Quotation Box, 12 Glencoe Road, Springfield. City Parks does not take responsibility for any quotations submitted to the wrong box.

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1 QUOTATIONS ARE HEREBY REQUESTED IN ACCORDANCE WITH THE SCM REGULATIONS SECTION 18 OF THE LOCAL GOVERNMENT MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003, FOR THE PURCHASE OF ITEM/S THAT COULD BE ABOVE R ADVERTISEMENT DATE 1 June 2011 DEPARTMENT FM RFQ NUMBER JCP/RFQ/FM008/2011 RFQ VALIDITY PERIOD 30 DAYS (COMMENCING FROM THE RFQ CLOSING DATE) DESCRIPTION OF GOODS/SERVICES Servicing of fire fighting equipment at the Depots DOCUMENTS ARE OBTAINABLE AT NO The JCP s website- COST FROM: Or City Parks House 40 De Korte Street OR 12 Glencoe Road Braamfontein Springfield JHB 2000 JHB SUBMISSION OF QUOTES Quotation Box, 12 Glencoe Road, Springfield. City Parks does not take responsibility for any quotations submitted to the wrong box. CLOSING DATE & TIME 7 June 11:00am SITE MEETING N / A ENQUIRIES Name: Likopo (011) / SHEQ Department Service Provider/s that are currently not on JCP s accredited or preferred database can obtain application form from our website QUOTATIONS MUST BE SUBMITTED IN SEALED ENVELOPES CLEARLY MARKED RFQ FOR... The following information must be submitted with the quotation, e.g. 1.1 Certificate of good standing from the Compensation Commissioner 1.2 Risk assessment for the tasks that will be performed 1.3 SAQCC documents 1.4 SABS/SANS documents 1.5 Independent report on company BEE status 1.6 Tax clearance certificate 1.7 Company profile with references

2 2 Evaluation Criteria: 80/20 Preference point system as presented in the preferential procurement policy framework Act no 5 of 2000, for this purpose MBD 4 forms should be scrutinized,completed and submitted together with your quotation. Failure in submitting these documents will result in a quotation being disqualified: E. Mokonyama SCM Manager Senior/Regional/General Manager

3 3 REQUEST FOR QUOTATION- SCOPE OF WORK Company Registered Name: Company registration no: VAT Reg. No: Tax Reg. No: CIDB No (If Applicable). % Equity Held By BEE: % Equity By Women: % Equity By Disabled Persons: % Equity By Youth: Evaluation criteria: Preferential Procurement Policy Framework Act (PPPFA) 80/20 points Price = 80 points:... BEE = 5 points:... Women = 10 points:... Disabled Person= 3 points:... Youth = 2 points:... Total points scored =... Delivery Address: Conditions: 1. Accepted RFQ s will be communicated by way of an official order. Accordingly, no goods, work or service must be prepared or delivered before an official order is received by the respondent 2. All prices quoted must be firm and be inclusive of Value Added Tax (VAT). 3. The lowest, or any, offer will not necessarily be accepted and Johannesburg City Parks reserves the right to accept any offer either in whole or in part. 4. No offer shall be considered unless it has been signed and accompanied by sufficient information to show whether or not the goods offered comply with the specifications. 5. The offer herein shall remain binding and open for acceptance by Johannesburg City Parks during the validity period indicated and calculated from the closing time of the RFQ. NAME: SIGNATURE: CAPACITY: DATE:

4 4 REQUISITION NUMBER: SPECIFICATION REQUEST FOR QUOTATION TO SERVICE FIRE EQUIPEMNT 1. AIM To service fire equipment at JCP facilities according to the SANS 1475 standard. 2. BACKGROUND Johannesburg city Parks (JCP) is a municipal owned entity (section 21 company) for the City of Johannesburg JCP is responsible for the development, management and conservation of street trees and zoned public open spaces which include parks, conservation areas and cemeteries within the City of Johannesburg. The company has approximately 1600 permanent employees. The company also employs contractors for the development projects and for the maintenance functions (e.g. grass cutting, tree pruning etc). JCP areas of responsibility and facilities include the following: 32 depots with approximately 300 buildings. 10 active cemeteries. 2 crematoria. Maintenance and conservation of all public Parks within the City of Joburg on council owned land. Maintenance and Conservation areas including bird sanctuaries. Maintenance and conservation of Street Trees within the City of Johannesburg. Development of new parks and cemeteries. 2.1 Outputs Fully serviced & operational fire equipment. Servicing report on all equipment serviced. Fire/emergency signage report. (Indicating the number of signage required for each type) (See Table 2)

