he/she may submit a Request Clarification notification to the APR, through TRIRIGA. The system will send an notification of an Action Item for the APR to respond to by following the steps below. 7.1 Navigate to Action Items Step-by-Step instructions: 1. From your homepage, locate the Reminders Request Central section on the left side and click on Action Items You will be brought to a list of Action Items awaiting your review. 3. In the Action Items section, click on the Required Review action item to open the request for clarification submitted by the Parking Administrator. 3 Page 27

30 4. The record will open up in a separate window. Please disregard the Required & Attention! sections since these provide instructions for the Parking Administrator only You have the option to view a copy of the submitted Parking Request form. To do so, click on the Linked Record located in the Linked To section. The copy will open in a separate window 6. To view the Parking Administrator s Requested Clarification comments regarding the submitted parking request, locate the Reviewer List section. Then click on the Requested Clarification hyperlink in the Review Status column. 6 5 Page The details will pop up in a separate window. The Parking Administrator s question or comment for your review is located in the comment section (bottom of the window). After review, click the X button to close the window.

31 You ll be brought back to the Action Item window. To send a comment that provides the requested clarification, click the Submit Comment button (top right of window). 8 Page A Submit Comment pop up window will open. Enter the comment in the Review Comment text box.

32 10. Once you are finished, click the Continue button (top right of window). The pop up window will close and the comment will be sent to the Parking Administrator for review Once you have submitted the Action Item by entering a comment, the item will be removed from the Action Items section. You may have to refresh the page or sign out and sign back in to TRIRIGA to see the removal The Parking Administrator will review your comment with the option to request further clarification, approve or return (deny) the parking request. Page 30

33 7.2 Navigate to Returned request to Correct Errors Paid Parking Administrators (PPA) are unable to make changes to submitted Parking Request forms. If the form needs to be corrected, the PPA will send you a notification through TRIRIGA of the returned request and indicate the edits needed. Only use the instructions below when the Paid Parking Administrator advised you to edit the submitted request. Step-by-Step instructions: 1. From your homepage, locate the Reminders Request Central section on the left side and click on Notifications The Notifications section, provides a list of TRIRIGA generated s sent to you. From that section, locate the parking request that was returned by the PPA. Refer to the Date column to help identify which returned request the PPA required corrections be made. Once identified, click on the notification hyperlink to open it. 2 Page 31

34 3. The notification will open in a new window. The Message Content section is the message you received; complete with the Paid Parking Administrator s comments advising you of what changes to make on the submitted request form. 4. To edit the submitted request, click on the Click Here if Highlighted for Referenced Record hyperlink. Reminder: you must receive authorization from the Paid Parking Administrator to make edits to the submitted parking request The submitted Parking Request form will open in a new window. Make the required corrections/edits (refer to Sections 4 and 5 for instructions on completing the Request Forms). Once the corrections are made, click the Submit button. TRIRIGA will send the updated Parking Request form to the Paid Parking Administrator for approval. 5 Page 32

35 6. You ll be brought back to the Notification record. Click the X button in top right corner to close the record. 6 Page 33

36 8. LOT INVENTORY REPORT Use the Lot Inventory Report - My Org report to view a list of parking tags by division and agency. Step-by-Step instructions: 1. From your homepage, locate the Related Links Parking Rep section on the left side of the screen. Click the arrow next to Parking Tags (a). Then click on Lot Inventory Report My Org from the dropdown list (b). 1a 1b 2. Once the screen refreshes, a list of parking tags for your agency will populate. To view more tags on one page, select up to 1000 a page from the Show field (top right corner) (a). The list of parking tags can be filtered by any of the column headers through entering search criteria into the column s Contains textbox (b) (as described on the next page). 2a 2b Page 34

37 3. To filter the list of parking tags in your agency, enter search criteria into the column headers Contains textbox, then press Enter on your keyboard to complete the search. Some examples are outlined below: a. Lot displays the lot/garage the parking tag is assigned to. To filter, enter the garage/lot name (see Appendix), to locate tags in a specific lot/garage (Ex. # 2 to locate tags in garage number two). b. Tag Name displays the parking tag as two digits for the floor four digits for parking tag number (Ex ). To filter, enter the parking tag number as four digits (ex ). c. Assigned To displays the driver assigned to the parking tag. To filter, enter the driver s full name as listed in People First. d. Department displays the agency or division the parking tag is assigned to (Ex. Organization\State of Florida\Department of Economic Opportunity\Workforce Development ) IMPORTANT take note of the division/agency the parking tag is assigned to. You will need this information when submitting a Parking Request. Remember to click the Enter key after enter the search criteria. d a b c To assign or un-assign a parking tag after the parking request is approved, refer to Section 9 and There is an option to export the list from TRIRIGA to use in Excel by selecting the Export hyperlink (towards the top left section) Page 35

