Building starts 9 Jan 17! Tin$nhull Village. The Building of Our New Village Hall 15 December 2016

Transcription

1 Building starts 9 Jan 17! Tin$nhull Village The Building of Our New Village Hall 15 December 2016

2 Introduc*on Tony Brunt

3 Introduc$on Introduc$on of Mark Edgar of Edgar Builders Ltd Mark will head up construc$on of the new Village Hall Edgar Builders of Somerton Mark & Max Edgar Tradi$onal family company with own workforce & fully equipped joinery workshop Have been award winners at the LABC built in quality awards for the last 8 consecu$ve years Principal contractor at Millfield School in Street including the iconic new Sports Pavilion, and the new year 9 Centre. Principal contractor for the Clarks Village in Street, projects including the new Superdry building, and the food court, amongst others.

4 Introduc$on Form of the mee$ng: Ø Design of the new Village Hall Ø The construc$on programme Ø The Project costs and funding Ø How the Hall will be built interac$on with the Village Ø Fundraising a con$nuing need! Ø Ques$on Time with Mark Edgar and Project Team

5 Achievement to Date Project Team Formed December 2012 First Mee$ng held January 2013 Architects down-selected Summer 2013 Stage 1 Loaery Submission March 2014 Stage 2 Loaery Submission November 2014 Stage 3 Loaery Submission September 2015 Big Loaery Grant Award May 2016 Contractor pre-qualifica$on process June 2016 Stage 1 Tender Process 4 Firms end July 2016 Stage 2 Tender Process Edgars 02 Dec 2016 Final Submission to the Big Loaery 8 December 2016 Parish Council Approval 12 December Big Loaery Permission to Proceed end December 2016 Construc$on start on site 9 January 2017

6 The Design Richard Le Flufy

7 New Village Hall Site Plan

8 New Village Hall Floor Plan

9 New Village Hall Street Scene

10 New Village Hall Eleva$onal Plans

11 View from Main Entrance across Foyer and Coffee Shop

12 View across Foyer Coffee Shop to Main Entrance on the lee

13 View from back of Main Hall

14 View from the stage into the Main Hall

15 The new Village Hall Key Points Building highly insulated and efficient reduced running costs Full Disabled Provision and for parent and baby lie to stage Can run more than one event concurrently good sound insula$on Hea$ng and Cooling Air condi$oning in the Main Hall hea$ng and cooling. Electrical casseaes in the ceiling to benefit later from the addi$on of PV roof panels. Radiators elsewhere from high performance gas boiler. Informa$on and Communica$ons Technology Internet Access Telephony TV Recep$on Hearing loops AV equipment

16 Project Budget and Funding Keith Hoare

17 Project Cost Summary EXC NON REC TOTAL VAT VAT COST PRE CONSTRUCTION COST 108,575 DESIGN FEES - STRUCTURAL ENGINEER, MECHANICAL 11,600 AND ELECTRICAL ENGINEER - TENDER STAGE TWO CONSTRUCTION COST 835,619 TOTAL CONSTRUCTION COST 955, ,794 PROFESSIONAL FEES BOONBROWN & SUB-CONTRACTORS - TENDER STAGE ONE 77,850 15,570 93,420 BOONBROWN & RANDALL SIMMONDS (Q.S.) - TENDER STAGE TWO 24,685 4,937 29,622 TOTAL PROFESSIONAL FEES AS A % OF CONSTRUCTION COST IS : % OTHER ASSOCIATED COSTS PLANNING FEES 1,540 1,540 BUILDING REGS GEOTECHNICAL SURVEY 2, ,444 ACOUSTIC ASSESSMENT CONTRACT CONTINGENCY 7,487 7,487 TOTAL PROJECT COST 1,071,176 21,271 1,092,447

18 Project Funding Summary BIG LOTTERY OTHER POTENTIAL FUNDING OPTIONS Big Lottery Stage 3 Capital Request - Funded 600,000 Big Lottery 10% Uplift Allowable Within The Guidance Rules - 68,499 Funded Low Level Lift Hall To Stage At Big Lottery Request - Funded 9,000 Big Lottery Development Grant Stage 2 - Funded 84, ,499 Total Capital Project Funding - Big Lottery 762,484 SECURED - OTHER Tintinhull Parish Council - Funds Sanctioned 170,000 Village - Sale Of Bricks Village - Sale Of Jig Saw Pieces Donations External Grant - Yarlington 1,000 P.W.L.B. / Parish Council Investments 88,734 NOTE: The Parish Council Have Sanctioned A Public Works Loan Up To A Maximum Of 100,000, Should It Be Required. The Public Works Loan Board Have Approved The Requested Sum. Tintinhull Village - Funds Raised 30,229 South Somerset District Council - Funds Sanctioned 40, ,229 The Project Is Therefore Fully Funded. MEMORANDUM - REVENUE COST - 14,881 (MARKETING & STAFFING 1ST & 2ND YEARS OF OPENING) (SECURED - LOTTERY FUNDED) 1,092,447 14,881