5 5 New/additional fire equipment required. 2.2 Inputs Servicing of all fire equipment at JCP facilities. Parts and labour as described in the section under 4.3 below. 3. REQUEST FOR QUOTATIONS Service providers are invited to submit a quotation containing the following: Company profile. Capacity and Experience to undertake the work. Personnel to be involved in the project. Financial proposal. All proposals will be treated as confidential. 4. PURPOSE OF SERVICING Fire equipment need to remain operable and available for use during a fire emergency situation. Requirement of the OHS Act 85 of FINANCIAL PROPOSAL 5.1 Fire equipment types and sizes Please quote for the following items and ensure that all the costs have been considered. The Fire extinguishers consist of the following sizes: DCP 9kg 4.5kg 2kg 2.2kg 4.5kg 5kg 6kg Water 9L

6 6 Please quote under sections 2.1 and 2.2 for the sizes mentioned above. 5.2 Servicing types (See Table 1) Minor Service of fire equipment All the sizes above. The minor service shall include the following: Replacement of seals, service labels, instruction label, cleaning and inspection of equipment, labour and travelling to and from JCP premises Major Service of fire equipment A Major service shall include the following: Pressure testing, hydrostatic testing, pressurising of the unit, sifting of powder, safety pins, all types of seals etc. Please note no hidden costs such as refilling the extinguisher. The price shall be the full price that will include all the work carried out to render the appliance usable Hose and hydrants All servicing must include wet testing/servicing. Complete servicing as required by the SANS 1475 will be conducted New equipment (Also see point 4.2 above) Please provide a list of equipment and parts not covered under normal servicing. Please provide pricing for items such as numbering and installation should this be required.

7 7 6. QUOTATION DELIVERY Please deliver complete proposal to Peter Hilton, ( ) 12 Glencoe Road, Springfield, Johannesburg by 01 June 2011 or 7. JCP SITES JCP sites are situated throughout the city of Johannesburg. Table 1 Equipment type Size Minor Service R per unit Major Service R per unit Minor service DCP DCP Water 4.5kg 9 Kg 2Kg 4.5Kg 5Kg 6Kg 9L Fire Hose Fire Hydrant Equipment type Size Minor Service R per unit Major Service R per unit Major Service DCP DCP 4.5kg 9 Kg 2Kg

8 8 Water 4.5Kg 5Kg 6Kg 9L Table 2 use: All signs Photo luminescent. use: Normal signage Arrow could point in whichever direction. Sign Description Price per unit use

9 9 CIFICATIONS

10 10 MBD 4 DECLARATION OF INTEREST 1. No bid will be accepted from persons in the service of the state. 2. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest. 3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid. 3.1 Full Name: 3.2 Identity Number: 3.3 Company Registration Number: 3.4 Tax Reference Number: 3.5 VAT Registration Number: 3.6 Are you presently in the service of the state YES / NO If so, furnish particulars. MSCM Regulations: in the service of the state means to be (a) a member of (i) any municipal council; (ii) any provincial legislature; or (iii) the national Assembly or the national Council of provinces; (b) a member of the board of directors of any municipal entity; (c) an official of any municipality or municipal entity; (d) an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); (e) a member of the accounting authority of any national or provincial public entity; or (f) an employee of Parliament or a provincial legislature.

11 Have you been in the service of the state for the past YES / NO twelve months? If so, furnish particulars. 3.8 Do you, have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? YES / NO If so, furnish particulars. YES / NO 3.9 Are you, aware of any relationship (family, friend, other) between a bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? If so, furnish particulars..

12 Are any of the company s directors, managers, principle YES / NO shareholders or stakeholders in service of the state? If so, furnish particulars Are any spouse, child or parent of the company s directors, YES / NO managers, principle shareholders or stakeholders in service of the state? If so, furnish particulars. CERTIFICATION I, THE UNDERSIGNED (NAME) CERTIFY THAT THE INFORMATION FURNISHED ON THIS DECLARATION FORM IS CORRECT. I ACCEPT THAT THE STATE MAY ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE... Signature.. Date. Position. Name of Bidder