Job and Employee Actions

Transcription

1 Job and Employee Actions

2 JOB AND EMPLOYEE ACTIONS Select Actions Each screen (job, employee and structure) has batch-type actions that are tied specifically to the data available Batch actions affect only those records you select with a checkmark in the Actions column 162

3 JOB AND EMPLOYEE ACTIONS Job Actions Jobs Add Add a new job to the database Copy Create a second job with the same property values Delete Remove selected job(s) from the database Job Leveling CM Map a job Evaluate a job using customized Career Map job model Copy a mapping Copy the Career Map job evaluation Delete a mapping Remove the Career Map job evaluation(s) for a job(s) GGS Evaluate a job Evaluate a job using the Global Grading System Copy an evaluation Copy the Global Grading System job evaluation Delete an evaluation Remove the Global Grading System job evaluation(s) for a job(s) Market Pricing Add survey matches Market price multiple jobs at one time Edit current survey matches Edit matches for multiple jobs at one time Archive market movement Archive market values for the selected job(s) Copy the market-value override Copy market overrides from one match year to another 163

4 JOB AND EMPLOYEE ACTIONS Job Actions Ranges Create a structure using regression Regress against a numeric job property and then create a structure for selected jobs Create a structure using market values Select jobs with market data to design a structure; the highest/lowest midpoints are automatically set based on the market data Link jobs to a structure Assign selected job(s) to a salary structure Link jobs to a grade Set the grades for selected job(s) Update structure based on market Update salary structures based on market values Job Market Ranges Set/edit Create a job market range around the market value for the selected job(s) Copy Copy the job market range values for individual jobs from one match year to another Update Recalculate the job market range values for the selected job(s) Delete Remove the job market range values for the selected job(s) Properties Assign target comparator Set the target market comparison percentile for the selected job(s) Upload a job description Load a job description file into REWARD Assign the security entity Assign selected jobs to specific entity selected for security purposes Assign job property value Set a job property for the selected job(s) Set the second-year-match type Designate a second-year match attribute for selected job(s) Calculate values to store in a job property Calculate a job property by using data in the database 164

5 JOB AND EMPLOYEE ACTIONS Job Actions Go To Employees Go directly to employees in the selected job(s) Structures Go directly to salary structures for the selected job(s) Reports Go directly to report screen to run reports for the selected jobs 165

6 Salary Structures

7 Salary Structures REWARD allows you to: Review and maintain multiple salary structures Develop new salary structure alternatives Create multiple versions of each salary structure Assign jobs to multiple structures using Grade Link Model the cost impact of structure options prior to implementation Creates a graph comparing market values to midpoints 167

8 Salary Structures 168

9 Structure Screen Click on the salary structure name to view the structure detail 169

10 Salary Structures: Detail and Parameters Structure Parameters Structure Detail 170

11 Filtering the Structure by Grade When done click Apply For ease of viewing large structures, Filter by Grade 1. Click the Select Grades option to display the grade list 2. Choose one or more grades (hold the Ctrl key to select multiple grades) 171

12 Filtering the Structure by Grade See only the selected grades 172

13 Editing Salary Structures Click here to Edit the structure; editing options are explained on the following pages You can edit/modify the components of the salary structure. However, we recommend you ALWAYS create a COPY of the structure prior to any modification. i 173

14 Editing Salary Structures Edit Structure information Edit structure parameters (e.g., number of grades, currency, etc.) Edit Grade Edit grade code, rank or grade group Edit Ranges Edit the minimum, midpoint and maximum of the salary ranges and adjust all ranges by the same percentage Edit Differential Edit the midpoint differential percentages Edit Target Values Edit the target incentive percentage for each grade or reset all target incentive percentages to one number Edit Comments Enter comments for each grade 174

15 Salary Structure Action: Copy Salary structures can be copied 2. From the Actions drop-down, select Copy 1. Select the Structure you would like to copy 175

16 Salary Structure Action: Copy Click on the structure name to edit the copied structure 176

17 Creating a New Structure To create a new structure, select Add from the structure action menu 177

18 Creating a New Structure Name the structure (required) Give the structure a Code (required) Version number (required) Choose Sort preference Default sort is descending Choose Currency US Dollar is default Determine Rounding Determine whether or not the ranges are to be symmetrical (midpoint is the mathematical middle of a range) Enter salary range parameters Highest/Lowest Midpoint Highest/Lowest Range Spread % Either Number of Grades or Midpoint Differential % Select appropriate Entity Key Click Save 178

19 Result: New Structure 179

20 Salary Structures: Grade Link Concept Jobs can be assigned to structures by using the Grade Link Grade links are commonly used to model salary structure adjustments and movement The Job Grade Link Type can be changed from the Scoreboard 180

