Hospital Accountability Planning Submission (HAPS) Process

Transcription

1 Hospital Accountability Planning Submission (HAPS) Process Fiscal 2017/18 October 2016

2 Agenda 1. Context 2. HSAA Organizational Structure 3. Guiding Principles 4. Updates for HAPS Submission Timelines HAPS Guidelines 5. Projected Timelines for Planning for Key Variables 7. Planning Environment Considerations 8. Assumptions 9. Appendix A: HSAA Planning & Schedules WG Membership 10. Questions and LHIN Contact

3 Context Planning for 2017/18 The HSAA Template Agreement is envisioned to be a multi-year agreement established through consultative stakeholder meetings between the LHINs, hospitals, the OHA and MOHLTC. The Schedules content will be negotiated annually. Information collected through the Hospital Accountability Planning Submission (HAPS) and the Additional Input forms will be used to populate the HSAA Schedules. Both the HAPS forms and the guidelines have been refreshed. The HAPS and related draft Schedules will cover one fiscal year (FY 2017/18). 3

4 Context Planning for 2017/18 The government continues to implement Health System Funding Reform (HSFR), which supports system capacity planning and quality improvement through directly linking funding to patient outcomes. LHINs and the hospitals recognize that HSFR will impact the HSAA process. Hospital funding has become unique to each individual hospital with the roll out of the Health Based Allocation Model (HBAM) and Quality-Based Procedure Funding (QBP) and so across the board planning targets are no longer relevant or possible. 4

5 Context Planning for 2017/18 Hospitals are currently engaged in developing budgets to guide operations for fiscal 2017/18 as part of their organization s fiduciary duty, and hospital services will continue to be provided to patients according to the hospital s internal plan and based on the hospital s best assumptions. There is great benefit for hospitals and LHINs to agree on performance expectations within a set of parameters that begins on day one of the fiscal year. The vehicle for this agreement is the HSAA. 5

6 HSAA Provincial Organizational Structure Creating an ownership framework Hospitals (OHA) HSAA Steering Committee LHINs HSAA Planning & Schedules Work Group HSAA Indicator Work Group SRI Reports Work Group 6

7 HSAA Provincial Organizational Structure Creating an ownership framework The HSAA Planning & Schedules Work Group is co-led by Jeff Kwan, Director, Financial Health & Accountability, North Simcoe Muskoka LHIN, and May Chang, Executive Vice President and Chief Administrative Officer, Markham Stouffville Hospital. The SRI Reports Work Group is led by Pete Crvenkovski, Director, Performance Quality and Knowledge Management, Erie St. Clair LHIN. Based on the HSAA Steering Committee s planning assumptions, the core deliverables of the HSAA Planning & Schedules Work Group were to prepare draft schedules and planning submission documents and produce related education materials. 7

8 Guiding Principles Developing the HAPS materials The deliverables of the Planning & Schedules Work Group were set with the following guiding principles in mind: 1. Practicality - Develop products that reflect our current reality and are easy to use/understand. 2. Emphasis on local within the provincial context - For planning targets, performance indicator targets and other health system changes. 8

9 Guiding Principles Developing the HAPS materials 3. Partnership Approach - Hospitals and LHINs should liaise early and often in order to develop a mutually acceptable HSAA within the requisite timeline. 4. Ensure alignment. All core HAPS/HSAA materials (Guidelines, Forms and Schedules), should align with one another. The Work Group will also strive for enhanced functionality whereby one form/schedule may be pre-populated by another where appropriate. 9

10 Updates for HAPS Submission Timelines Last year, the LHIN CEOs endorsed a standardized work plan to provide predictable dates for key deliverables for all future years. As such, the HAPS submission timeline was in November. Similarly, this year s HAPS timeline will be November 21, The LHINs do not consider this submission to be final as changes usually occur post submission up to January through the LHIN review process. The final HAPS is approved by Hospital Boards in January Please capture approval by your governing body through your meeting minutes. You do not need to submit the approval to the HNHB LHIN. 10

