2, rue Mercier, 2985 Luxembourg, Luxemburg Fax:

Transcription

1 European union Publication of the supplement to the official journal of the European Union 2, rue Mercier, 2985 Luxembourg, Luxemburg Fax: ojs@publications.europa.eu infmation and online fms: simap.europa.eu Section I: Contracting authity I.1) Name, address and contact point: Official name: Investment Bank Schleswig- Holstein (IB.SH) in Rostock, represented by Gebäudemanagement Schleswig-Holstein AöR Postal address Gartenstrasse 6 National ID: (if known) Contract notice (Directive 2004/18/EC) Town: Kiel Postal code: Country Germany (DE) Contact point: Telephone: F the attention of: Mr Hagen sebastian.hagen@gmsh.de Fax: Internet adress(es): (if applicable) Main address of the contracting authity / client: (URL) address of buyer profile: (URL) Electronic access to infmation: (URL) Electronic submission of tenders and requests f participation: (URL) Further infmation can be obtained from the above named contact points Other (please complete Appendix A.I) Specifications and additional documents (including documents f competitive dialogue and a dynamic purchasing system) can be obtained from the above contact points Other (please complete Appendix A.II) Tenders requests f participation must be sent to the above named contact points Other (please complete Appendix A.III) I.2) Type of contracting authity Ministry any other national federal authity, including their regional local sub-divisions National federal agency/office Regional local authity Regional local agency/office Body governed by public law European institution/agency international ganisation Other: (Please specify) 1/19 - standard fm 02 - contract notice

2 I.3) Main activity General public services Defence Public der and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other: (Please specify) Central funding Institute of Schleswig-Holstein I.4) Contract award on behalf of other contracting authities The contracting authity is purchasing on behalf of other contracting authities: yes no (if yes, infmation on these contracting authities in Annex A) 2/19 - standard fm 02 - contract notice

3 Section II: Subject of the der II. 1) Description: II. 1.1) Description of the der by the contracting authity: Database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock II. 1.2) Type of der and location of wks, place of delivery, of perfmance: Choose one categy only - wks, supplies services which cresponds most to the specific object of your contract purchase(s)) Wks Supplies Services Execution Purchase Service categy no.: 7 Lease Design and execution F service categies, see Annex C1 Realisation, by whatever Rental means of wk, cresponding Hire purchase to the requirements A combination of these specified by the contracting authities Main place of execution, delivery service provision: Rostock NUTS code: DE803 II.1.3) Infmation about the public der, a framewk agreement the dynamic purchasing system (DBS): The announcement involves a public der The announcement involves the conclusion of a framewk agreement The announcement involves the establishment of a dynamic purchasing system (DBS) II.1.4) Infmation on framewk agreement: (if applicable) Framewk agreement with several operat Operats framewk agreement with a single Number: (if applicable) maximum number: framewk agreement of participants involved in the planned Duration of the framewk agreement Duration in years: in months: Justification, if the duration of the framewk agreement exceeds four years: Estimated total value of purchases f the entire duration of the framewk agreement (if applicable, give figures only) 3/19 - standard fm 02 - contract notice

