Indian Preference: In accordance with the Indian Preference Act of 1934, application for the position must include verification of Indian blood.

Transcription

1 KETCHIKAN INDIAN COMMUNITY JOB DESCRIPTION Position: BIA-Self Governance Grants Reviewed by: Accountant Department: Finance Supervisor Reports to: HR Director Status: Exempt Non-exempt Approved by: Full-time, Permanent Tribal Administrator Indian Preference: In accordance with the Indian Preference Act of 1934, application for the position must include verification of Indian blood. Purpose: Ketchikan Indian Community (KIC) job descriptions are a management tool to help organize duties and provide employees with the employer s expectations with regard to a specific job classification. The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is a reasonable assignment for the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Job Summary: Monitor and maintain the BIA-Self Governance Grant programs and other grants as assigned to ensure objectives are met and in compliance with terms and provisions of the contracting agency including federal, state, tribal and non-profit programs. Essential Duties and Responsibilities: Coordinates the accounting functions related to BIA-Self Governance Grant programs and other restricted accounts, Prepare, examine or analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. Prepare, review, or direct all accounting entries (transactions and journals) related to stand-alone grant programs. Prepare invoice/billings and collect funds for the support of BIA-Self Governance Grant program expenditures. Prepare all applicable fiscal reports to BIA-Self Governance Grant programs and ensure the timely submission thereof. Stay abreast of the Office of Management and Budget Circulars and their applicability to grants management. Page 1 of 5

2 Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs. Knowledge: Economic and Accounting Knowledge of economic and accounting principles and practices, banking and the analysis and reporting of financial data. Mathematics Knowledge of arithmetic, statistics, and their applications. English Language Knowledge of the structure and content of English language including the meaning and spelling of words rules of composition, and grammar. Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics Knowledge of electronic equipment and computer hardware and software applications. Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. Law and Government Knowledge of laws, legal codes, court procedures, government regulations, executive orders, and agency rules. Skills: Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Mathematics Using mathematics to solve problems. Reading Comprehension - Understanding written sentences in work related documents Writing Communicating effectively in writing as appropriate for the needs of the audience. Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Speaking - Talking to others to convey information effectively. Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one. Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Time Management Managing one s own time and the time of others. Active Learning Understanding the implications of new information for both current and future problem-solving and decision-making. Page 2 of 5

3 Abilities: Mathematical Reasoning The ability to choose the right mathematical methods or formulas to solve a problem. Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences. Written Comprehension The ability to read and understand information and ideas presented in writing. Number Facility The ability to add, subtract, multiply, or divide quickly and correctly. Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense. Near Vision The ability to see details at close range (within a few feet of the observer). Oral Expression The ability to communicate information and ideas in speaking so others will understand Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing that there is a problem. Written Expression The ability to communicate information and ideas in writing so others will understand. Work Activities: Interacting With Computers Using computers and computer systems (including hardware and software) to set up functions, enter data, or process information. Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources. Evaluating Information to Determine Compliance and Standards Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work. Analyzing Data or Information Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. Page 3 of 5

4 Communicating with Supervisors, Peers or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e- mail, or in person. Work Activities - Continued: Updating and Using Relevant Knowledge Keeping up-to-date technically and applying knew knowledge to your job. Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems. Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time. Documenting/Recording Information Entering, recording, storing, or maintaining information in written or electronic/magnetic form. Communicating with Persons outside Organization Communicating with people outside the organization, representing the organization to the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or . Physical Activities Include: Must be able to hear. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to use hands to finger, handle, or operate objects tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch; and taste or smell. Each of the listed activities also requires standing, sitting, walking, bending, and stooping, climbing on stools and ladders, and routinely lifting and carrying items and boxes up to forty (40) pounds. Writing by hand and using a personal computer. Long hours in front of computer screen. Page 4 of 5

5 Education and Experience: Bachelor s Degree in accounting and six or more years of related experience. Prefer MBA or Master s Degree in Accounting or related field. Any combination of related education and/or related experience will be considered if the candidate possess the demonstrated ability. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without prior notice. Signature below acknowledges that I have received a copy of my job description and my supervisor has discussed it with me. Employee Signature Date Supervisor/HR Signature Date Page 5 of 5