38 5 5. Once you have selected the Export hyperlink you will be asked to Open or Save the export, choose Open This will open a new Excel window requesting access to open the export file, select Yes. 7 Page 36

39 9. VIEW/PRINT SUBMITTED PARKING REQUESTS To view and/or print parking requests you submitted in TRIRIGA, follow the steps below: Step-by-Step instructions: 1. From your homepage, locate the Related Links Parking Rep section on the left side of the screen. Click on My Request History Once the screen refreshes, click on the down arrow next to -Select-. A dropdown list will display. 3. From the dropdown list, select My Request History Issued to view all approved parking requests you submitted in TRIRIGA. 2 3 Page 37

40 4. A list of approved parking requests will display. Locate the parking request you wish to review and click on any underlined hyperlinks in that row to open the record A copy of the approved parking request will open in a separate window. To print a copy of the request, click on Print located in the top right corner of the parking request. 5 Page 38

41 6. A print preview window will open. Then click Print in the top right corner of the print preview window and follow the printing prompts. 6 Page 39

42 10. APPENDIX Page 40 Below is a list of Parking Surfaces (Lots) and Garages in TRIRIGA. Tallahassee Parking Surfaces (Lots), Garages and Maps Parking Surface (Lot) Parking Surface # 3 Parking Surface # 49E Parking Surface # 4 Parking Surface # 49F Parking Surface # 5 Parking Surface # 49G Parking Surface # 6 Parking Surface # 49H Parking Surface # 7 Parking Surface # 49I Parking Surface # 8 Parking Surface # 49J Parking Surface # 9 Parking Surface # 49K Parking Surface # 10 Parking Surface # 49L Parking Surface # 11 Parking Surface # 49M Parking Surface # 12 Parking Surface # 49N Parking Surface # 13 Parking Surface # 49O Parking Surface # 14 Parking Surface # 49P Parking Surface # 15 Parking Surface # 52A Parking Surface # 17D Parking Surface # 52B Parking Surface # 18 Parking Surface # 52C Parking Surface # 19 Parking Surface # 61 Parking Surface # 20 Parking Surface # 71 Parking Surface # 21 Parking Surface # 75A Parking Surface # 22 Parking Surface # 75B Parking Surface # 24 Parking Surface # G Parking Surface # 25 Parking Surface # 27 Parking Garage Parking Surface # 32 Parking Garage # 1 Parking Surface # 33 Parking Garage # 2 Parking Surface # 35 Parking Garage # 17A, B & C Parking Surface # 36 Parking Garage # 29 Parking Surface # 37 Parking Garage # 30 Parking Surface # 40 Parking Garage # 31 Parking Surface # 43 Parking Garage # 34 Parking Surface # 44 Parking Garage # 50 Parking Surface # 45 Parking Garage A Parking Surface # 47 Parking Garage B Parking Surface # 49A Parking Garage C Parking Surface # 49B Parking Garage D Parking Surface # 49C Parking Surface # 49D

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45 Parking Surfaces and Parking Garages (Outside of Tallahassee) Parking Surface Parking Lot 1 Parking Surface # 26 - Marianna Parking Surface # 51 - St. Petersburg Parking Surface # 52 - Pensacola Parking Surface # 53B - Ft. Myers Parking Surface # 54 - Tampa Parking Surface # 56B - Orlando Parking Surface # 57 - Fort Pierce Parking Surface # 59 - Fort Lauderdale Parking Surface # 60 - West Palm Beach Parking Surface # 64 - Largo Parking Surface # 65 - Marathon Parking Surface # 68 - Jacksonville Parking Surface # 69 Fort Lauderdale Parking Surface # 70 - Tampa Parking Surface # 72 Opa Locka Parking Surface # 74 Alachua Parking Garage Parking Garage # 53 - Fort Myers RSC Parking Garage # 56 - Hurston Parking Garage # 58 - Daytona Beach Regional Service Center Parking Garage # 62 North - Rohde Building Parking Garage # 62 South - Rohde Building Parking Garage # 63 - Lakeland Regional Service Center Parking Garage # 73 - FDLE Miami Page 43

