Government of West Bengal Finance Department Audit Branch MEMORANDUM

Transcription

1 Government of West Bengal Finance Department Audit Branch No. : F(H) Kolkata, the 19 th October, MEMORANDUM Subject : Introduction of new systems of A.P.R. / A.C.R.s For Schedule A Stenographers and Bengali Stenographers under the Finance Department. The Finance Department have drawn up revised formats of A.P.R./A.C.R.s for Schedule A Stenographers and Bengali Stenographers under the Administrative control of this Department in terms of Memo No.4439-F(H), dated Subsequently, in terms of Memo No.8446-F(H), dated , it has been decided that the formats of Attendance as in vogue under Finance Department Memo No.9135-F, dated shall be used instead of the revised one. (Model formats of A.P.R./A.C.R.s are placed below). Consequent upon introduction of new system of A.P.R./A.C.R.s for Schedule A Stenographers and Bengali Stenographers, it has been under contemplation of issuance of revised guidelines in the matter of writing and transmission of performance report from time to time and after careful consideration, the following guidelines are being issued for necessary compliance. The following system is proposed : a) For Ministers : They will draw up the ACR of the Sr. Personal Secretary / Personal Secretary / Sr. P.A. etc. allotted to him and forward the same as Reviewing & Forwarding Officer. b) For Chief Secretary / Principal Secretaries / Secretaries / Directors. c) For Chairman & Members of WBAT / WBLRTT / WBTT / WB Wakf Tribunal / WBPSC. As in the case of (a) d) For officers in rank of Special Secretary / Joint Secretary / Deputy Secretary not posted in the Finance Department. They will act as Reporting Officer and the departmental Principal Secretary / Secretary will act as the Reviewing and Forwarding Officer. e) For Schedule A Stenographers posted with officer of the Finance Department or posted with any Officer not specified above, the concerned officer will act as the Reporting and Forwarding Officer. f) The Dy. Secretary / Joint Secretary / Special Secretary of Finance Department shall be the Reporting / Reviewing / Forwarding Officer respectively for an employee for the period spent as Leave Reserve. g) (a) An officer, as on 31 st March of one particular year who has not seen the performance of the Employee to be reported upon for a period less than 3 (three) months shall specifically mention this in his General Remarks column and shall not make any gradation in respect of the employee. (b) In case an employee is posted with more than one officer during the period under report, the ACR/APRs are required from each of such officers covering their respective periods. Contd.P/2

2 -:: (2) ::- h) In all cases, the ACR/ APRs are to be forwarded to the Principal Secretary, Finance Department who will act as the Custodian-cum-Accepting Officer. In case he finds assessment made is harsh and documents justifying such assessment have not been provided, he may take up the matter with the concerned Reporting/Reviewing/Forwarding Officer, as the case may be, for revision. i) All Reporting/Reviewing/Forwarding Officers are to see that the ACRs/APRs are initiated within the month of May and sent to the Finance Department within June every year. j) Employees obtaining overall Non-Satisfactory grading will be communicated confidentially to draw his/her attention with reference to particular aspects where improvement are desired. The stipulation in Finance Department Memo No.9135-F, dated , that the Stenographers will additionally have to score 70% on attendance to become eligible for appointment in higher pay scales, both functional and non-functional, shall be applicable mutatis mutandis. Sd/- S. Bhattacharya O.S.D. & E.O. Special Secretary to the Government of West Bengal Finance Department. No. : 10081/1(250)-F(H) Kolkata, the 19 th October, Copy forwarded for information and necessary action to : Departments / Directorates, The Secretary, Public Service Commission, 161-A, S.P. Mukherjee Road, Kolkata. 03. The. Tribunals, 04. The Commissioner,.. Divison, The D.G. & I.G.P., West Bengal. Sd/- Deputy Secretary to the Government of West Bengal, Finance Department.

3 GOVERNMENT OF WEST BENGAL ANNUAL CONFIDENTIAL REPORT for Group A Officer [ Sr. Personal Secretary, Personal Secretary and Sr. Personal Assistant Schedule A ] of the Finance Department for the period from to PERSONAL DATA : 1. Name of the Employee : 2. Present Place of Posting [ Deptt./Organisation/ : Leave Reserve etc.] [ With the designation of the Officer with whom posted] 3. a) Date from which posted : b) Earlier places of posting during the period : 4. Whether any promotion/scale Promotion took place : 5. Date of submission of Annual Declaration of Assets : for the previous year (as on ) ATTENDANCE : MARKS : Total No. of working days during the period under review : 2. No. of days the incumbent was on leave : 3. No. of days of late attendance and early departure during : The period under review 4. No. of days of unauthorized absence without leave : 5. No. of days deducted as leave due to late attendance / : Early departure 6. No. of days of effective attendance of the incumbent : During the period under review (Item 1 minus Item 4 & 5) 7. Percentage of late attendance or early departure as : Against the total No. of working days during the period Under review ( Item 3 / Item 1% ) 8. Percentage of effective attendance as against the total No. : of working days during the period of review ( Item 6 / Item 1% ) Contd P/2.

4 -:: (2) ::- B. ASSESSMENT : MARKS : 75. RECORD ASSESSMENT WITH ONE OF THE FOLLOWING WORDS ( VERY GOOD / GOOD / AVERAGE / POOR ) Sl. No. Item Assessment 1 Personality & Temperament : 2 Capacity for sustained work : 3 Tact and ability to work with : others 4 Ability to discharge his/her : functions in time & correctly 5 Reliability & Trustworthiness in : carrying out instructions 6 Ability to handle public relations : 7 Initiative : 8 Knowledge of his work : 9 Power of taking responsibility : 10 Ability to prioritize and to judge a situation : Note : Marks to be awarded as Very Good 7.5, Good 5, Average -3, Poor Zero in respect of item Nos. 1 to 10. C. GENERAL REMARKS with a report of integrity [Covering period from. to. 1. The employee concerned has been attached with me not more than three months as on 31 st March of the year (strike off if not applicable). 2. Any other feature not covered above. 3. Integrity. D. Total Marks obtained Attendance - Assessement - Total - E. Overall gradation on the basis of total marks obtained in D (i) Outstanding (85 and above), (ii) Extra-ordinary (70 84), (iii) Admirable (51 69), (iv) Satisfactory (40 50), (v) Not Satisfactory (Less than 40). (With designation & seal) Rank Date F. Comments of Reviewing / Forwarding Officer. Reviewing / Forwarding Officer. Contd P/3.

5 -:: (3) ::- G. Statement of Accepting Officer. 1. May be sent to Reporting / Reviewing / Forwarding officer for further consideration. 2. Action taken a) Accepted straightway b) Accepted after revision as in 1 above. c) General Remarks (For the period from.. to. 1) The officer concerned has been attached with me not more than three months as on 31 st March of the year (Strike off if not applicable). 2) Any other feature on character, physical fitness, special achievement / qualification not reported above. 3) Overall gradation [ depending upon total marks obtained in Attendance and Outstanding / Rank Date