TOTAL VOTER REGISTRATION: Please respond to the CoUowing questions in the space provided below.

Transcription

1 UNITED STATES ELECTION ASSISTANCE COMMISSION VOTER REGISTRATION SURVEY The following fonn should be completed on-line or in electronic fonnat. Completed forms should be re turned to the United States Election Assistance Commission via to Survey or before March 31, Please complete all of the fields below. Specific instructions relative to certain fields are found at the end of this form. If your question or concern is not answered in the instructions section of this form, please contact Brian Hancock at RESPONDENT INFORMATION: Name of the responding State: Date response is submitted : Mississippi May 2, 2005 Name of responding official: Robbie Vance Address of responding official: PO Box 136 Jackson, MS Title of responding official: Federal Compliance Officer Address: rvance@sos.state.ms.us Phone Number: Fax Number: TOTAL VOTER REGISTRATION: Please respond to the CoUowing questions in the space provided below. J. Total number of registered voters (active) at the time of the close of registration for the 2002 Federal general election Total number of registered voters (inactive) at the time of the close ofregistration for the 2002 Federal general election 59379

2 3. Total number of registered voters (active) at the time of the close of polls for the 2004 Federal general election (November 2, 2004) 1,802, Total number ofregistered voters (inactive) at the time of the close of polls for the 2004 Federal general election (November 2, 2004) Total number of registered voters who we re determined to be eligible to vote in the November 2, 2004 election through the provisional voting process Were there any voter registration applications received prior to the deadline for registering to vote in the November 2, 2004 election that were not processed in time for the election? (!) Yes o No VOTER REGISTRATION OFFICIALS: Please respond to the following questions in the space provided below. 7. Ide nti fy the local election official primarily responsible for registering voters. Circuit Clerk, Municipal Clerk 8. Identify each and every other state or local government office or agency that conducts voter registration including (a) motor vehicle offices, (b) all offices that provide public assistance that arc mandated as registration sites by NV RA, (c) all offices that provide state-funded programs primarily serving persons with disabilities, (d) all Armed Forces recruitment offices, and (e) all other agencies designated by the State. Department of Public Safety; Department of Health; Department of Human Services; Department of Mental Health; Department of Rehabilitation Services; Department of Medicaid, Office of the Governor. 2

3 9. Identify whether voter registration forms are received by local registration offici als or state registration officials. Local o State o Both 10. Identify whether voter registration forms are processed by local registration officials or state registration officials. Local o State o Both II. Total number of election jurisdictions conducting voter registration 82 Counties and 296 Municipalities which share information 12. Total number of jurisdictions identified in questi on 11 that provided information for this survey 3 1 VOTER REGISTRATION APPLICATIONS: Please respond to the following questions in the space provided below. 13. Total number of voter registration applications received from all sources during the period from the close of registration for the November 2002 federal election until the close of registration for the November 2004 Federal election N/A 14. Total number of mail voter registration applications (including state, federal, and military or overseas forms that are accepted) received during the period from the close ofregistration for the November 2002 Federal election until the close of registration for the November 2004 Federal election N/A 15. Total number of voter registration applications received in person in the clerk or voter registrars' office during the period from the close of registration for the ovember 2002 Federal election until the close of registration for the November 2004 Federal election N/A 3

4 16. Total number voter registration applications received from each voter registration agency, including (1) motor vehicle offices, (2) all public assistance agencies that are mandated as registration sites by NVRA, (3) all offices that provide statefunded programs primarily serving persons with disabilities. (4) all Armed Forces recruitment offices, and (5) all other agencies designated by the State (those identified in response to question 8), during the period from the close of registration for the November 2002 Federal election until the close ofregistration for the November 2004 Federal general election Motor Vehicle Offices 7032 Offices that prov ide Public Assistance 245 Offices the provide State-funded programs primarily serving persons with disabilities 207 Arm ed Forces recruitment offices 270 Other agencies designated by the State Total number of voter registration applications identified in response to questions that were changes of address, name or party Total number of voter registration applications identified in response to questions that were duplicates of other valid voter registrations Total num ber of voter registration applications identified in response to question 13 that were invalid or rejected (other than dupl icates) How are voter registration app lications transferred from other voter registration age ncies (see question 16) to the offi cial responsible for voter registrat ion? (i.e. , VPN, tape, disk, mail. fax) Mail, fax, and hand delivery 4

5 21. What, if any, training is provided to employees of voter registration agencies on the voter registration process? The Secretary of State's office trains the local clerks, who in turn train their employees 22. Identify any restrictions on the acceptance of voter registration applications such as paper we ight, fax, electronic, mail (for noll-nvra states), batch, third-party deli very, etc. No fax or can be used except for those voters covered under UOCAVA. 23. Total number of new valid registrations added to the voter registration lists between the 2002 and 2004 Federal general elections PROCESSING VOTER REGISTRATION APPLICATIONS: Please respond to the following questions in the space provided below. 24. How are voter registration applications maintained (e.g., paper or computeri zed)? o o Paper Computerized Other If Other is selected, please specify the method of maintaining records. Both paper and computer 25. How does the registration official check for duplicate registrations? They Sheck SSN, Name, Date of Birth, or Driver's License # when entering the data 26. Does your State check for dupl icate voter registrations across state lines? o Yes (!) No 5

