Supervisor ANNEX II: TERMS OF REFERENCE. Reference code: TA TZ IF3. Lake Victoria Water and Sanitation - Lenders Supervisor

Transcription

1 ANNEX II: TERMS OF REFERENCE Reference code: TA TZ IF3 Lake Victoria Water and Sanitation - Lenders Supervisor TA TZ IF3 TATOR Page 1 of 34

2 TABLE OF CONTENTS 1. BACKGROUND INFORMATION Beneficiary country and Promoter Contracting Authority and mandate Relevant country background5 1.4 Current state of affairs in the Water and Sanitation sector... 5 National policies and strategies... 5 Institutional Framework in the Water Sector... 6 Existing Water Supply and Sewerage System in Mwanza... 7 Main Environmental Problems Related programmes and other donor activities: Project description and organisation structure...9 Project Financing and associated Technical Assistance OBJECTIVE, PURPOSE & EXPECTED RESULTS Overall objective Results to be achieved by the Consultant ASSUMPTIONS & RISKS Assumptions underlying the TA operation intervention Risks SCOPE OF THE WORK General General Description of the TA operation Geographical area to be covered Project management Other Stakeholders The wider stakeholders of the TA operation in Tanzania are: The Monitoring Committee Specific activities General Summary of Components and Tasks Information and Assistance to be provided by the Contracting Authority and/or other parties LOGISTICS AND TIMING Location Commencement date & Period of implementation REQUIREMENTS Personnel Key experts Other experts Support staff & backstopping TA TZ IF3 TATOR Page 2 of 34

3 6.2 Office accommodation Facilities to be provided by the Consultant Equipment Incidental expenditure Expenditure verification REPORTS Reporting requirements Progress Reports: Deliverables Submission & approval of progress reports Visibility requirements MONITORING AND EVALUATION Definition of indicators Special requirements ANNEXES TA TZ IF3 TATOR Page 3 of 34

4 1. BACKGROUND INFORMATION 1.1 Beneficiary country and Promoter The beneficiary country is the Republic of Tanzania. The Promoter is the Mwanza Urban Water and Sewerage Authority (MWAUWASA) Contact Person: Eng. Anthony D. Sanga, Managing Director, MWAUWASA, P. O. Box 317, Mwanza, TANZANIA 1.2 Contracting Authority and mandate European Investment Bank , boulevard Konrad Adenauer L-2950, Luxembourg Grand Duchy of Luxembourg The European Investment Bank (EIB) has been an active development finance partner in the African, Caribbean and Pacific countries (ACPs) 1 and in the Overseas Countries and Territories (OCTs) since 1963 and 1968 respectively. Currently, the EIB operates in these regions under the ACP-EC Partnership Agreement and the Overseas Association Decision. Financing under these frameworks is provided from EU Member States budgets 2, alongside EIB own resources 3 (OR), which the Bank manages on a broadly selffinancing basis by borrowing on the capital markets. In line with the objectives set out by the international community in the United Nations (UN) Millennium Development Goals (MDGs), as well as the European Consensus on Development, the EIB s overriding aim is to support projects that deliver sustainable economic, social and environmental benefits whilst ensuring strict accountability for public funds. Within these frameworks, the EIB is entrusted with the management of the Investment Facility 4, which meets the financing needs of investment projects in the regions with a broad range of flexible risk-bearing instruments such as junior loans, equity, quasi-capital, guarantees and, in particular cases, interest rate subsidies. Article 3 of Annex II to the revised Cotonou Partnership Agreement (CPA) foresees that the Investment Facility shall operate in all economic sectors and support investments of private and commercially run public sector entities, including revenue generating economic and technological infrastructure critical for the private sector. The Facility shall: be managed as a revolving fund and aim at being financially sustainable. Its operations shall be on market-related terms and conditions and shall avoid creating distortions on local markets and displacing private sources of finance; support the ACP financial sector and have a catalytic effect by encouraging the mobilisation of long-term local resources and attracting foreign private investors and lenders to projects in the ACPs; 1 The EIB extends long-term financing to the Republic of South Africa from its own resources to promote the country s economic development under a separate mandate of up to EUR 900m for the period EU community aid for financing development cooperation in the ACPs and OCTs is mainly channelled through the European Development Fund (EDF). The EDFs are a succession of financial protocols implemented for multiannual periods. The period is covered by the 10th European Development Fund. 3 Operations carried out under the Bank s own resources are covered by a specific guarantee from the EU Member States. 4 The ACP Investment Facility, as defined in the ACP-EC Partnership Agreement signed in June 2000 in Cotonou, Benin, for a period of twenty years, and revised in 2005; and the OCT Investment Facility, as defined in the Overseas Association Decision signed in 2001, for a duration of twelve years, and revised in TA TZ IF3 TATOR Page 4 of 34

5 bear part of the risk of the projects it funds, its financial sustainability being ensured through the portfolio as a whole and not from individual interventions; and seek to channel funds through ACP national and regional institutions and programmes that promote the development of small and medium-sized enterprises (SMEs). In accordance with Article 2.9 of Annex II to the CPA, up to 10% of the budget for interest rate subsidies may be used to support project related technical assistance in ACP countries. 1.3 Relevant country background Tanzania is one of the few countries in Africa, which has enjoyed peaceful political development. Stable political leadership has kept the country out of numerous conflicts, which have been afflicting a number of neighbouring countries. Since 1995, Tanzania has benefited from high annual GDP growth, averaging almost 6 percent since However, despite the government's efforts to address poverty, Tanzania's income levels continue to be amongst the lowest in Africa. On the whole, Tanzania has sufficient surface and ground water resources to meet most of its present water demand. However, the central and the northern parts of the country receive less than 700 mm of rainfall per annum and are referred to as semi-arid zones where water stress occurred occasionally during the past years. The Government of Tanzania has made significant strides in its water sector policy environment over the last decade, from water resources management to sanitation services delivery with good results and with the support of many development partners. However, reforms have been slow in ensuring both the Government s water sector targets and the MDGs. About 16.6 million of 30.8 million people in rural areas and small towns, and 7.5 million of 9.7 million urban people, have access to safe drinking water. To reach MDG targets an additional 11.6 million compared to the 2010 level of coverage will need services by Finally, to meet the Development Vision s target by 2025, a further 24.6 million will need improved water supply. Sanitation coverage is good but more in quantity than in quality of the services. Among the key constraints to effective sector development are the following: (i) Insufficient mobilisation and targeting of resources for investments and capacity building; (ii) Weak Water Resources Governance Framework; and (iii) Inadequate Sector Coordination and Institutional Capacity. 1.4 Current state of affairs in the Water and Sanitation sector National policies and strategies The national policy document, Tanzania s National Development Vision 2025, states that universal access to safe water is one of the key targets. This policy was developed as early as In the development programme, the National Strategy for Growth and Reduction of Poverty (NSGRP) II, Goal 4 articulates the importance of increasing access to affordable, clean and safe water, sanitation and hygiene. Tanzania established a water sector programme in 2007 with almost US$ 1 billion of funding initiated for the Water Sector Development Programme (WSDP). This is a jointly agreed SWAP where both government and development partners (DPs) have agreed to provide funding either into a central basket where funds are allocated on a priority basis by the Ministry or as ear-marked where donors support a specific project or initiative. The Water Sector Development Programme is the main financing mechanism for the water sector in Tanzania. The programme consolidated existing investment projects into three sub-sector components; and added an institutional strengthening and capacity development component. The components are as follows: Component 1: Water Resources Management Component 2: Rural Water Supply and Sanitation Component 3: Urban Water Supply and Sewerage Component 4: Institutional Strengthening and Capacity Building The programme development objective is to strengthen sector institutions for integrated water resources management and improve access to water supply and sanitation services. The ultimate TA TZ IF3 TATOR Page 5 of 34