4 Estimated value excluding VAT: Currency : Range from: : to : : Currency : Frequency and value of the contracts to be awarded: (if known) II.1.5) Sht description of the der purchase : The investment bank Schleswig-Holstein (IB.SH) in Rostock, in its capacity as managing authity / programme secretariat of the Baltic Sea region programme , hereby launches the call f tenders f a moniting system/database system f the Baltic Sea region programme The Baltic Sea region programme will be financed by the European Fund f regional development (ERDF) and is currently in the preparation phase as a renewed funding programme. Projects will be cofinanced f transnational cooperation between the EU Member States Denmark, Estonia, Finland, Germany, Latvia, Lithuania, Poland and Sweden, as well as partner countries Belarus, Nway and Russia. The IB.SH was tasked to prepare the new programme and takes the role - as already f the previous Baltic Sea region programme again of the managing authity / the programme secretariat. Me infmation both about the current and the future Baltic Sea region programmes are available at Task description: Development, maintenance and hosting a SQL-based online software ("moniting system / database system"), which suppts staff of the programme authities f the Baltic Sea programme in documenting and managing the entire project cycle: Application, evaluation, funding decision, contract process, repting, amendments and completion. In addition, a few me properties will be integrated such as e. g. the communication between recipients and the programme secretariat, the generating of statistics as well as interfaces to websites. Since the moniting system/database system will represent the most imptant resource of the programme secretariat and the managing authity, the main focus should be above all on the user experience. II.1.6) Common procurement vocabulary (CPV): Main vocabulary Main object II.1.7) Infmation about Government Procurement Agreement (GPA): Contract covered by the Government Procurement Agreement (GPA): yes Supplementary vocabulary(if applicable) no II.1.8) Lots: (f infmation about lots, use Annex B as many times as there are Lots) This contract is divided into lots: Yes no (If yes) offers are possible f only one lot one me lots all lots 4/19 - standard fm 02 - contract notice

5 II.1.9) Infmation about the variants / alternative offers: Variants / alternative offers are allowed: yes no II.2) Quantity scope of the der: II.2.1) Total quantity scope: (including all lots, renewals and options if applicable) (if applicable, in numbers) Estimated value excluding VAT: Currency : Range from: : to : : Currency : II.2.2) Details on options: Options : yes no (If yes) description of the options: (if applicable) (if known) Timetable f recourse to these options: in months: in days: (from contract award) II.2.3) Infmation about renewals: (if applicable) This der may be extended: yes no Number of possible extensions: (if known) range from: to: Estimated timeframe f subsequent contracts f extendable (if known) delivery service contracts: in months: in days: (from contract award) II.3) Duration of the contract time limit f completion: Duration in months: in days: (from contract award) Beginning: 01/01/2015 (DD/MM/YYYY) End: 31/12/2020 (DD/MM/YYYY) 5/19 - standard fm 02 - contract notice

6 6/19 - standard fm 02 - contract notice

7 Section III: Legal, economic, financial and technical infmation III.1) conditions relating the der: III.1.1) Deposits and guarantees required : (if applicable) III.1.2) Main financing conditions and payment arrangements and/ reference to the relevant provisions governing them: Accding to contractual terms i.v. with VOL/B III. 1.3) Legal fm to be taken by the group of economic operats to whom the contract is to be awarded: (if applicable) Groups of bidders are allowed. The evidence referred to under III.2) shall be provided f all parties of a bidding group. All partners of a bidding group must submit the offer with the associated tender documents signed and appoint a leader of the Constium. Hereby the main contracts and subcontracts are to be named with the respective partial ders. Constia must separately declare that they are jointly and severally liable. To avoid violations of the principle of competition accding to 97 GWB, constia, participating in the tendering procedure, must submit a selfcertification with the tender, which justifies the constium's legitimacy under competition law. In this it is to be demonstrated that the companies involved can not objectively submit a stand-alone offer due to their operational business conditions (e.g., capacity, equipment, and/ technical knowledge) and only the merger with a constium enables them to do this. In addition, it should be shown that the cooperation in the bidding constium is a cpate decision, within the boundaries of economically appropriate and commercially reasonable actions. III.1.4) Other particular conditions: (if applicable) Special conditions apply f the execution of the der: yes no (If yes) Description of the special conditions: III.2) Conditions of participation: III.2.1) Personal situation of economic operats, including requirements relating to enrolment on professional trade registers: Infmation and fmalities necessary fevaluating if the requirements are met: 1. Signed offer letter (fm) with the declarations: Declaration that you agree to the terms of the tender and have not made any cartel agreements, pricing similar agreements and exclude the effectiveness of cpate general terms and conditions (GTC) Decatlaration that there are no grounds f exclusion accding to 6 EG paragraph 4 letters a to g VOL/A 2. Meaningful cpate representation of the applicant company (max. 4 A4 pages) 3. Self-certification, that an excerpt from the commercial register contains no negative entries whether any entries exist. Note: The GMSH will seek a statement of the central commercial register befe the intended contract award. III.2.2) Economic and financial ability: Infmation and fmalities necessary f evaluating if the requirements are met: (if applicable to verify compliance) 4. Self-certification is calculated based on the last 3 fiscal years ( ) regarding the total turnover of the company and sales with regard to the special 7/19 - standard fm 02 - contract notice