19 Build Programme How the Hall will be built Interac*on with the Village Mark & Max Edgar

20 Project Programme Demoli$on and Site Levelling complete Structure Complete

21 Interac$on with the Village A Construc*on Management Plan has been developed to cover all aspects of site management throughout the build. Just some of the things the village can expect: A permanent Site Manager to oversee the site Close, personal liaison with neighbours and use of regular newsleiers to let everyone know what is to happen All appropriate hoarding and safety measures Constraints on building ac*vity during unsocial hours (noise) Keeping the site and surrounding area clean and *dy at all *mes Careful scheduling of deliveries, including just in *me delivery Use of smaller delivery vehicles, where possible e.g. 7.5 ton lorries. Avoiding School start and finish *mes liaison with the School Noise and dust Protec*on of the Millennium Tree Asbestos removal within a secure, controlled environment.

22 Carry on Fundraising Richard Le Flufy

23 We will Carry On Fundraising! Methods: Internal Fundraising Village Events admirably supported Receipt of generous Dona*ons External Fundraising Approaches to large chari*es and funding/donor organisa*ons *meline omen important! Help being put in place to achieve this

24 Please help by making a Dona$on! Be a Donor two types of dona$on Buy a brick or as many bricks as you want for 5 each Buy a piece or as many pieces as you want - of the Village Hall jigsaw puzzle for 25 a piece Have your name placed on the Donors Board Be a Benefactor For 500 (or more) you can be a Benefactor and Have your name on the Benefactor s Board Be an unnamed, anonymous Donor or Benefactor (Please be assured, only 1 Project Team member will know the iden:ty of any anonymous donor for Gi= Aid purposes)

25 Methods of Dona*on Cheque or cash Gie Aid BACS, Direct Debit, Standing Order Chancellor provides an extra 25% of the value of each gim aided dona*on to the project No upper or lower limit for dona*ons Donor must pay income tax to value at least as much as they are giving Please make a Gim Aid Declara*on if you are dona*ng! (We just need name and address and amount on our Declara:on Form. No signature is needed)

26 Ques$on Time with Mark Edgar and the Project Team?

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28 Management of the new Village Hall The new Hall has charity status with the Tin$nhull Parish Council as Sole Trustee. A new sub-commiaee of the Parish Council will be formed in the new year the Village Hall Management Commiaee to prepare for and manage the Hall on a day to day basis once it is completed. Management Group chaired by a Parish Councillor. The new build Project team will help in semng this up. Key Hall users will have representa$on on the new Management Commiaee. More on this in the new year once further progress has been made. Aim is to ensure that Hall can be used fully immediately handover has been completed.

29 3 year P & L Budget Year 1 Year 2 Year INCOME Coffee shop with profit margin of 50% 2,231 4,309 6,175 Art sales with commission of 10% Hall Hiring 10,740 20,998 26,077 Book sales Total income 13,161 25,567 32,582 Total Operating Costs 16,864 17,172 18,452 Lottery funding for wages, training, marketing 9,178 4, NET PROFIT (LOSS) 5,475 13,297 14,530

30 The Working Group Mandate After extensive research and debate, the PC noted that: The present hall is 60 years old; A structural building survey was seriously adverse; Refurbishment & extension would not deliver value for money for the village; it would cost over 450k. A modern, ecologically efficient community building would deliver great long-term benefit to the community for the next 60 years In Nov 2012 the Parish Council resolved to pursue a new build strategy to provide a village hall to the highest level of affordable sustainability and to design space as flexibly as possible to embrace Tintinhull Community Plan objectives. Funding requirements should bear in mind Parish Council responsibilities to the precept. The Working Group was established on 17 Dec 2012 to deliver this mandate, reporting to the PC on a monthly basis.

31 FAQs We can t afford it, the Precept will have to go up No, the Lottery grant and others grants will fund the new hall. The running costs will reduce and a new hall with attractive facilities will increase revenue. We voted for a refurbishment and extension Yes, in preference to the other option, but no structural survey had been undertaken and the TCP results were not known. What s wrong with the present hall? Roof leaks and needs replacing Wiring needs replacing Single thickness walls, expensive to heat No disabled access or facilities Lintels and walls cracking No proper kitchen, unattractive to hire

32 It is 63 years old. So why didn t we just Refurbish the Present Hall? It leaks, there are many cracks in the walls and roof. Making it disabled compa$ble would be almost impossible. 5 years ago a full survey iden$fied a refurbishment and extension cost of over 467k at todays prices. Loaery would not fund. VAT not refundable. S$ll have a 63 year old building, expensive to heat and not last for the next 60 years.

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35 Sec$on

36 New Village Hall Sec$onal Views