2006 Summer Meeting AASHTO Subcommittee on Highway Construction. Computers and Technology Session Wednesday, August 8, 2006
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1 2006 Summer Meeting AASHTO Subcommittee on Highway Construction Computers and Technology Session Wednesday, August 8, 2006 Environmental Management & Environmental Information Management Systems
2 Presentation Objectives Introduce the AASHTO Center for Environmental Excellence Services Describe the AASHTO/FHWA Environmental Management System Technical Assistance Program Describe the NCHRP 25-23(2) 23(2) Project- Environmental Information Management & Decision Support System Software Development 2
3 AASHTO Center for Environmental Excellence MISSION: PROMOTE ENVIRONMENTAL EXCELLENCE IN THE EFFICIENT DELIVERY OF TRANSPORTATION SERVICES. VISION: MEMBER ORGANIZATIONS HAVE THE TOOLS AND AWARENESS NECESSARY TO BE EXCELLENT STEWARDS OF THE ENVIRONMENT IN CARRYING OUT THEIR MISSIONS 3
4 Center for Environmental Excellence Customer Service Areas Information Sharing Training Technical Assistance 4
5 5
6 Center Technical Assistance Experts available to provide states with strategic advice on improving environmental performance and program delivery FHWA/AASHTO Environmental Management System (EMS) Technical Assistance Program 6
7 AASHTO-FHWA EMS Technical Assistance Program Vision: Environmental considerations are systematically integrated into all transportation program delivery processes & decisions Goal: To enhance transportation program delivery and environmental stewardship through the application of EMS plan> do>check>act concepts Objectives: 1) To greatly increase the awareness & understanding of EMS concepts & sound business reasons for applying them & 2) To promote EMS technology transfer through technical assistance, networking, mentoring, & training 7
8 EMS Technical Assistance Program Service Areas On-Site EMS Orientation On-Site EMS Training Sessions On-Site EMS Work Plan Development EMS Development & Operation Mentoring 8
9 AASHTO/FHWA EMS Technical Assistance Application Process Step 1-State 1 DOT Completes On-Line Application for Technical Assistance Step 2-AASHTO 2 & FHWA EMS Work Group Evaluates, Scores, & Approves Application Step 3-AASHTO 3 & State DOT Develop Technical & Cost Proposal for Technical Assistance Step 4-AASHTO 4 & State DOT Execute a Technical Assistance Agreement 9
10 Potential Construction EMS Focus Areas Incorporation of environmental commitments from planning & design Constructability of environmental measures in preliminary & final design plans Clarity of construction contract language covering environmental measures Constructability of environmental permit conditions 10
11 Potential Construction EMS Focus Areas-Continued Contractor pre-qualification requirements for environmental measures Construction inspection pre-qualification requirements for environmental measures Pre-bid conference coverage of environmental measures Pre-construction conference coverage of environmental measures 11
12 Potential Construction EMS Focus Areas-Continued Partnering agreements environmental measures Construction work plan & schedule environmental measures Utility relocation plan environmental measures Construction environmental monitoring & reporting requirements Construction borrow, waste, & staging areas environmental measures 12
13 Potential Construction EMS Focus Areas-Continued Contractor value engineering proposal environmental measures Construction plan modification environmental measures Construction budget environmental measures Construction inspection of environmental measures 13
14 Potential Construction EMS Focus Areas-Continued Construction material testing environmental measures Use of environmentally friendly (recyclable, non-toxic) construction materials Incentives & disincentives for environmental measures As built drawings of environmental measures 14
15 Potential Areas to Integrate Environmental Protection & Enhancement Measures Agency & construction organization business plan & budget Construction management system Construction specifications Construction office & field manuals Construction policies & procedures Construction training program Construction QC/QA program Construction work plans Contractor pre-qualification 15
16 Environmental Information Management & Decision Support System (EIM & DSS) NCHRP 25-23( 23( 2)-Software for an EIM & DSS Objective: To design, test, & demonstrate a prototype software for an EIM & DSS that builds on the concepts presented in NCHRP Report The software shall support decisions in transportation planning, programming, project development, operations, and maintenance. 16
17 The EIM&DSS Fits into The ISO Framework: ISO Decision Support System Environmental Information Management 17
18 ISO EMS Definition The part of the overall management system that includes organizational structure, planning activities, responsibilities, practices, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy 18
19 EPA EMS Definition A set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency 19
20 EIM & DSS System Concept EIM&DSS Data Other Agency Data Business Data Spatial Data Application Server Long-Term Planning Project Development Asset Definition Commitment Tracking Requirements/ Best Practices Map Interface 20
21 EIM & DSS System Design Key Points Web-based based system Flexible data structure Allow agencies to configure specific attributes for each entity (e.g., plan, project, asset) Use basic set of tables for planning, project development, & maintenance 21
22 EIM & DSS System Design Key Points-Continued Mapping Map interface supported for display and selection Useful but optional fully functional without the map Use of document links to provide a level of integration with other systems and data 22
23 EIM & DSS Main Screen & Navigation (From Report 481 Concept) Planning Select a module or a location Programming Project Dev. GIS Reports Documents Maintenance Operations Closure Mitigation & Enhancement Compliance X Admin Workflow Content Mgmt. Regulations Public Involv. Models BMPs 23
24 System Design Screen Schematic 24
25 EIM & DSS System Design Modules Long-term planning Defining of long-term plans and plan alternatives, along with associated environmental management data Detailing environmental analyses performed for a plan and the impacts determined from an analysis Detailing public involvement steps and actions for a plan Associating plans and projects 25
26 EIM & DSS System Design Modules- Continued Project development Defining projects and project alternatives, along with associated environmental management data Detailing environmental analyses performed for a project and the impacts determined from an analysis Detailing public involvement steps and actions for a project Associating projects and assets 26
27 EIM & DSS System Design Modules- Continued Asset definition Viewing and editing data for roads, bridges and/or other assets, as well as associated environmental management data Detailing any analyses, impacts, or public involvement steps for an asset (e.g., for a maintenance facility) Associating assets with map features 27
28 EIM & DSS System Design Modules- Continued Commitment tracking Detailing commitments and related actions Associating commitments with a specific plan, project or asset 28
29 EIM & DSS System Design Modules- Continued Requirements/Best Practices Detailing requirements and/or best practices associated with environmental management Grouping requirements/practices into sets A plan, project or asset alternative can have a requirement set associated with it 29
30 EIM & DSS Content Management is a Critical Success Factor Assure that the value of data exceeds the cost of data collection over the full life cycle of the data Assure the quality and completeness of the data Assure that responsibility is assigned for data collection, updating, and maintenance for the full life cycle of the data Assure that the financial resources are available to maintain the data over the lifecycle of the data 30
31 EIM & DSS Software Status Schedule Fall 2006 Project Finalized Early 2007-Potential AASHTO Ware Pooled Fund Project Solicitation to Deploy Software 31
32 EIM & DSS Software Contact Information Andrew Lemer,, NCHRP 25-23(2) 23(2) Project Manager NCHRP Bill Robert, NCHRP 25-23(2) 23(2) Principal Investigator Cambridge Systematics 100 Cambridge Park Drive Cambridge, MA
33 AASHTO Center for Environmental Excellence Information Shannon Eggleston (202)
34 Thank You! AASHTO EMS Technical Assistance Program Information Wayne W. Kober AASHTO Consultant (717)
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