Create and Process Recurring Payments Overview

Transcription

1 Page 1 of 5 Overview 1 Template for 2 Template to Generate Actual a Payment for Exists? s Set Up? Set Up and Enable for ing Blue shaded areas are links. Manually

2 Page 2 of 5 Step 1 a Template for a 1 Template Template Header Accounts Payable > Invoicing > > New Lines Including a Profile writes lines to the recurring template for entering amounts. Also, lines may be written as defined by the Org. Enter Values in Header Fields (Top) Vendor Number Inter-Org Dist... Number Tax Type Total Tax Group Description Default 1099, Project, Fund Codes Unused distribution lines disappear on. Use Accounts (shown)? Enter Amount for Each Relevant Account Use Existing Profile? Enter in Profile Field Need Line for Tax/Charges? Select Relevant Tax/ Charges Accounts & Enter Amounts/Save Select Frequency of Recurrence Enter Goods Account & Amount/ Save Need Another Line for Goods? Enter Stop Period & Stop Year Select Auto Approve, if Used Enter Reference Clicking opens panel. Or go to

3 Page of 5 Step Templates into via a Set Up s List > New Accounts Payable > Misc. Functions > s Job Header to Recur Schedule for Job Enter Date/Org to Appear on Identify the Templates to Job Parameters General panel -Enter a Job Desc. -Select Job Name: Click Next Top: Select the Enabled field Enter Details on the Job Frequency Panel Enter Start Date/ Time for the 1 st Job Enter Values on Job Parameters General panel -Enter the Organization for the invoices. -Enter the Date that will appear on the processed invoices. Identify by Period/Year the Range of Templates to Be for Period/Year* field Optional: Identify the Frequency on the Templates to Be te: frequency, not job frequency. te: Job frequency, not invoice frequency. Frequency Field: Specify How Often the Job Will Optional: Identify a Reference value on Which specific days? Weekdays only? Which months? Which day of the month? For hourly, at what hour intervals? Etc. For the Selected Frequency, Enter the Specifics Save Optional: Select as Approved/ Unapproved Setup Done

4 Page 4 of 5 Step Templates into Manually Manually AP > Invoicing > Click New Specify Attributes of Identify. Enter Org & Date to Appear on for Period/Year* field Identify by Period/Year the Range of Templates to Be Optional: Identify the Frequency on the Templates to Be Optional: Identify a Reference value on Optional: Select as Approved/ Unapproved Done

5 Page 5 of 5 Step a Payment a Payment for Accounts Payable > Payments > Payment s Click New Enter Bank/Org/ Vendor Info for Payment Payment Profile Exists? Enter Payment Profile Enter Selection Fields for to Pay Enter Values in Selection Fields to Identify for the Payment. Work With Payment to Complete Payments Payments in Payment(s) Enter Bank, Org, Paying Vendor, Bank Account, etc. Review Defaulted Fields (Date, Period, Year, Check Print Order, Paying Output, etc.) Selection fields: that - Were due N days before payment date - Are due N days after payment date - Have a discount date N days before payment date - Have a discount date N days after payment date - Have priority GT, LT, or EQ specified value. - Have total within specified range - Have due date within specified range. Optional: Select /Omit from Payment Optional: Take/Omit Discount from Any Edit Defaulted Fields as Needed Click Payment builds. Commit to Payment Optional: Edit to Adjust Amount Checks Done