BUSINESS ANALYTICS AND REPORTING TRANSFORMING YOUR BUSINESS REPORTING USING EXCEL

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Charleen Gilmore
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1 BUSINESS ANALYTICS AND REPORTING TRANSFORMING YOUR BUSINESS REPORTING USING EXCEL BUSINESS WITH CONFIDENCE icaew.com/bar

OBJECTIVES The BAR course is an Excel-driven, financial reporting methodology that enables the user to prepare and present concise information to management quickly and with maximum data integrity.

It provides easy retrieval of reports and enhanced visual presentation, and it makes consolidation of information quicker and easier.

2 OBJECTIVES The BAR course is an Excel-driven, financial reporting methodology that enables the user to prepare and present concise information to management quickly and with maximum data integrity. It saves time and improves work efficiency with automated data-updating. It provides easy retrieval of reports and enhanced visual presentation, and it makes consolidation of information quicker and easier. WHO SHOULD ATTEND This course is suitable for all accounting and finance professionals including CEOs, CFOs, business owners, entrepreneurs, bankers, brokers and those in practice who advise them. PRESENTED BY Tang Kok Kwai is a member of ICAEW as well as a Fellow of the Institute of Certified Public Accountants of Singapore (ICPAS). Mr Tang has wide experience in banking, heavy industry and investment management, after spending many years in senior management positions in leading publicly listed companies in Singapore. He served as a Council member of ICPAS from 2002 to 2006 and is currently the Chairman of its IT Services Committee. He has also served on the Governing body of XBRL International, a consortium set up to develop and promote the XBRL standard for electronic financial reporting. Elaine Chong is a member of the Institute of Certified Public Accountants of Singapore (ICPAS). She holds a Masters in Business Administration and is also a certified Microsoft Office Specialist Expert. Ms Chong has over 15 years experience, with extensive knowledge in the areas of auditing, financial analysis, management reporting and enterprise system implementation. She has held management positions in financial, commercial and education sectors. While she was a Financial Controller with a multi-national company, she achieved various global awards in management reporting, in the areas of accuracy, timeliness and quality of presentation.

KEY FEATURES Three days intensive course on transforming your business reporting. Business analytics and reporting manual.

Days 1 and 2: Report Automation and Financial Reporting I wish I could have learnt everything they covered 10 years ago!

SENIOR MANAGER IN PRACTICE A very useful and informative course, well presented with good support notes should be a mandatory course for any accountant working in business.

3 KEY FEATURES Three days intensive course on transforming your business reporting. Business analytics and reporting manual. One hour technical assistance upon course completion to assist adoption of skills in your workplace. Certificate of Competency upon successful completion of project work. Days 1 and 2: Report Automation and Financial Reporting I wish I could have learnt everything they covered 10 years ago! This will transform the way we do financial reporting and budgeting in our firm. SENIOR MANAGER IN PRACTICE A very useful and informative course, well presented with good support notes should be a mandatory course for any accountant working in business. FINANCE DIRECTOR, SMALL BUSINESS Thank you very much for such a useful course last week it was one of the most interesting and useful courses that I have been on in a long time. Day 3: Budget Simulation FINANCIAL PLANNING MANAGER, MAJOR BANK For further details including course dates, prices, and recommended pre-requisites for the course, visit icaew.com/bar where you can book online or download a booking form.

4 COURSE STRUCTURE AND PROGRAMME The heart of this course is three days of intensive hands-on training, but it is much more than that: it starts before those three days and continues afterwards, with a project that applies the principles and techniques learned to the workplace, some continuing technical assistance, and a Certificate of Competency Pre-course preparation In advance of the hands-on training you will be provided with a tutorial CD-ROM designed to ensure that you are familiarised with the Excel functions that will be used in the training. Three-day intensive BAR Course Day 1: Data Empire / Business Reporting Model I Day 2: Business Reporting Model II / Budgeting and Planning Cycle I Day 3: Budget and Planning Cycle II / Investment Evaluation Model Project Work Assessment Participants will be guided in applying the new BAR concepts to build interactive Excel models to resolve current work issues. The model built will form the project which is to be submitted within four weeks following the course. Technical Assistance In addition, to ensure successful implementation of the BAR concepts in the workplace, participants can seek technical assistance from the trainer during and after the course. Certificate of Competency The project will be assessed by an independent Certification Committee and a Certificate of Competency will be awarded to all participants who demonstrate that they have successfully assimilated the BAR concepts by building a model that resolves real life workplace issues. This three-day course was developed to empower accountants to solve their needs in these three main areas of responsibility: Business and Management Reporting Forecast and Annual Budgeting Decision Making and Investment Appraisal For further details including course dates, prices, and recommended pre-requisites for the course, visit icaew.com/bar where you can book online or download a booking form.

