Unit HSP9: Develop and implement health and safety audit systems

Transcription

1 Unit HSP9: Develop and implement health and safety audit systems This unit is for people with a role which involves: evaluating the compliance of the health and safety management system of your organisation with the operational and technical standards and procedures specified by management evaluating the compliance with, and relevance of, the health and safety performance standards of your organisation evaluating the compliance of the health and safety management system of your organisation with the relevant health and safety statutory requirements recommending changes to improve performance of the health and safety management system of your organisation Performance Criteria: You must: Prepare to audit the health and safety management system 1. define the nature, scope and frequency of health and safety audits for your organisation 2. define the operational and technical standards, and procedures and performance standards, for health and safety in your organisation 3. identify the health and safety statutory requirements relevant to the scope of the audit 4. identify a competent auditor and suitable audit tool 5. agree the audit programme and reporting procedures with directors and/or senior managers Carry out a health and safety audit in accordance with the agreed specification 6. carry out an audit in your organisation in accordance with an agreed specification 7. review and evaluate the health and safety documentation of your organisation 8. carry out physical inspections and behavioural observations in your organisation 9. modify the audit programme to meet unexpected situations and requirements 10. keep records of the health and safety audit Make recommendations based on the results of a health and safety audit 11. prepare a written health and safety audit report for your organisation 12. where necessary, quantify the results of the audit report of your organisation 13. make the recommendations necessary to improve the health and safety performance of your organisation, including a realistic implementation timescale 14. present the audit report to the directors and/or senior managers in accordance with organisational procedures 15. advocate, to the directors and senior management, the acceptance of the recommendations made to improve the health and safety performance of your organisation April 2007, ENTO FINAL Version Approved May 2007 Page 1 of 5

2 Knowledge requirements You need to be able to show that you have knowledge and understanding of: The nature and role of the health and safety audit systems within the organisation a. health and safety management systems b. health and safety management operational and technical standards and procedures c. health and safety audit questionnaires d. health and safety documentation Principles and concepts e. the nature and scope of audits f. the advantages and disadvantages of in-house and bought-in audits g. the competency of auditors and companies offering an audit h. effective written communication External factors influencing health and safety audit systems i. the health and safety statutory requirements and industry best practice j. quality management requirements for documentation April 2007, ENTO FINAL Version Approved May 2007 Page 2 of 5

3 Glossary This section provides explanations and definitions of some of the terms used in this unit. Control(s) The means by which the risks identified are eliminated or reduced to acceptable levels. Employer Wherever/whoever has responsibility for the workplace/work activity. Hazard* A hazard is something with the potential to cause harm (this can include articles, substances, plant or machines, methods of work, the working environment and other aspects of work management). * Definition taken from: HSE Management of health and safety at work Approved Code of Practice & Guidance. Reference L21 (ISBN ) Learner Legislation Any person in a workplace environment and undertaking learning, including those following a vocational or academic course. The Health and Safety at Work Act 1974 is the main piece of legislation under which nearly all the other regulations are made. It is for this reason that only this piece of legislation is specifically referred to in this Unit. There is an array of health and safety regulations and codes of practice which affect people at work. There are regulations for those who, for example, work with electricity, or work on construction projects, as well as regulations covering noise at work, manual handling, working with VDUs, or dealing with substances hazardous to health, etc. The specific requirements for all or any of these can be obtained from HSE local offices. Near miss Other people Personal presentation Physical resources An unplanned event that had the potential to result in violence, injury, loss or damage but did not. Refers to everyone covered by the Health and Safety at Work Act including: visitors, members of the public, colleagues, contractors, clients, customers, patients and students. This includes personal hygiene, use of personal protective equipment, clothing and accessories suitable to the particular workplace. Property, equipment, plant and machinery, etc. Risk* A risk is the likelihood of potential harm from that hazard being realised. The extent of the risk depends on: (i) the likelihood of that harm occurring; (ii) the potential severity of that harm, i.e. of any resultant injury or adverse health effect; and (iii) the population which might be affected by the hazard, i.e. the number of people who might be exposed. * Definition taken from: HSE Management of health and safety at work Approved Code of Practice & Guidance. Reference L21 (ISBN ) April 2007, ENTO FINAL Version Approved May 2007 Page 3 of 5

4 Resources This includes: information, documentation, time, control measures, equipment and support (including specialist assistance). Responsible person/people Manager/Supervisor Training Provider Worker Workplace Working practices The person or people at work to whom any health, safety and welfare issues or hazards should be reported. This could be a supervisor, line manager or your employer. One who controls and or directs the work of others An organisation or individual (usually external) responsible for providing the training, work experience, and/or formal assessment for the learner. A person performing services for an employer under a contract of service or an apprenticeship. Workers include; outworkers, those employed on a casual basis, in training and volunteers. The single or multiple areas in which you carry out your work. All activities, procedures, use of materials, substances or equipment and working techniques used in carrying out a work or job related task. This includes procedures for reporting hazards and unsafe working practices. Workplace Instructions / Policies & Procedures An organisation s instructions, method statements, safe systems of work, guidelines and processes on how to behave and perform tasks in the workplace. POLICIES A statement which directs the present and future decisions of an organisation. It is intended to influence and determine decisions, actions, and other matters. Typically, a policy designates a required process or procedure within an organisation. They are often initiated because of some external requirement. PROCEDURES A series of steps following in a regular definite order that implements a policy A series of steps or instructions, describing a way of doing things. A series of steps to be performed in a regular definite order under specified conditions. Documented processes that are used when work affects more than one function or department of an organisation. A series of clearly defined steps (and decisions) that explains or describes how one goes about completing a task. This includes the documentation prepared by the employer about the procedures to be followed for health, safety and welfare matters. This may be the employer s safety policy, general health and safety statements and written safety procedures covering aspects of the workplace that should be drawn to the attention of employees and that of everyone covered by the Health and Safety at Work etc. Act 1974 (visitors, members of the public, colleagues, contractors, clients, customers, patients, students). April 2007, ENTO FINAL Version Approved May 2007 Page 4 of 5

5 Instructions covering, for example: a) the use of safe working methods and equipment b) the safe use of hazardous substances c) smoking, eating, drinking and drugs d) what to do in the event of an emergency e) personal presentation April 2007, ENTO FINAL Version Approved May 2007 Page 5 of 5