21 Structure Action: Edit Job-to-Structure Grade Links The Edit Job-To-Structure Grade Links is used to assign jobs to a particular structure, unassign jobs to a structure, or copy links to a structure Select the Structure, then from the Action List select Edit Job-To-Structure Grade Links 181

22 Structure Action: Edit Job-to-Structure Links Change data as appropriate based on what you are trying to do Select Run for the specific option you are computing 182

23 Structure Action: Analyze Cost After the Job-to-Structure links have been established, the structure cost can be analyzed Select the Structure, then from the Action List select Analyze the Cost of a Structure 183

24 Result: Analyzing Cost of Structure A table will appear showing basic costing statistics Note: The table defaults to looking at the structure quartiles. To change this, edit structure information and select Range Division 3-tritiles. 184

25 Structure Action: Update Structure The update structure action uses market values to define new midpoints for a given structure Process: Market price positions Select structure to update Run Update Based On Market action and define update parameters Set new midpoints to market Review and finalize structure The process is shown on the following pages 185

26 Structure Action: Update Structure Select the Structure, then from the Action List select Update Based On Market 186

27 Structure Action: Update Structure Parameters Define update parameters (Top half of screen) 187

28 Structure Action: Update Structure Continue to define parameters and click on Save. Once parameters are saved, update will begin (Bottom half of screen) 188

29 Structure Action: Update Structure Review and click on Set New Midpoints To Market to calculate 189

30 Structure Action: Update Structure REWARD will populate a screen showing what new midpoints will be. To make this new structure, click on Create New Structure 190

31 Structure Action: Update Structure This message will appear indicating the structure has been created and the new structure will appear on structure screen 191

32 Structure Action: Market to Midpoint Comparison Chart To create a chart, select a structure then click on Market-To-Midpoint Comparison Chart 192

33 Structure Action: Market to Midpoint Comparison Chart 193

34 Structure Action: Market to Midpoint Comparison Chart Select market or property to graph Hover over dot to identify which job the dot represents or click on blue dot to select a job Click for detailed job information Select links to make adjustments related to the job or underlying data 194

35 Job Market Ranges

36 JOB MARKET RANGES What s the purpose of a Job Market Range? Job Market Ranges are used to override the grade minimum, midpoint and maximum for selected jobs, by using each job s market value as the midpoint, and using a percent above and below that midpoint to compute the job-specific range minimum and maximum The range around the market rate can be entered in REWARD several different ways: As a pair of percents (e.g., 20% below and 20% above) As scalars (e.g., 0.8 and 1.2) or Specify the range spread (percent difference between the minimum and maximum) 196

37 JOB MARKET RANGES Adding Job Market Ranges 1. Select the appropriate jobs 2. From the Action box, choose Job Market Ranges Set/Edit 197

38 JOB MARKET RANGES Adding Job Market Ranges 3. Populate the percent below/above or range spread, match year, market value adjustment factor and rounding 4. Click Create 198

39 JOB MARKET RANGES Adding Job Market Ranges Once the Job Market Range is created, it will populate the Grade Min, Midpoint, and Grade Max based on the job s market value 199

40 JOB MARKET RANGES Adjusting the Job Market Rate You can adjust the Job Market Range s market value to create an adjusted midpoint by entering a market adjustment factor The default is 1.0, which means to use the market value as the midpoint Job Market Rates can be adjusted by entering a market adjustment factor The default adjustment is 1.0, which sets the midpoint at the market rate The Grade Min, Midpoint, and Grade Max will be recalculated based on the adjusted market rate 200

41 JOB MARKET RANGES Copying the Job Market Rate from one year to the next Job Market Rate values can be copied from one match year to the next match year The process copies the Job Market Rate values for the selected job(s) from the match year you select to the selected target If there are Job Market Rates in the target year, they will be overwritten by the values from the source year 1. Select the appropriate jobs 2. From the Action box, choose Job Market Ranges Copy 4. Select Copy 3. Identify the Source Match hyear and Target Market Year 201

42 JOB MARKET RANGES Updating Job Market Ranges If your market values change: 1. Select the appropriate jobs 2. From the Action box, choose Job Market 3. Choose the Ranges Update appropriate Match Year to be updated 4. Click Update 202

43 JOB MARKET RANGES Updating Job Market Ranges The update process expects that the Job Market Rate records have already been created, and that you want to update the market values on which the ranges are based This update process does not change the percent-above or percent-below factors or the adjustment factor that may have been applied to the market value to arrive at the Job Market Rate midpoint The update process only re-calculates the market value stored in the Job Market Rate records for the selected jobs for the match year you select 203