C ORPORATE CONFERENCE MANAGER

Transcription

1 All the highlights at a glance: Reservation planning and management for meeting rooms, branches, seminar and conference centres Highlight for groups of companies supports reservation control on floor, building, city, country and continent level Basis for building administration facility for integrating floor plans and building plans Fast and detailed reservation modes Profit centres differentiation of the turnover statistics on the basis of company-specific business divisions Daily, weekly and monthly plans wide range of display modes Import/export function to Word shortcut functions, fast correction facilities copy function saves a thousand clicks: ( templates for function sheets, also menus and wine lists can be imported from Word) Room reservation is possible directly for the event Room availability can be viewed from the banquet program Direct invoicing is possible for events, just like posting flat rates for conferences Turnover in real time can be accessed without first performing a daily balance C ORPORATE CONFERENCE MANAGER Forecasts comprehensive statistical reports and charts thanks to Excel integration Eliminates having to do the same job twice rooms are blocked once with the mouse move rooms and time by means of drag & drop function Equipment availability & management Function sheets customised designs with Microsoft Word to suit the particular occasion (e.g. company training, wedding reception, conference, congress) Generating function sheets is possible while reservation is in progress Direct link from the most important lists into the associated function sheet Real-time information for each employee thanks to a standardised database Selective mailing function also possible without Front Office and Sales & Marketing connection Off-duty period and service lists indispensable support for day-to-day business Graphic room design with VISIO

2 Hogatex Software Solutions: Hogatex Starlight Front Office Hogatex Starlight Sales & Marketing Hogatex Corporate Conference Manager CCM Corporate Conference Manager This brochure was presented to you by: Hogatex Starlight International Financial Management InfoGenesis Touch Screen POS W ÄHLEN SIE FÜR IHR HOTEL: Check Inventory Management Optims Yield Management HogaNET e-reservation solution for the hotel industry Hogatex Software GmbH way to success Headquarters: Hogatex Software GmbH Baldhamer Straße 39 D Vaterstetten n. Munich Germany Tel.: +49 (0)81 06/ Fax: +49 (0)81 06/ info@hogatex.de

3 Software solution for the hotel industry and all large-scale companies with their own conference and events centres CCM CORPORATE CONFERENCE MANAGER Professional support for Room reservation planning Events and banquet management way to success

4 R OOM RESERVATION M ROOM RESERVATION MANAGEMENT & BANQUET ORGANISATION IN ONE SOLUTION! The Corporate Conference Manager (CCM) solution is a classic case of two in one : In other words, buy one program, but enjoy the benefits of having two! 1. For the hotel industry... On the one hand, the Corporate Conference Manager tool provides a software-assisted events management solution that caters to the special requirements of banquet organisation in the hotel industry, such as: first-class gala organisation, company conferences, kick-off meetings, special birthday occasions, company anniversaries, press conferences, in-house exhibitions and congresses. - In hardly any other area are mishaps so unforgivable as in the field of events management.all the more important, therefore, that you can rely on a software solution that takes all the worries off your mind, allowing you to get on with your real task of professional events management. Hogatex lays claim to more than twenty years specialist experience in providing customised solutions to the hotel and catering industries. 2. For large-scale companies with their own training & seminar centres (banks, investment companies, insurance companies, etc.) Corporate Conference Manager supports the branch management of banks just as the room reservation planning of investment companies. Generally speaking, large-scale companies from all branches of industry use Corporate Conference Manager as a smart room management solution coupled with an events and meeting planning system and, what s more, not just on building or branch level, but networked on a group level spanning the globe. Multi-level reservation facilities Banquet plan

5 ANAGEMENT AND BANQUET ORGANISATION IN ONE The Corporate Conference Manager solution is a classic case of two in one COMPLETE WINDOWS INTEGRATION Flexible function sheet: what a presentation! Regardless of whether you are planning a dinner for one, a wedding reception, conference or congress, the Hogatex function sheet always fits the bill! The data from the function sheet screen can be entered to suit the particular occasion and are exported to Microsoft Word at the press of a button. TheWord import function also saves you time! You will no longer need standard texts such as sets of agreements, set menu lists, wine lists or function sheets. If only slight variations are made, it is possible to copy entire function sheets. Thanks to the import/export copy function, you have more time to devote to your guests and to organize the actual event. Graphic elements such as a photo of the ballroom or a graphic image of the events room are integrated with ease into the function sheet. The special feature of the Windows version is the significant amount of time it saves you, both in the case of changes in the graphic room plan, which are made quickly simply by clicking with the mouse (Drag & Drop function), by permitting flexible word processing with Word, and also in the designing of room and floor plans using the VISIO graphics program. Particularly for guests who are not located in Zurich or the surrounding area, and who wish to visit us at short notice, this graphic support proves to be really advantageous for us. It is one thing to explain to the guest over the phone that room Danube C is long but another thing altogether to fax him a professionally drafted room plan with alternative seating arrangements.this service allows us to provide our guests with true extra value, and is something our guests greatly appreciate, reports one satisfied CCM customer. Speed and precision Depending on how much time you have, it is possible to book reservations either as detailed or fast reservations. Occupied rooms are indicated instantly by means of a traffic light signalling system. The Corporate Conference Manager software truly is designed to be user friendly. In other words, we save you mouse clicks and entries, i.e. your time! wherever we can.... with Word... with Visio Function sheet...

6 SOLUTION! ADDRESS AND INFORMATION MANAGEMENT: DO YOU REALLY KNOW WHAT YOU KNOW ABOUT YOUR GUESTS? Comprehensive address management thanks to a standardised address database! Hogatex offers a standardised address database that supports up to six different types of addresses (internal cost centre, account,vip, travel agency, etc.).you can configure the fields yourself to suit your particular requirements.all the Hogatex program modules are based on this standardised database.as a result, this saves working time for the hotel, since there is no need for time-consuming duplicate entries. Both Hogatex Front Office and Corporate Conference Manager access the same guest card file.what is more, this also applies to all the other Hogatex program modules, thus presenting a tremendous advantage from which you benefit with each individual program of the Hogatex product family! Only a standardised database allows you to manage all the knowledge you have about your guests from a central location.this provides you with the essential basis for targeted one-to-one marketing in the hotel industry as well as in the events management business! The knowledge about your guests is increasingly becoming a key competitive factor, and even more so in the future! A further advantage offered by this standardised database is the information in real time for all staff.this is a particularly useful feature if addresses change, helping to prevent duplicate and redundant entries in the card file. ADVANTAGE OF MODULAR PROGRAM DESIGN If you use Corporate Conference Manager in conjunction with Front Office and not as a stand-alone solution, it is possible to view your room availability in Front Office at the press of a button from within CCM. It even allows you to book room reservations directly for an event from within the CCM program. Another useful feature is the automatic deletion control facility for reservations: If room reservations are deleted that belong to a specific event, the banquet program automatically indicates the associated event, allowing you to delete this as well.the same applies if events are deleted for which room reservations still exist. The program also permits direct invoicing function for events, plus the posting of flat rates for conferences. Comprehensive address management Turnover forecast