46 Payroll Parking Representative by (updated 6/30/2017) PAYROLL PARKING REPRESENTATIVES AGENCY NAME 1st District Court of Appeals Debbie Nable Health Care Administration Ann Dawkins Anne Marie Persons with Disabilities Hough Department of Agriculture & Consumer Services Taylor Leonard Department of Business & Professional Regulation Tina Jarvis Anne Marie Department of Children & Families Hough Department of Corrections Taylor Leonard of Administrative Hearings Lori Simmons Department of Economic Opportunity Gail Howell Department of Education Erin Bauer DOE - of Blind Services Erin Bauer Erin.Bauer@fldoe.org Department of Elder Affairs Taylor Leonard PostTaxBenefits@elderaffairs.org Department of Environmental Protection Emily Reker emily.reker@dep.state.fl.us Anne Marie Department of Law Enforcement Hough annemariehough@fdle.state.fl.us Department of Financial Services Sherri Braley sherri.braley@myfloridacfo.com Fish Wildlife Commission Karen Radford karen.radford@myfwc.com Guardian Ad Litem Emily Reker Kimberly Holland posttaxbennefits@justiceadmin.org posttaxbennefits@justiceadmin.org Executive Office of the Governor Alex Castellanos alex.castellanos@eog.myflorida.com Department of Health Emily Reker emily.reker@flhealth.gov Department of Highway Safety Motor Vehicles Taylor Leonard PostTaxBenefits@flhsmv.gov Department of Juvenile Justice Emily Reker emily.reker@djj.state.fl.us Department of Legal Affairs Jennifer Rose jennifer.rose@myfloridalegal.com Florida Elections Commission Jennifer Rose jennifer.rose@myfloridalegal.com Department of Management Services Lila Dyer lila.dyer@dms.myflorida.com Florida Office of Offender Review Jennifer Boswell Jenniferboswell@fcor.State.Fl.Us Public Service Commission Justin Burton jburton@psc.state.fl.us Anne Marie Department of Revenue Hough hougha@dor.state.fl.us Department of State Katie Williams katie.williams@dos.myflorida.com Florida Supreme Court Debbie Nable nabled@flcourts.org Anne Marie Department of Transportation Hough annemarie.hough@dot.state.fl.us Hope Alverez hope.alvarez@dot.state.fl.us Patricia Atkins patricia.atkins@dot.state.fl.us Department of Veterans Affairs Tammara Rubino rubinot@fdva.state.fl.us Page 44

47 TRIRIGA State of Florida and s For Health Care Administration ACHA Statewide Advocacy Council Area 11 Of Managed Care & Health Qualities Medicaid Medical Quality Assurance For Persons With Disabilities APD District 1 APD District 10 APD District 11 APD District 14 APD District 15 APD District 7 APD District 8 APD District 9 District 12 District Headquarters Suncoast Region For State Technology (Formerly SSRC/NSRC) AST SSRC Business Office AST SSRC Data Center & Operations Center Exec. Dir. For Workforce Innovation Auditor General Citizens Property Insurance Commission On Uniformity of Legislation In U.S. Department of Agriculture And Consumer Services Agriculture Management Information Center Animal Industry Tallahassee DACS of Forestry Marketing Office Of The Commissioner & Administration Plant Industry Page 45

48 Department of Children And Families Circuit 17 Computer Service Center Computer Svc Center DCF District 10 - Southeast Region DCF District 11 - Southern Region DCF District 14 DCF District 15 - Central Region DCF District 18 DCF District 7 - Central Region DCF District 8 - Suncoast Region DCF District 9 - Southeast Region Dist. Hq - Central Office Region District 12 District 1 - Northwest Region District 4 District 5 - Suncoast Region Headquarters Department of Citrus Department of Community Affairs Department of Corrections Central Office DOC Community Corrections Executive Director Probation Parole Region 5 Regional Office Region I Region II Region III Region IV Department of Economic Opportunity Community Assistance DEO Executive Leadership Finance And Accounting Information Technology Strategic Business Development Tourism Page 46

