Check Scanner Process January 2012 Page 1

Transcription

1 HOW TO PROCESS CHECKS THROUGH A CHECK SCANNER 1. Prepare Deposit Total. Group all checks for each separate bank account in the total. For example, one deposit for General Fund, another deposit for Enterprise, etc. 2. Sign in to Wells Fargo CEO. 3. Click Desktop Deposit. 4. Click Create a Deposit. 5. Chose account number from drop- down menu. Enter the total amount of all the checks on your Deposit Total in the Control Total field. 6. Put checks in scanner. They must be right side up and facing outward. 7. Click Scan Checks. Adjustments may be necessary checks sometimes get stuck, go through two at a time, etc. If the scanner stops with checks not scanned, you can pull them all out and feed them through individually. 8. Once all checks are scanned, click End Scan. 9. Click Review Now. 10. Verify each check amount and MICR bar. Make any necessary corrections. (More detailed directions on correcting errors are in the screen shots below.) 11. Click Next Item or hit Enter. 12. As you go through each check, the Running Total on the right side of the screen will populate. 13. Once all items are reviewed, the Running Total and Control Total must equal. 14. If the two totals do NOT equal, see directions below in the screen shots. 15. Click Submit Deposit 16. Click Complete Deposit 17. Print one of the 3 reports available to attach as backup for your deposit. The first report Express Report with Images, will give you a copy of each check. To the right of the report choice, click the drop down menu and click on 8 images per page. Click View. Once you have opened the PDF report, click the printer at the top of the page. If you click Print before you open the report, only the Deposit Confirmation page will print. 18. You can now X out of the screen, input another deposit by clicking on Create a Deposit again or logging off the system. Check Scanner Process January 2012 Page 1

2 Sign in to Wells Fargo CEO. HOW TO PROCESS CHECKS THROUGH A CHECK SCANNER Click Desktop Deposit Click Create a Deposit Check Scanner Process January 2012 Page 2

3 1. Select Account # from drop-down menu 2. Fill in total amount of deposit from your Deposit Total or tally sheet in Control Total. 3. You can complete other sections if wanted but it is not necessary. 4. Make sure checks are loaded in the scanner correctly. Load them right side up with the face of the checks pointing toward the outside of the scanner. 5. Click Scan Checks Once all checks have scanned, click End Scan. Check Scanner Process January 2012 Page 3

4 Click Review Now. When you click this, each check will be brought up individually and you will verify the amount. Occasionally, the scanner cannot read the MICR bar (the number string at the bottom of the check), and you will have to repair it. The scanner did not read the MICR on the first check in this deposit. There are several choices to repair the check: 1. Re-scan check. If you do this and the system takes it, the system won t let you save it for some reason. 2. Delete check and rescan. This might be the easiest option. If the system still does not read the MICR, see below. Check Scanner Process January 2012 Page 4

5 This is the 1 st message telling you the check did not scan correctly. After scanning again, you may get this message.. If you still cannot get the system to accept the check, click on Repair MICR This box highlights the MICR for you. You can move the box around to magnify the numbers by holding down left click and dragging the mouse. The entire string of numbers from the bottom of the check must be entered here. Click on the gray boxes to insert the various symbols found in the MICR #. Click Continue Check Scanner Process January 2012 Page 5

6 Verify the check amount is the same list here. If amount is not correct, type in the correct amount. Hit Enter or click Next Item. As you click through the checks and verify their correctness, the amount will appear in this column. The scanner did not capture the amount of this check. Type in the amount here Click Enter or Next Item. Once all items are reviewed, the Control Total and the Running Total should match. Check Scanner Process January 2012 Page 6

7 If the Running Total and Control Total match, click Submit Deposit. If they do not match, determine where the error is. Make sure all checks went through the scanner. Sometimes the scanner will send 2 checks through at once and one will not be in your running total. If the problem is with a check, click Edit Deposit. Put check back in scanner and click Rescan. If you entered the Control Total wrong, you can also correct it by clicking on Edit Deposit. Once the total match, click Submit Deposit. Click Complete Deposit. Check Scanner Process January 2012 Page 7

8 This screen allows you to print a confirmation that your deposit was made. There are 3 different reports you can get: 1. Express Report with Images this will contain a line item for each check and will then print a copy of the front and back of each check (Click on drop down menu to the right to get 8 checks per page. Otherwise, by default, each check will print on a separate page). 2. Express Report an example of this below 3. Deposit Confirmation this will be a 1 page report that simply confirms the total amount you deposited. Check Scanner Process January 2012 Page 8