8 nature, the subject of the award (development, maintenance, hosting a database) 5. Declaration (fm), whether in the case of an der the contract intends to award subcontracts. Note: In the case of the use of subcontracts, the GMSH will request the cresponding commitment from the subcontract pri to contract award. These must then be sent within 6 days to the GMSH. 6. Declaration (fm) with a maximum of 5 references f equivalent services in regard to the special perfmance, which is the subject of the award (development, maintenance, hosting a database), essentially provided in the last three financial years ( ) f public private clients, specifying the name of the customer, scope of services, der amount, duration of the contract, contact person, phone number and address. III.2.3) Technical capacity: Infmation and fmalities necessary f evaluating if the requirements are met: (if applicable to verify compliance) Only valid f Lot 1 7. Details of the qualifications/expertise of the company: a. Infmation on skills related to MS Windows Server, Active Directy, and MS Exchange Server b. Infmation to skills regarding PHP and.net c. Infmation on skills regarding SQL Server d. Infmation on skills regarding Java programming e. Infmation on skills regarding expting complex online fms as pdf file f. Infmation on fluent spoken and written business English of all staff involved in the project - cresponding to level C 1 of the CEFR (common European framewk of reference f languages) (self-certification is sufficient). 8. Presentation of the technical equipment f the provision of service Only valid f Lot 2 7. Details of the qualifications/expertise of the company: a. Infmation on skills related to MS Windows Server, Active Directy, and MS Exchange Server b. Infmation to skills regarding PHP and.net c. Infmation on skills regarding SQL Server f. Infmation on fluent spoken and written business English of all staff involved in the project - cresponding to level C 1 of the CEFR (common European framewk of reference f languages) (self-certification is sufficient). 8. Presentation of the technical equipment f the provision of service III.2.4) Infmation on reserved contracts: (if applicable) The contract is restricted to sheltered wkshops The execution of the contract is restricted to the framewk of sheltered employment programmes III.3) Conditions specific to services contracts: III.3.1) Infmation about particular profession: Execution of the service is reserved to a particular profession: yes no (If yes) Reference to the relevant legal administrative provisions: III.3.2) Staff responsible f the execution of the service: Legal persons should indicate the names and professional qualifications of the staff responsible f the execution of the service: yes no 8/19 - standard fm 02 - contract notice

9 9/19 - standard fm 02 - contract notice

10 Section IV: Procedure IV.1) Type of procedure: IV.1.1) Type of procedure: Open Restricted Accelerated restricted Justification f the choice of accelerated procedure: Negotiated Accelerated negotiated Some candidates have already been selected (possibly accding to a specific negotiated procedures): yes no (If yes, please specify names and addresses of already selected economic agents in section VI. 3:) Specify other infmation) Justification f the choice of accelerated procedure: Competitive dialogue IV.1.2) Limitation of the number of operats, who are invited to tender to participate: (restricted procedure, negotiated procedure competitive dialogue) Envisaged number of operats: Envisaged minimum: and (if applicable) maximum number Objective criteria f choosing the limited number of candidates: IV.1.3) Reduction in the number of operats during the negotiation dialogue: (Negotiated procedure, competitive dialogue) The course the procedure in successive stages in der to gradually reduce of the number of solutions to be discussed offers to be negotiated: yes no IV.2) Award criteria IV.2.1) Award criteria (please tick the applicable) Lowest price the economically most advantageous tender in terms of the following criteria (the award criteria should specify accding to their weighting decreasing der of imptance, if a weighting is demonstrably impossible) the criteria are listed in the call f tenders, the invitation to tender to negotiate, in the description of the competitive dialogue 10/19 - standard fm 02 - contract notice

