why choose GOSC? Over 5m savings in the first 2 years on behalf of

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Blake Walter French
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1 Over 5m savings in the first 2 years on behalf of

GOSC then why choose General News Release CAB 177/11 4 August 2011 New office supplies deal to deliver savings and help the environment As part of the continuing drive to maximise the buying power of

All Central Government departments will now use the new centrally managed deal for Office Supplies & EOS and will pay the same price for items such as pens, paper and toner cartridges, bringing to an

2 GOSC then why choose General News Release CAB 177/11 4 August 2011 New office supplies deal to deliver savings and help the environment As part of the continuing drive to maximise the buying power of Government, today the Minister for the Cabinet Office, Francis Maude, announced two new contracts for office supplies which are expected to deliver savings of over 18 million a year. All Central Government departments will now use the new centrally managed deal for Office Supplies & EOS and will pay the same price for items such as pens, paper and toner cartridges, bringing to an end the days where departments pay different prices for the same items. A significant number of wider public sector organisations also decided to participate in this tender exercise. Savings of between 12-29% are expected with the two new Office Supplies contracts which will be managed by HMRC on behalf of Government procurement. The number of catalogue line items has been rationalised from 15,000 to 3,500 with scope to reduce this even further and generate more savings. The suppliers will be incentivised to work with Government departments to identify further items to remove and further rationalise the list. Francis Maude said... These contracts will bring an end to the ludicrous practice of one department buying office equipment at one price whilst another buys the same items at a totally different price all Central Government departments and quite a few public authorities will buy through this contract. I know it s not glamorous to talk about savings made by procuring pens and paper, but centralising our procurement in areas like this will save the Government, and therefore taxpayers millions of pounds. The contracts will not only deliver significant savings but environmental benefits too by ensuring Government departments move to using recycled paper and recycled toner cartridges. 1

What is The office solution contract has been awarded in two lots: XMA has been awarded Lot 2 (b) Office Consumables XMA has been easy to do business with.

3 What is The office solution contract has been awarded in two lots: XMA has been awarded Lot 2 (b) Office Consumables XMA has been easy to do business with. The quality of delivered service is very high and they have supported us in generating over 5m savings in the first two years of running the contract David San, Head of Government Office solutions, Government Procurement Service November 2013 GOSC was awarded to XMA in September 2011, following a competitive tender process that included an electronic reverse auction. It encompasses toner and ink cartridges, fax cartridges, printer spare parts and remanufactured cartridges. It has a term of 2 years, with a further year optional extension. The agreement is managed by HMRC and can be used by all Central Government departments, executive agencies and non-departmental public bodies, as well as named wider public sector organisations. 2

GOSC now Benefits of GOSC Over 5m savings in first 2 years For much of the public sector, GOSC represents a new, more efficient model of procurement.

4 GOSC now Benefits of GOSC Over 5m savings in first 2 years For much of the public sector, GOSC represents a new, more efficient model of procurement. Transactional and delivery charges are calculated separately and then added to the cost of products. Organisations which select the most efficient methods of ordering and delivering will be rewarded with lower service wrap charges. Working with XMA gives you access to print consumables from all leading UK manufacturers including HP, Brother, Lexmark and Xerox. Our team will advise you in selecting the supplies that are compatible with your print device, whilst ensuring efficiency and performance is maximised and cost-tooperate reduced. As part of this framework, XMA offers... Print supplies including ink and toner Fax supplies Parts and spares, including fuser, maintenance and transfer kits Cartridge disposal and recycling services Guaranteed competitive prices A single agreed price for the whole of Government Service wraps available to meet all requirements 3

Joining the Framework After we agreed to join the framework, we sat down with XMA and went through our processes and their processes and worked out a way to merge them together and it all went like a

5 Joining the Framework After we agreed to join the framework, we sat down with XMA and went through our processes and their processes and worked out a way to merge them together and it all went like a dream. Obviously the complexity of each account set up varies, but we have successfully on-boarded a variety of customers from the very complex, i.e MoD and MoJ through to smaller customers. So if you want to join GOSC it s really easy. Just contact XMA and we will discuss your specific requirements for on boarding. It will take minutes. London Fire Brigade 4

specialist XMA, the Ministry of Defence has enjoyed savings of 16% on its IT consumables

6 Customer Savings The difference between what we spent (Oct April) and would have spent, if we hadn t bought the remanufactured toners was 483,709 Home Office Thanks to help from IT specialist XMA, the Ministry of Defence has enjoyed savings of 16% on its IT consumables spend. The savings have helped the organisation to use their budget most effectively Ministry of Defence 5

References The Ministry of Defence has found the service, price and responsiveness offered by XMA to be of the highest levels.