6 27. What type of number is used as a voter registration number (e. g., social security number, unique identifier)? If a unique identifier is used, please identify what method is used for assigning the identified (e. g., random, combination of county number and other number) o Social Security Number (4 di gits) o Social Security Number (9 digits) <!) Other o Driver' s License Number o Unique Identifier All of the above 28. Are applicants who are rejected notified of the rej ection and reason fo r rejec tion? <!) Yes o No LIST MAINTENANCE: Please respond to the following questions in the space provided below. 29. How many removal notices (Section 8(d)(2) confinnation notices) were sent between the close of registration for the November 2002 election and November 2, 2004? How many responses were received to the confirmation notices identified in response to question 29? How many voters were moved to the inactive list? How many voters were ultimately removed from the voter rolls between the close of registration for the ovember 2002 electi on and November 2, 2004?

7 33. How many voters were removed from the voter rolls between the close of registration for the November 2002 election and November 2, 2004 because of the death of the voter? How many voters were removed from the voter rolls between the close of registration for the November 2002 election and November 2, 2004 due to failure to vote in two consecutive federal general elections? How many voters were removed from the voter rolls between the close of registration for the November 2002 election and November 2, 2004 bccause -the voter requested to be removed? How many voters were moved fro m the voter rolls between the close of registration for the November 2002 election and November 2, 2004 because of disqualifying felony convictions? low many voters were removed from the votcr rolls between the close of registrati on for the November 2002 election and November 2, 2004 for reasons other than those set forth in questions 33-36? Please specify the reason for the removal What sources of data are considered in performing list maintenance (e.g., returned election notices, returned jury summons, Postal Service NCOA information, house-to-house canvasses, etc.)? All those listed plus newspaper obituaries 39. What process is used to perform list maintenance? (e.g., is the process electronic or manual) Both electronic and manual. 7

8 40. Who is responsible for list maintenance (e.g., state or locality)? Locality 4 1. How does your State treat voters who (a) have been convicted of a felony, (b) are serving a sentence of incarceration for conviction of a fe lony, and (c) arc serving a tenn of probation following being convicted of a felony? (a) Convicted of a felony They can vote as long as th e crime was not one of the 21 disenfranchising crimes set forth in the Mississippi Constitution. (b) Serving a sentence of incarceration for conviction of a fe lony They can vote as long as the crime was not one of th e 21 disenfranchising crimes set forth in the Mississippi Constitution. (c) Serving a term of probation fo llowing being convicted of a felony They can vote as long as the crime was not one of the 21 disenfranchising crimes set forth in the Mississippi Constitution. NVRA AND HA VA PROVISIONS: Please respond to the following questions in the space provided below. 42. Is your Statc subj ect to the National Voter Registrati on Ac t? <!> Yes o No 43. I-las your State revised its state voter or mai l votcr registration form to include the citizenshi p and age questions required by HA V A? (!) Yes o o 44. How does your State treat applications where one or more of the HA V A mandated questions (citizenship and age) arc not answered? The application is returned and the missing data is requested. 8

9 45. Total number of voter registration applications that were accepted and processed without the applicant completing the question "Are you a citizen of the Un ited States of America?" Total number of voter registration applications that were accepted and processed without the applicant completing the question "Will you be 18 years of age on or before election day?" Has your State implemented the ve rification requirements ofha VA fo r new mail registrations? <V Yes o No 48. Has your State implemented the verification requirements of HA V A for all new registrations? Yes o No 49. How does your State verify voter registra tion applications (e.g., tracking the return of disposition notices, checks against dri vers license and social security administration records, etc.)? The oath signed by the applicant saying that all information provided is true is trusted. 50. Has your State im plemented a statewide voter registration database? o Yes No If the answer is no, when will your State implement a statewide voter registration database and what progress has been made toward ac hieving that implementation? later this year. The Statewide Elections Management System is currently under development. 9

10 Does the database or any solicitation for such a database include linking disability and social service agencies to the database in a similar manner as the state department of motor vehicles? (!) Yes o No VOTER REGISTRATION DRIVES: Please respond to the following questions in the blanks provided below. 51. Does your State allow outside groups to conduct voter registration drives and submit the voter registration applications to the local registration o fficial for processing? (!) Yes o No 52. How does your State manage the number of applicati ons given to the outside group and the number and timing of the return of those forms by the outside registration group? There is no regulation 53. Does your State use serial numbers on voter registration applications given to outside groups and organizations in order to be able to identify which group or organization handled completed applications that are received by State and local officials? o Yes No 54. Does your State pennit agents of outside groups to be paid compensati on fo r registering voters? o Yes o No I f so, may the agent be paid on the basis of the number of voter registrations submitted? o Yes o No 10

11 If payment of a voter registration is prohibited, what is the penalty fo r violating the prohibi tion? There is no regulation on anything in this question PUBLIC INFORMATION: Please respond to the (ollowing questions in the blanks provided below. 55. Are voter registration records public information? <!) Yes o No 56. Are voter registrations available for sale to the public? <!) Yes o No Instructions: Please answer every question. Do not leave any questions blank. The appropriate answer may be "0", "none", or "N/A". This survey seeks info rmation only from the State level. 11