11 Criteria Weighting Criteria Weighting 1. Price (Lot 1 and 2) Quality of the offer (only Lot 1) 3. Technical perfmance of the server (only Lot 2) IV.2.2) Infmation about electronic auction An electronic auction will be used yes no (If yes, if applicable) Additional infmation on the electronic auction: IV.3) Administrative infmation: IV. 3.1) File reference number attributed by the contracting authity: (if applicable) ZB-S IV.3.2) Previous publication(s) concerning the same der: yes If yes: no Pri infmation Announcement of a buyer profile Announcement number in the ABl: from the: (DD/MM/YYYY) Other previous announcements(if applicable) IV.3.3) Conditions f obtaining specifications and additional documents descriptive document: (in a competitive dialogue) Deadline f receipt of request of documents accessing documents Day. Time: Payable documents yes no (If yes, in numbers) price: Currency EUR Terms and method of payment: When you register on our E-procurement platfm there is a one-off registration fee of (applies only to bidders who are not yet registered). F this and all other procurement procedures, no further costs then arise f you. You can get me infmation at The above costs of the tender documents in paper fm are to be transferred befe requesting the tender documents to the account Deutsche Bundesbank IBAN: DE BIC: MARKDEF1210 Beneficiary: GMSH, Reference: ZB-S Datenbank. Upon request of the documentation in paper fm a copy of the remittance slip is to be submitted. No clearing cheques are accepted. IV.3.4) Time limit f receipt of tenders requests to participate: 11/19 - standard fm 02 - contract notice

12 Day. 07/11/2014 Time: 07:30 IV.3.5) Date of dispatch of invitations to tender to participate to selected candidates: (if known, in restricted procedures, negotiated procedures and competitive dialogue) Day. IV.3.6) Language(s), in which tenders requests to participate may be drawn up: Any EU official language Following official languages of the EU: DE Other: IV.3.7) Minimum time frame during which the tenderer must maintain the tender: to: : 31/12/2014 Duration in months: in days: (after the deadline f the receipt of tenders) IV.3.8) Conditions f opening of tenders: Day: 10/11/2014 (DD/MM/YYYY) time 09:00 (if applicable)location: Persons authised to be present at the opening of tenders (if applicable) : yes no (If yes) Additional infmation about authised persons and opening procedure: 12/19 - standard fm 02 - contract notice