Solutions Category Manager Ministry of Defence After we agreed to join the framework, we sat down with XMA and went through our processes and their processes and worked out a way to merge them

7 References The Ministry of Defence has found the service, price and responsiveness offered by XMA to be of the highest levels. In the previous contract the MoD established significant savings and XMA have managed to increase these savings again in the current GOSC EOS contract on key MoD products Chris Bultitude Office Solutions Category Manager Ministry of Defence After we agreed to join the framework, we sat down with XMA and went through our processes and their processes and worked out a way to merge them together and it all went like a dream. We buy anything from printing to computer supplies from XMA everything that supports the day-to-day running of the organisation. London Fire Brigade makes savings of 8.5% using GOSC and is beginning to make further savings by internally swapping colour for mono printers at stations, which has further reduced our consumption Derek Rushforth Procurement Process Manager London Fire Brigade We decided to utilise XMA under the GOSC Framework, the result of which was to achieve significant savings on our printer cartridge expenditure. We have realised in the region of a 30% reduction in cartridge expenditure over the year as a result of using XMA. Jackie Chapman Senior Buyer Imperial College Healthcare NHS Trust 6

We are XMA We are a team of specialists based across the UK who bring together over 25 years of experience, world class vendor partnerships

We are certified to industry standards which ensures that various aspects of quality, security and environmental management are achieved

Certificate Number 6747 ISO 9001 ISO 14001 We enable compliant procurement providing access to four major Government frameworks, though one

8 We are XMA We are a team of specialists based across the UK who bring together over 25 years of experience, world class vendor partnerships and broad service delivery capability on the ground and in the cloud. We are certified to industry standards which ensures that various aspects of quality, security and environmental management are achieved across our services, and consistently meet customer s requirements. Certificate Number 6747 ISO 9001 ISO We enable compliant procurement providing access to four major Government frameworks, though one supplier. RM1692 Streamlining the provision of IT Hardware and Solutions RM1599 A fully compliant contract for multi-functional devices Managed by HMRC on behalf of Government Procurement Services RM917 (GOSC) Simplifying the procurement of your print supplies G-Cloud 4 Online Government CloudStore 7

Helping our Environment With an estimated 100 million toner cartridges still being discarded into landfill around the world every year, it is important to think about what products we use and what

Being both a remanufactured product, as well as recyclable, it helps XMA s customers to comply with the recent WEEE directive on toner cartridges with the reuse of components where possible.

9 Helping our Environment With an estimated 100 million toner cartridges still being discarded into landfill around the world every year, it is important to think about what products we use and what happens to them after we dispose of them. Our partner, Longbow, fulfils a fundamental requirement of the green agenda. Being both a remanufactured product, as well as recyclable, it helps XMA s customers to comply with the recent WEEE directive on toner cartridges with the reuse of components where possible. Using recycled parts where possible, Longbow offers a completely re-engineered and reworked product, often correcting many of the design flaws on the OEM product. All cartridges which are collected through our free of charge returned service which cannot be reused are recycled and 0% waste is disposed into landfill. Kit 1. XMA Recycling Programme XMA has developed a solution for the disposal of empty laser toner cartridges which complies to all legislation, provides environmental benefits and is extremely simple and trouble free to use. XMA can support you in helping the environment in three simple steps. Step 1 Step 2 Step 3 Order Kit 1 toner collection boxes Place used cartridges in the packaging of their replacement and place in the collection box When the collections box is full, contact our collections hotline whose details are on the box We provide a regular report of everything collected by date and location. Contact XMA to join our recycling programme. 8

10 Who do I contact? Sales gosc@xma.co.uk Web Fax HMRC GOSC Team implementationteamhmrc.cpofficesupplies@hmrc.gsi.gov.uk Central Government Business Manager Steve Ludgate Customer Support Manager Simone Curtis GOSC Customer Support Representatives Sara Walker Molly Partlow Jordan Towers Colin Neale 9

0BT Reading: 12 The Markham Centre Station Road Theale

11 Where can you find us? Head Office: Wilford Industrial Estate Ruddington Lane Wilford Nottingham NG11 7EP Glasgow: 100 Brand Street Glasgow G51 1DG London: 40 Gracechurch Street London EC3V 0BT Reading: 12 The Markham Centre Station Road Theale Reading RG7 4PE Cwmbran: Brecon House Suite 10 William Brown Close Llantarnam Business Park Cwmbran NP44 3AB 10

12 on behalf of

LICENCE TO PRINT Computacenter helps organisations minimise costs and maximise productivity with flexible print solutions PRINT SUPPLY

LICENCE TO PRINT Computacenter helps organisations minimise costs and maximise productivity with flexible print solutions PRINT SUPPLY 2 SOLUTION SUMMARY GREATER CLARITY Enable users while cutting costs