City Council Study Session Agenda * Wednesday, July 23, :05 p.m. Training Center, 2 nd Floor, City Hall

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1 City Council Study Session Agenda * Wednesday, July 23, :05 p.m. Training Center, 2 nd Floor, City Hall TIMES ARE APPROXIMATE 6:05 p.m. 1. Review of the Application to Serve Alcohol Liquor during the Civil War Muster event at Van Raalte Farms. 6:20 p.m. 2. Other Business: (Human Relations Commission/International Relations Commission Plan Review Preparation) 6:25 p.m. 3. Adjournment of Study Session The City of Holland will provide necessary services and auxiliary aids, such as signers for hearing impaired and audiotapes of printed materials, to individuals with disabilities, upon receipt of seven days prior notice. Person with disabilities requiring auxiliary aids services should contact the City of Holland by writing or calling: Human Relations Coordinator Esther Fifelski, 270 S. River Avenue Holland, MI 49423, telephone (616) Language translations or interpretations will be provided on request. La Ciudad de Holland proporcionará servicios necesarios y ayudas auxiliares, tales como personas que usan lenguaje de señas para aquellos con discapacidad auditiva y cintas de audio de materiales impresos, a las personas con discapacidad, con un aviso previo de siete días de anticipación. Las personas con discapacidades que necesiten servicios de ayudas auxiliares deben ponerse en contacto con la Ciudad de Holland escribiendo o llamando a: Human Relations Coordinator Esther Fifelski, 270 S. River Avenue, Holland, MI 49423, teléfono (616) Las traducciones o interpretaciones será proporcionada a petición. * Study Sessions are City Council work sessions at which the council reviews and discusses various issues in the City of Holland, as listed on this agenda. Study Sessions are 8:55intended to facilitate City Council discussion on these issues that may, or may not, be acted upon at a future business meeting of the City Council. No action or vote will be taken at a Study Session on any item. While the public is invited to attend the Study Session, public comment is limited to the agenda item identified as such and generally will not be solicited during the discussion of the other items listed on this agenda.

2 July 23, 2014 To: Subject: Mayor Dykstra and Members of City Council Civil War Muster Event - Consumption of Alcohol on at Van Raalte Farm The Holland Historical Trust is again holding their annual Civil War muster on the 20 th and 21 st of September at Van Raalte Farm Park. This year they are requesting to include a historic saloon component to this event. City policy does not list the Van Raalte Farm property as one of the approved locations to host an event where alcohol will be served. Per section (a)(4) of the city ordinance Council is authorized and required to approve such request by resolution. Attached is the application along with the attorney- approved resolution for your review. All city departments have reviewed the application (including the request to serve alcohol) with no objections. It is recommended that City Council discuss this matter and decide if there is a consensus to formally consider a resolution of approval at the regular meeting on August 6, A draft resolution is attached which would allow the use of alcohol for the historic saloon at the Civil War Muster scheduled to be held at Van Raalte Farm Park on September as indicated in the attached application. Respectfully submitted Anna Perales, Deputy City Clerk Attachments: Letter of request Application Resolution Reviewed: Ryan Cotton, City Manger

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23 (R2014.XX) RESOLUTION ALCOHOL AT PUBLIC FACILITY FOR HOLLAND HISTORICAL TRUST SPECIAL EVENT At a Regular meeting of the Council of the City of Holland, Michigan, held at City Hall, Holland, Michigan, on, 2014 at P.M. PRESENT: ABSENT: The following Resolution was offered by Council Member, and supported by Council Member : RESOLUTION WHEREAS, A request has been submitted to the City of Holland by Holland Historical Trust for the use of Van Raalte Farm for a special event on September 18 21, 2014, between ; and WHEREAS, A special event permit for use of public streets requires approval by the City Manager, issued to possession and consumption of beer at Van Raalte Farm requires approval by resolution of the City Council, and requires a Temporary Authorization from the Michigan Control Commission to expand serving area. WHEREAS, In October 2011, City Council amended this Section of the Code to allow other locations owned by the City be approved by resolution of the City Council; and WHEREAS, To hold a special event serving alcohol at one of these locations, an application to serve alcohol liquor in certain public facilities must be obtained from the Clerk s Office with the application fee charge as approved by City Council of the 2014 Schedule of Fees and requires a charitable and or a non profit organization as a partner and or benefactor and that the permit holder must comply with licensing requirements with the State of Michigan; and WHEREAS, The Holland Historical Trust is a city based non profit organization;

24 NOW, THEREFORE, the Council of the City resolves the following: That a special event permit allowing the possession and consumption of beer be issued to the Holland Historical Trust for the use of Van Raalte Farm for this specific event, under the terms and approved conditions for the use of City property, to be held on September 18 21, After discussion, the vote was: AYES: NAYS: ABSENT: CITY OF HOLLAND Dated:, 2014 By Anna Perales Its: Deputy City Clerk 2

25 CERTIFICATE STATE OF MICHIGAN ) COUNTY OF OTTAWA ) )ss I, the undersigned, the duly qualified Deputy City Clerk of the Holland City Council, City of Holland, State of Michigan, do hereby certify that the foregoing is a true and complete copy of proceedings taken at a Regular City Council Meeting of the Council of the City of Holland, held on the day of, 2014, relating to a Resolution to allow possession and consumption of alcohol at a public facility for Holland Historic Trust special event, the original of which is on file in my office. Public notice of said meeting was given pursuant to and in full compliance with Act 267, Public Act of 1976, as amended. IN WITNESS WHEREOF, I have hereunto affixed my official signature this day of, Anna Perales, Deputy City Clerk 3