6 objective is to help deliver the Millennium Development Goals and to achieve the MKUKUTA targets under the National Strategy for Growth and Poverty Reduction. The programme is implemented by the Ministry of Water (MoW), the Prime Minister s Office for Regional Administration and Local Government (PMO-RALG) and their Implementing Entities (IEs); including nine Basin Water Offices (BWOs), 19 Urban Water Supply and Sanitation Authorities (UWSAs), Dar es Salaam Water Supply and Sanitation Authority (DAWASA), 109 district and small town utilities, and 132 Local Government Authorities (LGAs). Institutional Framework in the Water Sector Currently, under Tanzania s Water and Sanitation Act No.12: (2009) two types of statutory bodies provide water supply services to customers, namely: Water Supply and Sanitation Authorities (WSSAs) and Community Owned Water Supply Organisations (COWSOs). It should be noted that although the Minister for Water retains the residual power to provide water supply services through National Schemes, this power is exercised through the WSSAs. A key feature of recent reforms is that the new legislation makes no specific differentiation between urban and rural water supply services and in practice both are characterised by a mix of different types of water supply networks. Since the reforms, large settlements like Mwanza have their own Urban Water Supply and Sanitation Authorities to manage the provision of water and sewerage services, which are fully owned by the Government of the United Republic of Tanzania (GoT), through an executive agency operating within MoW. The UWSAs are managed by an Executive Board of Directors appointed by the Minister for Water and Irrigation. The following institutions are involved in the water sector in Tanzania: The Ministry of Water (MOW) is the agency responsible for overall WSDP policy setting, coordination, monitoring, evaluation and regulating community water supplies The Ministry of Health and Social Welfare is responsible for promotion of hygiene and sanitation. The Ministry of Finance and Economic Affairs (MoFEA) oversees intra-government funding and is responsible for the overall planning and budgeting, including the water and sanitation sector. Energy and Water Utilities Regulatory Authority (EWURA) is an autonomous multi-sector regulatory authority responsible for technical and economic regulation of the electricity, petroleum, natural gas and water sectors in Tanzania (reviewing and setting rates and charges). The following institutions are involved in the water sector in MWANZA Mwanza Urban Water Supply and Sanitation Authority (MWAUWASA) has overall responsibility for Mwanza urban water, providing water supply and sewerage services in the Districts of Nyamagana and Ilemela in Mwanza City as well as Kisesa Township in Magu District. MWAUWASA is fully owned by the Government of Tanzania and is a category A Authority; and as such is supposed to meet all its operational costs by full cost recovery. The Regional Administrative Secretary is the overseer of Government agencies within the region. Mwanza City Council (MCC, covering Nyamagana District) and Ilamela Municipal Council (IMC, covering Ilamela District) are tasked with building capacity to provide services that meet the requirements of residents using available resources, taking into consideration environmental issues and promoting good governance through community participation. Activities in Mwanza City are channelled through the MCC and IMC. Both MCC and IMC are represented on the board of MWAUWASA. The city and municipality have their own byelaws for establishment and preservation of water and water sources. Lake Victoria Basin Commission (LVBC) is a specialised institution of the EAC that is responsible for coordinating the sustainable development agenda of the Lake Victoria Basin. The establishment of the Commission has been sequential and based on study outputs and step-wise building of the institution. TA TZ IF3 TATOR Page 6 of 34

7 Existing Water Supply and Sewerage System in Mwanza Water Supply Water from Lake Victoria is the only water source for Mwanza Town which is treated in a recently constructed treatment plant (rapid gravity filter plant) at Capri Point 5 and from there conveyed to several reservoirs in the town. The water supply network length in 2011 was 518 km. The reported water losses (unaccounted for water) were 46 %. There is great need for improvement of the operational efficiency. Currently about 90 % of the population is covered by the central water supply system operated by MWAUWASA and on average the population is supplied 22 hours per day with water although only 10 % of the customers receive water 24 hours per day. People in the peri-urban and rural areas tend to rely on shallow wells or streams. The fringe areas of MWAUWASA s supply area are semi-urban and even rural areas. MWAUWASA s intention is to extend their piped supply to as many people as practical and economic to do so. For the most pressing non-served areas detailed designs have already been prepared (under WSDP prepared by DonConsult), but additionally an area north of the airport is not yet supplied and several high zones (above the level of existing service reservoirs) currently do not receive water. Some operational problems limit operation of the water system and prevent the plant from working at full capacity. These issues need to be addressed as a matter of priority before demand reaches a level at which full capacity is required. Issues include surge problems at the intake pumping station, flow restrictions at the outlet of the treatment plant and sub-optimal use of the available reservoir capacity at Capri Point. Re-modelling the zoning within the distribution network is also a priority to reduce excessive supply pressures. According to the Draft City Master Plan, the current population in Mwanza is estimated to be 618,000 inhabitants and is projected to double by The water demand will increase from 83,400 m³/day to 154,800 m³/day in 2031 and according to these projections MWAUWASA will have to supplement the currently installed production and treatment capacity of 105,000 m³/d at Capri Point with additional 50,000 m³/day to accommodate the anticipated increase in water demand by Two alternative sites have been identified for a new intake and treatment plant in the south of the city both in the general location of Luchelele. An option analysis for these sites will be carried out as part of this TAoperation (Component 2). Additional Information is provided in Annex 9 and maps for existing and future water supply system is given in Annex 2, 3, 4, 5, 6, and 7. Wastewater The existing sewerage system of Mwanza (constructed in 1969/72, and rehabilitated in 2001) serving only the central business district and surrounding areas (8 % of population) is reported to have a total length of about 30.4 km. The Sewerage facilities have recently undergone expansion and improvement with funding from KfW through the WSDP (Mwanza Water Supply Project Phase II Sewerage by Poyry / C Lotti & Associati / Inter-Consult Joint Venture). The project expanded the sewer network to the north and the south and was designed to increase the sewer connection rate to about 15 %. Additionally, the existing treatment plant at Ilemela has been expanded and rehabilitated. Unfortunately, the level of connection fell short of what was planned. Many industries are not connected to the sewerage system. Mwanza is in the process of expanding its sewerage system, investing in constructing both sewage treatment works and extensions to the sewer network. Additional extensions to the sewer network and a new sewage treatment plant are being designed to serve part of the Mahina area, although funding has still to be identified for construction. Studies under the WSDP have made recommendations for further expansion of the city s sewerage facilities and the consultant has produced designs for the recommended works. These require funding and include plans to (i) extend coverage of sewerage network into new areas, (ii) construct a new 5 Apart from two small intakes which are mainly used as standby facilities TA TZ IF3 TATOR Page 7 of 34