11 Updates for HAPS Guidelines Updates to the HAPS Guidelines include: timelines for HAPS submission Updated pan-lhin strategic directions Refined list of QBPs Updated Service Delivery Change Form and Sexual Assault and Domestic Violence Treatment Centre Annual Program Report form within HAPS Narrative Similar to last year, a number of documents are embedded within the HAPS Guidelines, including the HAPS Narrative, Revenue Completion Guidelines, an Additional Input Form to capture supplemental details not captured in the HAPS, and instructions on the submission of supplemental forms 11

12 Projected Timelines for HAPS and HSAA Activity HAPS Completion HAPS on SRI HAPS Narrative (submit as document through SRI) HAPS Additional Input (submit as document through SRI) Time Frame Oct. 3/16 to Nov. 21/16 Hospital Boards approve HAPS Jan. 2/17 to Jan. 31/17 LHIN prepares the Hospital Agreements and Schedules & sends to Hospitals Jan. 16/17 to Feb. 1/17 Hospital Boards approve HSAA agreement and returned signed copies to LHIN Feb. 1/17 to Mar. 31/17

13 Planning for Key Variables HAPS Key variables to consider when completing the HAPS include: Mitigation HBAM QBPs

14 Assumptions HAPS Hospitals will individually and locally determine reasonable planning assumptions for use in the completion of the HAPS. Use information currently available including assumptions for HBAM and Quality Based Procedures. The LHIN will review assumptions for reasonableness. In some LHINs, the LHIN and hospitals may collectively agree on a common set of assumptions.

15 Appendix A: HSAA Planning & Schedules Work Group Membership Sector Organization Individual, Title LHIN NSM LHIN Jeff Kwan, Director, Financial Health & Accountability (Co-Chair) Hospital Markham Stouffville Hospital May Chang, Executive Vice President and Chief Administrative Officer (Co-Chair) Hospital Collingwood General & Marine Hospital Michael Lacroix, Vice President, Corporate Services & CFO Hospital North York General Hospital Deepak Sharma, Director, Decision Support Hospital St Michael s Hospital Tomi Nieminen, Director, Decision Support Services Hospital Trillium Health Partners Carol Vinette-Hancharyk, Director, Financial Strategy & Deputy Chief Financial Officer MOHLTC Ministry of Health and Long-Term Care Maria van Dyk, Team Lead OHA Ontario Hospital Association Imtiaz Daniel, Director, Financial Analytics and System Performance

16 Appendix A: HSAA Planning & Schedules Work Group Membership (cont d) Sector Organization Individual, Title LHIN C LHIN Jennifer Chiarcossi, Senior Business Analyst LHIN C LHIN Kelvin Luk, Business Analyst LHIN SW LHIN Scott Chambers, Team Lead LHIN MH LHIN Carrie Parkinson, Senior Lead LHIN MH LHIN Andrew Wahab, Senior Lead of Funding and Allocation LHIN NE LHIN Marc Demers, Controller / Corporate Services Manager LHIN NW LHIN Kevin Holder, Senior Consultant LHIN TC LHIN Erin Scholl, Senior Consultant

17 Questions about the HAPS? Please contact your local LHIN. Contact information on next slide If you are experiencing technical issues with SRI, please contact SRI directly. SRI Telephone: SRI

18 HNHB LHIN Contact Info for HAPS Questions Brantford Community Healthcare System ; Norfolk General Hospital; West Haldimand General Hospital; Haldimand War Memorial Hospital Hamilton Health Sciences Corp, Joseph Brant Hospital, St Josephs Healthcare Hamilton Hotel Dieu Shaver Niagara Health System Lina Kiskunas Advisor, QRM Lina.Kiskunas@LHINS.ON.CA Ajay Bhardwaj Advisor, QRM Ajay.Bhardwaj@LHINS.ON.CA Kiran Kumar Advisor, QRM Kiran.Kumar@LHINS.ON.CA Christina Slote Advisor, Finance Christina.Slote@LHINS.ON.CA Derek Bodden Director, Finance Derek.Bodden@LHINS.ON.CA Emily Christoffersen Director, Quality & Risk Management (QRM) Emily.Christoffersen@LHINS.ON.CA 35