Contents QUALIFICATIONS PACK - OCCUPATIONAL STANDARDS FOR ELECTRONICS INDUSTRY. What are Occupational Standards(OS)? Introduction

Transcription

1 QUALIFICATIONS PACK - OCCUPATIONAL STANDARDS FOR ELECTRONICS INDUSTRY What are Occupational Standards(OS)? OS describe what individuals need to do, know and understand in order to carry out a particular job role or function OS are performance standards that individuals must achieve when carrying out functions in the workplace, together with specifications of the underpinning knowledge and understanding Contact Us: ESSCI, New Delhi Electronics Sector Skills Council of India 422, Okhla Industrial Estate, Phase-III, New Delhi info@essc-india.org SECTOR: ELECTRONICS Contents 1. Introduction and Contacts.. P1 2. Qualifications Pack...P2 3. OS Units...P3 4. Glossary of Key Terms.. P17 5. Nomenclature for QP & OS..P19 Qualifications Pack- Purchase Executive SUB-SECTOR: Medical Electronics OCCUPATION: Purchase and Procurement REFERENCE ID: ELE/Q7701 ALIGNED TO: NCO-2004/ NIL Introduction Purchase Executive: Also known as Purchase Officer, the Purchase Executive purchases materials of specified quality in timely manner at competitive prices to maintain the optimum inventory. Brief Job Description: The individual at work collects information about the materials required by different departments, selects the right supplier, purchases materials in a timely manner at the lowest cost and maintains the optimum inventory of materials. Personal Attributes: The job requires the individual to be well groomed, properly dressed; having positive attitude and body language; analytical thinking and attention to details. 1

2 Job Details Qualifications Pack For Purchase Executive Qualifications Pack Code ELE/Q7701 Job Role Purchase Executive Credits(NVEQF/NVQF/NSQF) [OPTIONAL] TBD Version number 1.0 Sector Electronics Drafted on 08/02/14 Sub-sector Medical Electronics Last reviewed on 24/03/14 Occupation Manufacturing Next review date 24/03/15 Job Role Role Description NVEQF/NVQF level Minimum Educational Qualifications Maximum Educational Qualifications Training Experience Applicable National Occupational Standards (NOS) Purchase Executive Collecting information about the materials required by different departments, selecting the right supplier, purchasing materials in a timely manner at the lowest cost and maintaining the optimum inventory of materials 4 ITI Diploma Not Applicable Not Applicable Compulsory: 1. ELE/N7701 Collect information on materials and suppliers 2. ELE/N7702 Issue purchase order and maintain inventory 3. ELE/N9909 Coordinate with colleagues and co-workers Optional: Not applicable Performance Criteria As described in the relevant OS units 2

3 ELE/N7701 Collect information about materials and suppliers Overview This unit is about collecting information about materials requirement of the company and suppliers in the market providing those materials. 3

4 National Occupational Standard ELE/N7701 Collect information about materials and suppliers Unit Code ELE /N7701 Unit Title (Task) Collect information about materials and suppliers Description This OS unit is about collecting information about materials requirement of the company and suppliers in the market providing those materials Scope This unit/task covers the following: Collect information about the materials requirement Collect information about suppliers Achieve productivity and quality standards Performance Criteria(PC) w.r.t. the Scope Element Collecting information on materials requirement Collecting information on suppliers Achieving productivity and quality standards Performance Criteria PC1. approach Production, R&D, Sales & Service and Testing & Quality departments of the company PC2. understand department wise daily and monthly requirements of different materials used for production of medical devices PC3. collect the quality specifications of all the materials required by departments along with their quantity PC4. approach stores of the company to understand about different material s inventory and their daily usages rate PC5. collate all the gathered information to assess total requirements of different electronics and electrical components and mechanical parts to meet the set production targets PC6. complete the documentation as per the SOP PC7. collect information about suppliers providing the desired materials in the market through secondary research, contacts, product catalogues or trade journals PC8. select right supplier(s) for required materials as per company s supplier selection criterion mentioned in the SOP PC9. approach identified supplier(s), provide them quality specifications and quantity requirements of the desired materials and get the quotations from them PC10. negotiate with supplier(s) on prices and supply time of materials to get the best deal for the company PC11. complete the documentation as per the SOP PC12. identify right supplier(s) to maintain uninterrupted material supply PC13. get the quality of material desired by various departments in time at the lowest cost PC14. ensure availability of quantity of material for achieving daily target of production 4

