Project Management and Accounting Fundamentals. Microsoft Dynamics AX 2012 R3

Transcription

1 Project Management and Accounting Fundamentals Microsoft Dynamics AX 2012 R3

2 Project Management R3: Syllabus and Agenda Table of Contents Course Details 1 Course Outline 4 Agenda 12 Course Details This four-day instructor-led course provides students with the knowledge and skill to use and navigate the Project management and accounting module in Microsoft Dynamics AX Audience CFO Controller Accounting Manager Bookkeeper Project Manager At Course Completion This course teaches students to create and set up the Project management and accounting module in Microsoft Dynamics AX, set up invoicing, understand project types, create and enter project timesheets, set up and allocate project budgets, validate projects and validation groups, use forecast models, and set up project invoicing parameters, funding sources, and funding limits. It also describes running an advanced time and material project and running an advanced fixedprice project. Electronic copies of certificates are given out automatically upon completion of a course. If for some reason you don t receive a certificate or have special circumstances (multiple participants, physical certificates, etc.), feel free to contact us at jstraining@junctionsolutions.com. Proprietary and Confidential Page 1 of

3 Project Management R3: Syllabus and Agenda Course Cancellation Policy Junction Solutions reserves the right to cancel courses up to 7 days prior to class commencement due to low enrollment. In the event of a cancellation, Junction Solutions will contact any enrolled students. Guaranteed to Run This course is Guaranteed-to-Run ("GTR") if hosted by Junction Solutions and a minimum of 4 participants have registered. Once the registration requirement is met, the course is guaranteed to run. If cancelled, it will effective no later than 7 days prior to course commencement. Travel Guide You are responsible for making all arrangements for travel. We are located in the Denver Technology Center (DTC). You can fly into Denver International Airport (DEN) an most major airlines. It is recommended that you fly the evening before you class is scheduled to begin and depart the evening of the last day of class. On average please allow at least one hour to travel from our office to the airport South Ulster St. Suite 400 Denver, CO For hotel accommodations you can refer to our travel brochure where you can receive discounted rates at local hotels. Because we are located in the heart of the DTC, rental cars are not mandatory. They can be useful if you want to travel around the greater Denver area to see one of our many great tourist attractions. Payment All work performed shall be performed on a fixed fee basis. Junction Solutions will bill the Client upon execution of the statement of work. Payments must be made before the beginning of the training. Refund Policy: Any cancellations 14 days prior to the scheduled course will be provided a 100% refund. Cancellations 7 days prior to the scheduled course will be provided with a 50% refund. Cancellations within 7 days of course commencement will not be refunded. Proprietary and Confidential Page 2 of

4 Prerequisites Students Project Management R3: Syllabus and Agenda Students attending this section of the course should have a basic understanding of: General knowledge of Microsoft Windows Basic knowledge of Dynamics AX 2012 navigation Environment Before the beginning of the first lesson the following materials and equipment will be required: A LCD Projector* Projection screen/surface A white board or Flip chart stand/paper (optional) Each attendee will need a Laptop/PC with the following available: Internet connection A VPN connection to Junction Solution (The connection information will be provided by the trainer upon the first day of training). Junction Solutions Training Academy hosts the training images on a local server in our Denver offices. The VPN connection is required for the participants to connect to the Hyper-V training image. * The instructor can provide a projector if one is not available upon request only. Proprietary and Confidential Page 3 of

5 Course Outline Project Management R3: Syllabus and Agenda Chapter 1: Working with Projects In this chapter, the details of the project will be discussed in detail, focusing on editing project details, project groups, and other details that define projects. The work breakdown structure will also be discussed along with project numbering. Edit project details Project groups Project numbering Project hierarchies o Subprojects Work breakdown structure Use of the Project Copy Wizard Report Sort Fields Project stages Edit project details Create subproject Set Report Sort Fields Create Work Breakdown Structure Create/rename project stages Chapter 2: Project Management and Accounting Setup This chapter is intended to serve as a reference for the setup of Project management and accounting. The parameters from will do the following: Configure the module functionality Enter default information that is used by the system if the information is not specified at a lower level Review parameters o General o Financial o Journals o Timesheet o Invoice o Forecast o Estimate o Hour Utilization o Project statements o Project stages o Cost control o Inventory dimensions o Production o Number sequences Configure Project management and accounting parameters Proprietary and Confidential Page 4 of

6 Chapter 3: Project Types Project Management R3: Syllabus and Agenda This chapter will cover the six project types; how they would be used and the differences between them. Discuss the six project types o Time and Material o Fixed-price o Internal o Cost o Time o Investment Create a Time and material project Create a Fixed-price project Create a Cost project Create an investment project Chapter 4: Time and Materials Projects This chapter focuses on the accounting principles involved with managing Time and Materials projects. Describe a time and material project with WIP Run a time and material project with WIP Describe post costs form Describe time and material project with accruals Run a time and material project with accruals Run an internal project with WIP Run an investment project Proprietary and Confidential Page 5 of