8 wastewater plant at Igoma in the East and (iii) construct a new wastewater plant at St Augustine's University to the South. A design study aiming to map the planned expansion of the sewerage network has been conducted by Don Consult Ltd (Tanzania) in joint venture with CEC Engineering Centre (Amman Jordan - Water Supply & Sewerage in Mwanza and Improvement of Water Supply in Magu, Nansio, Misungwi, Ngudu, Sengerema and Geita Townships in The design study also proposes the construction of a new wastewater treatment plant (waste stabilization ponds system) at Igoma. The proposed and existing wastewater assets are shown in Annex 4 and additional Information is provided in Annex 9. LVWATSAN Project Formulation Study (PFS) has examined the possibility of taking forward the proposals for a new WWTP at Igoma to serve the eastern part of the Mwanza urban area including the main industrial area of Mwanza (this proposed WWTP is subject to further investigations under this TA-operation). The proposed investments include extension of the sewer network by 29 km and construction of new wastewater stabilisation ponds at Igoma site for about 12,500 m 3 /day. Reference is made to Annex 3 for investment measures proposed for financing under this EIB/AFD loan agreement. Sanitation Despite quite ambitious plans to expand the coverage of the sewerage network, a large percentage of the population will continue to rely on on-site sanitation being in areas that are physically difficult to sewer or are sited too far from the network. The principal sanitation problems needing to be addressed in Mwanza are: (i) Inadequate sanitary provision in most schools and some other public places such as market and health centres (ii) The nature of the land in the hills around the city centre makes the provision of wastewater services, whether on or off-site, challenging. Particularly in the Low Income Areas (LIA) situated in the rocky inaccessible hills where conventional latrine construction (holes in the ground) is often impossible, residents resort to constructing above ground pits. This inadequate sanitary facilities result in washing-out of the sewerage and sludge during the rainy season. Further, the main difficulty for adequate sanitation in these areas is the access to facilitate pit emptying and sludge removal. The LVWATSAN PFS has analysed various options to address these problems and recommended technical solutions and a preliminary investment cost estimate. Additional Information is provided in Annex 9. Main Environmental Problems The Lake Victoria ecosystems currently face a number of threats, many arising from inadequate water and sanitation provision in the settlements around the lake. Domestic and industrial sewage, the use of agricultural additives and mining activities have contributed to deteriorating water quality in the lake, as point sources and non-point sources of pollution. While effluent from mines and industries cause heavy metal pollution, domestic sewage and agricultural effluent and waste spur algal growth in the lake, leading to eutrophication of certain locations on the lake, particularly where water flow is inhibited (for example in bays or constricted channels). Lake Victoria forms the final receiving water body for wastewater produced in Mwanza City. At the same time the lake is the source of Mwanza s urban water supply system. Although the current discharge point for sewerage and the water intake are located in different bays, there is a pollution risk which might affect the quality of water supplied to the City of Mwanza. Additionally, many industrial polluters (especially industries at Nyakato that will feed into the rehabilitated Igoma WSP) discharge untreated wastewater into the environment or do not comply with national standards for discharging into sewers. Finally, inadequate sanitary facilities in particular in the low-income areas located in the surrounding hills are facing a significant environmental threat (pit latrines constructed above surface in rocky soils are washed out during rainfalls and hence contaminate the surface run-off water). 1.5 Related programmes and other donor activities: Lake Victoria Water and Sanitation (LVWATSAN) The Lake Victoria Water and Sanitation (LVWATSAN) Initiative was launched in 2004 by the Ministers responsible for water from Kenya, Tanzania and Uganda with the aim of achieving the Millennium Development Goals (MDGs) for water and sanitation in the secondary centres within the Lake Victoria Basin. Following a request from the Ministers in 2009, EIB launched a Project Formulation TA TZ IF3 TATOR Page 8 of 34

9 Study (PFS) in 2010, with the aim to develop plans to scale up the UNHABITAT-promoted Lake Victoria WATSAN Initiative to the major settlements of Kisumu in Kenya, and Mwanza, Musoma and Bukoba in Tanzania together with three small satellite towns around Mwanza; Misungwi, Magu and Lamadi. The objective of this Study was to identify current donor interventions, assess future requirements, evaluate the need for improved WATSAN provision, drainage and solid waste facilities and to recommend an appropriate set of measures in each location to address the sectors needs for a 10 year, medium term period. This study is therefore the most important source of information for the subject TA-operation and the related investments are prepared under the framework of and aiming to support the LVWATSAN initiative. DUNEA In January 2012, the Dutch drinking water company DUNEA and polder board Rhineland started a joint project (total value 1.4 million with 70% EU grant funding) in Mwanza. The project aims to increase the capacity of MWAUWASA through a water partnership for transferring expert knowledge (twinning project). The knowledge transfer concerns the entire water cycle: catchment, treatment, distribution, customer service, sewage and resource management (water quality). The scope of work is focusing on (i) non-revenue water reduction, (ii) laboratory support, (iii) customer administration, (iv) water meter management, (v) hydraulic modelling (focus on training, flow and pressure management with the existing hydraulic model, and to build up a new, improved model within the next 3-5 years), (vi) other measures to improve operational performance. Due to the fact that DUNEA project will provide comprehensive capacity building support to MWAUWASA, there are no additional capacity building measures foreseen under the subject TA-operation. Although DUNEA will support MWAUWASA in hydraulic modelling there is no overlapping with the hydraulic modelling exercise foreseen under this TA-operation as DUNEA does not intend to use the hydraulic model for preparation of development scenarios. DUNEA has planned to support MWAUWASA in its efforts to reduce water losses through training measures and implementation of District Metering Areas (DMAs). However, the ambitious targets defined by MWAUWASA will require substantial financial resources for equipment and material i.e. for implementation of DMAs. It is foreseen, that the subject TA-operation shall include these investments for reduction of water losses into the immediate or shortterm investment plan, and shall prepare specifications and support in procurement of the equipment and material identified by DUNEA. Water Sector Development Programme (WSDP) The Water Sector Development Programme (WSDP) is the main financing mechanism for the water sector in Tanzania. The past five year water sector programme established in 2007 has foreseen almost US$ 1 billion of funding for the WSDP. A description of WSDP is provided above in Chapter National Policies and Strategies. LVWATSAN Phase II MWAUWASA has been delegated the role of implementing authority for the 3 Tanzanian towns under LVWATSAN Phase II (Geita, Sengerema and Nansio), financed by AfDB. For implementation of LVWATSAN Phase II, Africa Development Bank has entered into a Contribution Agreement with UN- HABITAT a Technical Assistance and Capacity Building Programme. LVEMP (Lake Victoria Environmental Management Programme) The second phase of the Lake Victoria Environmental Management Project (LVEMP II), running from and for which the National Focal Point Ministry for Tanzania is the Ministry of Water is implementing a pilot sewerage schemes in some of Mwanza s informal settlements. 1.6 Project description and organisation structure Project Description The overall Project covers the Tanzanian shoreline towns under LVWATSAN, scaling it up to the 3 largest towns on the Tanzanian shore (Mwanza, Musoma, Bukoba). The Project also includes 3 burgeoning satellite communities on the shore that are associated with Mwanza water utility in varying degrees (Misungwi, Magu, Lamadi). TA TZ IF3 TATOR Page 9 of 34

10 The majority of investments and activities will be dedicated to improvement of sewerage, sanitation and waste water treatment, with the specific objectives of improving living conditions.the present total population of the project area is approx. 1 million, with the number of people directly benefiting at project completion from either improved water or sanitation access being approx Details of the investments are shown below. Mwanza is in size the second largest town in Tanzania and is the Regional Headquarters for Mwanza Region. Mwanza is the major industrial and commercial centre of the Mwanza Region as well as the key industrial and commercial centre in the north-western part of Tanzania. In addition to many light and service industries, Mwanza accommodates large water intensive industries including textile mills, leather tanning factories, bottling industries, vegetable oil factories, fish processing plants, soft drink manufacturers and cosmetic/soap factories. There are numerous institutions in Mwanza including hospitals, dispensaries and health centres as well as many primary and secondary schools and a university. Mwanza urban area comprises two districts i.e. Nyamagana and Ilemela. According to the countrywide 2002 census, the total area of the two districts including rural and semi-rural areas accounts for a total of 476,000 inhabitants. Project Financing and associated Technical Assistance The European Investment Bank (EIB) and the Agence Française de Developpement (AFD) have signed two loan agreements with the Republic of Tanzania for an amount of EUR 45m each for the financing of 86% of the investment costs associated to the extension and upgrading of water supply and sanitation in the city of MWANZA and satellite towns (Misungwi, Magu, Lamadi), as well as sanitation in the towns of Bukoba and Musoma. The total project cost is estimated at EUR 105m, the Republic of Tanzania is financing the remaining EUR 15m The Mwanza project is carried out as a Mutual Reliance Initiative (MRI), under EIB leadership. It benefits of a EUR 7m grant envelop from the EU-Africa Infrastructure Fund (ITF), as well as EUR 4m contribution from the ACP IF subsidy endowment, to finance Technical Assistance missions. Technical Assistance package (see Provisional Schedule in Annex.) a) EUR 7m contribution from the EU Africa Infrastructure Trust Fund (ITF), intended for four broad components; i) Master Plan ii) iii) iv) Definition of Sanitation scope and facilitation in informal areas Capacity building of the Utilities Operators Assistance and water quality investigations b) EUR 4m contribution from the ACP IF subsidy endowment, including the contracting of a Project Management Consultant (PMC), subject of the present tender, and the appointment of a Lenders s Supervisor 2. OBJECTIVE, PURPOSE & EXPECTED RESULTS 2.1 Overall objective The overall objective of the project of which this contract will be a part is to protect the environment of Lake Victoria and wellbeing of the population in the Lake Basin. The objective of this assignment is enhanced monitoring of the Project on behalf of the lenders in cooperation with head office and regional Lenders representatives The purposes of this contract are as follows: To assist the EIB and AFD in the proactive monitoring and risk assessment of the Project for cost, quality and time as well as compliance issues To assist the EIB and AFD in disbursement processing To assist EIB and AFD in Procurement Supervision TA TZ IF3 TATOR Page 10 of 34

11 2.2 Results to be achieved by the Consultant The results to be achieved by the Consultant are: To review Project implementation on a regular basis To monitor that Procurement is carried out in accordance with EIB/AFD procurement guidelines and in accordance with Tanzanian law To ensure the timely fulfilment of contractual conditions under the financing and project agreements To monitor that the quality of delivery of goods and works are delivered as specified. 3. ASSUMPTIONS & RISKS 3.1 Assumptions underlying the TA operation intervention The successful implementation of this TA assumes: 3.2 Risks A timely start of the consulting services. Full support and cooperation of the Promoter and key stakeholders during the implementation of this TA and commitment to the implementation of the underlying project. Close and constant communication between the consultants, the Bank and the project stakeholders and other interested parties. Project information is available and accessible. PMU is established and maintained during project implementation period with adequate and motivated staff and approved procedures. Project Management Consultant is procured and effective Project Monitoring Committee is established and effective Facts or actions contrary to any of the above listed assumptions might pose substantial risks to the correct implementation of this TA. The Consultant will have to identify in its technical offer additional possible risks which may have a significant impact on the implementation of this TA and relative mitigating measures. 4. SCOPE OF THE WORK 4.1 General General Description of the TA operation MWAUWASA is one of a number of utilities designated for decentralised implementation of water sector investments in Tanzania, in accordance with the framework set up under the Tanzanian Water Sector Development Programme. In order to benefit from the structures established for the on-going AFD water supply project for Bukoba and Musoma, the decision has been made to have two main implementing authorities; (i) MWAUWASA: for Mwanza* and satellite communities of Misungwi, Magu and Lamadi; (ii) the Ministry of Water on behalf of MUWASA and BUWASA. *Mwanza urban area comprises two districts i.e. Nyamagana and Ilemela. Overall, given the wide geographic scope, the sensitivity of the sector and duplicate implementation structures, the Lenders EIB and AFD are seeking assistance in fulfilment of their monitoring duties visà-vis the project in a number of areas. While at the level of the project, a Project Management Consultant housed within MWAUWASA - will be assisting MWAUWASA and the MoW in all aspects of procurement, implementation and project administration, the project nevertheless merits enhanced monitoring from the side of the Lenders. Specifically, there is the need for regular review of over physical implementation schedules and tracking of decision-making processes at all levels of the project. An extensive set of Lenders Safeguards and Tanzanian regulations on social and environmental issues will need to be followed. TA TZ IF3 TATOR Page 11 of 34

12 Geographical area to be covered The overall Project covers the Tanzanian shoreline towns under LVWATSAN, scaling it up to the 3 largest towns on the Tanzanian shore (Mwanza, Musoma, BukobaThe Project also includes 3 burgeoning satellite communities on the shore that are associated with Mwanza water utility in varying degrees (Misungwi, Magu, Lamadi). The majority of investments and activities will be dedicated to improvement of sewerage, sanitation and waste water treatment, with the specific objectives of not only of improving living conditions and The present total population of the project area is approx. 1 million, with the number of people directly benefiting at project completion from either improved water or sanitation access being approx Details of the investments are shown below. Mwanza is in size the second largest town in Tanzania and is the Regional Headquarters for Mwanza Region. Mwanza is the major industrial and commercial centre of the Mwanza Region as well as the key industrial and commercial centre in the north-western part of Tanzania. In addition to many light and service industries, Mwanza accommodates large water intensive industries including textile mills, leather tanning factories, bottling industries, vegetable oil factories, fish processing plants, soft drink manufacturers and cosmetic/soap factories. There are numerous institutions in Mwanza including hospitals, dispensaries and health centres as well as many primary and secondary schools 4.2 Project management The different stakeholders associated to the Project are the following: Contracting Authority At the European Investment Bank, the Projects Directorate (PJ) and the Directorate for Lending Operations outside the European Union (Ops) are responsible for the management and technical follow up of the contract. The Ops Technical Assistance Unit is responsible for contractual and administrative matters. The CA will be represented on the ground by a Lender s Supervisor. Lenders Supervisor (LS) : this Contract The LS will provide on-going, global proactive assessment on progress and risks under the respective financial and project agreements. In particular, LS will ensure enhanced monitoring in the quality of designs and works as well of the effectiveness of the overall decision-making chain. Promoter and Beneficiary The Promoter is Mwanza Urban Water and Sewerage Authority (MWAUWASA). MWAUWASA is fully owned by the Government of The United Republic of Tanzania as a water authority under the Ministry of Water, but is operating autonomously. The Common Project Terms Agreement that is part of the Financing Agreements with the Lenders and a cooperation agreement between the MoW, MWAUWASA and the EIB set out the respective roles of the key entities and the consultant. Monitoring Committee for overall Project A Monitoring Committee all investments under the EIB/AFD operation shall be formed and will be supported by the PMC who shall function as the secretariat. It will primarily be a venue for reviewing progress in all project locations and sharing approaches and experiences, inter alia in the areas of water quality and sanitation. Master Plan Consultant This Technical Assistance mission assignment will be mobilised in second half of 2014 and will have the following tasks: To prepare an integrated urban, water and wastewater master plan for Mwanza with a future proof structure of the water supply network To establish short and long term investment programmes in Mwanza and 3 satellite towns for significantly improved coverage of water and sanitation as well as wastewater collection and treatment TA TZ IF3 TATOR Page 12 of 34

13 To prepare the designs for immediate and short term investments to be funded by EIB and AFD Prepare Preliminary Designs for major Long Term Investments The results to be achieved by this TA are: To identify and refine existing designs for immediate investment needs within Mwanza Town and to support the Promoter in detailed preparation and procurement; To produce a Master Plan, Feasibility Studies and financially sustainable long term strategic development plan for approval by the promoter for water supply, wastewater and sanitation services within Mwanza City To identify the location, capacity and conceptual design of a future water intake and treatment to be implemented beyond the EIB/AFD project To model and make recommendations for restructuring of the Mwanza water supply system for future development, active leakage control and improved pressure management To refine the Short-term Investment Plan for the EIB/AFD project To develop a sanitation plan and strategy to frame efforts towards significant improvement in the sanitation facilities in low income areas and in public facilities and schools; Produce Detailed Designs, Specifications and Tender Documents for implementation of the Short-term Investment Plan Proposals are developed, designs and tender documents prepared for cost effective, affordable water supply systems and sanitation improvements for the 3 satellite towns of Misungwi, Magu and Lamadi. Project Management Unit (PMU) A Project Management Unit (PMU) will be set up with their offices located in Mwanza. THE PMU will be composed of 4 staff from MWAUWASA, and 3 staff appointed by a Project Management Consultant (PMC). PMU and PMC will on a day-to-day basis report to MWAUWASA and assist MWAUWASA in fulfilling MWAUWASA s obligations under the Loan Agreement, the works and services contracts (following conditions similar to FIDIC), and the associated legislative and regulatory requirements in force in Tanzania. Over and above these specific duties, the PMU will have the overall responsibility for project management. The PMU will have the prime function of ensuring successful implementation, financial management and overall delivery of the Project. A PMU Coordinator will be appointed by MWAUWASA to act as the a key person for ensure that effective lines of communication are set up between the PMU and existing departments of MWAUWASA, external organizations, design consultants and the Supervision Engineers. The latter will be the PMU s prime point of contact during the construction phase and will be the channel for all communications with the contractors for the work contracts. UN-HABITAT will place key experts inside the PMU relating to detailed scoping and adoption of sanitation components to be procured by MWAUWASA/the PMU. A special task force for sanitation, headed by UN-HABITAT, will be anchored with the PMU, including 1 of the full time MWAUWASA PMU staff and with the participation of the PMCs long-term water and sanitation civil engineer Project Management Unit (PMU) Project Management Consultant (PMC) A Project Management Consultant (PMC) will be engaged to support the PMU in all its daily duties. The Consultant will report to MWAUWASA as well as EIB in matters of significance. The PMC will streamline the management of investments under the responsibility of MWAUWASA as well as support overall project administration at the level of the entire EIB-AFD operation that also comprises the towns of Musoma and Bukoba, for which the MoW is the implementing agency. Specifically, the PMC will provide practical support to the implementation of the sanitation components by the City, MWAUWASA and UN-HABITAT (for which this a separate Master Plan TA will help create and overall planning framework). Supervising Engineers Supervising Engineer will be appointed by MWAUWASA, they will be the PMU s prime point of contact during the construction phase and will be the channel for all communications with the contractors for TA TZ IF3 TATOR Page 13 of 34

14 the works contracts. The Supervising Engineer s, or their Representatives, will be the main agents for the assurance of the Project delivery on site, and it is paramount, therefore, that an effective and efficient working relationship is established between MWAUWASA, the PMU and the Supervising Engineers. Multi Stakeholder Forums (MSFs) To ensure venues for broad participation by affected communities in the definition and discussion of measures, Multi Stakeholder Forums will be organised with facilitation from UN-Habitat at the level of towns/communities. There will be MSFs for Mwanza itself, each of the major communities in informal settlements, in each of Misungwi, Magu and Lamadi and in Bukoba and Musoma. The MSFs do not replace the formal decision-making structures, but aim to supplement and strengthen them. UN-Habitat UN-HABITAT is mandated by the East African Community under the LVWATSAN Initiative to provide facilitation and capacity building for sanitation. For this project, EIB is entering into a contribution agreement with UN-Habitat for design and monitoring of stakeholder engagement as well as mobilisation of sanitation in Mwanza. In particular, UN-Habitat will support the cooperation between the Mwanza urban authorities and MWAUWASA, including the creation of a coordination group for all main stakeholders for sanitation in Mwanza, In addition, UN-HABITAT will provide hands-on assistance for engagement of communities, schools and NGOs. PMC will provide concrete design, procurement and implementation strategies and planning to UN- HABITAT, MWAUWASA and the urban authorities for the sanitation components. Sanitation Task Force MWAUWASA, as the contracting authority works under the loan financing, and the authorities as final beneficiaries would be represented on a Sanitation Task Force supporting the day-to-day Project Management by the PMU, with UN-Habitat acting as the day-to-day Project Manager for sanitation from the MWAUWASA PMU. The Sanitation Task Force will include technical support from the PMC. MoU between MWAUWASA the City Council of Mwanza, the Municipal Council of Ilamela MWAUWASA will be liaising closely with the City Council of Mwanza, the Municipal Council of Ilamela for the purpose of planning investments and implementation issues. The two councils are represented on the board of MWAUWASA. In particular, they shall steer the investments in sanitation in Mwanza (informal settlements, communal facilities and schools, with the authorities providing guidance on prioritisation of locations, the degree of regularisation of properties and level of infrastructure and MWAUWASA deciding on serviceable supply options. UN-Habitat will formulate and ensure the adoption of a formal MoU. Delegation of the European Union The Consultant shall also liaise, as required, with the Delegation of the European Union in the beneficiary country. Arrangements and procedures relating to such contacts shall be discussed with the Contracting Authority at the beginning of the assignment. A schematic of the overall Project Implementation Structure and monitoring is shown below TA TZ IF3 TATOR Page 14 of 34

15 Other Stakeholders The wider stakeholders of the TA operation in Tanzania are: Ministry of Water (MoW) Ministry of Health and Social Welfare Ministry of Finance (MoF) Energy and Water Utilities Regulatory Authority (EWURA) Mwanza Urban Water Supply and Sanitation Authority (MWAUWASA) Regional Administrative Secretary Mwanza City Council (MCC) Ilamela Municipal Council (MCC) The towns of Misungwi, Magu and Lamadi Lake Victoria Basin Commission (LVBC) Lake Victoria Region Local Authority Cooperation (LVRLAC) TA TZ IF3 TATOR Page 15 of 34

16 The Monitoring Committee A Monitoring Committee with ministerial, utility and regional authority representation will be set up and supported by the Project Management Consultant. It primary function will be to meet 3-monthly to present the overall status of the project and discuss concrete project issues as well as exchange lessons learned. General 4.3 Specific activities The duties of Lenders Supervisor listed below are indicative, and the tenderers should propose further activities that are seen as beneficial to the implementation of the Project. Tenderers are requested to prepare a detailed organisation, methodology and technical proposal such that they fulfil the general requirements described in these Terms of Reference. Task 1 Physical monitoring Participation in selected Monitoring Committee meetings together with Head Office or Nairobi Lenders representative Assisting the Lenders representatives in their monitoring of decisions-making and approval processes among the Ministries, City Councils, WSSAs and other stakeholders Regular review of project implementation schedules prepared by the MWAUWASA PMU, MoW and contractors Outputs: Notes, Mission Reports, Statements Task 2 Compliance Monitoring Assist in the monitoring compliance of the requirements in the Finance Contracts and Project Agreements Assist in monitoring of compliance with environmental and social safeguards Specifically, spot checks, when required, of scheduled/foreseen implementation of E&S mitigation measures, including resettlement and contractors compliance with labour and OHS standards Spot checks of other issues which might represent a potential risk to the project and/or the Lenders reputation Outputs: Notes, Mission Reports, Statements Task 3 - Procurement Supervision Tender observation for selected tenders, checking of compliance with EIB/AFD/national tendering rules and procedures Review of Tender Evaluation Reports Check contractual documents before signature Outputs: Notes, Mission Reports, Statements Task 4 - Disbursement verification and technical audit On request, to: Review disbursement requests and statements of expenditure Checking of post-delivery/installation physical audit/inspection of conformity of equipment and works with contractual specifications and for condition and fitness-for-purpose Verification of stock, installation and use Outputs: TA TZ IF3 TATOR Page 16 of 34

17 Notes, Mission Reports, Statements Task 5- Ad-hoc assistance to the Lenders Assisting the Lenders in their review of project procedures Review of progress, timesheets, invoices from TA managed by the Lenders Review of progress reports/studies subject to non-objections required by the Lenders Assistance with complaints handling Outputs: Notes, Mission Reports, Statements Summary of Components and Tasks The following table presents an estimated timetable for the accomplishment of the tasks foreseen in these Terms of Reference (reference is also made to Annex XX TO BE INSERTED for a more detailed tentative implementation schedule for the underlying project). Based on this recommendation and its experience, the Consultant should develop its own proposal. Component / Task Months Milestones Physical monitoring 1-60 Reviews of implementation schedule in conjunction with monitoring committee meetings Compliance Monitoring 1-60 Procurement Supervision 1-60 Supply and works contracts signed Disbursement verification Sign-off of individual disbursement requests and specific 1-60 and technical audit statements Ad-hoc assistance to the Lenders 1-60 Various Information and Assistance to be provided by the Contracting Authority and/or other parties Contracting Authority The Contracting Authority will provide the consultant, upon request, with all information relevant to the TA operation which is available to it and not covered by any confidentiality agreements and will fully cooperate with the Consultant in order to achieve the best results. Promoter and Beneficiary The Promoter (MoW) and the Beneficiary (MWAUWASA) undertake to ensure that its employees cooperate at all times with the Bank and the Consultant in relation to the provision of the Technical Assistance. The Promoter shall promptly provide the Consultant with such information and documents at its disposal which may be relevant and necessary to the provision of the Technical Assistance. Such documents shall be returned to the Promoter on completion of the Technical Assistance. The Consultant may request the assistance of the Promoter in obtaining copies of local laws, regulations and information which may affect the Consultant in the performance of its obligations under the Service Contract in the country where the services are to be provided. Subject to the laws and regulations on foreign labour in relevant country, the Promoter shall use its best endeavours to ensure that the Consultant s employees and their dependants obtain the required visas and permits, including work and residence permits. 5. LOGISTICS AND TIMING Location The assignment will be performed by the consultant at both its home based offices and in Tanzania, as required in order for him to fulfil his duties. The base of operations for the assignment shall be considered to be Mwanza (see Section 6.2 below). A briefing (kick-off) and a de-briefing session with at least the TA Coordinator / Director and the designated Lenders Supervisor will be held at the EIB offices in Luxembourg. TA TZ IF3 TATOR Page 17 of 34

18 The Consultant should work in close cooperation and agreeably with the Lenders, the various stakeholders and the Promoter/Beneficiaries. The majority of the services shall be carried out in Tanzania, specifically Mwanza and from time to time in the offices of the MoW in Dar-es-Salaam and Bukoba/Musoma/the satellite towns. The Consultant shall define the share of home office work to onsite work in its methodology respecting the minimum requirements stipulated in Chapter 6.1 below. Commencement date & Period of implementation The intended commencement date is beginning 2015 and the period of implementation of the contract will be 60 months from this date. Please refer to Articles 4 and 5 of the Special Conditions for the actual commencement date and period of implementation. 6. REQUIREMENTS 6.1 Personnel The Consultant shall provide the adequate staff (in terms of expertise and time allocation), as well as the needed equipment in order to complete efficiently all the activities required under the scope of the TA operation and to finally achieve the specific and the overall objectives of his contract in terms of time, costs and quality. Whilst an indicative table summarizing the staff expertise foreseen is given below ( other experts ), the Consultant is free to propose whatever team he may consider appropriate for the provision of the required services, in addition to the key positions presented in the table below. The Consultant is advised that the TA-operation is let as a fee based contract. The Consultant should nominate a project director from its head office with sufficient authority to sign the contract, commit the necessary resources, and to take overall responsibility for the performance of the consultancy team. The Lenders Supervisor (Key expert 1) should perform the services mainly (at least 85 % of the time) in project locations in Tanzania. The other experts (should perform the services entirely (at least 95 % of the time) in Tanzania, and mostly (80%) in project locations. Key experts All experts who have a crucial role in implementing the contract are referred to as key experts. The profiles of the key experts for this contract are as follows: Key Expert 1: Lenders Supervisor (minimum 200 working days) Qualifications and skills University degree, possibly in Engineering Fluency in English language is a mandatory requirement. Professional experience At least 15 years of related professional experience in the water and wastewater sector out of which at least 5 years international experience (Note that international experience is considered as professional experience gained outside the expert s country of nationality or, when the case, of long-term (over 10 years) residence). Extensive experience in project management including Engineering Management, contract management, tendering and procurement of works, supply and service contracts, conflict and claim management, training/capacity building/institutional development. Extensive experience in works supervision and experience in technical audit Extensive experience in managing international procurement Experience in African countries is advantageous. Other experts CVs for experts other than the key experts are not examined prior to the signature of the contract. They should not have been included in tenders. TA TZ IF3 TATOR Page 18 of 34

19 The Consultant shall select and hire other experts as required according to the profiles identified in the Organisation & Methodology and/or these Terms of Reference. The team of other experts will require a mix of local and international experience. The Consultant shall propose the team as deemed appropriate for carrying out the services. A minimum number of 140 working days are foreseen for non-key experts. Profile Minimum Qualifications and skills Minimum general & specific professional experience Minimum number of working days National Environmental and Social Expert University degree in related field or equivalent professional experience 10 years professional experience, out of which at least 3 years as social specialist. Experience in Tanzania and fluency in Swahili and English is mandatory. 70 National Procurement expert University degree in related field or equivalent professional experience 10 years professional experience in the water sector, out of which 5 years for preparation of detailed designs and tender documents, preferably for international contracts. Experience with Tanzanian procurement rules is a mandatory requirement. 70 The profile for each non-key expert must be indicated clearly, so as to be able to establish which fee rate in the budget breakdown will apply. For the purposes of this contract, the classification of the experts is entirely the decision of the consultant, but should nevertheless be communicated to the Contracting Authority when requesting the approval of the experts, for contract management purposes. All experts must be independent and free from conflicts of interest in the responsibilities accorded to them. The selection procedures used by the Consultant to select these other experts shall be transparent, and shall be based on pre-defined criteria, including professional qualifications, language skills and work experience. The findings of the selection panel shall be recorded. The selection of experts shall be subject to approval by the Contracting Authority, after agreement has been obtained from the Promoter. Note that civil servants and other staff of the public administration of the beneficiary country cannot be recruited as experts, unless prior written approval has been obtained from the Contracting Authority, on a case by case basis. Support staff & backstopping The Consultant shall supply all support staff (administrators, secretaries, interpreters, and head office back-up, drivers etc.) as necessary for the proper fulfilment of his obligations. The costs of the support staff must be included in the fee rates of the experts. Backstopping costs for logistical and management support (including the activity of the TA operation Director / Coordinator designated by the consultant) of the team must be included in the fee rates of the experts. The consultant should identify and describe in his offer the arrangements for the provision of the support staff and backstopping facilities. Note that the support/backstopping staff cannot be assigned as short or long-term experts while still maintaining their original assignment. The two responsibilities must be kept separate and double budgeting under the project should be avoided. TA TZ IF3 TATOR Page 19 of 34

20 6.2 Office accommodation The Consultant shall provide office accommodation for its own of a reasonable standard and of approximately 10 square metres for each expert/staff working in the office. The office must be reasonably accessible by phone, fax and over the duration of the assignment. 6.3 Facilities to be provided by the Consultant The Consultant shall ensure that experts are adequately supported and equipped. In particular it shall ensure that there is sufficient administrative, secretarial and interpreting provision to enable experts to concentrate on their primary responsibilities. It must also transfer funds as necessary to support its activities under the contract and to ensure that its employees are paid regularly and in a timely fashion. The Consultant shall ensure translation of all necessary documents/reports and any interpretation required and shall include all related costs in the fee rates of the experts. The Consultant should provide its own office equipment, including in particular IT equipment and any other equipment needed to perform the services of this contract and shall include all related costs in the fee rates of the experts. The Consultant should provide means of transport (and should cover all costs for transport) for its own needs required for the experts to effectively carry out their duties. International travels should be included in the experts fees. All subsistence allowances for missions to be undertaken as part of this contract from the base of operations in the beneficiary country and travel between the project sites and Dar-Es-Salaam and/or Bukoba and Musoma are to be covered under incidental expenditures. If the Consultant is a consortium, the arrangements should allow for the maximum flexibility in project implementation. Arrangements offering each consortium member a fixed percentage of the work to be undertaken under the contract should be avoided. 6.4 Equipment No equipment is to be purchased on behalf of the Contracting Authority / beneficiary country as part of this service contract or transferred to the Contracting Authority / beneficiary country at the end of this contract. Any equipment related to this contract which is to be acquired by the beneficiary country must be purchased by means of a separate supply tender procedure. 6.5 Incidental expenditure The Provision for incidental expenditure covers the ancillary and exceptional eligible expenditure incurred under this contract. It cannot be used for costs which should be covered by the Consultant as part of its fee rates, as defined above. Its use is governed by the provisions in the General Conditions and the notes in Annex V of the contract. It covers: Costs for accommodation during missions in Tanzania Costs for travel between Mwanza and Dar-Es-Salaam/Bukoba/Musoma The Provision for incidental expenditure for this contract is EUR 50,000. This amount must be included without modification in the Budget breakdown. 6.6 Expenditure verification The Provision for expenditure verification relates to the fees of the auditor who has been charged with the expenditure verification of this contract in order to proceed with the payment of further prefinancing instalments if any and/or interim payments if any. The Provision for expenditure verification for this contract is EUR 8,000. This amount must be included without modification in the Budget breakdown. This provision cannot be decreased but can be increased during the execution of the contract. TA TZ IF3 TATOR Page 20 of 34

21 7. REPORTS 7.1 Reporting requirements Progress Reports: Please refer to Article 26 of the General Conditions. The Consultant is required to provide the following activity progress reports, which are additional to any required in Section 0 of these Terms of Reference: Report Inception Report Interim Progress Reports Final Progress Report Draft submission Within 3 months from the starting date of assignment (maximum length of 20 pages), together with Joint Implementation Schedule, Procedures Manual and Capacity and Training Needs Assessment Every 3 months, during the entire duration of the project. Draft to be issued one month before the end of the contract so that the agreed final version can be issued at the end of the contract. At the end of each of the contract a completion report shall be submitted. The Final Report represents the basis for the final payment. The Inception Report shall confirm the aims of this technical assistance contract. If there are any proposed modifications to the original Terms of Reference due to changed circumstances after arrival on site, these are to be discussed and agreed in principle with the Contracting Authority and the Promoter before the submission of the Report. This Report will describe the Consultant s proposed establishment (including office arrangements), personnel, and where they will be based, as well as the Consultant s proposed approach to the project, taking into consideration the situation at the starting date of the assignment. It will also set out a detailed work plan for completion of the activities in the remaining TA operation period of execution, together with a detailed work plan for interrelated, sequential and complex activities with an agreed project log-frame matrix. The expected achievement of the outputs listed in the Terms of Reference should be clearly identified, with any milestones, and the confirmation of the counterpart staff and other commitments to be made by the recipient counterparts. The inputs to support key activities in each beneficiary should be based on a thorough needs assessment taking account of individual circumstances. Quarterly Progress Reports shall consist of a narrative section and a financial section. It shall briefly describe the current status of the project, in relation to technical progress; forecast the expected technical progress of the activities for the next period; itemise any outstanding issues that may result in extension of time or unforeseen costs; describe the Consultant s staff levels and their deployment during the report period; itemise all incidental expenditure for the period and indicate level of expenditure for the provision for expenditure verification. Interim reports should provide a status of the overall assignment, for ease of monitoring activities and outputs and should clearly distinguish between activities/outputs achieved and considered finished, and activities still in progress, so that the evaluation of the project is clear. The report will also include progress on the activities of specific assignments instructed (with technical attachments as applicable). Specifically, the quarterly reports shall include a review of the current progress implementation schedule for the entire EIB-AFD project for all towns and risk assessment provided by the PMU. The Consultant should note that, according to the provisions of the General Conditions to the contract, the Interim Progress Reports represent the basis for the interim payment, and that payment is to be made within a period of 45 days after the receipt of the invoice, subject to approval of the respective Report. TA TZ IF3 TATOR Page 21 of 34

22 Furthermore, all invoices (except the request for the pre-financing payment) must be accompanied by a financial progress report, attached to the Interim Progress Report covering the six-monthly interim period and containing details of the time inputs of the experts and of the incidental expenditure, and by an expenditure verification report defined in Article 28 of the General Conditions. Final Progress Report shall consist of a narrative section and a financial section. It shall, inter alia: Describe the overall status of the project, including a critical study of any major problems which may have arisen during the performance of the project; Describe the status and results for the assistance given to each project beneficiary; A summary Training Report; Present any recommendations the Consultant wishes to make in view of improving the design and implementation of any future similar activities. The report shall contain a sufficiently detailed description of the different options to permit an informed decision on any recommendations made. If necessary the detailed analyses which underlie the mission s recommendations will be presented in annexes to the main report. The final progress report must be accompanied by the final invoice, the final financial report on expenditure actually incurred by budget headings, and an expenditure verification report (as defined in Article 28 of the General Conditions and in accordance with the template in Annex VII of the contract). All reports will be written in concise, clear and well-edited Standard English. All reports shall be produced in A4 size and printed on both sides of the paper. Spreadsheets and schedules shall be produced in a maximum of A3 size for reporting purposes and may be printed single-sided. File origins shall be clearly identifiable in a header or footer. A list of essential contact persons is to be included. The reports should have a title page, which should include project name, project code or reference, report title, date issued and period covered, and the name and address of the Consultant. The Contracting Authority shall provide the Consultant, after the starting date of the assignment, with a recommended structure of the Reports. The Consultant may propose changes to this structure, which must be agreed with the Contracting Authority in advance. Deliverables The Consultant shall submit a number of mission reports, statements and ad-hoc notes relating to the various task outlined above. The timing and scope of each will be agreed with Lenders during the course of the assignment. 7.2 Submission & approval of progress reports The number of copies of the activity progress reports referred to above must be submitted to the Contracting Authority and to the other participants as detailed in the table below. The Contracting Authority is responsible for formally approving the progress reports, after consultations with the Promoter, and shall be kept informed by the Consultant of the dates of submission of the reports to the other recipients indicated below. Please also refer to Article 27.2 of the General conditions for the procedures and deadlines for the approval of reports. Report Distribution List EIB Promoter Progress Reports Inception Report 3 hard and 1 e-copy 3 hard and 1 e-copy Quarterly Progress reports 2 hard and 1 e-copy 1 hard and 1 e-copy Final Report 3 hard and 1 e-copy 3 hard and 1 e-copy Environmental Safeguard Deliverables except Rapid Impact Assessments 3 hard and 1 e-copy 10 hard and 1 e-copy Other Deliverables 3 hard and 1 e-copy 3 hard and 1 e-copy The draft of the activity reports specified above must be sent in e-copy to Mr Stephen Hart (s.hart@eib.org), Project Directorate; Mr Raoul Pedrazzani (r.pedrazzani@eib.org), Operations Directorate, Ms Agnès Morel (a.morel@eib.org), Technical Assistance Unit. Following the comments received, the consultant will send a revised version, with the operated changes highlighted, via the TA TZ IF3 TATOR Page 22 of 34

23 same contact, before formally submitting the final version. Once this report is agreed to by the EIB, a final version shall be submitted as follows: in e-copy to Ms Agnès Morel (a.morel@eib.org) and 3 hard copies to the EIB, to the attention of Mr Stefan KERPEN, Head of Technical Assistance Unit, and in e-copy and 3 hard copies to the promoter ( ). Visibility requirements The Consultant shall endeavour to publicise any work undertaken and to highlight the participation of the European Union in the programme. The PA shall follow the Visual Identity Guidelines, which apply to all information and publicity products to be employed in the course of the PA contract. The Guidelines are available in electronic format at the following website address: The identity standards contained in this brochure may only be used in connection with the implementation of this contract. The technical assistance operation is financed under the Cotonou Agreement. To ensure EU visibility, the EIB logo and the EU flag should appear on the cover page of reports produced under the TA contract. THE EIB LOGO MAY NOT BE USED FOR ANY OTHER PURPOSE. The following text should also be included in the reports: The technical assistance operation is financed by the European Union under the Cotonou Agreement, through the European Development Fund (EDF). The EDF is the main instrument funded by the EU Member States for providing Community aid for development cooperation in the African, Carribean and Pacific States and the Overseas Countries and Territories. The following disclaimer should also be included: The authors take full responsibility for the contents of this report. The opinions expressed do not necessarily reflect the view of the European Union or the European Investment Bank. 8. MONITORING AND EVALUATION Definition of indicators The Project will be monitored by the Contracting Authority, mainly through the reports and deliverables foreseen in these Terms of Reference. Within their technical offer, the tenderers are expected to comment on the likely impact of the work included in these Terms of Reference. They should identify suitable Performance Indicators for the activities specified in these Terms of Reference, who will be used to monitor the progress and achievements of the TA operation. None Special requirements TA TZ IF3 TATOR Page 23 of 34

24 ANNEXES Annex 1 Background Information for investments (Extract of PFS Atkins, 2011) Annex 2 Annex 3 Annex 4 Additional Information Existing Studies and Reports Technical Description of the project LVWATSAN Mwanza Tentative Implementation/Procurement Plan for Investments in the town of Mwanza TA TZ IF3 TATOR Page 24 of 34

25 Annex 1 Background Information for investments (Extract of PFS Atkins, 2011) 1. Context The region is a major industrial centre in Tanzania and also a leading producer of cotton (a major cash crop export). Fishing and the rearing of livestock are also major economic activities. More recently the mining sector has expanded in the region and this is now having a significant impact on the city s development. The majority of economically active people are self-employed. Despite this, the Mwanza region was among the poorest in Tanzania; with an overall low level of economic performance when measured by per capita gross regional product; ranking 10th amongst 12 selected regions. Informal settlement near Mwanza city centre Most employed people work in the service sector, while those who are self-employed are involved in petty trade, tilling land, micro-fishing activities etc. Approximately 50% of people are employed (employed and self-employed). The average per capita income is approximately US$ 21 per month. In Mwanza City there are three squatter areas: Igogo in Igogo ward, Mabatini in Mirongo ward and Igoma. In these three areas the population has constructed houses in rocky areas because it is cheap and people do not have to buy land. Most low income citizens see these places as essential to their survival; however, the provision of water facilities in these areas is a significant problem. The cost of installing piped water services is a challenge, while at the same time very few people can afford to have piped water. Those who can afford a water connection often sell water to other people. There is a high incidence of waterborne or related diseases and vectors such as malaria, schistosomiasis, worms, typhoid, diarrhoea, skin diseases and cholera. Mwanza Urban Water and Sewerage Authority (MWAUWASA), a government owned Authority, is responsible for the provision of water and sewage services within Mwanza. Sanitation, urban drainage and solid waste are the responsibility of Mwanza City Council. Other major stakeholders with an interest in water supply and sanitation issues include the Regional Administrative Secretary, Mwanza City Council (MCC), the Ministry of Water and Irrigation and the Lake Victoria Basin Commission (LVBC). 2. Water Demand Planning studies prepared for the city s draft Master Plan projected the following populations and corresponding water demands. Alternative projections were also prepared using data available from UN GRHS which indicate a higher annual growth rate resulting in a population some 50% larger over the next 20 years. A third projection prepared by consultants in the recent Water System - Preliminary Design Report has not been included, as it predicted even higher growth rates, resulting in an unlikely 400% predicted population increase by TA TZ IF3 TATOR Page 25 of 34

26 m3/d Terms of reference for Lake Victoria Water and Sanitation - Lenders Table 1.7 Population and Water Demand Projection Year Population Water Demand (m 3 /day) ,000 83, ,146, ,800 Source: Mwanza draft master plan Demand Projection Demand projection (UN) Capri point (105) plus New Source (+50) Figure 1.3 System Demand vs Capacity According to these projections MWAUWASA will need to supplement the existing Capri Point source in 2018 (2015 under the UN projections). The new source needs to be ~50Mld to accommodate the anticipated increase in water demand by The uncertainty that surrounds the population projections mean it is essential that the increases are monitored, together with the impacts of extending the distribution network, so that the impact on the demand for water may be managed effectively. 3. Water Supply Mwanza water supply facilities were subject to major investment during the first decade of this century. New treatment facilities, service reservoirs and pumping plant were installed to increase the design capacity to 105,000 m 3 /day. However, issues remain and this PFS concludes that there is a need to: Address operational/design issues at Capri Point intake and treatment plant to ensure that the plant can deliver efficiently and at full capacity; Develop new distribution networks for fast developing and unserved areas some above the current hydraulic level of the system, including some unplanned areas; Plan, design and implement the next water source for the city within the next five years; and Provide further support to MWAUWASA through: - Studies and Master Plans; - Stores and equipment; TA TZ IF3 TATOR Page 26 of 34

27 - Technical assistance particularly in non-revenue water and network management; and - Training/capacity building. Under Tanzania s Water Sector Development Programme (WSDP) a consultant appointed by MWAUWASA has carried out a study to identify and design extensions to the water distribution networks to take the service to many more households; these designs have been completed although the works are not yet funded. The proposed works are extensive and may need to be constructed in phases to accommodate funding limitations. However, the proposed network extensions are not explained in context of the pressure zoning of the city; new pumping stations and service reservoirs are proposed by their size, location and function are not described in the appropriate Design Report. There are also serious concerns over the methodology adopted by the design consultant in sizing the proposed pipelines. It is recommended that a Water Master Plan is prepared for the city, before any construction takes place, to confirm the philosophy and required capacities of the proposed works. If there is a requirement to identify some immediate works (early start investments) it is likely that some of the proposed pipelines in the more established areas could proceed at relatively low risk. Filters at Capri Point Water Treatment Plant 4. Wastewater The Sewerage facilities in Mwanza are currently undergoing expansion and improvement with funding through the WSDP from the German Government Development Bank (KfW). Studies under the WSDP have made recommendations for further expansion of the city s sewerage facilities and the consultant has produced designs for the recommended works. These require funding and include plans to: Extend coverage of sewerage network into new areas; Construct a new wastewater plant at Igoma in the East; and Construct a new wastewater plant at St Augustine's University to the South. This study has also highlighted concerns about the capacity of recently refurbished Ilemela WSP and the plant s ability to receive additional flow from new areas. It appears that if the current sewer network was fully connected then the full capacity at Ilemela would be utilised, and extension of the network to new areas will require a corresponding increase in treatment capacity at the Ilemela Plant. TA TZ IF3 TATOR Page 27 of 34

28 Area ear-marked for expansion of WSP Brewery WSP Ilemela WSP Therefore any plans to expand the sewerage network in areas draining to Ilemela will need to be considered together with plans to expand treatment capacity. MWAUWASA reports that additional land is available adjacent to the current works although this is currently occupied by an informal settlement; the current site is also directly adjacent to the treatment plant for a brewery so there may be scope to combine facilities. This will need examining in detail and would form part of the scope for the recommended Sewerage Master Plan. Refurbished Waste Stabilisation Ponds at Ilemela Mwanza The priority work is considered to be the construction of new treatment ponds at Igoma together with a trunk sewerage system for the surrounding industrial area. Effluent from factories currently discharges directly into a water course in Igoma the previous treatment facilities having fallen into disrepair. Works in this area will therefore have a major impact upon the environment. Designs for the waste stabilisation ponds have been prepared by a consultant but these do not allow for the treatment of the industrial wastes so will need to be revisited. However, since the land for the plant is readily available and the routes of the main collector sewers are easily accessible, it is recommended that these works are undertaken as a priority. TA TZ IF3 TATOR Page 28 of 34