5 ELE/N7701 Knowledge and Understanding (K) A. Organizational Context (Knowledge of the company / organization and its processes) Collect information about materials and suppliers The individual on the job needs to know and understand: KA1. company s policies on: materials purchase; vendor selection and inventory management KA2. company s policies on: incentives; quality standards and personnel management KA3. importance of the individual s role in the workflow KA4. reporting structure KA5. company s line of business and product portfolio B. Technical Knowledge Skills (S) [Optional] A. Core Skills/ Generic Skills The individual on the job needs to know and understand: KB1. different electrical, electronic and mechanical parts required for production of medical devices KB2. about computerized purchasing systems KB3. About statutory and regulatory requirements for import & export of materials KB4. about tax implications or special taxes levied on material purchase from different sources and locations KB5. about pricing of different material and their industry trends KB6. quality purchasing and procurement practices to be followed Reading and writing skills The user/individual on the job needs to know and understand how: SA1. to read catalogue and trade journals to find out best market prices SA2. to read different component s quality specifications for procurement SA3. to read company s purchasing and procurement policy, vendor selection criterion and policy on maintaining minimum inventory of materials SA4. to write material requirements of various departments SA5. to document purchase and procurement related information as per the SOP Communication skills B. Professional Skills Analytical skills SA6. listen to department heads to capture information on quality, quantity and variety of materials required SA7. communicate suppliers about quality specifications of different types of materials, their quantity and supply time required The user/individual on the job needs to: SB1. know and analyse trends in vendor pricing and sales activity to determine correct timing of purchases SB2. evaluate existing and potential suppliers for different types of materials and recommend changes in suppliers to the purchase manager SB3. evaluate existing company s purchasing policy and recommend changes as needed 5

6 ELE/N7701 Collect information about materials and suppliers Decision making The user/individual on the job needs to know and understand: SB4. when to purchase different types of materials to get the best possible deal on pricing SB5. how to select the supplier to maintain uninterrupted supply of desired quantity of materials at low cost SB6. when to recommend departments on the use of alternate materials to keep the cost low Planning skills The user/individual on the job needs to know: SB7. how to prepare departmental budget for purchase of different types of materials SB8. how to plan for purchase quantity of different types of materials SB9. how to accommodate the purchase requirements of new materials of all departments in the existing budget Negotiation skills The user/individual on the job needs to know: SB10. how to negotiate with supplier on pricing of materials SB11. how to negotiate on supply timing of materials Interpersonal skills The user/individual on the job needs to know: SB12. how to maintain sound & friendly relation with suppliers SB13. how to build interpersonal relationships with different departments Problem solving The user/individual on the job needs to know and understand how: SB14. to solve work related problems, e.g., non-availability of some material Tools and software using skill The user/individual on the job needs to know and understand how: SB15. to use computers and laptops SB16. to use Microsoft office 6

7 ELE/N7701 Collect information about materials and suppliers NOS Version Control NOS Code ELE/N7701 Credits(NVEQF/NVQF/NSQF) [OPTIONAL] TBD Version number 1.0 Industry Electronics Drafted on 08/02/14 Industry Sub-sector Medical Electronics Last reviewed on 24/03/14 Next review date 24/03/15 7

8 ELE/N7702 Issue purchase order and maintain inventory Overview This unit is about issuing purchase order, receiving materials from the supplier and maintaining the inventory by sending not-approved materials back to supplier. 8

9 National Occupational Standard ELE/N7702 Issue purchase order and maintain inventory Unit Code ELE /N7702 Unit Title (Task) Description Scope Issue purchase order and maintain inventory This OS unit is about issuing purchase order, receiving materials from the supplier and maintaining the inventory by sending not-approved materials back to supplier This unit/task covers the following: Issue purchase order Receive materials from the supplier Maintain the inventory Achieve productivity and quality standards Performance Criteria(PC) w.r.t. the Scope Element Issuing purchase order Receiving materials from the supplier Maintaining inventory Achieving productivity and quality standards Performance Criteria PC1. prepare purchase order as per the SOP mentioning name of materials required, their quality specifications and quantity required PC2. get it reviewed and approved by the purchase manager PC3. ensure that proper documentation is done as per company s SOP PC4. send it to supplier as per company s SOP for timely delivery of materials PC5. receive the materials from the supplier as per the SOP PC6. get materials checked against the purchase order by the store keeper PC7. get materials checked against the quality specifications by the quality team PC8. check invoice against the purchase order and its delivery schedule PC9. verify the invoice for approved materials and send it for approval from purchase manager PC10. send approved invoice to accounts department for release of payment to supplier as per the SOP PC11. ensure that proper documentation is done as per company s SOP PC12. ensure that material which is not as per the purchase order or material not passed by the quality team is segregated as per the SOP PC13. ensure that proper documentation is done as per company s SOP PC14. deduct the amount from the invoice for not-approved materials PC15. send the invoice along with status report on materials received and their quality and quantity check to purchase manager PC16. ensure that not-approved material is sent back to supplier in the time specified in the SOP PC17. send approved invoice to accounts department for release of payment to supplier as per the SOP PC18. prepare new purchase order for procurement of materials to maintain the desired inventory PC19. ensure that purchase order prepared is in compliance with the company s policy 9