7 Project Management R3: Syllabus and Agenda Chapter 5: Fixed-Price Projects This chapter discusses the handling of fixed-price projects with its main focus on how to deal with work in process (WIP). It will also describe the estimate system for revenue accruals on these projects. Review concepts of fixed-price projects Completed contract method Completed percentage method Estimate system Estimate period types Setup cost templates Setup estimate projects Estimate process Create a cost template Create and post an estimate Chapter 6: Fixed Price Project with Completed Contract and Completed Percentage This chapter discusses the accounting principles involved with running fixed-price project with the completed contract method of revenue recognition, where revenue is not recognized until the end of the project. It will also discuss the completed percentage where the revenue is accrued in profit and loss accounts throughout the project. The completed contract method of fixed-price contracts The completed percentage and sales value method for fixed-price projects Track the financial effects of a fixed-price project with the completed percentage and sales value method Create and run a fixed-price project using completed contract Create and run a fixed-price project using completed percentage Proprietary and Confidential Page 6 of

8 Project Management R3: Syllabus and Agenda Chapter 7: Internal Projects This chapter shows how internal projects are configured to include work in process (WIP) and also investment projects that use the estimate project to track WIP and to capitalize costs. Discuss internal projects with WIP o Cost o Time o Investment Financial effect of an internal project with WIP Investment projects Financial effect of an investment project Run a time and material project with WIP Run a time and material project with accruals Chapter 8: Project Transactions This chapter discusses the various transactions that occur with projects. There are several types and there are several ways that they can be entered in Dynamics AX. The four project transaction types Categories and category groups Cost prices, sales prices, and price groups Line properties Hour transactions Expense transactions Item transactions Fee transactions Item Requirements Adjust project transactions Journals Ledger postings Create a new category group and category Set up prices Create and post project transactions Enter Invoice Journal View Project transactions Adjust project transaction Proprietary and Confidential Page 7 of

9 Project Management R3: Syllabus and Agenda Chapter 9: Project Quotations Project management and accounting include a timesheet feature for employees to enter hours and have them approved for the purpose of charging time to projects. Quotation List page Creating a project quotation Lines of a project quotation Sending a project quotation Confirming a project quotation Transfer quotation to project End to End Project quotation Chapter 10: Project Timesheets Project management and accounting include a timesheet feature for employees to enter hours and have them approved for the purpose of charging time to projects. Timesheet periods Timesheet parameters Timesheet workflows Creating timesheets Approve timesheets Missing timesheets report Create timesheet period Create timesheet workflow Create a timesheet Approve a timesheet Proprietary and Confidential Page 8 of

10 Chapters 11: Project Invoicing Project Management R3: Syllabus and Agenda A project can be invoiced in two different ways in Dynamics AX: the invoice proposal form is used to create invoices based on project transactions on Time and Material projects, and for Fixedprice projects, predefined payment amounts which are based on project milestones are used to create invoices. Concepts of project invoicing Project Invoicing setup Project contract setup Billing requirements for transactions Create, adjust, and post invoice proposals Invoice on-account transactions Reverse transactions Create project contract Create invoice proposal Create an on-account invoice Chapters 12: Advanced Project Invoicing This chapter describes advanced features of project invoicing such as funding sources, funding limits, and funding rules and allocations Project invoicing parameters Setup funding sources Setup funding limits Setup funding rules and allocations Approve or revoke invoice proposals Contract funding sources and limits Chapter 13: Project Budgeting This chapter discusses the project budgeting functionality within the Project management and accounting module. When project budgets are matched to actual revenue and expenses companies can modify money and resources to match to the budget. Budgeting and forecasting concepts Budget approval workflow Create a budget Allocate budgets across fiscal periods and years View budget impact and balances Approve budgets Manage committed costs Carry forward budget amounts at year end Create new project and budget Proprietary and Confidential Page 9 of

11 Project Management R3: Syllabus and Agenda Chapter 14: Project Forecasting This chapter discusses forecasting in the Project management and accounting module and describes the concepts and how they can be used in all types of projects. Review project budgeting and forecasting Use forecast models Enter forecasts Setup forecast scheduling Forecasting on hours Create and edit a forecast Create hour forecast scheduling Chapter 15: Project Validation Project validation is an optional feature in Project management and accounting that is used to control the recording of project transactions. If it is used, it limits the workers, projects, and categories that are available in the journals and timesheets. Explain project validation Set up project validation parameters Enable validation for workers Set up validation groups Project validation category assignments Create validation group Assign employee to single project Assign project category to a project Proprietary and Confidential Page 10 of

12 Chapter 16: Project Inquiries and Reports Project Management R3: Syllabus and Agenda This chapter describes the various inquiries and reports that are used to run projects effectively. Project inquiries o Project statements o Invoice control o Hour utilization o Cash flow o Cost control Excel export Reports o Transactions o Cash flow o Profit and loss o Project WIP o Payroll allocation Use the Hour Utilization Screen View reports Proprietary and Confidential Page 11 of

13 Agenda Project Management R3: Syllabus and Agenda 9:00 AM Day 1 Day 2 Day 3 Day 4 Introductions and Project Definition Time and Material Projects 10:00 AM Working with Projects 11:00 AM Fixed-price projects Project Transactions Advanced Project Invoicing Project Budgeting 12:00 PM LUNCH LUNCH LUNCH LUNCH 1:00 PM Working with projects Fixed-price projects Project Quotations Project Forecasting 2:00 PM Project Management and Accounting Setup 3:00 PM Fixed-price projects with Completed Contract and Completed Percentage Project Timesheets Project Validation 4:00 PM Project Types Internal Projects Project Invoicing Project Inquiries and Reports 5:00 PM SESSION END SESSION END SESSION END SESSION END Proprietary and Confidential Page 12 of