PERFECTION IN DETAIL. AUTOBANK

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1 2 PERFECTION IN DETAIL. AUTOBANK

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3 4 COGON AUTOBANK AUTOMATIC ACCOUNT RECONCILIATION AutoBank enables an automatic processing of payment information from bank statements, incoming checks and remittance advices in your accounting. Thus, the time and labor-intensive manual entry of posting information is no longer necessary. The automated processing takes less time, your staff is available for more value-added tasks and you contribute significantly to a general cost reduction. The cogon GmbH distributes this multi-user and multi-erp solution, available in several languages, to help you realize process automation in your financial accounting. When using Auto- Bank, you no longer have to manually process bank statements and other payment information media such as remittance advices and checks. At the same time, your accounting department is always up-to-date and no longer has to deal with backlog, even in case of high volumes of data. FUNCTIONALITIES Bank Statement Processing Automatic account assignment of bank statement items Posting of G/L accounts and AR payments Clear AP payments and credit entries Optimized manual post-processing Remittance Advices Automated processing of electronic and paper-based remittance advices Optimized manual post-processing Decentralized Payments Entry of cash collector payments Automatic clearing of debit-side items Foreign Currency Payments Processing of foreign currency payments in the bank statement Generation of posting records in consideration of bank fees/expenses and exchange rate differences Check Data Processing Formatted check data are automatically processed, assigned to the corresponding account and posted in the financial accounting Processing of Cash Data Account assignment of cash payments with the bank statement module of AutoBank

4 5 Account Line Item Main Rule G/L accounts Creditors Debtors Sub Rule Posting Sub Rule Sub Rule Note to Payee: Inv. no.: Cust. no.: Inv. dated OI inv. no Customer Number: Automatic Posting with the Bank Statement Module of AutoBank The basic module for bank statements helps you assign your bank statements automatically. You just need to retrieve your bank statements electronically with the help of electronic banking software (e.g., EBsec ) and import them as well as the open items from your financial accounting system into this module of AutoBank. The imported data are matched automatically by using company-specific data (posting rules) and are directly assigned to the accounts in the accounting. The assignment is performed based on your individual posting rules that you define in the system as main and sub rules. The special feature of this processing method is that you can search all incoming and outgoing payments with any number of main and sub rules and that the system does not stop the processing should the first filter not deliver any results. In addition, AutoBank automatically saves the bank details and the respective target account of all postings and uses these data for future processing. Functionalities Supporting SOX compliance with logbook function and enhanced process reporting Multi-line postings and amount allocation percentage/absolute Customer bank details Filters including Search and Replace Breakdown of number intervals and lists Matching of creditor payments via an independent creditor table Returned direct debit processing, assign fees to the target account Defining posting information per company and customer (e.g., tolerances,...) Optimized manual post-processing of bank statement items that were not automatically assigned Optimization of dispute processes through automatic generation in reporting function Detailed reporting in different display formats Interface for data transfer to Excel

5 6 Automatic Processing of Remittance Advices The remittance advice module of AutoBank en ables an automatic account assignment of electronic and paper-based remittance advices. The automa tion spares you the effort of manual processing. Workflow processing: For the processing of document-based remittance advices, you have to digitalize the documents using a remittance advice scanner, which is a combination of read and interpretation software and scanner. These digitalized remittance advices are made available via , as are the electronic remittance advices, and are further processed automatically following the AutoBank workflow. To do so, the module uses an additional programme component, the bpi business process integration. Different service programs automatically process the different subtasks. The program provides additional setting options that refer to cash discounts and account assignment requirements in case of discounts per payer. You can check, supplement and approve the automatically account-assigned remittance advices in the optimized manual post-processing functionality. Functionalities Import of remittance advices Automatic processing of electronic and paperbased remittance advices Automated posting of deductions such as delcredere, bonus, marketing, etc. Optimized manual post-processing Numerous section options with regard to account assignments, cash discount, account assignment requirements Error reduction due to automation Consideration of merchandize categories Detailed reporting Workflow-based processing of remittance advices with the additional module bpi Electronic remittance advices bpi Remittance Advice Module Clearing Posting bpi External scanner/ OCR Paper-based remittance advices

6 7 Processing of Payments Processing of Foreign Currency Payments In times of growing international business involvement, you are increasingly confronted with foreign currency payments. These foreign currency payments produce a high manual accounting effort. The module allows numerous settings to control the account assignment logic for foreign currency payments in the bank statement module. In order to automatically assign foreign currency payments you need the corresponding electronic information in the note to payee of the SWIFT-MT940 or camt formats. A foreign currency algorithm is defined in the foreign currency module to prepare posting-relevant information. It can be linked with any posting rule (e.g., incoming payment foreign currency ) of the bank statement module. Functionalities Settings to control the account assignment logic Defined foreign currency algorithms The bank statement module determines the share of expenses for incoming foreign payments Automatic consideration of exchange rate differences and expenses for incoming foreign payments Automation of Decentralized Payments This module helps automate the processing of decentralized payments. The cash collector transfers the total of the daily receipts with a defined payment document ID (e.g., MMDD) to the company. The cash collector enters all payments in this module once a day by the receipt documents of the customer payments and by the bank transfer documents. The entered posting data are then sent to the company via . The file is imported by AutoBank similarly to the electronic bank statement and is available for the automatic processing. The payments can be assigned to open items on the basis of the defined document number and the defined payment document ID. Functionalities Decentralized data entry Online transfer of posting-relevant data