10 ELE/N7702 Issue purchase order and maintain inventory PC20. ensure nil or minimum delivery of not-approved materials from the supplier Knowledge and Understanding (K) A. Organizational Context (Knowledge of the company / organization and its processes) The individual on the job needs to know and understand: KA1. company s policies on: materials purchase; vendor selection and inventory management KA2. company s policies on: incentives; quality standards and personnel management KA3. importance of the individual s role in the workflow KA4. reporting structure KA5. company s line of business and product portfolio B. Technical Knowledge Skills (S) [Optional] A. Core Skills/ Generic Skills The individual on the job needs to know and understand: KB1. about computerized purchasing systems KB2. About statutory and regulatory requirements for import & export of materials KB3. about tax implications or special taxes levied on material purchase from different sources and locations KB4. about pricing of different material and their industry trends KB5. quality purchasing and procurement practices to be followed Reading and writing skills The user/individual on the job needs to know and understand how: SA1. to read company s purchasing and procurement policy, vendor selection criterion and policy on maintaining minimum inventory of materials SA2. to document purchase and procurement related information as per the SOP Communication skills B. Professional Skills Decision making SA3. communicate suppliers about not-approved supplied material The user/individual on the job needs to know and understand: SB1. how much money to deduct from the invoice for not-approved materials SB2. when to pay money to the supplier SB3. how to select the supplier to maintain uninterrupted supply of desired quantity of materials at low cost Interpersonal skills The user/individual on the job needs to know: SB4. how to maintain sound & friendly relation with suppliers SB5. how to build interpersonal relationships with different departments Problem solving The user/individual on the job needs to know and understand how: 10

11 ELE/N7702 Issue purchase order and maintain inventory SB6. to solve work related problems, e.g., non-availability of some material Tools and software using skill The user/individual on the job needs to know and understand how: SB7. to use computers and laptops SB8. to use Microsoft office 11

12 ELE/N7702 Issue purchase order and maintain inventory NOS Version Control NOS Code ELE/N7702 Credits(NVEQF/NVQF/NSQF) [OPTIONAL] TBD Version number 1.0 Industry Electronics Drafted on 08/02/14 Industry Sub-sector Medical Electronics Last reviewed on 24/03/14 Next review date 24/03/15 12

13 ELE/N9909 Coordinate with colleagues and co-workers Overview This unit is about the individual s level of communication with colleagues and other departments within the organisation. It determines the ability to work as a team member to achieve the required deliverables on schedule. 13

14 National Occupational Standard ELE/N9909 Unit Code Unit Title (Task) Description Scope Coordinate with colleagues and co-workers ELE/N9909 Coordinate with colleagues This OS unit is about communicating with colleagues and seniors in order to achieve smooth work flow This unit/ task covers the following: Interact with supervisor or superior Coordinate with colleagues Performance Criteria(PC) w.r.t. the Scope Element Interacting with supervisor Coordinating with colleagues Knowledge and Understanding (K) A. Organizational Context (Knowledge of the company / organization and its processes) Performance Criteria PC1. understand and assess work requirements PC2. understand the targets and incentives PC3. understand new operating procedures and constraints PC4. report problems in the field PC5. resolve personnel issues PC6. receive feedback on work standards and customer satisfaction PC7. communicate any potential hazards at a particular location PC8. meet given targets PC9. deliver work of expected quality despite constraints PC10. receive positive feedback on behaviour and attitude shown during interaction PC11. interact with colleagues from different functions and understand the nature of their work PC12. receive spares from tool room or stores; deposit faulty modules and tools to stores PC13. pass on customer complaints to colleagues in a respective geographical area PC14. assist colleagues with resolving field problems PC15. resolve conflicts and achieve smooth workflow PC16. follow the company policy during cross functional interaction The individual on the job needs to know and understand: KA1. company s policies on: incentives, delivery standards, and personnel management KA2. importance of the individual s role in the workflow KA3. reporting structure 14