49 Department of Education Workforce Development Blind Services Food Services Operations Community Colleges General Office Knott Data Center Office Of Deputy Commissioner For Educational Mgmt Office Of Deputy Commissioner For Special Programs Office of Early Learning (Organization) Projects, Contracts And Grants Public Schools Student Financial Assistance Vocational Rehabilitation Department of Elder Affairs Department of Enviornmental Regulation (Organization) Department of Environmental Protection Department of Financial Services Administrative Services - Tallahassee Air Resource Management Chief of Staff - Tallahassee Law Enforcement - Tallahassee Marine Resources Office Of The Secretary Recreation and Parks - Tallahassee State Lands - Tallahassee Waste Management Water Facilities Accounting And Auditing Agent And Services Banking Chief of Staff Copy of Office of Financial Regulation (Organization) of Administration (DFS) Of Consumer Services Of Fire Marshall of Information Services Of Insurance Fraud of State Fire Marshal (Organization) Page 47

50 Department of Health Of Workers Compenation Environmental Services Fire and Arson Fire Prevention Fl Palm Project Funeral and Cemetery Headquarters Marketing Office Of Comptroller & Administration Office of Financial Regulation Office Of Insurance Regulations Office Of The Treasurer Div Of Adminidtr Public Assistance Fraud Publications Treasury Workers Compensation Brain And Spinal Cord Injury Children Medical Services County Health Department of Administration Of Environmental Health Of Family Health Emergency Medical Services Executive Offices - State Surgeon General Florida Department Of Health (Retired) Medical Quality Assurance MQA Investigative Services Office of Secretary Department of Highway Safety And Motor Vehicles Disbursements Florida Highway Patrol HSMV Office Of Executive Director & Div Of Ad Office of the Secretary Department of Juvenile Justice Page 48 Administration Detention Services Headquarters

51 Inspector General Office of Management and Budget Office of the General Counsel Prevention And Diversion Probation Probation & Community Intervention Probation South Region 19 Residental South Department of Labor and Employment Security (Organization) Department of Law Enforcement Capitol Police Criminal Investigations Criminal Justice Information Systems Criminal Justice Standards And Training Executive Director Department of Legal Affairs Administration Elections Commission Medicaid Fraud Department of Management Services Bureau of Private Prison Monitoring (Organization) Of Administration (DMS) of Communication (Organization) of Information Service (Organization) of Motor Pool (Organization) of Real Estate Development And Management Bureau of Business Support Services Bureau of Building Construction Administrative Support Section Financial Management Section Procurement Section Bureau of Leasing Page 49 Parking Section Bureau of Operations

52 Department of Military Affairs Department of Revenue Department of State Of Retirement Of State Employee Insurance of Surplus Property (Organization) of Technology Program Div Of Facilities Management Div Of Retirement Operating Office of Supplier Diversity Office Of The Secretary Department of Military Affairs Department of Natural Resources (Organization) Child Support Enforcement DOR Office Of Executive Director & Div Of Ad Miscellaneous Tax Archives, History And Records Management Cultural Affairs of Administration Of Elections Of Historical Resources Of Library & Information Services Office Of Secretary & Administrative Ser Department of The Lottery Department of Transportation Department of Lottery Central Office District 1 District 2 District 3 District 4 District 5 District 6 District One Secretary Motor Carrier Compliance Page 50

53 Department of Veterans' Affairs Administration Dept. of Banking and Finance (Organization) Dept of Business And Professional Regulation Administration Alcohol Beverage And Tobacco Drugs, Devices, Cosmetics Hotel And Restaurants Land Sales Office Of Exec Para Mutual Wagering Regulations Dept of Management Serv-State Technology Office of Administrative Hearings Commission On Human Relations Of Administrative Hearings Enterprise Information Technology Service (Organization) EOG Executive Office of the Governor Office Of Emergency Management Governor's Mansion Ops Info Resource Comm Emergency Operations Center Office Of The Governor FCS-Broward College FCS-Chipola College FCS-College of Central Florida FCS-Daytona State College FCS-Eastern Florida State College FCS-Florida Gateway College FCS-Florida Keys Community College FCS-Florida Southwestern State College FCS-Florida State College at Jacksonville FCS-Gulf Coast State College FCS-Hillsborough Community College FCS-Indian River State College Page 51