5 DETAILED COURSE SYLLABUS DAY 1: DATA EMPIRE / BUSINESS REPORTING MODEL I Participants will download data from ERP systems to build interactive reports, financial dashboards and dynamic charts. By automating this process, participants will be able to produce their monthly reports with just a few clicks of the mouse. 1.1 One Comprehensive Case Study Traditional reporting vs analytic needs of companies Overcoming the constraints faced by accountants 1.2 Conceptual Framework Key components for automated reporting Build logical process block Design relevant reporting templates 1.3 Database Management Database components Features of Excel databases Database design rules 1.4 Manage Data from ERP System Download text data from ERP system Import data from external system using text import wizard Easy text manipulation using various TEXT functions 1.5 Automate Data-Updating Tasks Create meaningful range names and unique identifiers for automation Replacing hard-wired formulas with LIVE formulas Flexible cell referencing for optimal speed in updating tasks 1.6 Easy Data Navigation Using Ready Tools Smart combination of Excel referencing functions Command buttons to control display data, choices and perform action 1.7 Managing Errors in Spreadsheets Auto detect and prevention of errors in commonly used formulas Decision-making functions Create nested functions 1.8 Common Problems Faced by the Reporting Team Reports requirements of management and board Blue print for business reporting model 1.9 Data Empire for Reporting Construct data tables and its range names Design master control sheet that connects all the 100s reports Set up logic block for processed data 1.10 An Interactive Business Region Report Consolidate data into useful information in logic block Sustainable Excel model through the months using interactivity tools Dynamic data source for interactive charts

6 DETAILED COURSE SYLLABUS DAY 2: BUSINESS REPORTING MODEL II / BUDGETING AND PLANNING Completion of a Business Reporting model to enable drill downs, and menu to navigate through the various reports Building a budget model incorporating design and protection of input templates, and logic blocks to develop a base scenario budget. 2.1 Developing the Business Segment Report Importing data from the web Simplified model building using flexible cell linking formulas Incorporate meaningful selfcompute variance analysis Powerful visuals representation using charts Simple use of macros to create special effects for report automation 2.2 A Key Summary Business Report Summarising key results useful for management Drill down capability to detail reports Moving 12-month financial dashboard putting key results into perspective 2.3 Putting Them All Together Useful tools and shapes to create a user friendly main menu Special buttons and commands to connect all the reports Bullet-proof the workbook preparing for e-reporting 2.4 Final Presentation Using Excel as the more interactive presentation tool You wouldn t believe it s Excel: tips and tricks 2.5 Set up for Budgeting Design of templates for input data Protection of templates Data validation of input data 2.6 Budgeting Phases Sales budget Cost of sales budget Preparation of the profit and loss statement 2.7 Integrated Profit and Loss, Cash Flow And Balance Sheet Statements Interactive formulas to vary credit terms for AR and AP Self balancing balance sheet 2.8 Review of Budget Results Costs review strategy Risk manangement Capital restructuring Asset monetisation Re-financing options Profit targeting For further details including course dates, prices, and recommended pre-requisites for the course, visit icaew.com/bar where you can book online or download a booking form.

7 DETAILED COURSE SYLLABUS DAY 3: BUDGET AND PLANNING CYCLE II / INVESTMENT EVALUATION Design and development of an instantaneous what-if scenario simulation budget. Techniques to develop an investment decision-making model and automation with macros. 3.1 Create budgets with scenarios Instantaneous what-if simulations without recoding of spreadsheet Use of user interface (spinners) to allow users to click on changes to sales (price and quantity) and costs variants Creative presentation of scenarios 3.2 Personnel cost model Changes in direct and indirect personnel costs Reflect changes to scenarios 3.3 Understanding and Incorporating of Various Cost Behaviours in Budgets Building simulation block to simulate expenses according to its costs behaviour eg, variable, fixed or stepped. 3.4 Investment Evaluation Model Case study a real company Buy and lease analysis 3.5 Using Standard Templates Loan amortization Auditing toolbars Customising standard templates 3.6 Process Area Option box to select alternative evaluation methods Interactive decision recommendations based on DCF results 3.7 Report Area One-variable data table to display DCF results on varying discount factor Break-even analysis chart 3.8 Sensitivity Analysis Using goal seek Sensitivity what if analysis using Excel two-variable data table 3.9 Macro, VBA Editing Bullet-proofing your macros from errors in cellreferencing due to changes in spreadsheet structure 3.10 Briefing on Project Work Reinforce techniques learnt Briefing of three project choices real company cases Technical assistance one-hour Complimentary Technical Assistance Provided to Assist Implementing of Newly Acquired Skills in the Workplace

8 Excellent course, very useful, and it will save a lot of time in future. FINANCE DIRECTOR, INSURANCE INDUSTRY The content was very relevant to real-life work situations and problems. INDEPENDENT BUSINESS INTELLIGENCE CONSULTANT As a world-class professional accountancy body, ICAEW provides leadership and practical support to over 134,000 members in more than 160 countries, working with governments, regulators and industry to maintain the highest standards. Our members provide financial knowledge and guidance based on the highest technical and ethical standards. They are trained to challenge people and organisations to think and act differently, to provide clarity and rigour, and so help create and sustain prosperity. ICAEW ensures these skills are constantly developed, recognised and valued. Because of us, people can do business with confidence. ICAEW Chartered Accountants Hall Moorgate Place London EC2R 6EA UK T +44 (0) E info@icaew.com icaew.com TECPLN /2010

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