Welcome Your Payslips & Deductions Explained. Deirdre Dempsey, Hr Payroll Services Manager Mairead O Connor, Employee Services Team Liza Toye, HRIS
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1 Welcome Your Payslips & Deductions Explained Deirdre Dempsey, Hr Payroll Services Manager Mairead O Connor, Employee Services Team Liza Toye, HRIS
2 HR Service Desk first port of call Ext Your Queries Answered Employee Services Responsible for all payments up to Gross Pay Payroll Services Responsible for processing of payroll -Gross to Net Pay
3 Employee Services Specialist Areas Pay Calculate and implement all Salaries/Allowances Implement Annual Increments and Salary changes Deductions Maternity Leave/Parental leave/sick pay/unpaid leave Other Activities: Forms, Codes & Staff Set up New Staff on the Payroll/Personnel system Terminate Payroll/Personnel record when staff leave Certificates of income/statements of earnings for Bank/Building Societies and Social Welfare Forms Code Changes (NB. Changes of research accounts can only be made when a Staff Transfer form has been received in the Financial Services Office/ Employee Services) Postgraduate students Set up Students & application for Tax Exemptions
4 Deadlines Employee Services Monthly Payroll Midday 1st of Each Month Weekly Payroll Midday Thursday in week preceding payment Midday Wednesday in week preceding Bank Holiday Christmas Payroll Deadlines are notified in advance.
5 All queries to or Ext 3333 Mairead O Connor Aaron O Hara Carol Tompkins Rachel McNamara Joanne Lynch Monthly paid on Academic, Administrative or Senior Library grades - Ext Monthly paid on Executive Officer, Technical or Library Assistant & Executive grades - Ext 4960 Monthly Research Research Assistants and Fellows- Ext 4962 Monthly Research - Postgraduate Students - Ext Weekly paid employees and Undergraduate Students - Ext. 4964
6 Pay & Staff Matters Payroll Services Specialist Areas Implementation of salary from Gross to Net Pay for Staff Deductions VHI/ Common Room /Telephone /Library /House Loans P60/PRD 60 distribution printed and on line. Issuing of P45s for Leavers Tax & Revenue BIK calculations and processing Accounting for and payment of Statutory Deductions; Tax and PRSI to Revenue Commissioners Uploading and processing of Tax Credits etc Year End Submission of P35 to Revenue
7 Monthly Payroll Deadlines Payroll Services Midday on 6th of each Month Weekly Payroll Midday Thursday in week preceding payment Midday Wed. in week preceding Bank Holiday Christmas Payroll Deadlines are notified in advance. Monthly/Casual deadlines Midday on 6 th of each Month
8 Payment dates Weekly payroll Monthly payroll Casual Payroll Thursday each week. 20 th of the month unless 20 th falls over a weekend in which case it is the previous Friday. Last working day of the month unless this falls over a weekend in which case it is the previous Friday.
9 Deirdre Dempsey HR Payroll Services Manager - Monthly Payroll Ext Fiona Mc Donald Casual Payroll - Ext Orla Sweeney Weekly Payroll - Ext All queries should be addressed to hr@tcd.ie or Ext 3333 in first instance.
10 Tax o Pay for calculation of tax is gross pay less the following: Pension Pension Levy Travel Pass Bike To Work
11 Example Staff member 5000 per month Pension of 250 per month PRD of Travel pass of 100 standard tax credit of 3300 standard rate cut off of 33800
12 5000 per month. Pension 250. PRD Travel pass 100. Standard tax credit Standard cut off Gross pay for tax is = Standard Rate Cut and Tax Credits are divided by: 12 for monthly and 52 for weekly staff. Year Tax Credit of 3300 / 12 = 275 monthly tax credit Year Tax Credit of 3300 / 52 = weekly tax credit Yearly Standard Rate Cut Off of / 12 = % tax Yearly Standard Rate Cut Off of / 52 =
13 Calculation of Tax Gross Pay = Step x 20% = Step x 40% = Tax Due Tax Credit Tax due = Less Tax Credit Tax Tax payable = Payable
14 UNIVERSAL SOCIAL CHARGE (USC) CALCULATION
15 o : USC Bike to Work o USC Thresholds Travel Pass are as follows: Gross pay for USC (travel pass)= 4900 Weekly Threshold Monthly Threshold Annual Threshold USC %
16 Calculation of USC - Gross pay for USC is 4900 STEP 1 = 5.00 STEP @ 2.5% = STEP 3 5% = TOTAL Total USC payable =
17 PENSION RELATED DEDUCTION (PRD) CALCULATION
18 Pension Related Deduction (PRD) Gross pay for PRD is gross pay less the following Bike to Work and Travel Pass PRD Thresholds are as follows: Weekly Threshold Monthly Threshold Percentage
19 Calculation of PRD Gross pay for PRD is 4900 STEP x 0% = 0 STEP x 10% = TOTAL Total PRD due
20 PRSI CALCULATION
21 PRSI - Gross Pay for PRSI Purposes: o is Gross pay less the following: Travel Pass Bike to Work Disability/Illness Benefit
22 Calculation of PRSI A1 staff Post 1995 started in College - Gross pay for PRSI is 4900 PRSI is 4% of gross salary for staff on A1 class. (Applies to majority staff employed after 1995). Calculation: 4900 x 4% = Social Welfare payments are exempt for PRSI.
23 Calculation of PRSI D1 staff (Pre 1995, monthly paid staff) - Gross pay for PRSI is 4900 PRSI is calculated for Pre 1995 staff Class D per remainder at 4%(monthly rates) Social Welfare payments are exempt for PRSI.
24 Do you have any questions for us? Next: Demo of CorePortal
25 Online Payslips and Employee Self Service CorePortal
26 Log in to Core Portal for Online Payslips and Employee Self Service Important note: you can only access CorePortal from within the College network. The address is You can find a link on the HR website, in our Quick Links section.
27 CorePortal Main page You may select My Payroll Self Service or My Personnel Self Service.
28 My Payroll Self Service Selecting My Payroll Self Service will bring you to your My CorePay page View your payslip online View and change your bank account details. View your P60s
29 View your payslip online Click on View My Payslip to see the list of your payslips from this year. Click on View Payslip link to open the payslip.
30 View /change Bank Account Details In the MyCorePay page, click on View Bank Account Detail: please exercise care when changing bank details Click on the Action icon:
31 Choose your Bank Branch from the dropdown list. Type your new account number - twice
32 Click the Declaration tickbox and Save the changes An will be sent to your TCD address letting you know that your bank account details have been changed.
33 My Personnel Self Service Select My Personnel Self Service to go to My CorePersonnel page
34 My CorePersonnel page Use the CorePersonnel page to: View / update personal details Home address. Contact telephone numbers. Dependants /civil status. Your bank account details. The Menu contains My Personal Details: Home address /telephone number / TCD address / personal mobile number. My Job Profile: Pay Grade (labelled here as Job Title), Department and Employee Status.
35 Next of Kin Detail For your Emergency Contact details In the Update My Personnel Profile menu, click on the link to Next of Kin Detail. This will open the My Next of Kin window. Click on the Edit button, to open the Edit My Next of Kin window. You can now update all of the fields. This information is used for Trinity College to contact someone in case of emergency.
36 Thank you for your time today. Our HR Service Desk
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