7 8 Perfect Communication AutoBank ensures the optimized transfer of postingrelevant data from the modules for bank statements and for remittance advices to all common financial accounting systems. Problem-free Research Function with Integrated Archiving Easy research with integrated archiving AutoBank provides a customized option of electronic archiving. Additionally, you can generate archiving data in form of text files (document and ASCII files) and image files in numerous formats such as TIFF formats, BMP, GIF, JPEG, PCX and PNG. Modern Technology AutoBank is a software solution that is built on the latest technology and thus provides maximum efficiency, flexibility and security. The central installation of the browser-based software ensures optimum data security since your data are saved securely on your servers. For smooth operations, you can perfectly integrate your external entities, e.g., via intranet, extranet or internet. This not only gives you a group-wide overview, but you can also rely on a future-proof solution.

8 9 BRIEF OVERVIEW The basic module of AutoBank for bank statements helps you assign your bank statements automatically. The imported data are matched automatically by using companyspecific data (posting rules) and are directly assigned to the accounts in the financial accounting. The assignment is performed based on your individual posting rules that you define in the system as main and sub rules. Define the payment type and thus the next steps either direct posting or applying a sub rule.

9 The optimized manual processing enables the clarification of bank statement items that were not automatically assigned. 10

10 11 Your Partner for Innovation: cogon The cogon GmbH is one of the leading software providers of financial solutions. With a clear focus on the optimization and professionalization of the entire financial process chain we have been creating tangible added values for our customers for more than 10 years. A holistic approach is central to our products and services from the development of innovative software solutions to banking and technical consultancy. Renowned customers from all industry sectors benefit from our comprehensive IT services that are based on the extensive know-how of our development, consultancy and project teams. The success and the innovative strength of cogon are based on the expertise of our employees which positively influences the consistent further development of our solutions a guarantee for best practices and highest quality. As we develop the solutions ourselves, customers can rely on our know-how for an optimal project implementation, a professional support service and consultancy throughout the entire project. Flexibility due to a modular and extendable service offer, fast and seamless integration in existing system landscapes, pioneering technologies this is what makes our solutions stand out in the market. With this we have not only convinced our customers, but also independent expert committees. Several awards confirm the innovative quality of our solutions. Our products are always developed on the basis of up-to-date standard technologies so that our customers benefit from numerous advantages. You obtain highly efficient tools that are easy to use and put into operation quickly. Moreover, maintainability and scalability are positively influenced. cogon GmbH Oldesloer Straße Hamburg Germany Tel: Fax: info@cogon.de Copyright 05/2014 cogon GmbH. All rights reserved. SAP is a registered trademark of SAP SE.

11 12 HANSE ORGA GROUP A HOLISTIC APPROACH FOR YOUR FINANCIAL PROCESSES Since 2014, Hanse Orga has united the three entities Hanse Orga GmbH, cogon GmbH and SymQ GmbH under one umbrella: the Hanse Orga Group. Already today, more than 1,000 customers benefit from our leading and specialized solutions and services. As Hanse Orga Group we are a one-stop shop for your financial supply chain management. We offer specialized SAP add-ons in form of the Hanse Orga FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent SAP treasury consultancy by SymQ. With our integrated approach of modular software solutions and specialized SAP consultancy we are able to create added value for our customers. Since 1984 we have been developing modern financial solutions always having our finger on the pulse of the time. With a dedicated focus on the end-user experience, our technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this is a proven recipe for best practices and sustainable quality. The integrated and SAP - certified solutions of the Hanse Orga GmbH offer companies a very useful add-on to their existing SAP landscapes. They help significantly enhance efficiency in the areas of account reconciliation, cash management, liquidity planning, treasury management, payment factory and electronic bank account management. The particular focus of cogon GmbH is on innovative and ERP-independent financial solutions for payments, cash application as well as cash, liquidity and treasury management. Flexibility, an extendable service offer and the easy integration into existing systems mark out our solutions. From global player to mediumsized companies companies can significantly benefit from the competent SAP consultancy of SymQ for the areas of finance and treasury. The consultancy approach ranges from strategy development and solution design via the implementation to the continuous process optimization in SAP.

12 13 cogon GmbH Oldesloer Straße Hamburg Germany Tel: Fax: