Public Procurement Review Software (goprs)

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Bernadette Conley
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1 SUPPORTED BY: ICT Infrastructure & Data Centre Model Public Procurement Review Software (goprs) A Corruption Prevention Tool for Public Procurement Regulatory Authorities TACKLING CORRUPTION AT ITS SOURCE

PUBLIC PROCUREMENT REVIEW SOFTWARE Tackling corruption at its source The United Nations Office on Drugs and Crime (UNODC) has successfully developed advanced solutions to help combat and fight the

For this particular case of Public Procurement, UNODC has designed goprs to help unify international and national efforts to combat public procurement corruption.

2 PUBLIC PROCUREMENT REVIEW SOFTWARE Tackling corruption at its source The United Nations Office on Drugs and Crime (UNODC) has successfully developed advanced solutions to help combat and fight the menace of corruption at the Information Technology level. For this particular case of Public Procurement, UNODC has designed goprs to help unify international and national efforts to combat public procurement corruption. The Public Procurement Review Software (goprs) is a substantive system that addresses the monitoring and oversight of public procurement, and is designed specifically to automate the complex mandate of Public Procurement Regulatory Authorities (PPRAs). goprs has also been developed in order to promote harmonization of international standards of public procurement and considers the provisions of the UNCITRAL Model Law, the Agreement on Government Procurement of the World Trade Organization (WTO), European Union directives (on government procurement and appeals procedures), the United Nations Convention against Corruption, the World Bank guidelines for procurement and consultants and other similar documents from international financial institutions. The Public Procurement Workflow: 1 MDA (Ministry, Department or Agency) ONLINE REQUEST APPROVAL ANALYSIS (DOCUMENTS) 2 Office of the DG goprs is funded by BPP Nigeria has lost several hundred billion Naira over the last decade due to flagrant abuse of procedures for the award of public contracts, inflation of contracts, lack of transparency, lack of competence-based evaluation, and lack of merit, which is the fundamental criteria for the awarding of public contracts. This finding has made urgent reform of the procurement system an imperative if Nigeria is to reduce the large scale corruption and waste that has reduced the efficiency of the Nigerian public sector. These reasons brought about the birth of Bureau of Public Procurement (BPP) in BPP plays a significant role in ensuring efficient and integrity-based monitoring of the implementation of all Federal Government capital projects. The mission of BPP is to establish an open, transparent and competitive federal procurement system that is integration-driven, upholds spending within appropriations and ensures speedy delivery of projects, thus achieving value for money without sacrificing quality and standards. This mission is difficult to achieve without deployment of a Databank Management System (public procurement review software and adequate ICT infrastructure). Such a system will assist BPP in ensuring strict compliance with openness, competition, cost accuracy, rules and procedures that should guide contract awards within the Federal Government of Nigeria. Therefore any improvements in the public procurement system are expected to have a direct and beneficial effect on the overall economic situation of the country. For more information in this regard, please consult: 2 DG 3 Compliance Department ANALYSIS (COMPLIANCE) Engr. Emeka Ezeh, FNSE, Director-General, Bureau of Public Procurement Phone: (+234-9) emeka.ezeh@bpp.gov.ng Website:

International Response to Public Procurement Corruption For a proper study of the process of public procurement, knowledge of the public procurement laws of a country is very essential.

Therefore, public procurement bodies need to have access to the international business world.

3 International Response to Public Procurement Corruption For a proper study of the process of public procurement, knowledge of the public procurement laws of a country is very essential. But public procurement is not confined within the limits of a country as there are many goods and services which are not available locally and thus cannot be domestically procured. Therefore, public procurement bodies need to have access to the international business world. Efforts have also been made by several international organizations to help countries in updating, modernizing or elaborating instruments relating to public procurement. The aim is to ensure efficient, economic, transparent and fair procurement practices. These efforts are as follows: 1. Model laws on procurement of goods, construction and services of the United Nations Commission on International Trade Law (UNCITRAL); 2. The Plurilateral Agreement on Government Procurement (GPA) of the World Trade Organization (WTO); 3. Procurement Procedures under the World Bank; 4. The United Nations Convention against Corruption (UNCAC) initiated by the United Nations Office on Drugs and Crime (UNODC); 5. European Union Directives on Public Procurement; 6. Regional Arrangements, such as: a. North American Free Trade Agreement (NAFTA) Procurement Rules b. Asia Pacific Economic Cooperation (APEC) Transparency Standards on Government Procurement c. The Integrity and Anti-Corruption Initiatives of the African Development Bank d. African Union Convention on Preventing and Combating Corruption Various international organizations recognize that a fully-integrated IT procurement review system will involve a lengthy reform program, most effectively implemented through a staged approach with different considerations for each stage in the procurement process. A longer-term, but equally important potential benefit [of IT] is that it allows a more strategic approach to procurement, harnessing the data that IT can generate to allow the pursuit of goals and performance to beguided by information and analyses rather than by procedures alone. Benefits through internal transparency, integrity support and efficiency savings can be achieved. Internal transparency andtraceability - meaning better records of each procurement process - gives the ability to monitor, evaluate and improve not only individual procurement procedures but overall system performance and trends. UNCITRAL, Model Law Guide, Paragraph 49 Each State Party shall, in accordance with the fundamental principles of its legal system, take the necessary steps to establish appropriate systems of procurement, based on transparency, competition and objective criteria in decision-making, that are effective, inter alia, in preventing corruption. UNCAC, Article 9, Public procurement and management of public finances

goprs Overview goprs has the potential to significantly reduce corruption and abuse as well as enhance value for

goprs will increase the integrity of the procurement process and private business and financial institution

Increased competition will improve the quality and cost of the performance of government contracts.

Facilitate interactions between Public Procurement Regulatory Authority (PPRA) and Ministries, Departments, and

Improve PPRA s internal review and monitoring of the procurement approval process; 3.

Manage and publish internal databases (vendors, price list, etc.) to support the procurement process.

4 goprs Overview goprs has the potential to significantly reduce corruption and abuse as well as enhance value for money and administrative efficiency in terms of both time and costs. goprs will increase the integrity of the procurement process and private business and financial institution confidence and willingness to participate. Increased competition will improve the quality and cost of the performance of government contracts. goprs is a unique fully integrated software designed specifically to: 1. Facilitate interactions between Public Procurement Regulatory Authority (PPRA) and Ministries, Departments, and Agencies (MDAs) in a country; 2. Improve PPRA s internal review and monitoring of the procurement approval process; 3. Kick-off PPRA s oversight on budget appropriations versus reported procurement actions; 4. Manage and publish internal databases (vendors, price list, etc.) to support the procurement process. Functions and Features Performs Audits Projects Issues Approvals Goods / Price Database Vendors Database BPP PPRA Handles Petitions BPP Vendors Database Act Procurement Posting Goods / Price Database MDAs MDAs Issues Publications & Reports Audits Black / Debarred Lists Procurement Posting Arranges Training Issues Approvals Procurement Requests Projects Handles Petitions Publications and Reports Black / Debarred Lists Arrange Training Procurement Requests

Key Features of goprs Oversight goprs is being developed as a tool to enhance the ability of a PPRA to oversee and monitor individual procurements and to review specific contract awards which fall

Information Technology has the potential to increase the efficiency of the procurement process in terms of both time and money and to ensure that each procurement follows the UNCITRAL principles of

CALE LENDARING ELECTRONIC CASE FILE Monitoring goprs is being designed to organise data and information to provide MDA s with the information needed to better manage the procurement process as a

Importantly, MDAs will be able to reference pricing data and access information on the eligibility and qualifications of specific bidders.

understanding the actual experience of corruption, its forms and the areas of vulnerabilities.

5 Key Features of goprs Oversight goprs is being developed as a tool to enhance the ability of a PPRA to oversee and monitor individual procurements and to review specific contract awards which fall above prior review thresholds (the issue of cumulative contracts needs to be borne in mind i.e. where framework agreements are used). Information Technology has the potential to increase the efficiency of the procurement process in terms of both time and money and to ensure that each procurement follows the UNCITRAL principles of accountability, fairness, transparency and equality. CALE LENDARING ELECTRONIC CASE FILE Monitoring goprs is being designed to organise data and information to provide MDA s with the information needed to better manage the procurement process as a whole. By identifying inefficiencies, gaps and redundancies in procurement procedures, efficiences in both time and money can be achieved. Importantly, MDAs will be able to reference pricing data and access information on the eligibility and qualifications of specific bidders. DOCUMENT MANAGEMENT DYNAM AMIC WEB PORTAL Prevention and Detection goprs is designed to systematically gather data and knowledge of corruption patterns and modalities in procurement by focusing on understanding the actual experience of corruption, its forms and the areas of vulnerabilities. Different from opinion-based methods, goprs is an evidence-based approach that collects and analyzes data on patterns of unexpected prices or other information to provide more solid and actionable evidence of possible corruption and its nature. The goal of goprs is not to simply score or rank, but rather to produce information for analysis, management and decision-making to obtain greater value for money and to deter fraud and corruption. AUDIT TRACKING & SECURITY REPORT WRITER PUBLIC PROCUREMENT ACTION PROCESS REQUEST - MDA Communication from MDA - Requesting Certificate of «No Objection» to PPRA ANALYTICAL MODULE ANALYSE - PPRA APPROVE - PPRA DATA IMPORT COMMODITY & SERVICES S CATALOGUE STANDAR ARD FEATURE ES WO ORKFLO OW ENGINE NE Each State Party shall, in accordance with the fundamental principles of its legal system, take appropriate measures to promote transparency and accountability in the management of public finances. Such measures shall encompass, inter alia: (a) Procedures for the adoption of the national budget; (b) Timely reporting on revenue and expenditure; (c) A system of accounting and auditing standards and related oversight; (d) Effective and efficient systems of risk management and internal control; and (e) Where appropriate, corrective action in the case of failure to comply with the requirements. UNCAC, Article 9. Public procurement and management of public finances

6 CONTACT DETAILS For more information about goprs, please contact: Julia Paschal Davis, Director, Center for Public Procurement Law and Policy International Law Institute The Foundry Building 1055 Thomas Jefferson St, NW Washington, DC USA Alain Nkoyock, Chief, Corporate Networks Unit Information Technology Service Division for Management United Nations Office on Drugs and Crime Vienna International Centre, Austria Office phone: (+1-202) Fax: (+1-202) Office phone: (+43-1) Mobile phone: ( ) Websites: unodc.org, goprs.unodc.org, goidm.unodc.org Version 1.1, September 2012

Public Procurement. SIGMA Policy Brief No. 3: Introduction. Building a National Procurement System

Public Procurement. SIGMA Policy Brief No. 3: Introduction. Building a National Procurement System SIGMA Policy Brief No. 3: Public Procurement Introduction Public procurement, or the governmental purchases of goods and services from the private sector, has grown substantially in recent decades. In