13 Section VI: Complenentary infmation VI.1) Infmation about recurrence: (if applicable) This is a recurrent procurement: yes no (if yes) Estimated timing f further notices to be published: VI.2) Infmation about European Union funds: This contract is related to a project and/ programme financed by European Union funds: yes no (If yes) Info specifying the projects programmes: Baltic Sea region programme VI.3) Additional infmation: (if applicable) 1. Other documents to be submitted with the submission of the offer: 1.1. Commitment declaration (fm) to the collective loyalty and payment of minimum charges f the collective loyalty and procurement Act Schleswig-Holstein by the TTG (GVOBl. Schl.-H P. 239) 1.2 Declaration (fm) "Equality at wk" pursuant to 18 para 3 clause 1 collective loyalty and procurement Act Schleswig-Holstein (TTG) 2. E-procurement: You can get me infmation at When you register on our E-procurement platfm there is a one-off registration fee of (applies only to bidders who are not yet registered). F this and all other procurement procedures, no further costs then arise f you. 3. Request f documents Registered applicants can apply on the E-procurement platfm and download the appropriate documents. Otherwise the documents can be requested in writing by post (GMSH, Mr Sebastian Hagen, Gartenstrasse 6, Kiel), by fax (+ 49 (0) ) sebastian.hagen@gmsh.de). A copy of the remittance slip shall be attached to the request See section IV.3.3). Registered companies in the E-procurement system may apply electronically and must include a deposit slip. 4. Questions regarding the tender All questions concerning the tender shall be submitted exclusively in writing no later than Monday, the to the GMSH, FAO Mr Sebastian Hagen - Org.Z ( sebastian.hagen@gmsh.de fax: +49 (0) ). All questions and answers concerning the tender will be collected in a question response catalogue, which will be sent by fax to all applicants. The final version of the question response catalogue will be sent after the deadline f the submission of questions, but no later than 6 days befe the offer deadline, to all applicants by fax. 5. Prequalification F the assessment of business-related expertise, perfmance, legal compliance and reliability, the certificate of registration in the PQ VOL database can be presented ( Other requested documents must be submitted in addition. 6. It is intended by the contracting authity to address a possible international bidders circle. This notice is therefe also published on the Internet page of the GMSH in an English translation ( The bidding documents sent on request also include an English translation (exception: The documentation of the existing system can only be provided in the English language). It is explicitly pointed out that the complete procurement process will only be transacted in the German language and also a tender is only possible in the German language. In case of inconsistencies between the English and German versions, the 13/19 - standard fm 02 - contract notice

14 German version is always decisive. This applies to the announcement as well as all procurement and contract documents. VI.4) Procedures f appeal: VI.4.1) Body responsible f appeal procedures: Official name: Procurement Review Chamber Schleswig Holstein Postal address Düsternbrooker Weg 94 Location: Kiel Postal code: Country: Germany (DE) Telephone: / Fax: / Internet address: (URL) Body responsible f mediation procedures (if applicable) Official name: Postanschrift: Location: Postal code: Country: Telephone: Internet address: (URL) Fax: VI.4.2) Lodging of appeals: (please fill in section VI.4.2 if necessary section VI.4.3) Infmation on right to appeal: Bidders, whose offers should not be included will be infmed befe the award pursuant to 101 a GWB. A review process requires that the infringement against the contracting authity will be reprimanded. A bidder can have his disqualification from the review procedure checked in the procurement review Chamber. The application is inadmissible, as far as - the applicant has recognised the alleged violation of procurement rules in the contract award procedure and not immediately appealed against the contracting authity ( 107 para 3 No. 1 GWB), (...) - me than 15 calendar days have passed after receipt of the notification of the contracting authity without wanting to lodge a complaint, ( 107 para 3 No. 4 GWB). After expiry of this deadline, no appeal is possible against this decision. VI.4.3) Service from which infmation about the lodging of appeals may be obtained: Official name: Building management Schleswig-Holstein AöR Postal address Gartenstr. 6 Sebastian Hagen Location: Kiel Postal code: Telephone: Fax: Internet address: (URL) VI.5) Date of dispatch of this notice: Country: Germany (DE) 14/19 - standard fm 02 - contract notice

15 Annex A Additional addresses and contact points I) Addresses and contact points, which provide me infmation Official name: Postal address National identification number: (if known) Place: Postcode: Country: Contact point(s): F the attention of: Internet address: (URL) Phone: II) Addresses and contact points from which specifications and additional documents can be obtained Official name: Postal address Fax: National identification number: (if known) Location: Postal code: Country: Contact point(s): F the attention of: Internet address: (URL) Telephone: III) Addresses and contact points to which tenders/requests to participate must be sent National identification number: (if Official name: known) Postal address Fax: Location: Postal code: Country: Contact point(s): F the attention of: Internet address: (URL) Telephone: Fax: IV) Address of the other contracting authity on behalf of which the contracting authity is purchasing Offizielle Bezeichnung Postal address Grubenstrasse 20 Investment Bank Schleswig-Holstein (IB.SH) National identification number: (if known) Location: Rostock Postal code Country Germany (DE) 15/19 - standard fm 02 - contract notice

