Google Apps Optimization & Modernization

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1 Google Apps Optimization & Modernization

2 Streamline Google Drive and selectively Migrate to SharePoint and Office 365 Google Drive is a popular but typically informal cloud application used by users within an enterprise to quickly set up a site to collaborate with customers or partners. Many IT managers see this as potential problem or risk concerning security of the enterprise information and compliance policy. For corporations with SharePoint or Office 365 infrastructure, it is highly desirable to put all of these out of control Google Sites and Docs into SharePoint and Office 365 and therefore, back into the fold of IT. CASAHL s Google Drive optimization and modernization solution addresses this problem with its lifecycle support of discovery, analysis, rationalization, migration, and coexistence. Business Benefits Consolidated business process Remove out-of-control Google Drive from your organization. Improve security and compliance within your organization. User-defined migration scope Knowledge workers participate in the Google Drive migration process using the CASAHL s system. Significant cost savings for migration are achieved since the migration scope is much more sharply defined with minimal wasteful effort. Minimal IT effort Active Google Apps users are involved in migrating what they need, your IT personnel will only serve as a monitoring entity with CASAHL s system. Compliance CASAHL s system uses only the official SharePoint API and there is no need to install any plug-in in any SharePoint server, and hence full compliance in achieved. Full utilization of your Google Drive content Your corporate content buried in Google Drive can be enhanced with metadata, making the content more secure, usable, understandable, and searchable. Continuous transition 3

3 Optimize and migrate your Google Apps environment at your own pace. You can achieve this with incremental analysis, rationalization, and coexistence. IT Benefits Minimal disruption during Discovery There is no detectable performance impact on Google Drive. Discovery can be done in parallel on all Google Drive. Complete lifecycle control IT has complete control of every lifecycle phase: discovery, analysis, rationalization, migration, and coexistence, as well as auditable activity logs for every lifecycle phase. Scheduled jobs No manual tasks are needed during any phase. Graphical UI No scripting of any kind is needed. All management functions are performed through a graphical user interface. Smooth transition to SharePoint and Office 365 Through one-way or two-way coexistence support, IT can ease your Google Drive environment into the latest version of SharePoint and Office 365 to achieve much stronger user buy-in and minimize help desk impact. Performance through bulk operation Bulk operations are employed in all phases to achieve maximal performance in SharePoint or Office 365. Good SharePoint citizen The SQL Server database within your SharePoint deployment will not be touched. Only the official SharePoint API is used. No plug-in needs to be installed on any SharePoint server. Crawl and Discover Use the small footprint CASAHL Crawler to discover critical information on all of your Google Drive locations. Analyze Find out where the actions are in your Google Drive. Detailed reports on site hierarchy, usage, security, content volume and types, etc. are automatically generated to assist you to pay attention to the right places. Rationalize Get your knowledge workers involved in gathering their usage patterns and requirement. The CASAHL system automatically provisions SharePoint or Office 365 sites with detailed information discovered in your Google Drive and let your users work together in a social setting to recommend the cause of actions archival, consolidation, migration, coexist, etc. Full fidelity for Google Drive content All of Google Drive can be discovered, analyzed, rationalized, migrated or coexisted, such as documents, versions, folders, lists, announcements, permissions, attachments, etc. in Google Sites and Google Docs. Google documents can be transformed into the corresponding Microsoft Office documents. Auto generation of SharePoint sites and folders 4

4 Target SharePoint sites and recursive folder structure can be automatically generated to mirror the underlying Google Drive structure. Whole site or partial Migrate or coexist whole Google Drive, or you can selectively deal with any portion, all with direct input from the knowledge workers. Migration or coexistence CASAHL s solution supports one-time migration of SharePoint objects, one-way coexistence, and two-way coexistence to build a smooth path of transitioning from old to new environment. Full user participation The collective knowledge base in your users heads can be mined for much more accurate information such as metadata, business usage, requirement, etc. to plan your migration project. Migration or Coexistence CASAHL s solution supports one-time migration of Google Drive, one-way coexistence, and two-way coexistence to build a smooth path of transitioning to the new SharePoint environment. Automation of tasks with schedule Migration tasks are automatically generated from the requirement of migration or coexistence as indicated by knowledge workers. These tasks can be put on schedule to have total hands free experience of transition from Google Drive to the SharePoint/Office 365 environment. Hybrid On-Premises/Cloud, Cloud to Cloud CASAHL s system can support transitioning to SharePoint on-premises, Office 365, or hybrid using both environments. Content in Google Apps can be selectively synchronized to achieve temporary or permanent coexistence. Same CASAHL System for all migration and integration sources In addition to Google Drive, the same CASAHL DART system can be used for all enterprise applications and content sources in all phases of discovery, analysis, rationalization, transition and coexistence. There is no need to purchase, train and maintain multiple products for different integration and migration sources. 5

5 About CASAHL Technology CASAHL, founded in 1993, has been singularly focused on providing enterprise-class products to optimize and modernize collaborative and content environments such as SharePoint, Lotus Notes/Domino, Google Docs, Office 365, Enterprise Content Management, DBMS, and ERP systems. With over 2000 enterprise customers in production, CASAHL has won Microsoft Partner of the Year in 2009 and 2010 for Migration solutions. Platform vendors such as IBM, Sybase, and Microsoft have OEMed products from CASAHL to optimize and modernize their respective customers for their platform. CASAHL's unique approach to optimize and modernize collaborative and content systems allows automatic discovery and analysis of existing systems, automatic provisioning of rationalization sites for knowledge users to participate in sharing their business knowledge embedded in the collaborative applications and content sources, and automated generation of transition, coexistence, and integration tasks among existing environment and modern environment such as SharePoint, Office 365 and social environment such as Yammer. CASAHL TECHNOLOGY, INC Alcosta Blvd. Suite 450 San Ramon, CA USA Tel: Fax: