Environmental Monitoring of the Bedrock Landfill Sites

Transcription

1 Enterprise Resource Management Services 1815 Sir Isaac Brock Way, P.O. Box 1042, Thorold, ON L2V 4T7 Tel: Toll-free Fax: Page 1 of 6 Date: November 10, 2017 To: All bidders Title: Environmental Monitoring of the Bedrock Landfill Sites Reference No.: 2017-RFP-52 From: Jayan Perera, Purchasing Agent, ext ext Note: Niagara Region has determined that it is necessary to provide additional information relating to the above referenced Request for Proposal. This addendum forms an integral part of the above referenced Request for Proposal. Such addenda may contain important information, including significant changes to the above referenced Request for Proposal. In the Form of Proposal (Appendix B), bidders should confirm their receipt of all addenda by setting out the number of each addendum in the space provided. Addendum No. #2 Questions and Answers Q1) Which of the following items are excluded from the 16 page limit? - Cover page - Cover letter - Table of contents - Section dividers - Detailed responsibility assignment matrix - Detailed time/task matrix - Utilization tables A1) The items listed are not included in the Proposal page limit. Q2) In Section 1.8.4, it is noted that sections must be divided by labelled tabs. a. Does each section require a divider page, or can labels simply be applied to the edge of the page? b. Does each new section have to start on a new page?

2 Page 2 of 6 A2) Labelled tabs are not required. Each section does not have to start on a new page. Q3) In Section 1.8.4, under the Understanding of the Project section, sub-sections are listed for Innovation and Concepts/Options/Alternatives considered. What is the intended difference between these sections? Can these sub-sections be combined, or can one be eliminated? Q4) In Section 1.8.4, under the Understanding of the Project section, it is noted in the Schedule and Detailed Work Plan sub-section that the schedule should include a detailed responsibility assignment matrix that identifies the person who will be conducting the work, the level of effort, how the work will be carried out, and the hours required. A3 & A4) a. What is the intended difference between the level of effort and the hours required? b. If hours are to be included, should this this not be included in Envelope B, as costs could be estimated based on these hours? c. How do we include how the work will be carried out for each landfill on a matrix? d. What is the intended difference between the detailed responsibility assignment matrix and the detailed time/task matrix? There is considerable overlap between these matrices. Section has been revised to clarify or address the Proponent s questions #3 and #4. Please replace Section with the revised Section attached. The detailed responsibility assignment matrix and detailed time/task matrix have been removed. No staff hours or billable rates are to be provided in the Proposal. Q5) Can CVs be included in the RFP submissions in an Envelope C? A5) The proponent s and sub-contractor CVs are to be included in the Proposal Envelope Q6) Considering the amount of information and level of detail required for this submission, would the Region be open to increasing the page limit? A6) The Proposal text has been increased from a maximum of 16 pages to a maximum of 20 pages. This is included in revised Section attached. Revisions Proposal Submission Content - REVISED Proponents must include all forms and other documents or information listed under Section C Mandatory Requirements in Appendix D RFP Particulars. Other than

3 Page 3 of 6 inserting the information requested, a proponent may not make any changes to any of the required forms included in this RFP. Any proposal containing any such changes, whether on the face of the form or elsewhere in the proposal, may be disqualified. Irregularities in proposal submissions will be addressed in accordance with Appendix F Bid Irregularities. Proposals should also include the suggested proposal content for evaluation described in Section D of Appendix D RFP Particulars. Failure to provide the requested information will negatively affect the scoring of the proposal in the evaluation process. In addition to the Form of Proposal, the Proponent shall provide a brief Proposal, either in text or tabular format. The Proposal text should be limited to the maximum of total 20 Pages (single sided) minimum 12 point Arial font. The Proposal shall include a clear outline, including the following general items, in a brief letter to undertake this assignment. The Proposal should include items listed hereunder, but also include other considerations based on the Proponent s understanding of the project. Proponents who fail to provide any of the information/documentation requested as part of the Technical / Management submission will receive a zero score for that particular category, and at the sole discretion of the Region, may result in the submission being rejected without further evaluation. Note: It is recommended that the headings within the Proposal text follow that provided below, which are the technical criteria that will be evaluated and rated as stated in Section D of Appendix D RFP Particulars. 1. Project Manager and Senior Staff a) Qualifications Specific to Project - Describe the role of the Project Manager and Senior Staff and describe how their skills and experience are specific to the project and its objectives, including their years of experience b) For each staff provide the percentage of the staff time committed to the project as compared to the total amount of time the consultant has committed to the project c) Past Experience on Similar Projects - Explain how the past experience of the Project Manager and Senior Staff on similar projects relates to this project 2. Technical Support a) Qualifications Specific to the Project - Describe the role of the Technical Project Team Members, including sub-consultants and describe how their

4 Page 4 of 6 qualifications are specific to this project and its objectives, including their years of experience b) For each staff provide the percentage of the staff time committed to the project as compared to the total amount of time the consultant has committed to the project c) Past Experience on Similar Projects - Explain how the past experience of the Technical Project Team Members on similar projects relates to this project d) Availability and knowledge of Region - Provide the percentage availability of each Technical Project Team Member who will be dedicated to work on this assignment and their knowledge of the Region. 3. Experience and Past Performance Record on Regional and/or Similar Projects a) Scope, Budget (Engineering Fees / Construction Cost), & Schedule Variances In table format, please provide the Proponent s experience as it relates to the subject matter of the RFP, including project examples. For each project, please list a description of the contract, client, location, the dollar value, year, project duration, team members involved and project successes, challenges and how they were overcome, was project completed on time and on budget, final cost compared to budget, comment on the ability to control cost and scope for each project, name and contact information of client references. The projects must be of a similar scale and complexity, on which at least three proposed key team members contributed to a significant degree. The Region reserves the right to contact the references. b) Responsiveness to Project Related Requests Detail best practice for meeting both set and imposed deadlines and prioritization method to complete work within such deadlines. c) Liaison with Public Stakeholders, Approval Agencies, Contractor and Region Provide details of how the Proponent worked with the different noted groups. It is expected that the information provided in response will be reflective of experience of the Project Team assigned to this project. d) Availability of the Project Manager Describe the availability of the Project Manager and his/her ability to dedicate the time necessary to see this project completed.

5 Page 5 of 6 Provide the location of the proposed project management office, and describe the ability of the Proponent to provide local project administration (routine communications and meetings with Region staff). 4. Understanding of Project A clear description of the Proponent s understanding of this assignment, based on the information provided by the Region and the Proponent's knowledge and experience. Describe how the Proponent will address the requirements. Indicate any major difficulties anticipated in implementing the project requirements including project deliverables. a) Approach and Methodology Describe the approach and methodology to be followed in completing all aspects of the RFP. Disclosure of any perceived conflict of interest Identify commitment (time and resources) expected to be provided by Region Staff b) Innovation Describe how a new device, idea or method could be employed and how it would still achieve the objectives of the Scope of Work that has been articulated in the RFP. Incorporate any refinements to the stated requirements, which you believe are appropriate. c) Compliance with Terms of Reference As part of evaluating the submissions, the Region will assess how the Proponent has confirmed that they will comply with the Scope of Work/Deliverables. Responses that incorporate excessive blocks of text that have been copies directly from the RFP will not be regarded as demonstrating an understanding of the requirements. d) Concepts/Options/Alternatives considered Identify and provide concepts/options/alternatives to the Scope of Work and describe the added value that these alternatives would provide in the successful completion of the project. The considerations would include traditional/standard devices, ideas or methods and not new devices, ideas or methods under Innovation.

6 Page 6 of 6 e) QA/QC Policy Describe the quality management plan including quality assurance/quality control methodologies to be implemented on the Project, as well as the identification of the staff member charged with this responsibility. f) Schedule and Detailed Work Plan Schedule A Gantt chart schedule (11X17 single sided) in weekly increments showing start and finish dates for the various activities incorporated in the work plan. Include milestones, interim and final deliverables Detailed Work Plan Provide a detail work plan addressing the tasks outlined in the Scope of Work complete with defined deliverables to address all required items. Identify any subconsultants or sub-contractors who will assist the proponent on the assignment. cc: File, as referenced above. Project Manager: Jamie Kristjanson End of Addendum