16 Annex B Infmation about Lots Title attributed to the contract by the contracting authity: Database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. Lot no: 1 Lot title: Database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. 1) Sht description: Database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. 2) Common procurement vocabulary(cpv): Main vocabulary Main object Supplementary vocabulary(if applicable) 3) Quantity scope: (if known, give figures only) Estimated costs excluding VAT: Currency: Range from: to: Currency: 4) Indication about different date f duration of contract starting/completion: (if applicable) Duration in months: in days: (from contract award) Beginning: End: (DD/MM/YYYY) (DD/MM/YYYY) 5) Additional infmation about lots: 16/19 - standard fm 02 - contract notice

17 Annex B Infmation about Lots Title attributed to the contract by the contracting authity: Database development and Hosting f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. Lot no: 2 Lot title: Hosting of the database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. 4) Sht description: Hosting of the database development f the EU Baltic structural funding programme f the Investment Bank Schleswig-Holstein (IB.SH) in Rostock. 5) Common procurement vocabulary(cpv): Main vocabulary Main object Supplementary vocabulary(if applicable) 6) Quantity scope: (if known, give figures only) Estimated costs excluding VAT: Currency: Range from: to: Currency: 4) Indication about different date f duration of contract starting/completion: (if applicable) Duration in months: in days: (from contract award) Beginning: End: (DD/MM/YYYY) (DD/MM/YYYY) 5) Additional infmation about lots: 17/19 - standard fm 02 - contract notice

18 Annex C1 General procurement Service categies referred to in Section II: Object of the contract Directi ve 2004/18 /EC Categy No [1] Subject 1 Maintenance and repair services 2 Land transpt services [2], including armoured car services, and courier services, except transpt of mail 18/19 - standard fm 02 - contract notice 3 Air transpt services of passengers and freight, except transpt of mail 4 Transpt of mail by land [3] and by air 5 Telecommunications services 6 Financial services: a) Insurances services b) Banking and investment services [4] 7 Computer and related services 8 Research and development services [5] 9 Accounting, auditing and bookkeeping services 10 Market research and public opinion polling services 11 Management consulting services [6] and related services 12 Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services 13 Advertising services 14 Building-cleaning services and property management services 15 Publishing and printing services on a fee contract basis 16 Sewage and refuse disposal services; sanitation and similar services Categy No [7] Subject 17 Hotel and restaurant services 18 Rail transpt services 19 Water transpt services 20 Suppting and auxiliary transpt services 21 Legal services 22 Personnel placement and supply services [8] 23 Investigation and security services, except armoured car services 24 Education and vocational education services 25 Health and social services 26 Recreational, cultural and spting services [9] 27 Other services 1 Service categies within the meaning of Article 20 and Annex IIA to Directive 2004/18/EC. 2 Except f rail transpt services covered by categy Except f rail transpt services covered by categy Except financial services in connection with the issue, sale, purchase transfer of securities other financial instruments, and central bank services. The following are also excluded: services involving the acquisition rental, by whatever financial means, of land, existing buildings

19 other immovable property concerning rights thereon. However, financial service contracts concluded at the same time as, befe after the contract of acquisition rental, in whatever fm, shall be subject to the Directive. 5 Except research and development services other than those where the benefits accrue exclusively to the contracting authity f its use in the conduct of its own affairs on condition that the service provided is wholly remunerated by the contracting authity. 6 Except arbitration and conciliation services. 7 Service categies within the meaning of Article 21 and Annex IIB of Directive 2004/18/EC. 8 Except employment contracts. 9 Except contracts f the acquisition, development, production co-production of program material by broadcasters and contracts f broadcasting time. 19/19 - standard fm 02 - contract notice