15 ELE/N9909 B. Technical Knowledge Coordinate with colleagues and co-workers The individual on the job needs to know and understand: KB1. how to communicate effectively KB2. how to build team coordination Skills (S) [Optional] A. Core Skills/ Teamwork and multitasking Generic Skills The individual on the job needs to know and understand how: SA1. to deliver product to next work process on time B. Professional Skills Decision making The individual on the job needs to know and understand: SB1. how to report potential areas of disruptions to work process SB2. when to report to supervisor and when to deal with a colleague depending on the type of concern Reflective thinking The individual on the job needs to know and understand: SB3. how to improve work process Critical thinking The individual on the job needs to know and understand: SB4. how to spot process disruptions and delays 15

16 ELE/N9909 Coordinate with colleagues and co-workers NOS Version Control NOS Code ELE/N9909 Credits(NVEQF/NVQF/NSQF) [OPTIONAL] TBD Version number 1.0 Industry Electronics Drafted on 08/02/14 Industry Sub-sector IT Hardware Last reviewed on 24/03/14 Next review date 24/03/15 16

17 Definitions Qualifications Pack For Purchase Executive Keywords /Terms Description Sector Sub-sector Occupation Function Sub-function Job role Occupational Standards (OS) Performance Criteria National Occupational Standards (OS) Qualifications Pack (QP) Unit Code Unit Title Description Scope Knowledge and Understanding Organisational Context Technical Knowledge Sector is a conglomeration of different business operations having similar business and interests. It may also be defined as a distinct subset of the economy whose components share similar characteristics and interests. Sub-sector is derived from a further breakdown based on the characteristics and interests of its components. Occupation is a set of job roles, which perform similar/ related set of functions in an industry. Function is an activity necessary for achieving the key purpose of the sector, occupation, or an area of work, which can be carried out by a person or a group of persons. Functions are identified through functional analysis and form the basis of OS. Sub-functions are sub-activities essential to fulfil the achieving the objectives of the function. Job role defines a unique set of functions that together form a unique employment opportunity in an organisation. OS specify the standards of performance an individual must achieve when carrying out a function in the workplace, together with the knowledge and understanding they need to meet that standard consistently. Occupational Standards are applicable both in the Indian and global contexts. Performance criteria are statements that together specify the standard of performance required when carrying out a task. NOS are occupational standards which apply uniquely in the Indian context. QP comprises the set of OS, together with the educational, training and other criteria required to perform a job role. A QP is assigned a unique qualifications pack code. Unit code is a unique identifier for an Occupational Standard, which is denoted by an N Unit title gives a clear overall statement about what the incumbent should be able to do. Description gives a short summary of the unit content. This would be helpful to anyone searching on a database to verify that this is the appropriate OS they are looking for. Scope is a set of statements specifying the range of variables that an individual may have to deal with in carrying out the function which have a critical impact on quality of performance required. Knowledge and understanding are statements which together specify the technical, generic, professional and organisational specific knowledge that an individual needs in order to perform to the required standard. Organisational context includes the way the organisation is structured and how it operates, including the extent of operative knowledge managers have of their relevant areas of responsibility. Technical knowledge is the specific knowledge needed to accomplish specific designated responsibilities. 17

18 Acronyms Core Skills/ Generic Skills Keywords /Terms ESD IPA NOS NVQF NSQF NVEQF PMD PWA QP Qualifications Pack For Purchase Executive Core skills or generic skills are a group of skills that are the key to learning and working in today s world. These skills are typically needed in any work environment in today s world. These skills are typically needed in any work environment. In the context of the OS, these include communication related skills that are applicable to most job roles. Description Electrostatic Discharge Isopropyl alcohol National Occupational Standard(s) National Vocational Qualifications Framework National Qualifications Framework National Vocational Education Qualifications Framework Patient Monitoring Device Printed Wiring Assembly Qualifications Pack 18

19 Qualifications Pack For Purchase Executive Annexure Nomenclature for QP and NOS Qualifications Pack 9 characters [ABC]/ Q 0101 [Insert 3 letter codes for SSC] Q denoting Qualifications Pack QP number (2 numbers) Occupation (2 numbers) Occupational Standard An example of NOS with N 9 characters [ABC] /N0101 [Insert 3 letter code for SSC] N denoting National Occupational Standard OS number (2numbers) Occupation (2 numbers) Back to top 19

20 Qualifications Pack For Purchase Executive The following acronyms/codes have been used in the nomenclature above: Sub-sector Range of Occupation numbers Passive Components Semiconductors PCB Manufacturing Consumer Electronics IT Hardware PCB Assembly Solar Electronics Strategic Electronics Automotive Electronics Industrial Electronics Medical Electronics Communication Electronics PCB Design LED Sequence Description Example Three letters Industry name ELE Slash / / Next letter Whether QP or NOS Q Next two numbers Occupation code 01 Next two numbers OS number 01 20