University of California, Irvine

Transcription

1 University of California, Irvine Getting started as a supplier at UCI Jacob Godfrey Strategic Sourcing Coordinator Materiel & Risk Management October 13, 2010

2 University of California, Irvine Overview The University of California, Irvine is a top ranked research university with $1.8B in annual operating expenses and is the largest employer in Orange County. We are: 28,000 students, 11,000 employees, and 1,100 faculty supported by 3,000+ suppliers, consultants, and contractors. And we are a growing campus: Student enrollment projected to reach 32,000 by 2015 We need your help to build a diverse and healthy supply chain!

3 UCI Business Environment Decentralized Up to $5,000 per day per vendor Departments

4 How do I get started? Goods and Services Tier 1: System-wide Agreements Tier 2: Local Agreements Tier 3: One-off purchasing Construction Design Build Construction

5 How do I get started? Tier 1: System-wide Agreements Strategic Sourcing Initiative A UC system-wide sourcing program designed to leverage the collective buying power of the UC to develop aggressive pricing contracts with the lowest total cost of ownership (TCO). The goal is to channel 80% of sourceable commodities to awarded suppliers. Features: Leverages the $2B aggregate buying power of the UC Awards contracts based on the TCO Greater then 200 contracts awarded Focus on commodity based contracts vs. specific product(s) Channeled $24M in spend under contract during FY 2009

6 System-wide Awards Helpful Hints Requirements: Previous experience serving the UC or similar entity Ability to service all UC locations Acceptance of standard UC terms and conditions Getting Started: Complete a business information form (BIF) Introduce yourself to Central Purchasing Establish yourself as a vendor! Routinely check for new proposal opportunities Submitting an RFP: Answer the question Customize your answers

7 Contract Award Methodology Prep. Phase Analysis Phase Implementation Phase Supply Chain Management Determine Project Scope and Plan Obtain Resources (people, dollars, etc.) Conduct Kickoff Meeting Identify Team Members Conduct Stakeholder Requirement Sessions Produce Summary of Existing Contracts Conduct Sessions to Prioritize Requirements Develop & Communicate Sourcing Strategy Develop User Adoption Strategy & Implementation Plan Develop Initial Cost & Benefit Analysis Develop Negotiation Strategy Document Meet & Negotiate with Finalists Sign Agreements Conduct Quarterly Business Reviews Review Metrics & Measurements Request Ongoing Operational Improvement Conduct Satisfaction Surveys Launch Sourcing Team Develop Spend Analysis Determine Location Requirements Conduct Market Analysis Develop Category Strategy Evaluate & Select Supplier(s) Negotiate Agreement(s) Implement Agreement(s) Supply Chain Management Analyze Spend by Category & Location and Determine Source able Portion Document Historical Purchases Develop Current TCO for Each Location Complete Pre bid Industry Analysis Develop & Distribute RFI (if needed) Evaluate Supplier RFI Responses Publish Final Market Analysis Develop & Issue RFP Evaluate and Score RFP Responses Select Short List of Finalists Assign Implementation Team Finalize Implementation Plan Complete Implementation Create & Implement Ongoing SRM Plan

8 Planned Purchasing Initiative: How do I get started? Tier 2: Local Agreements Each campus develops competitively bid strategic agreements with key suppliers. Leverages campus volume to ensure aggressive pricing and establishes key terms and conditions Getting Started: Complete a business information form (BIF) Introduce yourself to Central Purchasing Establish yourself as a vendor! Routinely check for new proposal opportunities Submitting an RFP: Answer the question! Customize your answers

9 How do I get started? Tier 3: One-off purchasing Get your foot in the door! Without a contract access to the campus for commercial marketing purposes is limited. However, opportunities exist for suppliers that demonstrate excellent service, aggressive pricing, innovative marketing techniques, and align their value proposition with the needs of the campus. Getting started: Complete a business information form (BIF) Introduce yourself to Central Purchasing Establish yourself as a vendor! Leverage special designations

10 How do I get started? Special Designations The Small Business Program (SBP) The primary function of the SBP is to help departments establish and maintain a process for providing equal access and opportunity for suppliers seeking to do business with the University. Features: Counsels vendors on how to do business with UCI Provides campus buying personnel with vendor source materials Primary Contact Melvin Davis Small Business Program Coordinator

11 How do I get started? Construction Bid Projects The UC Irvine Design & Construction Services Contract Administration Unit currently maintains contracts supporting construction services with over 150 consultants and design professionals. In the upcoming decade, UC Irvine Design & Construction Services will undertake an ambitious, multi-billion dollar Capital Improvements Program to support the rapid growth of the campus. Primary Contact Design & Construction Services

12 Contacts and Links Contact Information: UCI Purchasing Services UCI Strategic Sourcing UCI Small Business Program (949) Jacob Godfrey Melvin Davis Strategic Sourcing Coordinator Small Business Coordinator UCIMC Purchasing Services (949) (949) (714) Links: UCI Purchasing: UCI Buyers Directory: UCI Business Information Form: UCI Strategic Sourcing: UCI Small Business Program: UCI Bid Postings: UC Bid Postings: UC Standard Terms and Conditions: UCI Design & Construction Services:

13 University of California, Irvine Thank you!