54 FCS-Lake-Sumter State College FCS-Miami Dade College FCS-North Florida Community College FCS-Northwest Florida State College FCS-Palm Beach State College FCS-Pasco-Hernando State College FCS-Pensacola State College FCS-Polk State College FCS-Santa Fe College FCS-Seminole State College of Florida FCS-South Florida State College FCS-St. Johns River State College FCS-St. Petersburg College FCS-State College of Florida, Manatee-Sarasota FCS-Tallahassee Community College Fish And Wildlife Conservation Commission Central Office Of Fisheries Of Law Enforcment of Wild Life FWCC Community Relations FWC Office of Executive Director/Administration Marine Fisheries Commission Florida A & M University FAMU Black Archive Museum Florida Atlantic University Florida Commission On Offender Review Parole And Probation Commission Florida Gulf Coast University Florida Institude of Phosphate Research (Organization) Florida International University Florida Polytechnic University Florida School for The Deaf and The Blind Florida State University WFSU Florida Channel (Organization) WFSU FM (Organization) WFSU-FM News Station (Organization) Page 52

55 Justice Administration WFSU TV (Organization) Florida Supreme Court Governor's Mansion Commission (Organization) Criminal Conflict & Civil Regional Couns Criminal Conflict & Civil Regional Counsel, 3rd District Criminal Conflict & Civil Regional Counsel, 4Th District DWI School GAL Statewide Guardian Ad Litem Office Justice Administrative Commission Legislature Joint Legislative Auditing Committee Leg-Oppaga Office Of Legislative Services The Florida House Of Representatives Fiscal Office Legislative Branch-Florida Senate Legislative Branch-General Office Legislative Branch-OPPAGA Office Of Public Council Legislative Branch House of Representatives Sgt. Office The Florida Senate New College of Florida Northwood Shared Resource Center Office of Attorney General (Organization) Office of Financial Regulation (Organization) Public Employees Relations Commission Public Service Commission Administration Public Service Commission State Board of Administration State Board Of Administration Page 53

56 State Courts System 13th Judicial Circuit, SAO 17th Judicial Circuit, SAO 1st Judicial Circuit, SAO 2nd Judicial Circuit 6th Judicial Circuit, SAO 8th Judicial Circuit, SAO District Court Of Appeals First District Court Of Appeals State Court Administration University of Central Florida University Of Florida University of North Florida University of South Florida University of West Florida Valencia College WMD-Northwest Florida WMD WMD-South Florida WMD WMD-Southwest Florida WMD WMD-St. Johns River WMD WMD-Suwannee River WMD Page 54

57 11. GUIDE VERSION HISTORY Updates to the user guide will be made throughout the implementation of TRIRIGA. The following is a version history and summarization of updates made to the Parking Rep TRIRIGA User Guide: Version 1 (11/8/16) Version 2 (11/16/16) Version 3 (12/8/16) - Section 4 Submit a Parking Request and Section 5 Return (Terminated) Parking Request updates: a. Page 5 and page 15, Step 5 to populate the Request for field for annual agency contracts, type Contract into the name field (without quotation marks) as a placeholder for the driver. b. Page 10 and Page 20, Step 28 b. select the payroll deduction of Monthly for temporary parking contracts. c. Page 11 and 20, Step 29 If the parking contract is a temporary or annual, do not enter a Payroll Parking Rep. Section 11 View Submitted Parking Requests, page 45 - added to provide instructions on how to view and/or print parking requests that were submitted in TRIRIGA. Version 4 (5/9/17) Section 4 Submit a Parking Request and Section 5 Return (Terminated) Parking Request updates: a) Pages 5, 16 Effective June 1 st, 2017: For Scramble Parking requests (both new and returned), a driver must be selected on the parking request form. b) Pages 12, 21 Step 29 Reminder: Selecting a Payroll Parking Rep should only be used for payroll parking deductions. c) Page 53 The list of Payroll Parking Representatives by has been updated. Version 5 (6/23/17) Section 4 Submit a Parking Request and Section 5 Return (Terminated) Parking Request updates: a) Pages 14, 15 and 24 - REMINDER: Effective June 26, 2017, TRIRIGA will autoassign drivers to the parking tag on all approved parking request. Version 5 (6/30/17) Section 10 Appendix updated Payroll Parking Representative by for Taylor Brownell to Taylor Leonard. Page 55

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